Attachment S-7 Proposal Assessment Rev 1.xlsx

Section L & M Requirements

proposal due date. (Complete block 12 of the Standard Form (SF) 33 for each proposal).

The cover sheet, table of contents (not to exceed one page per volume) glossary, tabs and dividers will not count toward the page limit. Each page of every copy should be affixed with the date, solicitation number, offeror’s name and the following legend: Source Selection Information, See FAR 2.101 and 3.104. Pages submitted in excess of the page limitations described will not be evaluated.

a) Factor 1: Eligibility Factor: Attachment S-5 and pre-award information

b) Factor 2: Technical (Emphasis Areas A-Manpower, B-Resource Capacity, and C-Schedule)

(1) Emphasis Area A : No page limitation

(2) Emphasis Area B: Narrative is not to exceed 10 pages

(3) Emphasis Area C: Narrative is not to exceed 10 pages

c) Factor 3: Past Performance: One page per reference

Proposal Contents Submitted proposals shall be clear, concise, and include sufficient detail for effective evaluation. The proposal shall provide convincing rationale and support to address how the offeror intends to meet the requirements in accordance with the Section C and the Specifications. Non-conformance with the instructions provided and/or failure to meet a requirement shall result in an offer being considered unacceptable and will render the proposal ineligible for contract award. Offerors will assume the Government has no prior knowledge of their facilities or experience and shall base its evaluation solely on the information presented in the offeror's proposal.

b. Request for Proposal (RFP) Number

c. Name and address of offeror, Cage Code, DUNS, Business Size and applicable Tax I.D. Number (TIN)

d. Proposal validity period of 140 calendar days from the date specified for receipt of offers.

e. Table of Contents: The table of contents should provide sufficient detail as to allow the important elements and enclousres to be easily identified and located and should be arranged according

f. Notice of any alterations to the solicitation, such as “fill-in” blocks and certifications.

g. Notice of any alterations to the solicitation (except for completing appropriate “fill-in” blocks and certifications).

h. Name, address, and telephone number of each proposed first-tier subcontractor with a proposed subcontract estimated at $10 million or more.

i. For any work item (WI) with a total dollar value of zero dollars proposed in the Pricing Workbook (Attachment J-4) provide an explanation as to why. In addition, if applicable:

i. For any WI with a total value of zero labor hours proposed (prime and subcontractor combined) (although material is proposed), provide an explanation as to why.

ii. For any WI with a total dollar value of zero material proposed (prime and subcontractor combined) (although labor is proposed), provide an explanation as to why)

j. Pier ownership, committed access to, Pier spaces – Pier name and statement.

i. 20 percent of prime contracts for small businesses

ii. 5 percent of prime and subcontracts for women-owned small businesse

iii. 5 percent of prime contracts and subcontracts for small disadvantaged businesses

iv. 3 percent of prime contracts and subcontracts for HUBZone small businesses

v. 3 percent of prime and subcontracts for service-disabled veteran-owned small businesses

1. Assess whether, upon receipt of proposals, the Offeror holds a Master Ship Repair Agreement (MSRA) or has demonstrated equivalency as outlined in Section L, Factor 1 and be deemed responsible, in accordance with FAR 9.104 and Eligibility Information as outlined above in Section L.

2. Assess whether the Offeror has ownership or committed access to a pier capable of berthing the vessels, and has ownership or committed access to the vessels, in accordance with Section L. Provide a completed Eligibility Criteria Data Sheet (Attachment S-5).

i. QUALITY ASSURANCE MANAGEMENT SYSTEM (in accordance with NAVSEA Standard Item 009-04)

ii. SAFETY PLAN (in accordance with NAVSEA Standard Item 009-74)

iii. HEAVY WEATHER PLAN (in accordance with NAVSEA Standard Item 009-69)

iv. SECURITY PLAN (in accordance with NAVSEA Standard Item 009-72)

v. FIRE PREVENTION PLAN (in accordance with NAVSEA Standard Item 009-07)

In accordance with FAR 45.2, when submitting a proposal, contractors shall indicate which of the following your Property Management Systems (PMS more than one may apply:

