N6247324R3204_Amend0003.pdf

ACQR5998987

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to answ er requests for information, provide J-1 Rev 2, provide S-5 Rev 1, revise Section L, revise annex 2, and revise Section J.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 45

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 04-Apr-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N6247324R3204

X 9B. DATED (SEE ITEM 11)

11-Mar-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

04-Apr-2024

CODE

NAVFAC SOUTHWEST

ENVIRONMENTAL CONTRACTS CORE

CODE: ECOMP

750 PACIFIC HIGHWAY

SAN DIEGO CA 92132-0001

N62473 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6247324R3204

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0003

The purpose of Amendment 0003 is to:

1. Answer the following requests for information submitted in response to N62473‐24‐R‐3204.

a. Question: The following issues have been identified within the J1 Attachment (Excel Spreadsheet) provided.ꞏ There are no quantities provided in the spreadsheet and so when unit price is entered no calculation is made. We understand that each will be a quantity of 1, however, please confirm.ꞏ There are no formulas for the “Total Price” columns for Zones A, B, C, and D for ELINS 068 and 069 on any of the 10 tabs in the spreadsheet.ꞏ Spec Item 18.3 has two lines associated with it “Project 1” and “Project 2” on the Base and all Option years tabs. The cells contain an “NA”, please confirm that no dollar amounts are required here that will be included in the total calculation.ꞏ There are no formulas for totaling the “QTY” columns for Zones A, B, C, and D on any of the 10 tabs in the spreadsheet.ꞏ The formulas in the “QTY” cells for each ELIN for Zones A, B, C, and D on the Cumulative Total tab in the spreadsheet omits cell references from OptionPeriod1 (YR1); OptionPeriod2 (YR1); OptionPeriod3 (YR1); OptionPeriod3 (YR2);

and Extension. These cell references are included in the formulas for “Total Price”

Answer: Corrections to the J-1 were made in Amendment 0002. A J-1 Rev2 is attached to this amendment and carries over the following corrections. Quantities were added, "Total Price" columns for ELINS 068 and 069 are now included. Spec Item 18.3 removed the N/A and added quantities. A value of $250,000 has been added to Spec Item 18.3 for evaluation purposes only (see question r for further details). No formulas are needed to total overall quantity. The QTY cells on the cumulative total tab have been fixed to include all base and option periods.

b. Question: Is there any limitation on the number of past performance projects a large business subcontractor can submit? Similar question for the key personnel as we’d like to clarify the large business involvement for a small business set-aside

Answer: Yes. Section L, paragraph b(3)(b) is updated in this amendment to limit projects to one (1) archaeology project performed by a large business and one (1) built environment performed by a large business. The Quality Control Manager and Contract Manager must be employed by the prime. Although the Principal Investigator Archaeologist(s)/ Principal Investigator Historian(s) do not have to be employed by the prime, those key personnel must be employed by a small business as this is a small business set-aside. The Offeror must ensure the offer is in compliance with all applicable statutes and regulations regarding small business set asides.

c. Question: There are no formulas in the “Total Price” cells for Project 1 and Project 2 (Excel Rows 102 and 103, respectively) for Zones A, B, C, and D on the BaseYear tab and all the OptionPeriod tabs in the spreadsheet. The equivalent cells on the Cumulative Total tab has formulas refering back to the corresponding cells in the yearly tabs, but because the yearly tab cells are blank, the cells in the Cumulative Total can only return a value of zero.

Answer: Corrections to the J-1 were made in Amendment 0002. The equivalent cells on the Cumulative Total tab should no longer return a value of zero. A J-1 Rev2 is attached to this amendment and carries over the aforementioned correction.

d. Question: 1. Is the Offeror to provide an ELIN cost for Native American monitors in the J1- pricing spreadsheet or will the Navy be contracting/providing for Native American monitoring costs separate from offerors response to task orders? 2. Should an Offerors costs for all fieldwork include the cost of a Native American monitor/observer? 3. Will the Navy be responsible for coordinating Native American monitoring on Surveys, evaluations, data recovery, and project construction monitoring, only during construction, or will the offeror be responsible for coordinating Native American monitors whenever they are required?

Answer: 1. The offeror should provide the cost for Native American monitors in the J1 pricing spreadsheet. 2. No, it should only be included in ELINs A066-I066, A067-I067, A068-I068, and A069- I068. The requirement for Native American monitors is listed in Annex 18, Spec Items 4.6.3, 4.6.4, 4.6.5, and 4.6.6. . 3. The offeror will be responsible for coordinating Native American monitors when they are required.

e. Question: 1. DART Rate: Submit five (5) previous complete calendar years’ [CY2019, CY2020, CY2021, CY2022, and CY2023] worth of data (not an overall average). If the Offeror has no DART rate, for any year, affirmatively state so and explain why. Should a negative trend occur above moderate risk levels, an acceptable/detailed explanation is required that includes any corrective actions taken for improvement._Q. if a newly formed 8(a) subsidiary does not have five years of safety data i.e. DART and TCR rates can this subsidiary still be the prime?

