N6134019R0061_iCSS_Ind_Day_FINAL.PPTX

Internal Contractor Support Services (iCSS)

Industry Day Orlando, FL 12 March, 2019

N61340-19-R-0061

3/18/2019 1:00 PM

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Agenda Sign-In Welcome Program Brief Discussion Items Q&A

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Welcome!

Please silence all cell phones No recordings No photos Bathrooms Today’s briefing and attendees’ list will be posted on Navy Electronic Commerce Online (NECO) website

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Government Team

NAWCTSD:

Kathleen Dougherty – Branch Head, Contracts

Program Brief Purpose Procurement Integrity Rules Requirements Contractual Items Request For Proposal Format Draft Evaluation Criteria Discussion

Purpose Exchange of information between the Government and Contractors regarding the iCSS solicitation for all labor and other services necessary for support at NAWCTSD Orlando, FL.

Promote a full understanding of the Government’s requirements.

All information released to date and during this conference is to be considered draft and for informational purposes only.

Disclaimer Today’s remarks by Government officials involved in the iCSS procurement should not be considered a guarantee of the Government’s course of action in proceeding with the project.

The information shared today reflects current Government intentions and is subject to change based on a variety of circumstances, including internal and external commitments. The formal (final) solicitation is the only document that should be relied upon in determining the Government’s requirements.

Procurement Integrity Rules Remarks and explanations at this conference shall not affect the terms of the solicitation. The terms of the solicitation and specifications discussed today are in a draft status until the final RFP is posted in NECO.

Internal source selection plans and procedures will not be discussed. Draft evaluation criteria are stated in Section M.

Industry attendees shall not attempt to engage individual Government personnel in private discussions/side bars.

Any changes to the RFP will be done via the Navy Electronic Commerce Online (NECO) and/or FedBizOpps.

Submit questions via email to Terry.v.Gotter@navy.mil and Jason.j.Jackson@navy.mil NLT 27 March 2019 at 5pm (EST).

Socio-Economic/Business Information 100% set-aside: Woman-Owned Small Business

NAICS Code: 541330, Engineering Services

Size Standard: $38.5M

Program Requirements Program Directorates and Competencies of NAWCTSD Orlando require Internal Contractor Support Services (iCSS) to assist in the acquisition and management of Naval training systems.

iCSS provide temporary personnel augmentation to accomplish tasks throughout the acquisition life cycle, from concept refinement through operation and support, and eventual disposal.

The contractor shall provide NAWCTSD professional services to meet a prescribed, annual level of effort that is measured in work hours.

Top Secret Facility Clearance Required at time of proposal submission.

Program Requirements CSS execute broadly defined tasks in the Detailed Support Requirements section as required by NAWCTSD. The contractor shall use the appropriate labor categories described in the Statement of Work (SOW) to accomplish the work.

The government anticipates approximately 125 personnel being required at the contractor’s facilities in Orlando, annually.

CSS personnel must be available at DeFlorez Building within two hours.

The Government may require some personnel to work in the DeFlorez building.

Program Manager and/or Alternate shall be available during normal business hours in Orlando.

Must be available at DeFlorez Building within one hour.

Contractual Items The resultant Single Award Indefinite Delivery/Indefinite Quantity (IDIQ) contract will be one base year and four one-year options:

Mobilization – 1 Nov 2019 – 31 Dec 2019, 2 months Base Period – 1 Jan 2020 - 31 Oct 2020, 10 months FY20 Option – 1 Nov 2020 - 31 Oct 2021, 12 months FY21 Option – 1 Nov 2021 - 31 Oct 2022, 12 months FY22 Option – 1 Nov 2022 - 31 Oct 2023, 12 months FY23 Option – 1 Nov 2023 - 31 Oct 2024, 12 months

6 month Extension FAR 52.217-8 (1 Nov 2024 – 31 Mar 2025)

RFP Format Standard Form 33 Section B- Supplies and Services Body of Contract - Sections C-M Section C Descriptions and Specifications Section D Packaging and Marking Section E Inspection and Acceptance Section F Performance Section G Contract Administration Data Section H Special Contract Requirements Section I Contract Clauses Section J List of Documents, Exhibits and Other Attachments Section K Representations, Certifications, and Other Statements of Offerors Section L Instructions, Conditions, and Notices to Offerors Section M Evaluation Factors for Award

Draft Instructions to Offerors RFP: Section L – Instructions, Conditions, and Notices to Offerors

Proposal Volume Requirements:

Volume 1 – Technical (Factor 1) Paper - 1 Paper Original, 2 Paper Copies; CD-ROM - 1 Copies Page Limit – 10

Volume 2 – Past Performance (Factor 2) Paper – 1 Paper Original, 3 Paper Copies; CD-ROM – 2 Copies Page Limit – None.

Volume 3 – Cost (Factor 3) Paper – 1 Paper Original, 2 Paper Copies; CD-ROM – 2 Copies

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Draft Instructions to Offerors Proposal Submission:

Offeror shall submit proposal via United States Postal Service or through a commercial carrier to the address below:

Hand carried proposals may be delivered to the above address, contact Terry Gotter at (407)380-4338 or Email Terry.v.Gotter@navy.mil (Visit Request must be submitted NLT 2 business days prior.)

Alternate POC is Jason Jackson at (407)380-4546, Jason.j.Jackson@navy.mil Offeror shall not submit proposals by facsimile or electronically via Email.

All Changes at NECO and FedBizOpps.

Draft Instructions to Offerors Technical Volume

This volume shall not contain any reference to the cost aspects of the offer.