____ Voluntary Consensus Standards (VCS) ____ Industry-Leading Practices (ILP) ____ Existing approved Property Control System ____ other: ________________________________________

Contractor’s Property Management System has been reviewed by MARMC within the last 12 months. Provide the date last PMS was reviewed and list any changes which have been instituted (if none, must state none)

A. The total and trade manpower resources currently employed by the offeror and expected to be employed by the offeror during the Availability period of performance. The total and trade manpower resources required to complete work the Offeror currently has under contract during the Availability period of performance. The total and trade manpower resources required to complete work the Offeror may complete, including the resources to complete ALL outstanding proposals and the resources required to complete any other expected requirements during the Availability period of performance.

B. Offerors shall provide a narrative affirming that the offeror has the manpower resources, by craft/trade/supervisor/support, available to complete the requirements of the availability, accounting for manpower resource required to complete work the Offeror currently has under contract and manpower resources required to complete outstanding proposals and any other expected requirements during the Availability period.

C. A letter signed by the offeror affirming that the offeror has the manpower resources, by trade, available to complete the requirements of the availability in accordance with the offeror’s resource loaded schedule. Should the offeror propose to utilize subcontracted resources, the offeror shall include in their narrative an explanation of the requirements that will be completed by the prime and the work that will be subcontracted, including the work item, trade and period of performance for each subcontract requirement. Furthermore, the offeror shall include in their narrative an execution plan demonstrating how the offeror expects to manage the subcontractor percentages associated with Availabilities included in the proposed execution scenario.

ii. Provide Manpower Utilization Data Sheet (S-1 Attachment)

A. The Offeror shall also provide dated letters of commitment from the subcontractor(s) stating that they will be able to provide the manpower proposed. The letters of commitment from the subcontractor shall be traceable to the work item, and trade information provided in the Offeror’s letter with the solicitation number.

1. The Government will evaluate Factor 2, Emphasis Area A - Manpower to:

a. Assess the extent to which the Offeror’s proposal demonstrates a detailed, substantiated and complete explanation of how the Offeror will provide efficient manpower to successfully complete each Availability’s requirements as proposed, accounting for:

i. The Offeror’s current manpower as shown in the Offeror’s (Attachment S-1).

ii. The Offeror’s workload during the current period. Additionally, the Government will apply its understanding of the port-wide workload during the Offeror’s current period in parallel to its evaluation of the offeror’s workload.

iii. The Offeror’s workload during the proposed Availability, accounting for work the Offeror currently has under contract and work the Offeror may complete, including the resources to complete ALL outstanding proposals and the resources required to complete any other anticipated requirements from “Avail Start” through “Contract Complete.”

iv. Additionally, the Government will apply its understanding of the forecast port wide workload from “Avail Start” through “Contract Complete” in parallel to its evaluation of the offeror’s workload.

b. In addition, assess the extent to which the Offeror’s narrative regarding utilization of overtime, hiring additional personnel, utilization of subcontractors, and temporary labor is supported by current manning performance and narrative.

c. Assess the extent to which the Offeror’s proposed manpower curves (total) demonstrate a detailed, substantiated and complete understanding of how the Offeror will provide the trade manpower to successfully complete the Availability’s requirements and all existing and proposed work. The Government will assess these curves in relation to the narrative provide. Emphasis will be placed on how the Offeror plans to de-conflict anticipated manning shortfalls and manning inefficiencies.

d. As an indicator of the Offeror’s ability to provide manning for the efforts that are the subject of the proposed solicitation in accordance with the proposed manning, the Government will evaluate the adequacy of the Offeror’s prior manning performance for current projects, as defined in Section L, including planned to actual manning performance based on an evaluation of Attachment S-1.

A. The pier required to complete work the Offeror currently has under contract based on current contract schedule. Additionally, identify the pier currently in working capacity, and expected to be in working capacity by month from proposal submission through the “Contract Complete” date in Attachment J-3.

B. The pier required to complete all outstanding proposals, per proposed schedules. Identify the pier committed to previously awarded requirements, as well as the proposed use of resources to complete the work of ALL outstanding proposals (including this proposal).