Answer: Yes, the offeror can still be the prime. If an offeror does not have five years of safety data, the offeror shall provide data from as many years as possible and state why the Offeror does not have DART rates for all five years. The missing DART rates will be treated as neutral.

f. Question: Third paragraph: “Offeror must provide a letter of commitment from the first tier subcontractor that expressly commits them for the entirety of the contract.” Seventh paragraph: “When applicable, submit a fully executed copy of the proposed subcontracting agreement, teaming agreement, partnering agreement, or joint venture agreement that is legally binding to this solicitation and resulting contract.” If we plan to use a first tier subcontractor that submits a letter of commitment, do we also need to include a subcontracting agreement for that same subcontractor?

Answer: Yes, if an Offeror plans to use a first tier subcontractor that submits a letter of commitment, the Offeror still needs to include a subcontracting agreement for the same subcontractor.

g. Question: “Offeror must provide a letter of commitment from the first tier subcontractor that expressly commits them for the entirety of the contract.” Does the letter of commitment contribute to the page count of Factor 3 Corporate experience?

Answer: No, a letter of commitment does not contribute to the page count for Factor 3 Corporate experience.

h. Question: “Offeror must provide a letter of commitment from the first tier subcontractor that expressly commits them for the entirety of the contract.” Does the letter of commitment contribute to the page count of Factor 3 Corporate experience?

Answer: No, a letter of commitment does not contribute to the page count for Factor 3 Corporate experience.

i. Question: RFQ states (paragraph 1.a.) that offerors shall submit one proposal electronically to the PIEE and shall be compatible with Microsoft Word. However, RFQ also states (paragraph 1.e.) “pages shall be numbered sequentially by volume.” Would the Government accept the submittal of a PDF of Volume Two, Non-Cost/Price Proposal instead of a Word Document? Volume Two includes the incorporation of signed/scanned PPQs and a PDF submittal would allow for the sequential numbering for all volume requirements and preclude the need for the Government to management multiple files (i.e., PPQs, Project Data Sheets, Key Personnel Qualification Sheets).

Answer: Yes, the Government will accept a PDF of Volume Two, Non-Cost/Price Proposal if the PDF is searchable. Section L has been revised to reflect this change.

j. Question: On page 140, the RFQ states “Project Data Sheets shall be limited to two (2) pages per project…. for up to 16 pages total.” In the following paragraph, the RFQ states “Offeror shall submit a Key Personnel Qualifications Sheet for the 2 Key Personnel… Key Personnel Qualification Sheets shall be no more than 2 pages per Key Personnel.” This brings the total page count to 20 (16 + 4). However, the last paragraph on page 141 (before the Clauses Incorporated by Reference section), RFQ states: “The Factor 3 Corporate Experience submittal shall be limited to 16 pages for the Project Data Sheets (2 pages per project) and 4 pages for the Key Personnel Qualifications Sheets (2 pages per key person).” Please clarify the correct page count for this section. If it is only 16, please provide an updated maximum number of project data sheets that may be submitted.

Answer: Page numbers were corrected to 24 in Amendment 0002.

k. Question: Will the government allow Offerors to include introductions to each of the factors in Volume

2. Non-Cost Price Factors?

Answer: No. Introductions to each of the factors in Volume 2 Non-Cost Price Factors should not be included.

l. Question: Per the attachment instruction, is it the government’s intention to receive the key personnel questionnaire via email and not included in Volume 2 – Non-Cost Price Factors? Also confirming the S-5 Key Personnel Questionnaire attachment is not required for the other key personnel listed under Spec Item

2.6.3.1 Key Personnel.

Answer: The S-5 Key Personnel Questionnaire instructions have been updated and attached to this amendment. The S-5 shall be included in Volume 2 - Non-Cost Price Factors. The S-5 shall be completed per the revised Section L (see Amendment 0002).

m. Question: Spec Item 2.6.3.1 Key Personnel states the Contractor shall submit a Key Personnel Qualification Sheet, Attachment C, for all Key Personnel listed which is different than the submittal instructions under Factor 3 Corporate Experience and S-5 Attachment. Attachment C is also stated to be the first page of the PPQ under Factor 1 Past Performance in the submittal requirements. Please clarify if Attachment C is to be used, and if so, provide the attachment and indicate which section it is intended for.

Answer: Spec Item 2.6.3.1 revised "Attachment C" to "Attachment S-5."

n. Question: The Quality Control Manager (QCM) is first introduced in Spec Item 2.6.3.1 as a Key Personnel Position; both the qualifications and the responsibilities of the QCM are detailed therein.

However (3) Factor 3,Corporate Experience (b) Key Personnel, lists the Quality Assurance Manager (QAM) for the first time.1. Are the QCM and the QAM totally different roles? 2. Can the QAM also serve as the “Principal Investigator” or the “Field Director” (whose qualifications are outlines on p.27)?

