N6134018R0007_Amend_3.docx

N6134018R0007

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

CONTENT OF PROPOSALS

Section L Attachments:

Attachment L-1– RFP Q&A Log Attachment L-2– Past Performance Questionnaire Attachment L-3– Past Performance Contract Data Sheet Attachment L-4– Cost Summary Spreadsheet

PART A GENERAL INSTRUCTIONS

1.0 GENERAL

1.0 GENERAL

The Offeror must respond to all requirements of the solicitation and not alter or rearrange the solicitation. The Offeror is advised that the Government may incorporate any portions of the Offeror’s proposal into the resulting contract.

In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization shall be emphasized during proposal preparation. Statements that the prospective Offeror understands, can comply with, or will comply with, the specifications, and paraphrasing the requirements or parts thereof without supporting information are considered inadequate by the Government, and may result in assessing weaknesses and/or deficiencies.

The Offeror must include any data that illustrates the adequacy of the various assumptions, approaches, and solutions to problems. Unnecessarily elaborate brochures or other presentation materials beyond that sufficient to present a complete and effective proposal is neither necessary nor desired.

Throughout these instructions, a “principal subcontractor” is defined as a subcontractor who provides at least 20% of the proposed total cost (excluding the Offeror’s profit/fee), for the contract or provides one or more Key Personnel. “JV Team Member” is defined as one of the entities that make up a joint venture (JV) formed for the purpose of responding to this solicitation.

1.1 SOLICIATION QUESTIONS

Offerors shall submit questions regarding this solicitation in writing and shall submit them using the format in Attachment L-1 to this solicitation. The Government will review and answer questions that affect the solicitation prior to the deadline for proposal submittal, provided that those questions are received by April 26th 2018, by 17:00 hrs. (EST). The Government may not answer questions that are recieved after this date. Offerors may submit questions requesting clarification of solicitation requirements by emailing the contract specialist at richard.steinfeld@navy.mil. Answers to questions will be sent to offerors via a formal RFP amendment.

The Government reserves the right not to respond to every question it receives concerning this solicitation. The Government will post all amendments to Navy Electronic Commerce Online (NECO) https://www.neco.navy.mil and to FEDBIZOPPS.GOV at https://www.fbo.gov.

Per FAR 22.1009-3 the Government has identified all possible places of performance and the applicable wage determinations have been attached (Attachment (3)) to the solicitation. Per FAR 22.1009-4, if an offeror identifies any additional places of performance outside the areas covered by attached wage determinations the offeror shall identify the place of possible performance via Attachment L-1. Any additional places of performance identified by the offeror shall be submitted to the PCO and Contract Specialist utilizing Attachment (L-1) no later than 10 working days following the date this solicitation is issued.

Offerors shall submit questions regarding this solicitation in writing and shall submit them using the format in Attachment L-1 to this solicitation.

1.2 MINIMUM OFFER ACCEPTANCE PERIOD

a. The "Acceptance Period" is the number of calendar days available to the Government for awarding a contract from the date specified in this solicitation for receipt of proposals.

b. This provision supersedes any language pertaining to the acceptance period that may appear elsewhere in this solicitation.

c. The Government requires a minimum acceptance period of 180 calendar days.

1.3 PRE-SOLICITATION CONFERENCE / PRE-PROPOSAL CONFERENCE SITE VISIT

1.3.1 FTSP Site Visit Coordinators.

The Pre-Proposal Conference will be conducted for the purpose of explaining the specifications and terms and conditions of the solicitation, therefore all offerors are urged to attend. The Government is not responsible for, nor will the Government pay, any portion of the costs associated with conference attendance.

a. Restrictions and Clearances: Foreign nationals are not to attend without an approved foreign visit request. Contact Site Visit Request Coordinator for processing any foreign visitors.

