Attachment J.12-5100 33b - hazardous materials management plan 41710.pdf

NSWCPCDINST 5100.33B

CXS

DEPARTMENT OF THE NAVY

NAVAL SURFACE WARFARE CENTER

PANAMA CITY DIVISION

110 VERNON AVENUE

PANAMA CITY, FL 32407-7001

IN REPLY REFER TO:

17 Apr 2010

NSWC PCD INSTRUCTION 5100.33B

From: Commander, Naval Surface Warfare Center, Panama City Division

Subj: HAZARDOUS MATERIALS MANAGEMENT PLAN

Ref: (a) CNO Washington DC 011801Z May 95

(b) OPNAVINST 5090.1C Chapter 3

(c) OPNAVINST 5100.23G Chapter 7

(d) NAVSUP P-722

(e) NSAPCFLINST 5090.1A

(f) 29 CFR 1910.1200

(g) DODINST 4140.27-M Series

(h) COMFISCSINST 5090.1

1. Purpose. To provide updated guidance for hazardous materials control and management (HMC&M) at the Naval Surface Warfare Center, Panama City Division (NSWC PCD). This document contains significant changes and should be read in its entirety.

2. Cancellation. NSWCPCDINST 5100.33A.

3. Background

a. References (a) through (h) mandates Navy-wide implementation of Consolidated Hazardous Material Reutilization and Inventory Management Program (CHRIMP) procedures in order to control, track, and reduce the variety and quantities of hazardous material (HM). References (b) and (c) require the establishment of Hazardous Minimization (HAZMIN) Centers to facilitate the central management of all HM at the facility.

Regional Hazardous Inventory Control System (RHICS) is the automated data processing system to support cradle-to-grave HM and hazardous waste (HW) management. Navy policy, Federal law, and Presidential Executive Orders require that Commands establish business practices to carefully manage and control the storage, use, and disposition of HM and HW. When fully implemented, CHRIMP and RHICS provide significant value to activities and the Navy in these areas.

17 Apr 2010

b. Comprehensive and vigorous management of HM and HW is a prerequisite for protection of personnel, the environment, and Navy resources. Reference (d) provides detailed guidance on CHRIMP implementation roles and responsibilities.

4. Scope

a. This instruction provides a functional system for compliance with mandated instructions. It updates responsibilities and procedures for proper management of HM procured by all NSWC PCD operations, to include contractors.

b. For purposes of this instruction, HM does not include explosives, radioactive material, medicinal, or non-regulated HM (consumer commodities). A list of non-regulated HM is online at https://nswcpcweb.nmci.navy.mil/AdminResources/FISCJ_Detach_PC/d etach_home.asp

5. Definitions

a. Hazardous Material (HM). HM is any material, which because of its quantity, concentration, or physical, chemical, or infectious characteristics, may pose a substantial hazard to human health or the environment when released or spilled to the environment. Oils are defined as HM for the purpose of this instruction.

b. Hazardous Waste (HW). Any discarded liquid, solid, or gaseous material, which meets the definition of HM and/or is designated HW by the Environmental Protection Agency (EPA) or state. Reference (e) provides detailed information.

c. Authorized Use List (AUL). A list of HMs approved for each code aboard NSWC PCD. For each HM listed, the AUL must include the stock number, item name, manufacturer’s name, the specific identification (ID) provided by the material safety data sheet, and the process in which the HM will be utilized.

d. Material Safety Data Sheet (MSDS). MSDSs are HM documents prepared in accordance with reference (f). They list hazardous chemicals, physical and chemical characteristics and hazards, primary routes of entry, applicable precautions for safe handling, applicable control measures, emergency and first aid procedures, MSDS preparation date, name, address, and telephone number of the chemical manufacturer. Copies of MSDSs may be obtained from the HAZMIN Center.

https://nswcpcweb.nmci.navy.mil/AdminResources/FISCJ_Detach_PC/HM/HM_Home.asp

e. Outstanding Materials List (OML). A list of all HMs issued to a particular Code. For each item listed, the report gives the Barcode Number, Stock Number, Name, Quantity, and Expiration date. This list should be used to monitor inventory and track expired items.

f. ESAMS. Enterprise Safety Applications Management System. ESAMS is the Navy wide Safety database used to manage Safety programs such as safety training, inspections, deficiencies tracking, mishaps, etc.

6. Operating Procedures

a. Codes to whom the HM was issued will be held accountable for proper training, handling, storage, and RETURN of ALL HM containers to the HAZMIN Center for proper disposition.

b. HM will only be issued to those individuals who are authorized in writing by the manager/supervisor and only if the HM is listed on the AUL.

c. HM request must be submitted on a HM Request/Order Form available electronically at: https://nswcpcweb.nmci.navy.mil/ AdminResources/FISCJ_Detach_PC/detach_home.asp

(1) Provide specific information on the form to ensure correct procurement.

