16-R-1017_Amendment_04.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

BASE OPERATING SUPPORT (BOS) SERVICES I FOR NAVAL BASE VENTURA COUNTY, CALIFORNIA

The purpose of this Amendment is to respond to the remaining RFIs and revise the RFP.

Description begins on page 2.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 61

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-Jan-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N62473-16-R-1017

X 9B. DATED (SEE ITEM 11)

13-Dec-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 4 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

25-Jan-2017

CODE

NAVFAC SOUTHWEST

PUBLIC WORKS CONTRACTS CORE

CODE RAQ2

1220 PACIFIC HWY

SAN DIEGO CA 92132-5190

N62473 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N62473-16-R-1017

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 04

The following has been updated:

1. This Amendment hereby revises Attachment J-0200000-06 that was initially updated in Amendment 03 dated

1/23/2017. See Attachment J-0200000-06 for further details.

The following is to amplify a response provided in Amendment 03 dated 1/23/2017:

RFI #06: Page 465, E.3.(a)(1), SF 33 and CLINs : The paragraph states, “With regard to the price shown on the SF 33, only Contract Line Item Numbers (CLIN) 0001 through 0014 are to be completed.” Please clarify whether the RFP’s Section B should appear at this tab.

ANSWER: Yes, Offerors shall include Section B with their proposal. Also, CLINS 0001 through 0014 identified on Page 456 is a typographical error. The referenced section is updated and shown as CLINS 0001 through 0012.

The following are responses to the remaining RFIs:

RFI #02: I am writing to request information on the security clearance, on page 195 of 473 its says, “The Contractor must satisfy security clearance requirements of the local Information Assurance Manager (IAM) before access will be granted. Steps will include:

• Submit required SAAR form

• Request a NITC portal SSO account

• Request a STS account

• Create a STS ticket requesting a new Maximo account

• Take required initial and recurring Information Assurance training

• Complete New User Request Form

The local NAVFAC Business Office will determine level of access and restrictions for users by configuring NAVFAC MAXIMO Work Center access. The Contractor will receive notification that the NAVFAC MAXIMO account has been created, as well as USER ID, password and NAVFAC MAXIMO access URL details.”

Can you please provide the security requirements of the local Information Assurance Manager (IAM) ?

ANSWER: Contractor is not required to obtain access to NAVFAC Maximo system. Please disregard all requirements for MAXIMO access in Attachment J-0200000-08.

RFI #09: Page 358, Attachment J-1700000-03, Modular Building Requirements: Government requires the contractor to lease 3,600 square foot modular facility. Is this facility currently in use on the required site? If so, who is the lease holder and the cost of this requirement. If this item is currently in use it would work if the new contractor just assumed the current lease agreement. Please provide the necessary information.

ANSWER: The modular building is currently on site and is used intermediately throughout the year by a visiting foreign defense force. B.C. Schmidt Construction is the current service provider. It is the responsibility of the Offeror to perform market research on the cost to meet the requirements. Please contact the current service provider to determine if the lease can be taken over by another contractor.

RFI #24: Page 72, 1503010, Custodial Services, PWS 3.1.1.12, Drinking Fountains: How many drinking fountains require cleaning?

ANSWER: See Attached SNI Custodial Inventory list dated 1/24/2017 for details. This attachment is hereby incorporated by reference to ANNEX 1503010.

RFI #25: Page 76, 1503010, Custodial Services, PWS 3.1.5.2, Empty Perimeter Trash Cans: How many trash cans for this PWS require service?

ANSWER: See Attached SNI Custodial Inventory list dated 1/24/2017 for details.

RFI #26: Page 73, 1503010, Custodial Services, PWS 3.1.2.2, Vacuum Carpets & Rugs: What is the square footage of carpet to be maintained and how many rugs must be maintained?

ANSWER: Unless otherwise indicated in Attached SNI Custodial Inventory list, dated 1/24/2017, buildings contain no greater than 10% carpet.

RFI #27: Page 73, 1503010, Custodial Services, PWS 3.1.2.3, Walk Off Mats: How many walk-off mats are to be cleaned?

ANSWER: See Attached SNI Custodial Inventory list dated 1/24/2017 for details.

RFI #66: Attachment J-0200000-12: We request cost information associated with work/providing staff on San Nicolas Island, to include cost of meals, cost of rooms, costs for barging equipment, materials.

ANSWER: Lodging is $81.00 per night for standard room. Meals are: $3.00 breakfast and $4.50 each for lunch and dinner. Cost information is not required for barging. Please refer back to Attachment J-0200000-12, Section 3.

Barge Shipments, Paragraph a. General, for details on what to provide to the Government; this allows for sufficient funding to be allocated by the Government to its barging coordinator.

RFI #76: Annex 0200000, Paragraph: Spec Item: 2.6.6, Section F Deliverable, 020000/2.7.1, and Attachment J- 0200000-07: Can you confirm that the contractor is able to submit a flat file versus direct entry.

ANSWER: See RFI #02 response for details.