b. Visit Request Instructions: In order to attend the Pre-Proposal Conference/Site Visit, each offeror shall submit visit requests for those company officials who will attend. Email requests for the Pre-Proposal Conference/Site Visit a minimum of five business days prior to the scheduled visit to the Site Visit Request Coordinator listed in Paragraph 1.3.1 (c) below. The Contract Specialist, Richard.steinfeld@navy.mil is to be copied on all site visit requests. The Site Visit Request Coordinator will provide the instructions for Base Access and directions to the Pre-Proposal Conference/Site Visit upon receipt of visitor requests. If attendees do not have a Common Access Card (CAC) or Rapid Gate ID for entry into the base contact the Site Visit Request Coordinator will provide instructions for obtaining authorization for base entry. The date listed in paragraph (d) will be the only period that any visit will be conducted. No alternate dates for any offeror will be allowed.

c. Pre-Proposal Conference:

i. A Pre-Proposal Conference will be conducted as follows:

Site Visit Schedule:

*Note: Detailed agenda will be provided during the conference.

Naval Station Mayport, FL

Brad Rohman 407-380-4233 Bradley.rohman@navy.mil

Address:

First Coast Fire and Emergency Services - Mayport Division Maine Street P.O. Box 280031 Mayport, FL 32228

1.3.2 Number of Attendees. Each prospective offeror is restricted to no more than three attendees. The Prime Contractor may request that subcontractors attend. Subcontractor requests are routed through the Prime Contractor and Subcontractor attendees count toward the limit of attendees.

1.3.3 Site Visit Questions. Submit questions generated at the Pre-Solicitation Conference/Site Visit in writing in accordance with (IAW) Section L, Part A, Paragraph 1.1 above. The Government will not engage in “side-bar” question and answer sessions with any individual or potential offeror. At no time will the Government answer questions to a single potential offeror.

1.3.4 Non-Attendance. The Pre-Solicitation Conference/Site Visit will be the only opportunity that any prospective offeror will have to visit the site. This solicitation will remain unchanged at the conclusion of the conference, unless this solicitation is amended in writing IAW Part A, Paragraph 7.0.

1.3.5 Travel Reimbursement. The Government is not responsible for, nor will the Government pay, any portion of the costs associated with attendance at the respective site visit by prospective contractor personnel.

2.0 PROPOSAL FORMAT

Written proposals must be formatted using a Times New Roman 12 pt Normal font (no reduction permitted), single-spaced with 1-inch margins all around, and formatted for standard 8.5 x 11 inch paper. All pages should be numbered with section and page numbers. When foldout pages are used they must not exceed 11 x 17 inches.

The Offeror shall provide one complete copy of the proposal to the Procuring Contracting Officer (PCO) as electronic files fully compatible with Microsoft Office 2010 and for information not supported by MS Office products, with the latest Adobe Acrobat reader on a CD-ROM. The Offeror shall ensure that the Cost Volume is provided on a separate CD-ROM. Each CD-ROM is to be labeled for content and the Offeror’s name. If a discrepancy exists between the original paper copy of the proposal and the disk copy, the paper copy will take precedence.

3.0 PROPOSAL CONTENT AND VOLUMES

The Offeror must present proposal information in a manner that facilitates a one-to-one comparison between the information presented and this Proposal Instruction. Proposal information must be structured such that its Volume/paragraph number matches the Proposal Instructions Volume/paragraph number provided in section “Part B Specific Instructions” to which it is responding, although the Offeror may add lower tier subparagraphs. The Offeror must provide reasons it will not provide information for a particular paragraph. The proposal information instructions are structured by paragraph numbers where first, second, third, and fourth parts correspond to the volume, section, and element, etc., in the Offeror’s proposal.

Each volume of the proposal shall be submitted as one original and additional copies as specified in the table below. The table below supersedes the copies requested in Block 9 of the Standard Form (SF) 33. All volumes of the original proposal shall be delivered to the address provided in Section 4.0 prior to the closing date/time stated in this solicitation.

