J1_-_042-001,_Work_Completion_Certification_Data_for_CMAV-EM.pdf

LOCAL WORK TEMPLATE

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SHIP: N/A ITEM NO: 042-00

COAR: N/A PCN: N/A

LWT FILE NO: 042-001 CMP: N/A

REVISED: 07 Feb 2018 PLANNER: N/A

1 of 5 ITEM NO: 042-001

EXPORT CONTROLLED DATA: This document contains technical information whose export is governed by U.S.

International Traffic in Arms Regulation (ITAR). This information must not be transferred to a foreign person/entity without proper authorization of the U.S. Government. Violations may result in administrative, civil, or criminal penalties.

1. SCOPE:

1.1 Title: Work Completion Certification Data for Continuous Maintenance Availability (CMAV) and Emergent Availability (EM); provide

1.2 Location of Work:

1.2.1 Not Applicable

1.3 Identification:

1.3.1 Not Applicable

2. REFERENCES:

2.1 Standard Items

2.2 Joint Fleet Maintenance Manual, (JFMM)

3. REQUIREMENTS:

3.1 Develop and maintain an Event Readiness List (ERL).

3.1.1 The ERL is in support of certifying systems, equipment and information in accordance with 2.1 and 2.2. The ERL shall be a single source document provided in a sortable format (e.g., .XLS) identifying Objective Quality Evidence (OQE) data, including the following:

a) Index of Work Items tied to applicable Key Event(s). For Work Items (e.g., new work/growth) generated from a Request for Contract Change (RCC), include the RCC number. For Work Items which identify reservation of man-hours/material dollars, include the number of Regional Maintenance Center/Naval Supervisory Authority (RMC/NSA) approved reservation task requests.

b) Index of Required Reports.

c) Test and Inspection Plan (TIP) data. Include Check Points and Quality Assurance (QA) Tickets.

d) Index of Work Authorization Forms (WAF) and associated data.

e) Alteration Installation Team (AIT) production and testing schedule data.

f) Fleet Maintenance Activity (FMA) production and testing schedule data.

g) Commercial Industrial Services (CIS) production and testing schedule data.

h) Ship's Force Work List (SFWL) production and testing schedule data.

i) Other work being conducted by outside activities provided by the

SHIP:

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EXPORT CONTROLLED DATA: This document contains technical information whose export is governed by U.S.

International Traffic in Arms Regulation (ITAR). This information must not be transferred to a foreign person/entity without proper authorization of the U.S. Government. Violations may result in administrative, civil, or criminal penalties.

SUPERVISOR as Government Furnished Information (GFI).

3.1.2 Submit one legible copy, in approved transferrable media, for approval of the ERL to the SUPERVISOR, via CFR in NMD, no later than at the start of the availability. The ERL shall include a glossary of terms with definitions.

3.1.3 Revise the ERL weekly throughout the availability to include additions, deletions, modifications and completions. Any revisions to ERL Key Event ties must be reviewed and approved by the SUPERVISOR.

Weekly revisions shall incorporate any changes requested by the SUPERVISOR. The ERL shall be updated as changes are made which affect the requirements of NAVSEA Standard Items 009-60, 009-111 and 009-67 of 2.1 when invoked.

3.1.3.1 Submit one legible copy, in approved transferrable

media, of the revised ERL, via CFR in NMD, to the SUPERVISOR weekly throughout the availability.

3.1.4 Using the sortable feature of the ERL to extract file data, submit one legible copy, in approved transferrable media, of a special report when requested by the SUPERVISOR. (SEE NOTE 4.3).

3.1.4.1 Submit one legible copy, in approved transferrable

media, of the special report, via CFR in NMD, within one working day after receipt of request.

3.1.5 Submit one legible copy, in approved transferrable media, via CFR in NMD, of a report listing proposed changes to the original or weekly submissions of ties relating to relevant Key Events and Milestones to the SUPERVISOR, to obtain concurrence prior to making the changes. The SUPERVISOR will adjudicate any differences.

3.2 Develop a Work Completion Certification Memorandum for each Key Event identified in accordance with Volume II, Part I, Chapter 3 of 2.2, with an accompanying list of exceptions.

3.2.1 The memorandum shall certify contracted work (original, new and growth).

3.2.1.1 The memorandum shall certify all tests and inspections have been completed including proper documentation in the contractor’s Test and Inspection Plan in accordance with NAVSEA Standard Item 009-04 of 2.1.

3.2.1.2 The memorandum shall certify all required reports have been submitted and accepted as satisfactory.

3.2.1.3 The memorandum shall certify all WAF and Tag-outs have been closed out in accordance with Volume IV, Chapter 10 of 2.2.

3.2.1.4 For availabilities 9 weeks or less in duration, NAVSEA Standard Item 009-111 of 2.1 requires each Work Item be scheduled to the Work Item’s Activity level and each Work Item Activity be displayed to reflect its relevance to the applicable Key Events and Milestones. Each Key Event and Milestone shall be filled in with the work completion certification requirements of this Work Item.

3.2.1.5 For availabilities over 9 weeks in duration, NAVSEA

Standard Item 009-60 of 2.1 requires each Work Item be scheduled

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EXPORT CONTROLLED DATA: This document contains technical information whose export is governed by U.S.

International Traffic in Arms Regulation (ITAR). This information must not be transferred to a foreign person/entity without proper authorization of the U.S. Government. Violations may result in administrative, civil, or criminal penalties.

to the Work Item’s Activity level and each Work Item Activity be displayed to reflect its relevance to the applicable Key Events and Milestones. Each Key Event and Milestone shall be filled in with the work completion certification requirements of this Work Item.