Answer: The Quality Control Manager and Quality Assurance Manager are the same. Amendment 0002 changed Section L to Quality Control Manager for clarity. The Quality Control Manager cannot also serve as the Principal Investigator or Field Director.

o. Question: Is the government only looking for Offerors to only provide 2 resumes at 2-pages, or may the Offerorprovide one-page resumes for four roles (e.g., Project Manager, Principal Archaeologist, Architectural Historian and Quality Assurance Manager), not to exceed the four-page limit?

Answer: The S-5 Key Personnel Questionnaire shall be completed for four (4) personnel, limited to 8 pages, as stated in Amendment 0002 Section L, paragraph 3(b)(3). The revised S-5 attached with this amendment reflects this change.

p. Question: We would like to formally submit a request for an extension of the submittal date for our proposal. The purpose of this extension is to allow us adequate time to incorporate qualifications from large business subcontractors into our proposal. As you are aware, the teaming arrangements were significantly impacted by delays surrounding the determination of whether this solicitation would be released as a small business set aside or unrestricted. Additionally, until Friday, March 22, 2024, it remained unclear whether project experience and resumes from large business subcontractors could be included as part of our proposal package. Given the recent revisions to the Request for Proposal (RFP), we find it necessary to adjust our teaming arrangements. This adjustment will require additional time to accurately price the 85 ELIN (Estimated Line Item Number) items and carefully evaluate the most appropriate project experience between our teaming partners. We kindly request your consideration in granting an extension to accommodate these essential adjustments. We remain committed to delivering a comprehensive and competitive proposal that aligns with the revised requirements.

Answer: A proposal extension is granted to allow all Offerors to adjust their proposals based on the changes made in this amendment. The proposal due date has been changed from noon on 10 April 2024 to noon on 24 April 2024.

q. Question: On sheet BaseYear the calculations provided for ELINs A70 – A083 reference incorrect Quantity and Unit Price for the specific ELIN. Can the Government confirm that consultant adjustments are allowed to correct this error?

Answer: No. A revised J-1 has been provided with this amendment to correct the calculation error. All Offerors should use the J-1 Rev 2 version.

r. Question: For Spec Item 18.3 (Non-Prepriced Tasks) a quantity of 1 has been provided. Can the Government confirm that the price for this item should be $0.00 regardless of the quantity listed?

Answer: The J-1 Rev 2 includes a value of $250,000 for Spec Item 18.3 for evaluation purposes only. This value is used to determine if the cumulative price exceeds the $99.99M ceiling and does not affirm commitment or ceiling for non pre-priced work.

s. Question: On sheet OptionPeriod2 (YR2) a quantity has been provided for Zone B ELIN E065. This is the only daily monitoring ELIN where a quantity has been provided. Can the Government confirm the quantity provided and if there are any adjustments needed?

Answer: The Government confirms the quantity. As stated in Amendment 0002, Quantities listed are for pricing purposes only and do not affirm commitment or ceiling No adjustments are needed. The Government does not anticipate E065 will be needed except for OptionPeriod2 (YR2) for Zone B.

However, during execution of the contract, the Government may need additional quantities in other periods and/or zones. The Government intends to evaluate the ELIN unit prices provided for unbalanced pricing in accordance with Section M, paragraph 2 Price Factor, even if there is zero quantity.

2. Revise Sections L of the request for proposal.

3. Revise Section C, Annex 2, Spec Item 2.6.3.1.

4. Revise Section J to change “Delivery Order” to “Contract,” and move S-5 Key Personnel Data Sheet from the subheading: “The following documents form a part of this solicitation,” to the subheading: “Documents , exhibits, and other attachments that form part of this solicitation and the resultant contract.”

5. Provide J-1 Rev 2.

6. Provide S-5 Rev 1.

The following have been deleted:

AMENDMENT 0002

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

ANNEXES 1-2

0100000 – General Information Spec Item

Title Description

1 General Information

1.1 Outline of

Services

Except where otherwise stated, the Contractor shall furnish all labor, management, supervision, tools, materials, travel, lodging/subsistence, equipment, and transportation to provide cultural resources related studies, investigation, preparation of historic and archaeological documents, and implementation of plans in accordance with Sections 106 and 110 of the National Historic Preservation Act of 1966, as amended.

This is an IDIQ contract for work with no pre-established fixed contract prices (Annex 18, Spec Item 3.0) and pre-established fixed contract prices (Annex 18, Spec Item 4.0). Work under this contract will be ordered by issuance of written Task Order (TO) by the Contracting Officer (KO). Task Orders may be based on the following procedures: (1) to the firm providing the lowest price based on Exhibit Line Items Numbers (ELINs) (Annex 18, Spec Item 4); or (2) through price or best value competition for work requirements not covered by the fixed priced ELINs (Annex 18, Spec Item 3).

The Performance Work Statement (PWS) is organized into annexes. Annex 1 is "General Information". Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements. The “Note to Spec Writer” (as seen below) refers to insertions at the Task Order level, not to/in the basic contract.