Each volume shall contain the following information:

4.0 PROPOSAL SUBMISSION:

Clearly mark all packages with the solicitation number. The submission date for all Volumes shall be no later than the date and time specified in Block 9 of the SF 33 of the RFP.

Offeror shall submit proposals via United States Postal Service or through a commercial carrier using the address provided below. Offeror shall not submit proposals by facsimile or electronically via email.

Naval Air Warfare Center Training Systems Division (NAWCTSD) Code: AIR-2.5.3.2.2 Attn: Rafael Soberal (PCO) and Richard Steinfeld (Contract Specialist) 12211 Science Drive Orlando, FL 32826-3224 Solicitation Number: N6134018R0007

Hand carried proposals may be delivered to the address above, attention (PCO) and (Specialist). Proposal drop off for hand carried proposals require prior notification, in order for the Government to process a visitor request. An email notification should be sent to Richard.steinfeld@navy.mil, cc: rafael.soberal@navy.mil no later than 1:00 pm eastern standard time, three business days prior to the planned proposal delivery date. The notification should include with the following information:

Date of Arrival:

Expected Time of Arrival:

Title (Mr. Ms. etc.):

First Name: (must match the I.D. that will be presented) Last Name: (must match the I.D. that will be presented) Visitor Country of Citizenship:

Note: Entry into the NAWCTSD facility requires gate entry. Vehicles and personnel entering may be subject to searches, which could delay entry into the facility. The offeror should plan accordingly to ensure timely delivery.

5.0 PROPOSAL PACKAGING:

The Offeror shall package the proposal volumes in cartons or equivalent packaging containers in the most efficient manner possible grouping like volumes to the maximum extent possible. Each container shall be single person portable. One container shall include all Original Proposal volumes including the original/signed documents submitted as part of Volume 2 Cost.

Each box should include a packing slip detailing the contents to include the volume number, title, and copy number. Also, each box should be stamped or marked “For Official Use Only” and “Source Selection Information – See FAR 2.101 and 3.104.”

6.0 CLASSIFIED DATA

All proposals must be UNCLASSIFIED.

7.0 SOLICITATION CHANGES

For notice of any changes and additional information provided by the Government for the solicitation, please go to www.FedBizOpps.gov and to NECO, https://www.neco.navy.mil.

PART B SPECIFIC INSTRUCTIONS

Cost or pricing information shall only appear in the Price/Cost volume.

1.0 VOLUME 1: PAST PERFORMANCE

The Offeror shall address the following in the proposal:

For this volume, the offeror shall identify a maximum of three contracts or task orders that were performed within five years of the initial solicitation due date and which contain efforts similar to the requirements of this effort (e.g., end product or service, type effort, contract tasks, contract type, contract dollar value, etc.), under the CAGE code/DUNS number of the Prime or Joint Venture. Do not submit past performance of proposed subcontractors, predecessor companies, key personnel (to include partnership owners), corporate parents, corporate affiliates, corporate subsidiaries, or corporate divisions.

For each contract identified by the offeror for past performance, the offeror shall complete attachment L-3, Past Performance Contract Data, following the instructions provided within the attachment and submit it as a separate file under this volume. Please note that this form is a summary of the proposed relevant contract data. Additionally, within this volume the offeror shall include copies of: the latest conformed Contract and the Performance Work Statement, Statement of Work, or other scope documentation to aid in evaluation for determination of relevancy.

Offerors may not propose an entire Multiple Awards Contract (MAC) as a past performance contract reference. The Past Performance Team will consider each task order or delivery order awarded under MACs to be a standalone "contract" for purposes of past performance evaluation.

For a single-award indefinite delivery indefinite quantity (IDIQ) contract, the entire IDIQ shall be proposed as a single past performance contract reference. Offerors shall combine task orders or delivery orders into one table for all orders. Only that portion of any IDIQ reference(s) which was performed within five years of proposal due date will be evaluated.