(2) Ensure limited quantities of HM are requested and substitutions of less hazardous materials are used when applicable.

(3) A normal issue of HM will be the amount required to accomplish a specific maintenance action or up to a 30 day supply.

(4) Ensure there are no prior issues of the requested HM that remain unaccounted for. HM requests for prior issues of the same material will not be granted until the prior issue is accounted for, either by return or justification as to why the return is not feasible.

(5) Complete “Dollar Amount Not To Exceed” in order to ensure actual cost does not exceed 10 percent of your anticipated cost.

(6) Use the “Remarks” section to indicate specific needs such as material certifications, certificates of conformance, criticality of shelf-life expiration, etc.

d. The customer must ensure the requested HM is on their AUL. If not, a Justification for Procurement of New HM shall be completed by the customer. The completed form, with a copy of both the HM Request/Order Form and the MSDS, shall be submitted to the HAZMIN Center for approval by the NSWC PCD Safety Office and the Naval Support Activity, Panama City (NSA PC) HW Manager.

The form is available at: https://nswcpcweb.nmci.navy.mil/ AdminResources/FISCJ_Detach_PC/detach_home.asp

e. Once the customer has been notified by the HAZMIN Center that their HM is ready for pick up, the customer shall ensure there is a HAZMIN Center barcode attached to each container and that an issue document for the HM has been obtained from the HAZMIN Center. DO NOT accept the HM if the HAZMIN Center barcode is not affixed to the container(s) and/or an issue document has NOT been received.

f. Any HM container/item not bar-coded is in violation of this instruction and shall be taken to the HAZMIN Center for AUL verification and bar-coding. An exception to this is when the items are smaller than the barcode.

g. Ensure all containers, whether empty or the product is no longer needed, are returned to the HAZMIN Center for proper disposition. Under no circumstances shall containers be left outside the HAZMIN Center. When HM is returned to the HAZMIN Center you may request a copy of the “return” document for validation purposes.

h. Information regarding batteries may be found in reference (e) and at https://nswcpcweb.nmci.navy.mil/AdminResources/; HAZMIN Page;

Hazardous Material; NSAPC Non HMC HM Required Purchases.

7. Hazardous Communications Training (HAZCOM)

a. The Department Head or Work Center Supervisor will assign an individual to ensure HAZCOM Training is complied with.

HAZCOM Training Rosters and Diplomas will be kept with HAZMAT Program binder or in area thereof.

https://nswcpcweb.ncsc.navy.mil/

b. The following HAZCOM Training will be accomplished:

(1) ESAMS Course Code 1169 HAZCOM Initial (One time only). All individuals will complete this training within 30 days of starting work at work center.

(2) ESAMS Course Code 1058 HAZCOM Training for Supervisors, (Initial and Annual Refresher). All Work Center Supervisors, HAZMAT POCs, and/or Designated HAZCOM Trainers will complete this training within 30 days of starting work at work center and Annually thereafter.

(3) Initial HAZCOM Training (Work Center Specific).

This training will be completed before individual/s performs any work requiring the use of Hazardous Materials. This training is geared towards new individuals in the work center. The training should cover the HMs in use, its Hazards, PPE, emergency procedures, and its proper storage. This training should also cover emergency exits, eyewash/shower locations, pull box locations, and HM procurement and disposal procedures.

(4) Annual HAZCOM Training (Work Center Specific).

This training is just like the Initial HAZCOM Training and is meant as an annual refresher. It should cover the same topics as the Initial HAZCOM Training.

(5) New Hazmat Entered into the Workplace Training.

When new hazmat material enters the work center/code, either the Work Center Supervisor, Hazmat POC, or designated Hazmat Trainer must brief the Hazmat’s associated MSDS information to all personnel who will be using said Hazmat prior to the Hazmat being used. The brief should cover all sections of the MSDS.

(6) Point Of Contact (POC) Training. When the Safety Office and the HAZMIN CENTER has been properly notified of a new POC by a given work center, the Safety Office Hazmat Specialist will provide training to said POC. The training is to familiarize the POC with their duties as POC, forms, and reports they are to use and procedures for obtaining and turning in Hazmat.

8. Responsibilities.

a. Department Heads will ensure that an effective hazardous material management plan is established and maintained for personnel under their cognizance requiring the use of hazardous material.

b. NSWC PCD Safety Manager will:

(1) Monitor the administration of the Hazardous Materials Management Plan to ensure effective implementation.

(2) Recommend appointment of a Safety and Health Specialist to serve as the HM Program Manager.

(3) Provide consultation on the identification of HM and substitutions of less hazardous materials.

(4) Review, approve/disapprove justifications for new

HM.