RFI #101: N62473-16-R-1017.pdf, Paragraph: General Management sections 2.4.1 and 2.4.2 Government Furnished Facilities

Will the government provide office space for contractor project management and administrative personnel?

If so, what specific space will be provided to include room dimensions, furniture, etc.?

Will this office space include utilities?

ANSWER: For Hazardous Waste Management, the Government will provide the Contractor the use of Government owned facilities listed in J-0200000-06. See Attachment J-0200000-06.

RFI #110: N62473-16-R-1017.pdf, Attachment J-1503010-07, Page number: 290-291 of 473:

The Custodial inventory includes buildings to be cleaned on an “As Ordered” basis utilizing the Non-Recurring portion of the contract. The only custodial Non-Recurring unit pricing is for Cleaning Window Blinds (ELIN A753).

Is it the governments intention that only Cleaning Window Blinds will be ordered for those buildings?

ANSWER: No, this appears to be an omission. “As Ordered”, non-recurring work will also include:

Stripping/Rewaxing, Stripping/Sealing, Carpet or Rug Shampooing, Cleaning Light Fixtures, High Dusting/Cleaning, and Exterior Glass Cleaning. See Amendment 03, dated 1/23/2017, for an updated ELIN schedule.

RFI #113: How many government personnel will need licenses for accessing/viewing the contractor’s QC reporting website?

ANSWER: 10 Government personnel.

RFI #116: PWS, Annex 1502000, Paragraph: 2.2.1, Page number: 49: Please provide definition, criteria for the HAZMAT/HAZWASTE handling course.

ANSWER: Contractor is required to complete the 40 Hour HAZWOPER course and a recurring 8-Hour annual refresher. Annex 1502000, Spec Item 2.2.1, has been updated to reflect this requirement. See Amendment for further details.

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 31-Jan-2017 02:00 PM to 02-Feb-2017 02:00 PM.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

ANNEX 1502000

1502000 – Facility Investment Table of Content Spec Item Title 1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.3 Special Requirements

2.3.1 Workmanship and Material Standards

2.3.2 Historical Preservation

2.4 References and Technical Documents

3 Recurring Work

3.1 Service Orders

3.1.1 Emergency Service Orders

3.1.2 Urgent Service Orders

3.1.3 Routine Service Orders

3.2 Preventive Maintenance (PM) Program

3.2.1 N/A

3.2.2 N/A

3.2.3 N/A

3.2.4 N/A

3.2.5 N/A

3.2.6 N/A

3.2.7 Fire Protection Systems

3.2.8 Vertical Transportation Equipment (VTE)

3.2.9 N/A

3.2.10 Compressed Air Systems

3.2.11 N/A

3.2.12 N/A

3.2.13 N/A

3.2.14 Oil/Water Separators (OWS)

3.2.14.1 Oil/Water Separators (OWS) Cleaning

3.2.15 Electrical Distribution Systems

3.2.16 Generator Systems

1502000 – Facility Investment Table of Content

3.2.17 Facility Door Systems

3.2.18 Filter Maintenance

3.3 N/A

3.3.1 N/A

3.3.2 N/A

3.3.3 N/A

3.3.4 N/A

3.4 Inspection, Testing, and Certification Program

3.4.1 N/A

3.4.2 N/A

3.4.3 N/A

3.4.4 N/A

3.4.5 Vertical Transportation Equipment (VTE)

3.4.6 N/A

3.5 Other Recurring Services Program

3.5.1 Grease Traps

3.5.2 Exhaust Hoods and Ducts

3.5.2.1 Exhaust Hoods and Ducts Inventory

3.5.3 N/A

3.5.4 N/A

3.5.5 N/A

3.5.6 N/A

4 Non-Recurring Work

1502000 – Facility Investment (Revised 1/24/2017) Spec Item

Title Description

1 General Information

The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform Facility Investment services for Naval Base Ventura County (NBVC), Naval Surface Warfare Center, (PHD-NSWC) Port Hueneme, CA., and Naval Air Station (NASPM) Point Mugu, CA.

1.1 Concept of

Operations

The intent of 1502000 Facility Investment is to specify the requirements for Sustainment, Restoration, and Modernization (SRM) sub-functions only. The Facility Investment requirements within this sub-annex primarily consist of infrastructure sustainment and minimal restoration and modernization work. Sustainment is the maintenance and repair necessary to keep an inventory of facilities and other assets in good working order. Restoration and modernization normally consists of major rehabilitation and capital improvements that is accomplished through other Navy programs. Some major repair, minor construction and stand-alone demolition may be accomplished as part of Facility Investment.

Building Systems -Fire Protection -Vertical Transportation Equipment (VTE) -Compressed Air Systems -Electrical -Auxiliary Generator Systems (including emergency and portable generators) -Grease Traps -Exhaust Hoods and Ducts -Facility Door Systems -Jet Air Start 400htz Generator -Oil Water Separators

Facility Investment includes maintenance of all auxiliary generators serving individual facilities.