Offerors shall submit only electronic versions of Contract Performance Assessment Reporting System (CPARS) in a Word document format that the Government can use to cut and paste information for this source selection. For all contracts identified that do not have a CPARS, the Offeror shall forward a copy of Attachment L-2 Past Performance Questionnaire to that contract's Procuring Contracting Officer (PCO) and Contract Specialist (CS). Please forward all questionnaires within one week from this solicitation's release date to allow adequate time for the recipient to respond. Note that the offeror should not reference this solicitation's number when distributing the past performance questionnaires to customers. The offeror shall include instructions for the customers to send completed questionnaires within two weeks of its receipt via e-mail to Mr. Rafael Soberal, PCO, at rafael.soberal@navy.mil and to Mr. Richard Steinfeld, Contract Specialist, at richard.steinfeld@navy.mil. The offeror shall ensure that all points of contact are current and include a working email address and phonenumber. The offeror shall not conduct follow-up actions with regard to this questionnaire, other than to confirm receipt by the recipient. The Government may contact customers identified by the offeror to obtain follow-up Past Performance Information as needed.

2.0 VOLUME 2: COST PROPOSAL

2.1 Volume Content:

(a) This Volume shall contain the Contract Compliance information specified below as follows:

i. Offeror Summary Table: The Offeror shall complete the table below. The Offeror shall include all subcontractors and JV team members who will be involved with the performance of the contract and list all sites where the work will be performed. If a JV teaming or subcontracting arrangement is proposed, identify the work share, distribution elements, and ratios that each contractor will perform using the table below. Also provide a definition of the legal relationship between the entities if it is other than a Prime/subcontractor relationship.

Contractor Name (Indicate Prime, JV Team Member, or Sub)

(b) This Volume shall also contain a copy of Section B with the Contract Line Item (CLIN) Unit Prices and, for evaluation purposes, the Total Prices filled in using the estimated quantities value in the solicitation and the instructions below. Section B prices shall be provided separately in one digital data copy in MS Office 2010 Excel format on CD-ROM media. Within all Excel spreadsheets, the Offeror shall use formulas and functions to the maximum extent possible and avoid using output type "value only" cells. If links are utilized, supply those referenced files. Spreadsheets shall not be protected.

(c) All cost and cost supporting information shall be contained in Section B, attachment L-4, and the cost proposal. No cost or pricing information shall be included in any other volume including cover letters. Offeror are responsible for submitting sufficient information to enable the Government to fully evaluate their cost proposal.

2.2 Ground Rules and Assumptions:

(a) As this is a competitive acquisition with adequate price competition anticipated, certified cost or pricing data in accordance with FAR 15.403-1 is not required. However, in the event that adequate price competition does not exist after receipt of proposals, the Government reserves the right to request additional cost or pricing data as necessary from both the Offeror and subcontractors. Further, the Offeror may be required to provide a Certificate of Current Cost or Pricing Data prior to award, pursuant to FAR 15.406-2.

(b) The Offeror shall provide sufficient information to support its cost as well as an explanation of all ground rules and assumptions that affect the cost estimates.

(c) If subcontractors are proposed, they shall provide the same information required for the prime contractor, unless otherwise noted below.

2.3 Cost Information: For CPFF CLINS ONLY:

Offerors shall submit their fully completed cost proposal utilizing the Cost Summary Format (Attachment L-4). The spreadsheet shall be formatted on letter size (8.5 X 11) paper and shall be unprotected and unlocked, with formulae intact to show mathematical operations.

(a) Demonstrate that the unit prices and the total proposed cost are reasonable, realistic, and balanced. Show traceability with the CLINs, SubCLINs, SOW, proposed effort, and costs. The Offeror shall explain any inconsistency between promised performance and cost, as well as any appearance of unbalanced pricing, in the proposal.

(b) The Government is not soliciting any investments. However, in order for the Government to properly assess a proposed cost that appears low due to a corporate decision to absorb costs, e.g., lower than usual burdens or rates, the Offeror shall fully identify and explain any such investments.