C. The pier required to complete any other anticipated requirements (including but not limited to non-navy work, pier upgrades, maintenance or dredging).

D. Should the Offeror propose to utilize subcontracted pier, the Offeror shall include an explanation of the requirements that will be sourced by the prime's facility and the pier that will be provided by the subcontractor.

E. The Offeror's plan to resolve pier resource conflicts as a result of the award of other outstanding proposals, pier shall not be committed to multiple ships during the same time period without reasonable explanation.

2. The Government will evaluate Factor 2, Emphasis Area B, Physical Resource Capacity to:

a. Assess the extent to which the Offeror’s proposal demonstrates the Offeror's capability to provide the required physical resources to complete the Availability. An emphasis will be placed on how the Offeror plans to de-conflict anticipated physical resource conflicts.

ii. The Offeror shall provide a narrative to explain their Integrated Production Schedule. The narrative shall address the following:

A. Demonstrate how the Offeror has scheduled the performance of all work items included in each Availability work package (including both Base and Option items) so as to permit the contract scope increases described in Section B, Note F (all new and growth work identified in this solicitation) without causing delay or disruption to the work required by the aforementioned work items, to any other Government contract, or to any other work in progress for the Government.

B. Identify the critical path and logically sequencing work items.

C. Integrate the Milestones and Key Events in the Execution Milestones and Key Events (Attachment J-3) reasonably.

D. Provide narrative to include areas of concern and any impact with the Integrated Production Schedule.

3. The Government will evaluate Factor 2, Emphasis Area C, Integrated Production Schedule to:

a. Assess Offeror understanding of scope and integration of all work included in the Specification Package, including all base and option items. (Attachment J-1).

b. Assess whether the Offeror has identified the critical path and logically sequenced work items for the base and options.

c. Assess how the Offeror integrated the milestones and key events in Attachment J-3, including options.

d. Assess the extent to which the Offeror’s narrative explains how the Offeror has scheduled the performance of all work items included in each Availability work package (including both Base and Option items) so as to permit the contract scope increases described in Note F without causing delay or disruption to the work required by the aforementioned work items, to any other Government contract, or to any other work in progress for the Government, and

e. Extent to which the Offeror’s narrative explains any areas of concern.

Offerors shall complete Attachment S-2 Past Performance Contractor Performance Assessment Reporting System (CPARS) References for each of the contracts provided where CPARS contract data is available. If CPARS data is not available for a contract, Offerors shall provide Attachment S-9 Past Performance Questionnaire (PPQ).

Offerors shall demonstrate within either Attachment S-2 or Attachment S-9 that the referenced contracts are recent and relevant to the efforts required by this solicitation. Offerors shall also address unfavorable reports of past performance and their response, or lack thereof, will be taken into consideration.

For the Past Performance Factor, the ratings tables entitled “Past Performance Relevancy Ratings Table” and “Past Performance Confidence Assessment Ratings Table,” respectively will be used for the assignment of ratings for relevancy and confidence assessment. Relevancy includes scope, magnitude and complexity as described in Section L. The Offeror’s past performance information will be evaluated to determine the quality and usefulness as it applies to performance confidence assessment.

1. The Government will measure how well an Offeror has performed on recent and relevant contracts in the past as an indicator of the Offeror’s probability of meeting the solicitation requirements and successful performance on the current requirement.

2. The Government will evaluate the recency, relevancy and quality of an Offeror’s past performance to assess a performance confidence assessment. The Government will utilize CPARS data (Attachment S-2) where available; if CPARS data is unavailable, the Government will utilize PPQ (Attachment S-9) as provided. The Government reserves the right to evaluate any other sources of information reasonably available to the Government.

3. Assessment of past performance will be a subjective assessment based on consideration of all relevant facts and circumstances. The Government is seeking to determine whether based on the Offeror’s recent/relevant performance record, the Offeror will successfully perform the requirement.

4. In the event an Offeror receives a negative past performance rating, it will be given the opportunity to provide further explanation to the Government. Focus will be on an Offeror’s corrective measures to prevent the reoccurrence of past performance problems. Prompt actions taken to correct performance problems will be a reflection of management concern for customer satisfaction; however, such action may not mitigate all negative performance trends.