1502000 – Facility Investment

Item

Title Description

2 Management and Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-1502000-01.

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient operations within the FI function.

2.2.1 Certification, Training, and Licensing

All maintenance and repair shall be performed by personnel trained and certified by the OEM.

Personnel performing inspections and tests on VTEs must be qualified per NAVFAC

MO-118.

Personnel inspecting and testing engine test facilities shall be qualified per UFC 4- 212-01N.

Personnel working on systems, equipment or components containing chlorofluorocarbons (CFCs) and/or hydro-chlorofluorocarbons (HCFCs) must be certified under an Environmental Protection Agency (EPA) approved technical certification program per OPNAVINST 5090.1 Chapter 6 Personnel working with or on electrical or electronic equipment must be trained and certified per NAVFAC MO-200.

Personnel working on fire protection systems must be certified per UFC 3-600-02.

Personnel performing work on transformers must be knowledgeable of proper procedures for handling and disposing of insulating fluid containing polychlorinated biphenyls (PCBs)

Personnel performing work in HAZMAT/HAZWASTE must complete the 40-Hour HAZWOPER course and a recurring 8-Hour annual refresher.

All maintenance trade personnel certifying or inspecting repair or maintenance work that does not require an inspector certified by a governing directive shall be qualified at the journeyman level.

The Contractor shall submit proof of all certification, training, and licensing requirements per Section F.

2.3 Special

Requirements

2.3.1 Workmanship

and Material Standards

The Contractor shall be responsible for maintaining all facilities, systems, and equipment, identified in this technical sub-annex, to a standard that prevents deterioration beyond that which results from normal wear and tear and corrects deficiencies in a timely manner to assure full life expectancy of the facilities, systems, and equipment. Best commercial practices shall be applied in the performance of work. All work shall be completed per approved and accepted industry and equipment manufacturers’ standards and shall comply with building and safety codes, applicable activity, local, state, and federal regulations, and other technical requirements identified within this technical sub-annex.

Workmanship for maintenance and repair shall include all work necessary to complete facility and system restoration, including touch-up painting and operational checks.

Item

Title Description

Upon completion of work, the Contractor shall ensure all facilities, systems, and equipment are free of missing components or defects which would affect the safety, appearance, or habitability of the facilities and structures or would prevent any electrical, mechanical, plumbing or structural system from functioning in accordance with design intent. Repairs shall be made in accordance with the manufacturers’ specifications and guidelines, and standard building codes. The quality of repairs shall meet the applicable standards and shall prevent any malfunction reoccurrences caused by poor workmanship or other contractor inadequacies. The quality of the repaired areas shall be fully compatible with adjacent surfaces or equipment. Except where otherwise specified, replacements shall match existing in dimensions, finish, color, design, and functionality and shall have an appearance similar to the original finished appearance with only minor unobjectionable deterioration resulting from normal use.

The Contractor shall not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress. Upon completion of work, any stains and other unsightly marks shall be removed.

2.3.2 Historical

Preservation

Buildings and facilities designated as historical sites shall be maintained in accordance with Federal, state and local historical policies and regulations.

2.4 References and

Technical Documents

References and Technical Documents are listed in J-1502000-02.

Item

Title Performance Objective

Related Information Performance Standard

3 Recurring Work The Contractor shall maintain, repair, and alter Grease Traps, Security Systems, Fire Suppression Systems, Jet Air Start 400htz Generator Maintenance Services to ensure they are fully functional and in normal working condition.

The Contractor shall develop, implement, and execute a Service Order, Maintenance Program (PM), Inspection, Testing, and Certification Program, and Other Recurring Service Program to maintain and facilities, ground structures, personal property equipment, and installed equipment and systems.

The Contractor shall maintain all maintenance, repair, and alteration data and warranty records in the technical library and CMMS in accordance with Annex 2.

The Contractor shall provide all necessary test instruments, equipment, and tools required to perform maintenance and repair

The current facility inventory for FI is provided in J- 1502000-08 through J- 1502000-14.

Site maps are provided in J- 1502000-16.

Facilities, ground structures, personal property equipment, and installed equipment and systems are in normal working condition and function properly in accordance with specified standards.

3.1 Service Orders The Contractor shall

perform service order work in a timely manner and ensure facilities, ground structures, personal property equipment and installed equipment and systems are restored to a safe, normal working condition and function properly.

The Contractor shall receive service orders in accordance with the work reception requirements in Annex 2.

The Contractor shall schedule and perform service orders in a way that minimize disruptions to customers and Government operations.

The Contractor shall perform service orders to accomplish any work identified within the entire boundary of the installation and will include a wide variety of work. Samples of required work and historical service order workload as

The service order response and completion time standards specified below are in compliance with NAVFAC Facility Management and Sustainment (FM&S) OSD Work-type Standards. These standards shall not be changed without prior approval by your local Public Works Department (PWD) Facility Management Division (FMD) or FEC FM&S PLC. For

Item

Title Performance Objective

Related Information Performance Standard required.

