N44255-14-R-9021_Guard_Services_Indian_Island_RFP.pdf

PDF 283 KB Posted Jul 17, 2014

Attached to: Armed Guard and Harbor Patrol Services
Solicitation number: N4425514R9021
Issued by: Department of the Navy Naval Facilities Engineering Command

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Request for Proposal (RFP)

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Other files

File	Type	Posted
N44255-14-R-9021_Amendment_0002.pdf	PDF	Aug 13, 2014
N44255-14-R-9021_Attachment_1_Section_C_REVISED_(amend_0002).pdf	PDF	Aug 13, 2014
N44255-14-R-9021__Attachment_10_PreProposal_Slides_(amend_0001).pdf	PDF	Aug 4, 2014
N44255-14-R-9021_Amendment_0001.pdf	PDF	Aug 4, 2014
N44255-14-R-9021_Indian_Island_Guard_Services_Atachments_1_through_9.pdf	PDF	Jul 17, 2014

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CODE

(Hour)

PAGE(S)

until 10:00 AM local time 18 Aug 2014

A X B

C D

X G F 43 - 48

49 - 53 X H 54 - 62 annie.beaty@navy.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 62

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

N44255 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 1 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and

SEE SECTION L

conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

ANNIE BEATY 360-257-6501

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 11

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

12 - 15 16 - 17

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 18 - 21 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 22 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

23 - 41

PART II - CONTRACT CLAUSES

NAVFAC NORTHWEST

1101 TAUTOG CIRCLE

SILVERDALE WA 98315-1101

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.

ACQR3846158

5. DATE ISSUED

17 Jul 2014

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

N44255-14-R-9021

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each Base Year FFP

FFP

Indian Island Armed Guard and Harbor Patrol Services. Contractor shall perform in accordance with the Performance Work Statement (PWS) and all applicable attachments. Fill in with total for ELINS, SECTION J-0200000-05, Attachment 4 under file name: N44255-14-R- 9021_Attachment 4- J 0200000 -05 ELINS; ELINS to be completed for this CLIN is A001. Phase in costs shall be built in to the SLIN pricing; there is no separate SLIN for phase in.

Period of Performance for the Base Year is 1 October 2014 to 30 September 2015.

NOTE: Please ensure you are using the most current version of this Attachment.

Check all amendments for updates.

FOB: Destination

PURCHASE REQUEST NUMBER: ACQR3846158

NET AMT

0002 1 Each Base Year IDIQ

FFP

Period of Performance for the Base Year is 1 October 2014 to 30 September 2015.

NOTE: Please ensure you are using the most current version of this Attachment.

Check all amendments for updates.

0003 1 Each OPTION Option 1 FFP

FFP

Period of Performance for the Base Year is 1 October 2015 to 30 September 2016.

NOTE: Please ensure you are using the most current version of this Attachment.

Check all amendments for updates.

0004 1 Each OPTION Option 1 IDIQ

FFP

Period of Performance for the Base Year is 1 October 2015 to 30 September 2016.

0005 1 Each OPTION Option 2 FFP

FFP

Period of Performance for the Base Year is 1 October 2016 to 30 September 2017.

NOTE: Please ensure you are using the most current version of this Attachment.

Check all amendments for updates.

0006 1 Each OPTION Option 2 IDIQ

FFP

Period of Performance for the Base Year is 1 October 2016 to 30 September 2017.

NOTE: Please ensure you are using the most current version of this Attachment.

Check all amendments for updates.

0007 1 Each OPTION Option 3 FFP

FFP

Period of Performance for the Base Year is 1 October 2017 to 30 September 2018.

NOTE: Please ensure you are using the most current version of this Attachment.

Check all amendments for updates.

0008 1 Each OPTION Option 3 IDIQ

FFP

Period of Performance for the Base Year is 1 October 2017 to 30 September 2018.

NOTE: Please ensure you are using the most current version of this Attachment.

Check all amendments for updates.

0009 1 Each OPTION Option 4 FFP

FFP

Period of Performance for the Base Year is 1 October 2018 to 30 September 2019.

NOTE: Please ensure you are using the most current version of this Attachment.

Check all amendments for updates

0010 1 Each OPTION Option 4 IDIQ

FFP

Period of Performance for the Base Year is 1 October 2018 to 30 September 2019.