5. A separate quality assessment rating is not required; rather, the past performance confidence assessment rating is based on the offeror’s overall record of recency, relevancy, and quality of performance FAR 15.304(c)(2)).

6. In accordance with FAR 15.305(a)(2)(iv), an Offeror without a record of relevant past performance or for whom information on past performance is not available, will not be evaluated favorably or unfavorably on past performance. The lack of a performance record will result in a neutral performance risk assessment.

7. Requirements for considering history of small business utilization are outlined at FAR 15.304(c)(3)(ii) and DFARS 215.305(a)(2).

2. The contractor must submit prices using the Pricing Workbook (Attachment J-4) containing Work Item Pricing, Daily Extension Rates, and Fully Burdened Ship Repair Labor Rate & Material Burden Rate in Microsoft Excel in the format provided in this solicitation. The breakdown of CLIN prices, corresponding to the work item pricing, must add up to the total of each CLIN. If there is a discrepancy between the two, the CLIN price in Section B, shall govern. The Pricing Workbook (Attachment J-4) Fully Burdened Ship Repair Labor Rate and Material Burden Rate must match the rates provided in the Section B “NOTE B: FIXED SHIP REPAIR LABOR AND MATERIAL BURDEN RATES FOR BASE, GROWTH AND NEW WORK.” If there is a discrepancy between the two, the Section B Fully Burdened Ship Repair Labor Rate and Material Burden Rate shall govern.

3. Offerors are to insert pricing in all yellow shaded fields in the pricing workbook (Attachment J-4).

Supporting Price Information: As part of the Price proposal package, the offeror shall submit other than cost and pricing information sufficient for the Contracting Office to validate the offerors price associated with completing the requirements of 009-72 Security Measures for Surface Combatants and Amphibious ships use of a water barrier, numbered Fleet Commander-approved barge or other physical barrier approved by the numbered Fleet Commander. This other than cost and pricing data shall include both a narrative description, including the basis of all labor and, material estimates and a quantitative and traceable price estimate by cost element to complete these requirements

1. The Government will assess price proposals in accordance with FAR 15.404 to determine reasonableness of proposed pricing based on the information contained in the Pricing Workbook (Attachment J-4). Although award will be made based on an Offeror’s total price, a price proposal that is found unreasonable and/or unbalanced may be rejected. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated.

2. Total evaluated price shall be calculated by adding a-d and subtracting e:

a. The price of the basic contract line item numbers (CLIN) (this amount shall match the total price of all work items),

b. The price of all option CLINs,

c. The price of all Base Work and Growth CLINs (Base and Option),

d. The price of the Extension Day Rates

e. 009-72 Supporting Price Information

3. Evaluated price for Base Work CLINs, Growth CLINs, and Extension Day Rates, shall be calculated in the following manner:

a. Base and Growth CLINs (Base and Option)

i. Multiply the proposed fully burdened ship repair labor rate by the number of hours associated with the specific growth CLIN to yield the labor hour price for that CLIN.

ii. Multiply the material burden rate proposed by the dollar value of material associated with the specific growth CLIN to yield the burdened material price for that CLIN.

iii. Add the sum of labor hour and material dollar price to find the total price for each Growth CLIN.

b. Extension Day Price

i. Multiply the proposed daily rate by the number of days associated with that rate (for each extension type) to yield the evaluated price for that daily extension type.

4. Offerors are advised that the number of Extension days as well as the number of labor hours and the material dollar value used to calculate the Extension Day Price are for evaluation purposes only.

5. NAVSEA Standard Item 009-72. As described in Section L, Offerors shall provide a narrative of their plan to support 009-72. Plans shall be evaluated only for their reasonableness. The price to support 009-72 will not be included in the total evaluated price, it will be subtracted.

Subcontracting Plan: (For large businesses only.) The Government will review the plan for:

a. Compliance with FAR clause 19.704; subcontracting goals identified in Section L and FAR 52.219-9 to include all subparagraphs in FAR 52.219-9(d).

b. Adequate rationale for any proposed goals that are lower than the goals identified in Section L https://piee.eb.mil/piee-landing/