Descriptions of the classifications of service orders (emergency, urgent, and routine) are provided in the Definitions and Acronyms in J- 1502000-01.

Historical data and samples of the work variety; historical data for the number of emergency, urgent, and routine service orders, including the number of calls initiated outside of Government regular working hours.

The Contractor shall maintain sufficient materials and equipment on hand to support service order work requirements. Lack of availability of material or equipment will not relieve the Contractor from the requirement to complete service order work within the time limits specified.

The Government may combine multiple repair requirements received for the same trade in the same building or structure at the same time into one service order as long as the service order threshold is not exceeded.

The Contractor shall notify the KO upon identification that the service order will exceed the liability limits specified below in accordance with reporting requirements in Annex 2. If Non-Recurring Work is issued for repairs, the Government will only pay for the portion of labor and/or material that exceeds the service order limits.

Joint Bases, USMC, or non-Navy contracts, these may be tailored to meet supported command requirements.

Service order work is responded to and completed within the specified time.

Facilities, ground structures, personal property equipment and installed equipment and systems are restored to normal working condition, including recertification if applicable.

When repair is complete facility, ground structure, personal property equipment or installed equipment and system does not present danger to personnel or equipment.

Item

Title Performance Objective

Related Information Performance Standard

The Contractor shall submit a monthly summary of completed service orders per Section F.

3.1.1 Emergency

Service Orders

The Contractor shall respond to emergency service orders and arrest emergent conditions to minimize and mitigate damage to facilities, ground structures, personal property equipment, and installed equipment and systems and danger to personnel.

The Contractor shall perform emergency service orders 24 hours a day, seven days a week throughout the contract period.

The Contractor shall respond to emergency service orders with the appropriate service personnel and equipment to commence work immediately.

Emergency service orders are limited to a Recurring Work ceiling of 10 labor hours or $1,000 in material cost.

The Contractor shall remain at the work site until the emergency has been arrested.

The emergency service order is complete once the emergency has been arrested. The Government may issue an urgent or routine service order or Non-Recurring Work task order for the follow-on work required to repair/restore the facility, ground structure, personal property equipment or installed equipment and system.

VTE Units that cannot be returned to service shall be placed in “out-of-service” status. Contractor shall ensure that VTE out-of service signs are clearly posted at each floor, and system is secured in such manner to prevent entry or accidental operation.

Emergency service orders responded to within one hour of receipt of call.

Emergency service orders are arrested within 24 hours of receipt of call.

Work is continued without interruption until emergent condition is arrested.

3.1.2 Urgent Service

Orders

The Contractor shall complete urgent service orders in a timely manner and ensure facilities, ground structures, personal property equipment, and installed equipment

The Contractor shall perform urgent service orders to repair deficiencies without extended delay, therefore preventing further damage facilities, ground structures, personal property equipment, and installed equipment and systems.

Urgent service orders are completed within five working days.

Item

Title Performance Objective

Related Information Performance Standard and systems are restored to a safe, normal working condition and function properly.

Urgent service orders are limited to a Recurring Work ceiling of 32 labor hours or $2,500 in material cost.

3.1.3 Routine Service

Orders

The Contractor shall complete routine service orders in a timely manner and ensure facilities, ground structures, personal property equipment, and installed equipment and systems are restored to a safe, normal working condition and function properly.

The Contractor shall perform routine service orders to repair deficiencies and return facilities, ground structures, personal property equipment, and installed equipment and systems to normal working condition.

Routine service orders are limited to a Recurring Work ceiling of 32 labor hours or $2,500 in material cost.

Performance of routine service orders is not required outside of Government regular working hours.

Routine service orders are completed within 30 calendar days.

3.2 Preventive

Maintenance (PM) Program

The Contractor shall develop and implement a PM program for facilities, ground structures, personal property equipment, and installed equipment and systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Contractor shall develop and submit a PM program per Section F.

The Contractor is fully responsible for and shall perform any repairs, including replacement, discovered during scheduled maintenance work up to a total of $250 per occurrence in direct material and labor cost under Recurring Work portion of the contract.

Incidental repairs work performed under maintenance are not considered a service order.

Notification of repair work exceeding the incidental repairs limit shall be submitted to the KO within two hours of identification. Service orders or Non-Recurring Work may be issued for repairs exceeding the incidental repairs limit.

The Contractor shall not use breakdown maintenance as part

Maintenance is accomplished in accordance with the Contractor’s PM program and work schedule.

PM is performed in accordance with manufacturers’ recommended procedures and OEM standards.

Item

Title Performance Objective

Related Information Performance Standard of the PM program.

The PM program shall provide an economical approach manufacturer’ recommended procedures, OEM standards, and maintenance required to satisfy equipment warranties and facilities, ground structures, personal property equipment, and installed equipment and systems in normal working condition.

Excessive or repeated system or equipment breakdowns or deficiencies may indicate the need to adjust or modify the Contractor’s PM program.

These changes will be made at no additional cost to the Government.

As part of the PM program, the Contractor shall perform annual equipment condition assessments to support the Infrastructure Condition Assessment Program (ICAP).