PRICING INFORMATION

B.1 PRICING OF CLINS

The contract pricing is structured into 10 Contract Line Item Numbers (CLINs). The base year is covered by CLINs 0001 and 0002. Each of the four one-year option periods is likewise covered by two CLINs. The firm-fixed (FFP) price base year requirement and the overall guaranteed minimum for the contract is CLIN 0001. CLINs 0001, 0003, 0005, 0007, and 0009 account for the recurring (FFP) requirements in each option period. CLINs 0002, 0004, 0006, 0008, and 0010 contain non-recurring (IDIQ) requirements that are pre-priced as part of your offer.

Section B CLINs are supported by Section J Exhibit Line Item Numbers (ELINs) A through E. Before Pricing Section B, complete the Section J 0200000-05 (Attachment 4) ELIN spreadsheets. The attachment includes multiple worksheets, which must be completed. Submit the completed worksheets with your proposal. The attachment contains 10 pages, each corresponding to a Section B CLIN. They are identified for example, as: “Base Year FFP” (which is CLIN 0001), “Base Year IDIQ” (which is CLIN 0002),. “Option 1 FFP” (which is CLIN 0003), Option 1 IDIQ” (which is CLIN 0004), Option 2 FFP” (which is CLIN 0005) etc. ELINS with prefix “A” support the Base Year, ELINs with prefix “B” support Option 1, ELINs with prefix “C” support Option 2, ELINs with prefix “D” support Option 3, and ELINs with Prefix “E” support Option 4.

Therefore the total of ELINs A001 01 through A001 03 will be the amount you should enter in Section B CLIN 0001. The total of A700 through A702 will be the amount you should enter in Section B CLIN 0002. The total of B001 01 through B001 03will be the amount you should enter in Section B CLIN 0003. And the total of B700 through B702 will be the amount you should enter in Section B CLIN 0004. Continue pricing accordingly and make sure that the total of each page of ELINs is equal to its corresponding CLIN value entered in Section B. The total of all Section J ELINs should equal the total of all Section B CLINs 0001 through 0010.

B.2 INDEFINITE QUANTITY ITEMS

Once the estimated quantities for individual line items shown in the Schedule have been ordered, additional quantities may be ordered as long as the overall not-to-exceed (NTE) amount of the contract is not exceeded and the Contractor agrees by signing the task order.

B.3 PRICING DISCREPANCIES

In the event there is a difference between the CLIN/ELIN unit price and the CLIN/ELIN extended total amount, the CLIN/ELIN unit price will be held to be the intended offer and the total amount shall be recomputed accordingly.

In the event there is a discrepancy between the Section J ELIN pricing and the Section B CLIN price, the Section B CLIN will be held to be the intended offer.

If the offeror provides a total amount for a CLIN or ELIN, but fails to enter the unit price, the total amount divided by the CLIN or ELIN quantity will be held to be the intended unit price.

B.4 PHASE-IN AND PHASE-OUT

Pricing shall include applicable Phase-In and Phase-Out costs. There is no separately priced CLIN or sub ELIN for Phase-In and Phase-Out.

B. 5 FULLY LOADED PRICING

All pricing, including FFP and IDIQ ELIN pricing, shall be fully loaded. No other allocations, fees, overhead costs, G&A, profits, or any other markups will be applied when an option is exercised or a task order for pre-priced work is issued.

DESCRIPTIONS & SPECIFICATIONS

C.1 CONTRACT TITLE

Armed Guard and Harbor Patrol Services, NAVMAG Indian Island, Port Hadlock, WA

C.2 CONTRACT TYPE

Award of this solicitation will result in an Indefinite Delivery Indefinite Quantity (IDIQ) contract.

C.3 SERVICE REQUIREMENTS

The outcomes to be achieved include all labor, management, supervision, tools, materials, equipment, facilities, transportation, and other items necessary to effectively provide armed guard and harbor patrol services. Specific requirements are stated in the attached Performance Work Statement (PWS). The outcomes for this acquisition are consistent with the FAR 37.101 definition of service contracts.

C.4 NAICS CODE

The NAICS Code for this procurement is 561612, Security Guards and Patrol Services. The small business size standard is $19,000,000.00.

C.5 COMPETITION ENVIRONMENT

This procurement is available for full and open competition.

C.6 PRIOR CONTRACT INFORMATION

The contract issued as a result of this solicitation will replace contract N44255-09-D-5000, which is due to expire on 30 September 2014. The following information applies to the previous contract. No assurances are made that workload and volume of future effort and costs will replicate past experience. This information is provided for informational purposes only:

Incumbent Contractor:

Basic Contracting Services, Inc.