Annex 1 General Information Annex 2 Management and Administration Annex 3 Command and Staff (N/A) Annex 4 Public Safety (N/A) Annex 5 Air Operations (N/A) Annex 6 Port Operations (N/A) Annex 7 Ordnance (N/A) Annex 8 Range Operations (N/A) Annex 9 Health Care Support (N/A) Annex 10 Supply (N/A) Annex 11 Personnel Support (N/A) Annex 12 Morale, Welfare, and Recreation Support (N/A) Annex 13 Galley (N/A) Annex 14 Housing (N/A) Annex 15 Facilities Support (N/A) Annex 16 Utilities (N/A) Annex 17 Base Support Vehicles and Equipment (N/A) Annex 18 Environmental

Spec Item

Title Description

1.2 Project

Location

The work shall be performed primarily at various locations throughout the States of Arizona, California, Colorado, Nevada, New Mexico, and Utah. The majority of the work is expected to be performed in California. However, on occasion work may also be performed in other locations within the continental 48 states and will be competed under Annex 18, Spec Item 3, Non Pre- Established Fixed Price Work of the resulting contracts.

1.3

Background Information

Background information considered appropriate for the project study area(s) and historic property(ies) will be provided in each individual Task Order.

1.4 Verification

of Workload and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Section J.

Section J in each Task Order provides attachments, such as maps, figures, and tables to represent the type, quantity, and location of services to be provided. However, Offerors are encouraged to visit the project site during the site visit for Offerors as part of the Offeror’s due diligence to assess the nature of work and conditions under which work is to be performed.

1.5 Related

Information

There are four (4) types of “Related Information” that can be found in the “Description and Related Information” columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to Offerors to be used in developing a thorough understanding of the work to be performed in this contract.

Any block of text marked “Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government. Information provided in "Informational Notes" does not create a contractual requirement on either party to this contract.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.6 Navy

Approach to Service Contracting

The Department of Navy (DoN) spends billions of dollars each year to provide base operations support services (BOSS). The Head of the Contracting Activity (HCA) of the Naval Facilities Engineering Systems Command (NAVFAC) has focused increased attention on re-engineering service contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management, and financial management regulations. The Navy also supports the following principles:

1.6.1 Partnering

Philosophy

The first principle is that the Navy views its contractors as partners and not just abstract service providers. The Navy wants its contractors to succeed because a partner’s success drives the Navy's successful mission completion. Within the bounds of acquisition policy, the Navy intends to work to find solutions that will be beneficial to both the Government and its partners.

Spec Item

Title Description

1.6.2 Contractor's

Knowledge

The second principle is that the Navy will receive insightful management from its contractors.

This management will include the knowledge, skills, authority, and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives illustrates this principle.

Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.6.3 Industry

Best Practices

The third principle is that the Navy will adopt industry-best commercial practices and maintain state-of-the-art service delivery. It is the Navy's and contractor's responsibility as partners to reach this goal. To that end, the Navy's emphasis will be in evaluating performance objectives (end results).

1.7 Standard

Template

Key to implementing a programmatic approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation. NAVFAC intends to use this template-based approach for future service contracts. Offerors should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Navy’s requirements and expectations.

The standard template contains 18 standard Annexes. Annex 1 will contain information that is relevant to the entire scope of the contract. Annex 2 contains on-site project management and administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex.

For this solicitation, Annexes 1, 2, and 18 are applicable. Within each technical annex, the organization of information and requirements are also standardized. Specification Item 1 will contain General Information. Specification item 2 will contain management and administrative requirements. Annex 18, Specification item 3 contains Indefinite Delivery-Indefinite Quantity (IDIQ) work requirements with No Pre-Priced Fixed Contract Prices. Annex 18, Specification Item 4 contain the IDIQ work requirements with Pre-Established Fixed Contract Prices (see Exhibits A through E in Section J). All costs associated with Annexes 1 and 2 must be priced and distributed within Annex 18, Specification Item 4.

1.8 Navy PBSC

Approach

The Navy’s approach to performance-based service contracting (PBSC) includes four (4) component parts which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.9 General

Contract Requiremen ts

In accordance with the 48 Federal Register 44738-39 (September 29, 1983) requirements and Archaeological Resources Protection Act (ARPA) guidelines, the Contractor must have employees with knowledge and experience in military architecture, prehistoric and historic archaeology, and architectural history for Arizona, California, Colorado, Nevada, New Mexico, and Utah. The Contractor shall have employees that possess the minimum educational and experience required for such work included as Annex 2, Specification Item 2.6.3.1.