Mobilization. The services under this solicitation are vital to the government and must be continued without interruption. The offeror shall describe its mobilization approach based on a 60-day period after award that ensures a smooth workplace changeover from the incumbent with no loss of service. The offeror shall discuss the three most critical program risks that could impact successful performance at Contractor Support Date (CSD). For each risk identified, discuss its risk response plan.

Recruitment and Retention. The offeror shall describe its technical approach for recruiting qualified personnel, its plan for retaining qualified employees, and how the offeror will address employee-turnover issues. The offeror shall identify and discuss what the offeror believes to be the three most critical program risks. These risks must apply to recruitment and retention. For each risk identified, discuss its risk response plan.

Draft Instructions to Offerors Past Performance Volume

The Offeror shall identify up to three of the most relevant government or commercial past performance contract references. One must be from the Prime and the other two may be from a Principal Team Member. A Principal Team Member for the purposes of the past performance evaluation factor, is defined as a subcontractor or joint venture member (joint venture) that is proposed to provide at least 20% of the proposed total cost (excluding offeror’s profit/fee) for the contract.

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Draft Instructions to Offerors Cost Volume

Total Evaluated Cost

Price Reasonableness

Professional Employee Compensation Plan

The Cost Volume will be clearly divided into two distinct parts.

“Professional Employee Compensation Plan,” and Cost

Draft Evaluation Criteria RFP Section M – Evaluation Factors for Award

The Government intends to award a contract resulting from this solicitation to the Offeror whose proposal represents the “Best Value” (Trade-Off) to the Government.

Proposals will be evaluated using the factors of Technical, Past Performance and Cost. The Technical and Past Performance Factors are of equal importance and when combined, are significantly more important than Cost.

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Draft Evaluation Criteria RFP Section M – 1.0 Technical Approach

Mobilization The government will evaluate the likelihood that the offeror’s proposed mobilization approach will result in uninterrupted services. As part of the government’s evaluation, the government will assess the viability of the offeror’s plan to implement hiring, acquire security clearances and physical access requirements so that services are not interrupted.

Draft Evaluation Criteria RFP Section M – 1.0 Technical Approach

Recruitment and Retention The government will evaluate the offeror’s proposed technical approach to assure that it reflects a sound management approach and understanding of the contract requirements to obtain the quality of professional services needed for adequate contract performance, to include an assessment of the offeror’s ability to provide uninterrupted high-quality work. The government will evaluate how well the offeror’s proposed approach is likely to result in recruiting and retaining qualified personnel. In addition, the government will assess the likelihood that the offeror will be able to replace qualified personnel with other qualified personnel in the event of turnover.

Draft Evaluation Criteria RFP Section M – 2.0 Past Performance Past Performance CAGE code of Prime or JV Three Records Recency (within 5 Years of proposal due date) Relevancy – Scope, Magnitude, and Complexity A Predictor of Future Performance for the Solicitation More relevant past performance will typically be a stronger predictor of future success and have more influence on the Past Performance Confidence Assessment than past performance of lesser relevance. Additionally, recent performance will be considered more relevant than older performance.

Addressing Past Performance Problems The degree to which the offeror can demonstrate that it has successfully applied systemic improvement to resolve past performance problems will be evaluated.

Draft Evaluation Criteria Relevancy Ratings Relevancy of each contract submitted will receive one of the ratings below:

Draft Evaluation Criteria Past Performance (continued) Any contract deemed to be “Not Relevant” will receive no further consideration, with no opportunity to submit a replacement.

Past performance effort of a principal team member generally will not be considered as significant as past performance effort of the prime offeror.

Performance under government contracts is generally considered more relevant than performance under commercial contracts.

Draft Evaluation Criteria Past Performance (continued)

The government will evaluate the offeror’s demonstrated past performance for that past performance contract in the following areas:

Quality of Service

Cost Control

Management

Draft Evaluation Criteria Past Performance (continued)

If an offeror proposes the resources of a principal team member, the offeror will not receive past performance credit of the proposed principal team member unless the offeror’s proposal demonstrates how the resources of the principal team member – its workforce, management, facilities, or other resources – will in fact be provided to perform at least 20% of the proposed total cost for the contract, excluding the prime offeror’s profit. Merely stating that the offeror has access to the resources of a principal team member is insufficient.

Draft Evaluation Criteria Performance Confidence Assessment Rating

Draft Evaluation Criteria

COST

Cost Plus Fixed Fee Level of Effort

Most Probable Cost: A cost realism analysis will be done on the offeror’s proposal, including the proposed cost for the six months Option to Extend Services IAW FAR 52.217-8.

The cost proposal shall be evaluated to determine if it is complete, reasonable, and contains no unbalanced pricing.

If proposed costs are considered to be unrealistic, including unrealistic direct and indirect labor rates, the offeror's proposed costs will be adjusted upward or downward to reflect more realistic costs for evaluation purposes.

Discussion Items

Organizational Conflict of Interest Guidance:

Federal Acquisition Regulation (FAR) section 9.502(c)

NAVAIR clause 5252.209-9510, Organizational Conflicts of Interest (Services)

Generally, the rule of thumb, is that if you have a current contract within the NAWCTSD’s building, you are not eligible to be the awardee for the iCSS contract. You are highly encouraged to communicate with the Contracting Officer on your individual effort, should you have concerns. Every acquisition is unique and based on it’s own merits.

Facilities

Current contract:

- Most employees do not physically work within the DeFlorez building.

New contract:

All or most employees will NOT be allocated work space within DeFlorez. The contractor will be responsible for office space.

For proposal submission purposes, assume NO contractor personnel will be physically housed by the Government.

Questions?

NOTE: Remarks and explanations at this conference shall not qualify the terms of the solicitation. The terms of the solicitation and specifications remain unchanged unless the solicitation is officially amended in writing.

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