The Contractor shall assess and document equipment condition annually. Depending on the type of equipment, as related by Uni-format Classification, the Contractor must assess the condition of one to 12 meters.

The description of meter groups for each Uni-format Classification is listed in J- 1502000-05. The general direct condition rating guidance is shown in J-1502000-06 and condition rating guidance specific to each meter group is provided in J-1502000-07.

Direct condition ratings shall be reported as specified in the Computerized Maintenance Management Systems (CMMS) Spec Item in Annex 0200000.

Item

Title Performance Objective

Related Information Performance Standard

The PM program inventories are provided in J-1502000-08 through J-1502000-14.

Or list the individual inventory attachment for each system, e.g., The Contractor shall submit a monthly PM work schedule per Section F.

3.2.1 HVAC and

Refrigeration Systems

N/A N/A N/A

3.2.2 Interior and

Exterior Lighting Systems

N/A N/A N/A

3.2.3 Boilers and

UPVs

3.2.4 Cathodic

Protection Systems

N/A N/A N/A

3.2.5 Weight Handling

Equipment

(WHE)

N/A N/A N/A

3.2.6 Lightning

Arrestors and Grounding Devices

N/A N/A N/A

3.2.7 Fire Protection

Systems

The Contractor shall perform maintenance on fire protection systems to ensure safe, reliable, uninterrupted fire protection service.

The Contractor shall maintain, inspect, and test fire protection systems in accordance with

UFC 3-600-02.

The Contractor shall maintain, inspect, and test fire protection systems to operate as designed.

The Contractor is not responsible for circuits from control panels to Gamewell or Kingfisher alarm panels.

The Contractor shall notify facility occupants, with sufficient lead time, Fire Department, Security

Maintenance is performed in accordance with Contractor’s PM program and work schedule.

Item

Title Performance Objective

Related Information Performance Standard

Department prior to performing maintenance, inspection, or testing of fire suppression systems.

3.2.8 Vertical

Transportation Equipment

(VTE)

The Contractor shall perform maintenance on VTE to ensure safe, reliable operation.

The Contractor shall maintain VTE in accordance with manufacturers’ recommended procedures, OEM standards, and NAVFAC MO-118.

The Contractor shall notify the facility, with sufficient lead time, PAR /TPOC or COR prior to any type of work on VTEs.

Maintenance is performed in accordance with Contractor’s PM

3.2.9 Crane and

Railroad Trackage

N/A N/A

N/A

3.2.10 Compressed Air

Systems (Jet Air Start Systems)

The Contractor shall perform maintenance on compressed air plants, distribution system, and associated equipment to ensure safe, reliable, uninterrupted service.

The Contractor shall maintain compressed air systems in accordance with NAVFAC MO-206 and NAVFAC MO- 209.

Maintenance is performed in accordance with Contractor’s PM

3.2.11 Auxiliary, Generators

N/A N/A N/A

3.2.12 POL System

Facilities and Distribution

3.2.13 Aviation Fuel

Support Systems

N/A N/A N/A

3.2.14 Oil/Water

Separators

(OWS)

The Contractor shall perform PM on Oil/Water Separators and associated equipment according to the PM Program to ensure proper operation, minimize breakdowns, and maximize useful life.

Inventory of the OWS is provided in Attachment J- 1502000-14.

The Contractor personnel working on OWS must possess applicable state and local licensing/certification requirements

The Contractor shall submit a PM program for OWS to the KO to validate completeness.

The Contractor shall submit a monthly PM schedule and unaccomplished PM report

PM is accomplished per the Contractor’s program and work schedule.

Repairs within the PM limit are accomplished prior to PM completion.

Notification of repair work exceeding the PM limit is submitted to the KO within the specified time limit.

Item

Title Performance Objective

Related Information Performance Standard

All work shall be noted on the Bi-weekly Report of Work and submitted to the COR.

3.2.14.1 Oil/Water

Separators

(OWS)

Cleaning

The Contractor shall steam clean OWS and associated equipment to ensure proper operation and to maximize useful life.

The Contractor shall steam clean Oil/Water Separator and associated equipment per manufacturer’s specifications and standards for applicable equipment in accordance with J-1502000-03.

Cleaning is accomplished per the Contractor’s program and schedule. OWS and associated equipment shall be clean of residue when completed.

3.2.15 Electrical

Distribution Systems

The Contractor shall perform PM on Electrical Distribution Systems and associated equipment according to the PM Program to ensure proper operation, minimize breakdowns, and maximize useful life.

Electrical Distribution System and associated equipment inventories, documentation and supportive data are provided in J-1502000-12.

The Contractor personnel working on Electrical Distribution System must possess applicable state and local licensing/certification requirements

The Contractor shall submit a PM program for Electrical Distribution System to the KO to validate completeness.

Flight line driver’s licenses are required to service equipment.

Electrical Distribution System PM is performed in accordance with the PM Program and Electrical Distribution System are operating properly to ensure minimal breakdowns and to maximize useful life.