The Contractor shall have experience in cultural resources (prehistoric and historical archaeology and built environment historic resources) investigations for complying with Sections 110 and 106 of the National Historic Preservation Act of 1966 (NHPA), as amended and the preparation of cultural resources management documents. Documents to be prepared include, but are not limited to, Archeological Surveys, Historic Resources Survey and Evaluation/Eligibility Investigations, Archeological Evaluation/Eligibility Investigations, Mitigation: Archeological Data Recovery, Mitigation: Sparse Lithic Scatter Program, Integrated Cultural Resources Management Plans (ICRMP), Archeological Monitoring services, Cultural Landscape Studies, Historic Structure Reports (HSR), Design

Spec Item

Title Description

Guidelines/Historic Building Maintenance Plans, Historic or Archaeological Research Designs, Context Studies (Historic or Prehistoric), HABS/HAER/HALS Documentation, Regional Research Designs and Studies, Historic Context Studies, and Historic Building Maintenance Plans, specifically in Arizona, California, Colorado, Nevada, New Mexico, and Utah. The Contractor and subcontractor(s) shall have employees with at least 5 years’ experience and expertise in the areas of prehistoric and historical archaeology, history, military history, and architectural history in Arizona, California, Colorado, Nevada, New Mexico, and Utah. The Contractor shall have the ability to conduct specialized studies in support of compliance cultural resources investigations either conducted by the Contractor’s key personnel or by subcontractors with demonstrated experience and expertise in the fields of lithic technology, ceramic analysis, ceramic sourcing (INAA analysis), lipid residue analysis, faunal analysis, physical anthropology, pollen and phytolith analysis, macrobotanical studies, protein residue analysis, obsidian hydration and sourcing, radiocarbon (14C) analysis, geomorphology, geophysical archaeology, historical archaeology, history, historic architecture, architectural history, and landscape history. The Contractor is required to use only personnel that have experience and expertise required to complete the Task Order. The Government will approve the Contractor’s personnel proposed for each Task Order before the Contractor is authorized to begin work on the Task Order. Any changes or substitutions in personnel will require Government approval before work can proceed. The Contractor shall provide information on experience and expertise in accordance with Annex 2, Specification Items 2.3.4.1.2 and 2.6.3.1.

1.10 Technical

Proposal Certification

The contractor warrants that its proposal incorporated herein by reference including, but not limited to, proposed approaches, staffing, methodology, or work plans, will meet the performance objectives set forth in this contract during execution thereof. The Contractor is not excused from meeting such performance objectives in the event such proposal proves inadequate as conceived or executed to meet such performance objectives. The Contractor understands that it bears all of the cost and performance risk associated with adopting acceptable additional (and/or alternative) means or methods of meeting the performance objective.

1.11 Applicable

Laws, Regulations, and Reference Documents

The following are all applicable publications, manuals, directives, and instructions referenced by this contract. The Contractor is required to perform all work in accordance with these publications. The Contractor shall abide by the newest version, supplement, or edition as it is issued. If during the performance of the contract the contractor requires a copy of the any following documents contact the Contracting Officer’s Representative.

A review copy of the reference documents outlined below are available at the Naval Facilities Engineering Systems Command, Southwest by contacting the COR at (619) 705-5522.

A. Reference Documents:

1. Secretary of the Interior’s Guidelines, Federal Register, Vol. 48, No. 190, Thursday, September 29, 1983, pages 44738-44739.

2. Secretary of the Interior’s Standards for Historic Preservation Projects National Park Service, Department of the Interior 1985.

3. Secretary of the Interior’s Standards for the Treatment of Historic Properties with Guidelines for the Treatment of Cultural Landscapes 1996.

4. Identification of Historic Properties: A Decision-making Guide for Managers Advisory Council on Historic Preservation and National Park Services, Department of the Interior.

5. National Register Site Forms (NPS 10-900 series).

6. National Register Bulletin 15 How to Apply the National Register Criteria for Evaluation.

7. National Register Bulletin 16A How to Complete the National Register of Historic Places

Registration Form.

Spec Item

Title Description

8. National Register Bulletin 16B How to Complete the National Register Multiple Property Documentation Form.

9. National Register Bulletin 18 How to Evaluate and Nominate Designed Historic Landscapes.

10. National Register Bulletin 22 Guidelines for Evaluating and Nominating Properties that have Achieved Significance within the Last Fifty Years.

11. National Register Bulletin 24 Guidelines for Local Surveys: A Basis for Preservation Planning.

12. National Register Bulletin 30 Guidelines for Evaluating and Documenting Rural Historic Landscapes.

13. National Register Bulletin 38 Guidelines for Evaluating and Documenting Traditional Cultural Properties.

14. National Register Bulletin 39 Researching Historic Properties.

15. National Register Bulletin 42 Guidelines for Identifying, Evaluating, and Registering

Historic Mining Properties.

16. National Register Bulletin 43 Guidelines for Evaluating and Documenting Historic

Aviation Properties.

17. Preservation Briefs Number 36 Protecting Cultural Landscapes.

18. Public Participation in Section 106 Review Advisory Council on Historic Preservation.

19. Arizona’s Marine Corps Air Station (MCAS) Yuma Archaeological Survey and Report

Standards (August 2018 – Revised May 2022).