3.2.2 Exceptions, including accompanying rationale and plan for resolution, shall be provided and included as an enclosure to the memorandum.

3.2.3 Submit one legible copy, in approved transferrable media, via CFR in NMD, of each Work Completion Certification Memorandum, including any enclosures, for each Key Event to the SUPERVISOR.

Memorandums shall be submitted no later than 0900 of the day prior to the scheduled Key Event(s) Work Completion Certification with the RMC/NSA Chief Engineer-Technical Warrant Holder (TWH).

3.2.3.1 For the Availability Complete Key Event, the Work

Completion Certification Memorandum shall be submitted no later than 5 days after completion of the availability.

4. NOTES:

4.1 Definitions:

4.1.1 Work: Any product or service associated with the repair, modernization, alteration, maintenance, Fleet Technical Assistance, or assessment accomplished on equipment or systems during surface ship maintenance availabilities or other maintenance opportunities to include the following:

4.1.1.1 Any action that actually or potentially changes

(including disassembly for purposes of inspection or repair) the approved configuration of any part, component, or ship’s system (including removal).

4.1.1.2 Any action (including specified by Technical Work

Documents) that removes or affects the ship’s ability to operate ship’s systems or components in accordance with ship’s systems/operating manuals.

4.1.1.3 Any testing (including component, system, and higher

stages) or inspections (no matter how intrusive) required to establish, maintain or re-establish certification.

4.1.1.4 Any design, engineering, planning or configuration

management functions that involve the final review or approval of technical information (e.g., actions related to ESR(s), CFR(s), RCC(s), DFS(s), Reports, ITP reviews and other Technical Data).

4.1.2 Work Complete (WC) is a certifiable Key Event scheduled prior to Dock Trials (DT) to ensure that all work affecting DT, Fast Cruise (FC) and Sea Trials (ST) is complete and certified through Stage 6 testing to allow for unrestricted training and testing throughout the ship. This includes work by all maintenance and modernization providers and completion of all exceptions agreed to at previous Key Events. Testing that is identified to the NSA and scheduled for completion at/during DT or ST, can carry past WC and will not be considered as an exception to the Key Event. WC includes all required reports and objective quality evidence (OQE) to have been submitted

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EXPORT CONTROLLED DATA: This document contains technical information whose export is governed by U.S.

International Traffic in Arms Regulation (ITAR). This information must not be transferred to a foreign person/entity without proper authorization of the U.S. Government. Violations may result in administrative, civil, or criminal penalties.

to, reviewed and approved by the NSA Chief Engineer. The NSA and LMA are responsible for thorough and rigorous management of this Key Event and minimizing exceptions. In the event of incomplete work, an evaluation by the Ship’s CO, NSA and TYCOM must be performed to determine if the incomplete work will impede the remaining availability scheduled events. Exceptions must be approved by the NSA Chief Engineer, with written or electronic concurrence by the NSA Project Manager, the Ship’s CO and TYCOM. The NSA Chief Engineer, based on a technical assessment of the risk associated with any work still in progress, may combine Work Complete, Dock Trials and Fast Cruise certifications into a single certification.

4.1.3 Work Completion Certification: Process used to provide

reasonable assurance that products and services have been planned, executed and tested in accordance with correct technical requirements, that any nonconformance have been adjudicated by the local TWH and NAVSEA-05 (as applicable), and that any exceptions to completion have been jointly reviewed and concurred with by the local TWH, Maintenance Team Project Manager, Ship's Commanding Officer, TYCOM, Port Engineer, and the NSA in support of the availability certifiable Key Event(s).

4.1.4 Work Completion Certification Exception: ERL Work Item(s) and Work Item(s) Activity tied to the certifiable Key Event that are incomplete at time of event certification. Incomplete is defined as;

(1) non-accomplishment of authorized/scheduled work and testing, or

(2) authorized/scheduled work and testing that is physically accomplished, but the OQE has not completed internal review by the LMA or has not completed government review and acceptance.

4.1.5 Commercial Industrial Services (CIS): Contracts developed and awarded to private contractors by either Fleet Logistics Centers or RMC contracts departments to provide work or services onboard Navy Ships.

4.2 The term “Maintenance Activity” (MA) and/or “Executing Activity” (EA) are used interchangeably and are synonymous with the JFMM applied/defined terms “Industrial Activity”, “participating activity”, “technical activity”, and “maintenance provider” (also an NSI 009-60 term), and GSO-092’s “activity responsible” and the S9095-TSTP Manual’s “designated activity”.

4.3 Special reports request of paragraph 3.1.4 will typically average one request per week.

4.4 The Supervisors Point of Contact for Technical Work certification during CM or EM availabilities will be the MARMC 224 Integrated Test Engineer (ITE) or Project Support Engineer (PSE).

5. GOVERNMENT FURNISHED MATERIAL (GFM):

5.1 LLTM:

1. None.

5.2 PUSH MATERIAL:

1. None.

5 of 5 ITEM NO: 042-001

EXPORT CONTROLLED DATA: This document contains technical information whose export is governed by U.S.

International Traffic in Arms Regulation (ITAR). This information must not be transferred to a foreign person/entity without proper authorization of the U.S. Government. Violations may result in administrative, civil, or criminal penalties.

5.3 KITTED MATERIAL:

1. None.