Electrical Distribution System PM is in accordance with applicable federal, state and local statutes and regulations, and with DoD policies, instructions and guidance.

Electrical Distribution System PM program meets manufacturer’s recommended procedures and OEM standards.

3.2.16 Generator

Systems (400HZ Generators)

The Contractor shall perform PM on generator systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

Generator System, Converter and associated equipment inventories, documentation and supportive data are provided in J-1502000-12.

The Contractor personnel working on Generator Systems must possess applicable state and local licensing/certification requirements

The Contractor shall perform PM on generator systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

Item

Title Performance Objective

Related Information Performance Standard

The Contractor shall submit a PM program for Generator Systems to the KO to validate completeness.

Flight line driver’s licenses are required to service equipment.

3.2.17 Facility Door

Systems

The Contractor shall perform maintenance of Facility Door Systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Contractor shall develop and implement a program to inspect, clean, lubricate, and adjust hangar, roll-up, bunker blast, and ready missile door systems.

The Contractor shall maintain hangar, roll-up, bunker blast, and ready missile door systems in accordance with applicable sections of the Unified Facilities Guide Specifications.

The Facility Door Systems inventory is provided in J- 1502000-11.

Maintenance is performed in accordance with Contractor’s PM program and work schedule.

3.2.18 Filter

Maintenance

The Contractor shall perform Filter Maintenance to ensure proper functioning and air flow as designed.

The Contractor shall develop and submit implement a PM Filter Maintenance program to replace Filters as designated in the PWS.

PM program meets manufacturer’s recommended procedures and OEM standards.

3.3 Integrated

Maintenance Program (IMP)

3.3.1 HVAC and

Refrigeration

N/A.

3.3.1.1 HVAC System

Inventory

N/A N/A N/a

3.3.2 Fire Protection

3.3.3 Vertical

Transportation Equipment

(VTE)

N/A. N/A N/A

3.3.4 Boilers and

UPVs

3.4 Inspection, Testing, and Certification

The Contractor shall provide inspection, testing, and

The Contractor shall develop an inspection, testing, and certification program.

All certifications are current.

Item

Title Performance Objective

Related Information Performance Standard

Program certification services to ensure they are safe, fully functional, and operational.

The Contractor shall submit an inspection, testing, and certification program summary report per Section F.

The Contractor shall submit an inspection, testing and certification schedule and a copy of all the equipment certifications per Section F.

The Contractor is fully responsible for and shall perform any repairs, including replacement, discovered during inspection, testing, and certification work up to $250 per occurrence under PM program or $5,000 per occurrence under IMP program in direct material and labor cost under Recurring Work portion of the contract. Incidental repairs work performed are not considered a service order

Testing, inspection, and certification services performed and completed in accordance with the inspection, testing, and certification program and schedule.

Testing, inspection, and certification services performed in accordance with applicable references.

3.4.1 Boilers and

UPVs

N/A N/A N/A

3.4.2 Weight Handling

Equipment

(WHE)

N/A N/A N/A

3.4.3 Crane and

Railroad Trackage

3.4.4 Backflow

Prevention Devices

N/A N/A N/A

3.4.5 Vertical

Transportation Equipment

(VTE)

The Contractor shall prepare, inspect, test, and operate VTE systems to support Government certification.

The Contractor shall perform all inspections and tests for certification in the presence of a Government provided inspector.

The Contractor shall provide five working days advance notification to the KO when VTE is ready for testing and certification for coordination with the Government provided inspector.

The Contractor shall submit the

Notification of repair work necessary to maintain certification is reported to the Government within one hour of identification.

VTE inspection and testing is completed when due.

Inspection and testing of VTE performed and completed in

Item

Title Performance Objective

Related Information Performance Standard

Inspection and Test Report for Vertical Transportation Equipment (VTE) per Section F.

The VTE system inventory including date of latest certification is provided in J- 1502000-10.

accordance with the inspection and testing program and schedule.

VTE prepared for inspection and certification in accordance with

NAVFAC MO-118.

3.4.6 Engine Test

Facilities

3.5 Other Recurring

Services Program

The Contractor shall develop and implement another recurring services program for facilities, ground structures, personal property equipment and installed equipment and systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

Other recurring services include, but not limited to grease traps, and exhaust hoods and ducts

The Contractor shall submit an Other Recurring Services Program Summary Report per Section F.

Other recurring services are accomplished in accordance with the Contractor's program and work schedule.

Services are performed in accordance with manufacturers’ recommended procedures and OEM standards.

3.5.1 Grease Traps The Contractor shall

clean designated grease traps and remove and dispose of grease to ensure they function properly.

The Contractor shall dispose of grease in accordance with environmentally approved procedures.

The grease trap inventory is provided in J-1502000-08.

Grease traps are cleaned in accordance with Contractor's work schedule.

Grease traps are clean and free of grease on baffles, perforated surfaces, and all other removable parts and function to meet the intended purpose.