20. Arizona’s MCAS Yuma Archaeological Site Record.

21. Arizona SHPO’s Survey Report Summary Form (SRSF) – 2018 Revision.

22. Arizona SHPO’s Survey Report Standards.

23. Arizona SHPO’s Interim SHPO-ASM Reporting Guidance.

24. Arizona SHPO’s Guidance Points.

25. Arizona State Museum Archaeological Site Recording Manual (December 1993).

26. California Historic Resources Information System (CHRIS) Manual.

27. California SHPO’s Guidelines for Archaeological Research Designs (GARD).

28. California SHPO’s Archeological Resource Management Reports (ARMR) Format.

29. California SHPO’s Instructions for Recording Historic Resources (March 1995).

30. California SHPO’s California Archeological Resource Identification and Data

Acquisition Program: Sparse Lithic Scatter (February 1988).

31. Colorado’s Cultural Resource Survey Manual Guidelines for Identification: History and

Archaeology (2007).

32. Colorado’s Cultural Resource Survey Forms Table.

33. Colorado’s File Access Request Form.

34. Colorado’s Limited-Results Cultural Resource Survey Form.

35. Colorado’s Walking the Line: Guidance for Identification, Evaluation, and File

Recordation of Historic Linear Sites.

36. Colorado’s Cultural Resources Survey Management Data Form and Instructions (1400).

37. Colorado’s Cultural Resource Survey Prehistoric Archaeological Component Form and

Instructions (1401).

38. Colorado’s Historical Archaeological Component Form, Instructions, Commonly

Encountered Historical Archaeological Resources, and Historic Artifact Guide (1402).

39. Colorado’s Architectural Inventory Form, Instructions, Lexicon Table Introduction, Lexicon Table, and Historical & Architectural Photography (1403).

40. Colorado’s Historic Cultural Landscapes Form and Instructions (1404).

41. Colorado’s Cultural Resource Re-Visitation Form and Instructions (1405).

42. Colorado’s Rock Art Component Form and Instructions (1407).

43. Colorado’s Isolated Find Record and Instructions (1408).

44. Colorado’s Linear Component Form and Instructions (1418).

45. Colorado’s Survey Management Information Form (1421).

Spec Item

Title Description

46. Nevada SHPO’s Nevada Cultural Resource Information System (NVCRIS) Digital Submission Guidelines.

47. Nevada SHPO’s How to Request Resource Numbers from NVCRIS.

48. Nevada SHPO’s Blank geodatabase for NVCRIS Site Requests.

49. Nevada SHPO’s Instructions for the Architectural Resource Assessment Form (2017).

50. Nevada SHPO’s Architectural Resource Assessment (ARA) Form (2017).

51. Nevada SHPO’s Historic District Resource Assessment (RA) Form (2017).

52. Nevada Bureau of Land Management (BLM) Guidelines and Standards for

Archaeological Inventory (2012).

53. Nevada’s Intermountain Antiquities Computer System (IMACS) site form.

54. New Mexico’s Administrative Code 4.10.19.

55. New Mexico’s Historic Cultural Properties Instruction (HCPI) Manual.

56. New Mexico’s Archaeological Records Management Section (ARMS) User Agreement.

57. New Mexico’s Cultural Resources Information System (NMCRIS) and NMCRIS

Appendix A.

58. Utah’s Archaeology Site Form Manual.

59. Utah’s Historic Architecture Guide.

60. Utah’s Historic Artifact Guide.

61. Utah’s Historic Site Short Form.

62. Utah SHPO’s Cultural Resource Compliance Guidance (2022).

63. Utah SHPO’s Reconnaissance Level Survey Form (2020).

64. NAVFAC SW Environmental Work Instruction #4.

B. Laws and Regulations

1. National Historic Preservation Act of 1966, as amended.

2. Archeological Resources Protection Act of 1979, as amended.

3. Native American Graves Protection and Repatriation Act (NAGPRA).

4. Curation of Federal Owned Archaeological Collection (36 CFR 79).

5. National Historic Landmarks Program (36 CFR 65).

6. National Register of Historic Places (36 CFR 60).

7. Criteria for Inclusion in the National Register of Historic Places (36 CFR 60.4).

8. Protection of Archaeological Resources (43 CFR Part 7).

9. Section 106 Process, Protection of Historic Properties (36 CFR 800).

C. Policies, Instructions, and Orders:

1. DoD Policy on Native American consultation.

2. SECNAVINST 4000.35B. Department of the Navy Cultural Resources Program.

3. SECNAVINST 11010.14B DON Policy for Consultation with Federally Recognized

Indian Tribes, Alaska Native Tribal Entities, and Native Hawaiian Organizations.

4. OPNAVINST 5090.1E Environmental Readiness Program.

5. OPNAV M-5090.1 Environmental Compliance and Protection Manual, Chapter 13.

6. Presidential Memorandum for Heads of Executive Departments and Agencies, Government to Government Relations with Native American Tribal Governments.

7. Executive Order 11593, Protection and Enhancement of the Cultural Environment.

8. Executive Order 13007, Indian Sacred Sites.

Spec Item

Title Description

D. Guidelines:

1. Secretary of the Interior’s Standards and Guidelines for Archaeology and Historic

Preservation.