(c) Direct/Indirect Rates: The Offeror shall submit Forward Pricing Rate Agreements (FPRAs), Collective Bargaining Agreements (CBAs), and Area Wage Determinations (AWDs) as applicable for all proposed personnel. The Offeror shall identify whether the labor rates proposed are FPRAs, CBAs, AWDs, ACO/DCAA recommended rates (FPRRs), or Offeror proposed rates (FPRPs). The Offeror shall propose in compliance with the current hourly rate set forth in the Department of Labor Wage Determination as applicable. The Offeror shall provide Defense Contract Audit Agency (DCAA) Information/Payroll Verification information as follows: A DCAA point of contact, with a current e-mail address, must be provided for the prime and each subcontractor. The Offeror and proposed subcontractors shall provide the most current DCAA Provisional Billing Rate Approval Letter, DCAA Final Billing Rate Approval Letter, and/or DCAA Forward Pricing Rate Agreement recommendation, payroll verification for currently employed proposed personnel, and any other information necessary to substantiate the rates proposed. Payroll verification shall consist of a form containing the title, direct labor rate, and a signed certification by an authorized representative of the company that the information contained in the form is correct. For key personnel contingent hires, the offeror shall provide contingent offer letters outlining salary information for contingent hire employees. If a composite rate or other pricing methodology (e.g. cost estimating relationships) is utilized, the Offeror shall demonstrate how those rates were developed. Subcontractors and team members shall provide this information either separately or included in the Offeror's submission of this document.

If any of the rates utilized by the Offeror or any subcontractors differ from the DCAA information and/or payroll verification, a justification shall be provided for the difference. If DCAA has not reviewed the rate information for an Offeror or one of its subcontractors, the Offeror must submit a detailed justification of the proposed direct and indirect rates. The Offeror shall also provide documentation verifying that it has a DCMA approved Accounting System in accordance with DFARS clause 252.242-7006, or state that it's Accounting System has not been approved by DCMA. Offerors shall provide the last three years of actual indirect information.

(d) The Offeror shall fully disclose the buildup of cost of each CLIN utilizing attachment L-4.

(e)When completing the Cost Summary Spreadsheet (Attachment (L-4 )), the Offeror shall not utilize any fully burdened hourly rates when pricing the labor of its employees.

(f) Offeror's labor classifications should cross-reference to Department of Labor (DOL) wage determination classifications as much as possible. Offeror shall identify the DOL labor classification in attachment L-4.

(g): This solicitation is, and the resulting contract will be, subject to the Service Contract Act of 1965, as amended, and to FAR clause 52.222-41, contained in Section I of this solicitation. Offerors shall propose employee's wages in accordance with the attached Wage Determination. As part of the cost proposal, the Offeror shall furnish the names of the proposed labor categories and the corresponding labor categories from the attached Wage Determination as well as documentation of compliance with the minimum monetary wages and fringe benefits for service employees as specified in the Wage Determination (provided as an attachment in Section J of this solicitation).

If the Offeror's proposed employees are under a collective bargaining agreement, the Offeror shall provide a copy of the agreement.

Note: See section L, Part A, third paragraph of 1.1.

(h) Provide a narrative that addresses any assumptions made during the preparation of the cost proposal and discuss the basis for the cost elements listed below:

2.4 Government Furnished Information

2.4.1 ODCs

2.4.2. Labor Hours

The Government estimate is 25,000 hours for the entire work effort.

2.4.3 Incumbent Information

The incumbent contractor is:

N61340-14-C-6101 Mobile Aircraft Firefighting Training Devices Period of Period of Performance Dec 2013 – Sep 2018 (Approximate Value $3.4 Million), Engineering Support Personnel, Inc.

2603 Discovery Drive, Suite 115 Orlando, FL 32826 Phone 407.206.3600 Fax 407.206.3179 info@espinc1.com

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