3.5.2 Exhaust Hoods

and Ducts Filter Maintenance

The Contractor shall service designated exhaust hoods and ducts to ensure they are clean and sanitary.

Work shall include the hoods, plenums, fans, fan housing, grease removal devices, weatherproof covers and the full length of ventilating ducts filters.

The Contractor shall clean or replace grease filters in accordance with frequencies and locations listed in J-

Exhaust hoods and ducts filters are cleaned and sanitized in accordance with Contractor's work

Item

Title Performance Objective

Related Information Performance Standard

15020000-13, as required to maintain the design airflow of all units and systems. All replacement filters shall be of the proper size and thickness to fit the filter frame or rack and shall meet specifications in accordance with J-1502000-04.

All filters shall be in good sound condition with no frayed wire or screen hanging out.

Filter frames shall be solid, square, and shall fit properly with no air leakage around them. Contractor shall clean and make any minor repair or adjustments to holders as necessary to ensure proper fit and seal. Any filters that are damaged, broken, or otherwise unfit for use shall be replaced, by the Contractor, as part of the Firm Fixed Price portion of the contract.

The Contractor shall comply with the requirements of the National Board of Fire and Underwriters and the current standards of the National Fire Protection Association, NFPA Standard 96, Chapter 8, 8-3 through 8-4.

The exhaust hood and duct inventory is provided in J- 1502000-13.

3.5.2.1 Exhaust Hoods

and Ducts Inventory for Filter Maintenance

The Contractor shall provide an updated inventory of filters and building requiring filters.

Updated inventory of filter shall provide locations, sizes, and changes.

Inventory shall be provided to the Government Representative in a digital format. Inventory shall be on a diskette in Microsoft Excel or other Word compatible format.

Updated inventory shall be provided no later than 90 days after start of each option period of the Contract.

3.5.3 HVAC Seasonal

Start-Up and Shutdown

3.5.4 HVAC Water N/A N/A N/A

Item

Title Performance Objective

Related Information Performance Standard

Testing and Treatment Services

3.5.5 Boiler Seasonal

Start-Up and Shutdown

N/A N/A N/A

3.5.6 Boiler Water

Testing and Treatment Services

3.5.7

Item

Title Performance Objective

Related Information Performance Standard

4 Non-Recurring Work

Non-Recurring Work may be ordered utilizing DoD EMALL in accordance with Section H or on a task order in accordance with the

PROCEDURES FOR

ISSUING ORDERS

clause in Section G.

The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order.

Refer to Non-Recurring Work ELINs for task listings, descriptions and related requirements. All periods of performance are measured from issue date of order to acceptance of the work. Performance Standards for Non-Recurring Work will be the same as those in Spec Item 3 where applicable.

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

ANNEX 0200000

SECTION J

DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

TABLE OF CONTENTS

ATTACHMENT

NUMBER

ATTACHMENT TITLE

J-0200000-01 DEFINITIONS AND ACRONYMS

J-0200000-02 WAGE DETERMINATIONS

J-0200000-03 DIRECTIVES, INSTRUCTIONS, AND REFERENCES

J-0200000-04 INVOICING PROCEDURES

J-0200000-05 FORMS

J-0200000-06 GOVERNMENT-FURNISHED PROPERTY, MATERIALS, AND SERVICES

J-0200000-07 NAVFAC MAXIMO DATA REPORTING

J-0200000-08 NAVFAC MAXIMO SYSTEM ACCESS PROCEDURES

J-0200000-09 INSTALLATION SPILL CONTROL PLAN

J-0200000-10 CONTRACTOR HAZARDOUS MATERIAL INVENTORY LOG

J-0200000-11 EXHIBIT LINE ITEM NUMBERS

J-0200000-12 SPECIAL REQUIREMENT APPLICABLE ONLY TO WORK ON SAN NICOLAS

ISLAND (NBVC INST 4650.2)

ATTACHMENT J-0200000-01

DEFINITIONS AND ACRONYMS

Definition Description Assessment A general term referring to either a survey or inspection of a facility to determine condition.

Asset A general term used to refer to an item, such as a component, system, building or facility, which is managed by an automated data management program.

Business Management System (BMS)

A web-based tool that provides a systematic method for the management of business processes, common practices, and process quality improvements that produce and support the most efficient and effective delivery of NAVFAC’s products and services.

Competent Person A person who has the professional experience and training necessary to identify existing and predictable hazards at a work or service environment, and who has the authority to take prompt and corrective action to eliminate or remove dangers from the environment.

One who can identify existing and predictable hazards in the working environment or working conditions that are dangerous to personnel and who has authorization to take prompt corrective measures to eliminate them.

Component Inventory Management Unit

(CIMU)

An organization of like-kind real property into manageable maintenance units. CIMU is a building component, group of components or component assemblies, serving a specific purpose in a facility that can be expected to follow a common and predictable lifecycle behavior. This class of non-equipment will include items such as exterior walls, exterior windows, interior finish, and roofs. This class of equipment will include items such as fan coil units, air handling units, lighting, and water closets. CIMUs can include one or more items of installed equipment typically subject to routine scheduled maintenance.