2. Guidelines for Federal Agency Responsibilities under Section 110 of the NHPA.

3. Secretary of the Interior’s Standards for Treatment of Historic Properties (36 CFR 68).

4. Secretary of the Interior’s Standards for Rehabilitation (36 CFR 67).

5. Secretary of the Interior’s Standards for Architectural and Engineering Documentation.

0200000 - Management and Administration Spec Item

Title Description

2 Manageme nt and Administra tion

2.1 Definitions

and Acronyms

As used throughout this contract, the following terms shall have the meanings set forth below.

Additional definitions are in the "definitions" clause below.

A. Where "as shown", "as indicated", "as detailed", or words of similar import are used, reference is made to this specification and the drawings accompanying this specification unless stated otherwise.

B. Where "as directed", "as required", "as permitted", "approval", "acceptance", or words of similar import are used, reference is made to the direction, requirement, permission, approval, or acceptance of the Administrative Contracting Officer (ACO) is intended unless stated otherwise.

2.1.1 Administra

tive Contractin g Officer

(ACO)

The individual designated, or his/her designated representative, by the Contracting Officer (KO) to administer the contract.

2.1.2 Advisory

Council on Historic Preservatio n (ACHP)

The agency established pursuant to Title II of the National Historic Preservation Act of 1966, as amended, (NHPA), that is to be afforded a reasonable opportunity under Section 106 and 110(f) of NHPA to comment with regard to proposed federal, federally licensed, or federally assisted undertakings that may affect properties which are included in or eligible for inclusion in the National Register of Historic Places (NRHP) and that reviews Federal programs pursuant to Section 202(a)(6) of NHPA.

2.1.3 Auger

Probe

A Contoured subsurface testing technique used to determine the presence or absence of archaeological material within the horizontal and vertical plane as well as help characterize the content of the cultural material and the soil itself.

2.1.4 Backhoe

Trench

A linear trench approximately 0.66 meters (m) wide by a maximum of 30 m in length and a maximum depth of 3 m.

2.1.5 Carbon-14

(radiocarbo n or C14) Dating

A method for determining the age of organic material by measuring the extent to which the radioactive isotope carbon-14 has decayed into stable nitrogen-14, comparing the observed carbon 14 fraction with the known half-life of 5568 +/- 30 years.

2.1.6 Contractor That entity or its representative responsible for the delivery of the services or materials specified in this contract, as designated by contract award. The term “Contractor” as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor is responsible for fulfillment of the contract and shall insure that subcontractors comply with the provisions, terms and conditions of this contract.

2.1.7 Contract

Discrepanc y Report

(CDR)

A report, sent by the Government to the Contractor, which the Contractor is required to complete when performance is unsatisfactory. The CDR requires the Contractor to explain to the KO, in writing and within 10 calendar days, why performance is unsatisfactory, how performance shall be returned to satisfactory levels, and how recurrence of the problem shall be prevented in the future.

2.1.8 Contractor

Representa tive

A person(s) designated by the Contractor to be his/her authorized representative. One (1) such person shall serve as the Government's principal point of contact.

2.1.9 Contractin

g Officer

(KO)

That individual with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the KO.

2.1.1

Facilities Industrial property for production, maintenance, research, development, or testing, including real property and rights, therein, buildings, structures, improvements, and built-in equipment.

Frequency of Service

Unless otherwise noted, services designated with the following frequencies shall be performed at intervals specified:

A. Annual (A). Services performed once during each 12 month period of the contract at intervals of 335 to 395 days.

B. Semi-Annual (SA). Services performed twice during each 12 month period of the contract at intervals of 160 to 200 calendar days.

C. Biennial (BA). Services performed once every 2 years on a date or during the month specified.

D. Quarterly (Q). Services performed 4 times during each 12 month period of the contract at intervals of 80 to 100 calendar days.

E. Monthly (M). Services performed 12 times during each 12 month period of the contract at intervals of 28 to 31 calendar days.

F. Bimonthly (BM). Services performed 6 times during each 12 month period of the contract at intervals of 58 to 63 days.

G. Weekly (W). Services performed 52 times during each 12 month period of the contract at intervals of 6 to 8 days.

H. Biweekly (BW). Services performed 26 times during each 12 month period of the contract at intervals of 13 to 15 days.

I. Daily (D). Services performed 261 times during each 12 month period of the contract, once each day, Monday through Friday, including holidays unless otherwise noted.

Geographic Informatio n System

(GIS)

GIS data shall be stored in the Navy Data Model GIS Database, and shall follow the “Navy IGI&S Standards & Specifications for Vector GIS Deliverables,” unless otherwise specified in the individual Task Order. See Spec Item 2.5.5 for additional information.

Hand/powe r Auger Testing

An auger hole is approximately 10 centimeters (cm) to 20 cm in diameter and to a maximum depth of 20 feet (ft) controlled subsurface testing technique used to determine the presence or absence of archaeological material and to help characterize the content of the cultural material and the soil.