(5) Ensure health hazard assessments for new HM or for new uses for existing HM are reviewed for recommendation by Pensacola Naval; Hospital, Industrial Hygienist.

(6) Ensure MSDSs are maintained in a manner that ensures they are readily available to employees during all working hours and that employees have an opportunity to review them prior to working with HM.

(7) Ensure MSDSs contain information required by reference (f).

(8) Perform Annual and spot inspections on codes for continued compliance of all applicable regulations/instructions.

(9) Annually provide all NSWC PCD codes utilizing HM, a copy of their AUL.

(10) Annually provide the NSA PC Fire Department and Pensacola Industrial Hygiene Department an AUL for all NSWC PCD codes utilizing HM.

c. Supervisors/Branch Heads will:

(1) Ensure adherence to this instruction and hold personnel accountable for knowingly disregarding HM and HW regulations.

(2) Assign in writing and supply to the NSWC PCD Safety Office and the HAZMIN Center the name, phone number, code, and building number of personnel authorized to pick up HM (a maximum of three personnel for each code is recommended). Personnel who are temporarily assigned to your code/project may be included.

This information shall be provided annually or when changes to authorized personnel are incurred.

(3) Ensure that one of the three individuals authorized to pick-up HM is designated as the HM point of contact (POC).

This individual will be responsible for the control of the code’s HM (as listed in this instruction) and act as liaison to the HAZMIN Center and NSWC PCD Safety Office regarding HM.

(4) Provide a list of all individuals who will be using HMs to the NSWC PCD Safety Office.

(5) Ensure employees receive Hazard Communication (HazCom) training in accordance with references (c) and (f).

Maintain and submit a copy of training to the NSWC PCD Safety Office. See paragraph (7) of this instruction for more detailed training instructions.

d. HM POC will:

(1) Ensure a MSDS is available in the work center for each HM listed on the AUL and a copy of the AUL is with the MSDSs. Per reference (d), ensure MSDSs are readily accessible to employees during each work shift and employees are aware of MSDSs location. Copies of MSDSs can be obtained from the HAZMIN Center. Ensure employees have an opportunity to review MSDSs prior to working with HM.

(2) Remind work centers to allow sufficient time (two weeks) for procurement of requested HM.

(3) Ensure all controlled HM is purchased through the HAZMIN Center.

(4) Ensure the HM Request/Order Form available at https://nswcpcweb.nmci.navy.mil/AdminResources/FISCJ_Detach_PC/d etach_home.asp, and that the HM Request/Order Form is properly completed and submitted to the HAZMIN Center.

(5) Ensure limited quantities of HM are requested and substitutions of less hazardous materials are used when applicable.

(6) Ensure all HM is listed on requesting Code AUL prior to procurement. If not, complete a Justification for Procurement of New Hazardous Material Form and submit with the MSDS to the HAZMIN Center for processing.

(7) Ensure there are no non-accounted for prior issues of the same requested HM. All containers of the HM previously used must be turned in to the HAZMIN Center.

(8) Ensure the NSWC PCD Safety Office and HAZMIN Center are notified when HM not approved for use is delivered to the shop or work center (i.e., samples from manufacturers). This shall be accomplished prior to use of the HM.

(9) Ensure that HM is used only in processes for which it is authorized in accordance with the AUL and that HM with no apparent authorized use is neither used nor stored in the work center.

(10) Perform a monthly audit of HM ensuring:

(a) HM on hand agrees with the HM listed on the (OML), which can be obtained from the HAZMIN Center. Provide a copy of the OML audit to the NSWC PCD Safety Office, HAZMAT Program Manager.

(b) HM with shelf-life dates which are expired or near expiration are taken to the HAZMIN Center. The HAZMIN Center will determine if the HM shelf-life can be extended or must be turned-in as hazardous waste.

(c) Limited quantities (30 Day supply) of HM are stored (IAW 29 CFR 1910.1200 part Z) in the owning work center/Code), turning all excess into the HAZMIN Center.

(11) Ensure all HM containers, whether empty or the product is no longer needed, are returned to the HAZMIN Center as hazardous waste for proper disposition. When HM is returned to the HAZMIN Center maintain a copy of the “return” document for waste stream cradle-to-grave records.

(12) Ensure the HAZMIN Center is notified of all invalid information on the AUL (i.e., HM no longer used, process changed, etc.).

(13) Provide an annual wall to wall inventory report to NSWC PCD Safety Office, HAZMAT Program Manager, and the Site HAZMIN Center.

/S/

T. J. BROVARONE

Distribution:

Electronic only, via NSWC PCD Directives Web Site https://nswcpcweb.nmci.navy.mil/Directives/Directives/ https://nswcpcweb.nmci.navy.mil/Directives/Directives/