Confined Work Space A space that is large enough and so configured that a person may bodily enter a space (such as in tanks, vessels, silos, storage bins, hoppers, vaults, pits, and like spaces where there is limited means of entry) and is hindered or restricted from escaping during an emergency.

Contracting Officer

(KO)

That individual with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

Contracting Officer’s Representative (COR)

The individual appointed by the KO responsible for monitoring the Contractor’s technical compliance and progress, relative to assigned contract(s)/orders(s), based on the contract requirements specified in the PWS and in accordance with the PAP. The COR performs a variety of contract administration duties that includes oversight of PA, documenting and rating Contractor performance, reviewing invoices, and acceptance of work. Assignment as a COR is a collateral duty typically performed by the FSCM or SPAR.

Contractor That entity or its representative responsible for the delivery of the services or materials specified in this contract, as designated by contract award. The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor shall insure that subcontractors comply with the provision of this contract.

Contractor Representative

That individual appointed by the Contractor, either orally or in writing, who has been assigned responsibility for executing the requirements of this contract.

Direct Material Costs The actual vendor invoice charges for materials used for performance of work under this contract. Direct material costs shall include transportation charges when such charges are included on the invoice by the vendor, as well as any discounts allowed for prompt payment and discounts or rebates for core value or salvage value that accrue to the Contractor. When questions arise concerning the cost of materials, material costs will be based on the lowest of quotes provided by the Contractor from at least three different commercial vendors for the direct material cost. The Government retains the right to obtain additional quotes in questionable situations. The lowest price will be used.

Definition Description Electronic Operation And Maintenance And Support Information (eOMSI)

A set of consultant-prepared data and document files that contain detailed, as-built technical information that describes the efficient, economical and safe operation, maintenance and repair of a facility, plant, equipment or system throughout its life cycle.

Generally it is prepared during construction and submitted upon completion of a new facility or major facility upgrade. eOMSI’s typically include asset information, staffing and budgeting information, supply support including critical spare parts, operating procedures, troubleshooting and diagnostic guides, extended warranty data, maintenance task frequencies and documentation, technical data, repair procedures and manufacturer’s product data. eOMSI data and document files are provided in electronic formats.

Equipment Tangible asset that is functionally complete for its intended purpose, durable, and non-expendable.

Facility A building or structure designed and created to serve a particular function.

Fixed Burden Rate

(FBR)

The additional costs (expressed in percent of direct material cost) for ordering, handling, and stockpiling materials and repair parts. For example, if the offeror's Fixed Burden Rate for materials in the Base Period is 10% then:

$100,000.00 + ($100,000.00 x 10%) = $110,000.00

The Government will compensate the Contractor for the required parts and materials and not the total amount shown in Schedule of Indefinite Delivery Indefinite Quantity Work.

Frequency Of Service Annual (A). Services performed once during each 12-month period of the contract at intervals of 335 to 395 days.

Biennial (B). Services performed once during each 24-month period of the contract at internals of 670 to 790 days.

Daily (D5). Services performed once each calendar day, Monday through Friday, including holidays unless otherwise noted.

Daily (D7). Services performed once each calendar day, seven days per week, including weekends and holidays.

Monthly (M). Services performed 12 times during each 12-month period of the contract at intervals of 28 to 31 calendar days.

Quarterly (Q). Services performed four times during each 12-month period of the contract at intervals of 80 to 100 calendar days.

Semiannual (SA). Services performed twice during each 12-month period of the contract at intervals of 160 to 200 calendar days.

Semimonthly (SM). Services performed 24 times during each 12-month period of the contract at intervals of 14 to 16 calendar days.

Three times weekly (3W). Services performed three times a week, such as Monday, Wednesday, and Friday.

Twice weekly (2W). Services performed twice a week, such as Monday and Thursday or Tuesday and Friday.

Weekly (W). Services performed 52 times during each 12-month period of the contract at intervals of six to eight calendar days.

Government Furnished Property (GFP)

Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government furnished property includes, but is not limited to, spares and property furnished for repairs, maintenance, overhaul, or modification. Government furnished property also includes contractor acquired property if the contractor acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Infrastructure Condition Assessment Program

(ICAP)

A Navy automated data management program that utilizes historical asset lifecycle data and a structured assessment process to evaluate the condition facilities and their components.

Definition Description Inspection A rigorous, detailed assessment of the condition of a facility performed to generate a fundable scope and cost estimate for prioritization and funding of maintenance and repair.

Job or Work Order An authorization for work that requires planning and estimating and has an individual line of accounting for financial and performance evaluation.

Load Handling Equipment

A term used to describe cranes, hoists and all other hoisting equipment (hoisting equipment means equipment, including crane, derricks, hoists and power operated equipment used WITH RIGGING to raise, lower and/or horizontally move a load.

Maintenance And Repair

The preservation or restoration of a piece of equipment, system, or facility to such condition that it may be effectively used for its designated purposes.