Historic Property

Any prehistoric or historic district, site, building, structure, or object included in or eligible for inclusion in the National Register of Historic Places; such terms include but are not limited to boundary markers, monuments, mileposts, fountains, sculptures and statuary.

Interested Party

Those organizations and individuals that are concerned with the effects of an undertaking on historic properties.

Internet Navy Facility Assets Data Store (iNFADS)

The Department of the Navy’s tool for storing, managing, and reporting real property inventory.

2.1.1

National Historic Preservatio n Act of 1966, as amended

(NHPA)

Enacted to Establish a Program for the Preservation of Additional Historic Properties throughout the Nation, and for Other Purposes, Approved October 15, 1966 (Public Law 89- 665; 80 STAT.915; 16 U.S.C. 470, et seq.) as amended by Public Law 91-243, Public Law 93-54, Public Law 94-422, Public Law 94-458, Public Law 96-199, Public Law 96-244, Public Law 96-515, Public Law 98-483, Public Law 99-514, Public Law 100-127, and Public Law 102-575).

Obsidian Hydration Dating

A method for determining the age of obsidian artifacts or debitage by measuring the thickness of a specimen’s hydration rim (layer of water penetration) and comparing the rim depth with the established hydration rate for the particular climatic-geographic area (effective hydration temperature) and type of obsidian.

Property Type

A grouping of properties defined by common physical and associative attributes (See National Register Bulletin 15).

2.1.2

Quality Assurance

(QA)

Program

A program implemented by the Government to evaluate the output quality and responsiveness of the Contractor to ensure that the Government receives the services for which public funds are expended. It is emphasized that the Government's quality assurance program is not a substitute for the quality control program implemented and administered by the Contractor.

Contractin g Officer Representa tive (COR)/Nav y Technical Representa tive (NTR)

An individual designated in writing by the KO to perform specific technical or administrative functions. The COR/NTR is responsible for monitoring performance and the technical management of the effort required hereunder, and should be contacted regarding questions or problems of a technical nature. The COR/NTR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract. The COR is assigned at the basic contract level and the NTR is assigned at the Task Order level.

Quality Control

(QC)

A method used by the Contractor to control the quality of goods produced and services provided.

Quality Assurance

(QA)

A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

Records and Literature Search

Identifies previous cultural resources documentation, studies, reports, and the location of historic records and collections including the review of site forms and National Register forms that will be used as a basis for developing the research design in the new report.

Research Design

Explicit statements of the theoretical and methodological approaches to be followed in an archaeological study. An historic built environment research design will have different requirements (see Annex 18, Specification Item 18.4.8.1). The following are minimum amounts acceptable:

A. Discuss the theoretical basis of the proposed research. Cite or discuss the research paradigms under which the investigators are operating. For an historical archaeological site, a detailed historic context identifying the themes, significance thresholds, and integrity requirements that characterize NRHP-eligibility shall be included.

B. Summarize previous research. A summary of important research questions pertinent to the study area or identified resources should be presented, with particular emphasis on the identification or relevant data gaps.

C. Present testable hypothesis or state the goals of the research. Any useful theoretical approach should be capable of generating testable hypotheses. A research design should present important research questions recognized for the region and relevant to the study, based on previous research.

D. Identify the test implication of the hypotheses. Describe expected archaeological resources types, patterns, and data categories anticipated, as they relate to test implications.

Shovel Test Pit

(STP)

STPs typically measure to between 30 cm to 50 cm in diameter and are excavated to a minimum depth of 30 cm or to a sub-stratum that cannot be penetrated. STPs may be excavated in bulk or in designated levels.

Site A discrete and potentially interpretable locus of cultural materials, where “discrete” means spatially bounded by at least relative changes in material densities. “Interpretable” refers to the presence of material densities of a quality and quantity sufficient to attempt and sustain inferences about behavior, and “materials” refers to artifacts, ecofacts, and features.

State Historic Preservatio n Officer

(SHPO)

Administers the State program of Federal assistance for historic preservation within the State.

The SHPO shall advise, assist, and consult with the appropriate Federal agency(s) in accordance with NHPA on Federal undertakings that may affect historic properties.

Station Contact

(SC)

A representative from a specified Department of Defense installation designated as the point of contact for access and site issues for the Contractor while working on a given Task Order.

2.1.3

Task Order

(TO)

A Task Order is a document (DD Form 1155) prepared by a KO that is issued unilaterally for IDIQ work to be performed in accordance with Annex 18, Spec Item 4.0 (Exhibit A – E, ELINS) or bilaterally for non-pre-established price work in accordance with Annex 18, Spec Item 3. Any changes to a Task Orders shall only be made by the KO.

Test or Excavation Unit

Unless otherwise specified in the Task Order, a Test Unit is measured as a one-meter (1m) square excavated in 10 cm levels until sterile soil is reached and then excavated to a depth of 10 cm beyond.