324 W. Main Street Building 103 Artesia, NM 88210

Period of Performance:

Base Year: 1 October 2009 to 30 September 2010; FFP $2,942,242.93; IDIQ $197,874.93 Option Year 1: 1 October 2010 to 30 September 2011; FFP $3,006,632.86; IDIQ $176,369.74 Option Year 2: 1 October 2011 to 30 September 2012; FFP $3,065,809.53; IDIQ $179,184.00 Option Year 3: 1 October 2012 to 30 September 2013; FFP $3,128,855.71; IDIQ $183,162.48 Option Year 4: 1 October 2013 to 30 September 2014; FFP $3,190,868.23; IDIQ $186,837.96

C.7 PERFORMANCE WORK STATEMENT

This solicitation incorporates by attachment a Performance Work Statement (PWS) developed by using NAVFAC performance-based specifications. The PWS consists of Annexes 0100000 General Information, 0200000 Management and Administration and 0401060 Security Operations. The contractor will be required to meet the specifications in those annexes.

After award of the contract, each task order request for proposal will be issued with its own performance work statement and any applicable supporting performance requirement documents.

The files for Section C are attached under the following document name:

N44255-14-R-9021_Attachment 1_Section C

Section E - Inspection and Acceptance

PERFORMANCE ASSESSMENT

E.1 GOVERNMENT PERFORMANCE ASSESSMENT

In accordance with the FAR clause 52.246-4 “Inspection of Services- Fixed Price,” services rendered under this contract are subject to Government inspection and assessment during the contractor’s operations and after completion of the tasks. The government may employ a variety of inspection and assessment methods and frequencies to assess the contractor’s compliance with performance objectives, standards, and service requirements.

These methods of inspection and assessment may include, but are not limited to planned sampling, validated customer complaints, random sampling, 100% assessment, validated quality control reports, unscheduled visits and customer evaluations. The government may vary or combine these inspection and assessment methods/frequencies at any time during the contract without notice to the contractor. The results of inspections and assessments will be documented and provide the base for determining service price reductions, periodic performance review, and exercise of contract options.

The contractor is required to develop and maintain a Quality Management System (QMS) which includes quality control programs and corrective and preventative action processes. The government’s PAP is not a substitute for contractor’s QMS. The contracting officer’s representative (COR) will assess deliverables for conformance to contract performance objectives and standards. High performance, inconsistencies and defects will all be documented. Assessment will start at the highest level of a performance objective possible. Assessment focus level will be adjusted depending on the contractor’s performance, trend data, and risk analysis. For any non-conformances identified, assessment may include reviews of the contractor’s incorporated material representations of the non-price proposal (as appropriate), and the QMS.

E.2 MEETINGS

The contractor shall participate in meeting with the government as outlined in the Performance Work Statement and/or as defined in each task order.

E.3 CONTRACTOR QUALITY CONTROL LOG

The contractor shall establish and maintain a Quality Control Program in accordance with FAR 52.246-4, “INSPECTION OF SERVICES-FIXED PRICE,” and with the requirements outlined in the Performance Work Statement, annex 0200000.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government 0002 N/A N/A N/A Government 0003 N/A N/A N/A Government 0004 N/A N/A N/A Government 0005 N/A N/A N/A Government 0006 N/A N/A N/A Government 0007 N/A N/A N/A Government 0008 N/A N/A N/A Government 0009 N/A N/A N/A Government 0010 N/A N/A N/A Government

CLAUSES INCORPORATED BY REFERENCE

52.203-7 Anti-Kickback Procedures MAY 2014 52.242-15 Stop-Work Order AUG 1989 52.246-4 Inspection Of Services--Fixed Price AUG 1996

CLAUSES INCORPORATED BY FULL TEXT

5252.223-9300 INSPECTION BY REGULATORY AGENCIES (JUN 1994)

Work performed under this contract is subject to inspection by State and Federal Government Regulatory agencies including those described below.

Permission has been granted by the Navy permitting Federal and State occupational health and safety officials to enter Navy shore installations, without delay and at reasonable times, to conduct routine safety and health investigations. Permission also extends to safety and health investigations based on reports of unsafe conditions.

Occupational Health and Safety Administration (OSHA) officials may also investigate accidents or illnesses involving the Contractor's employees. Inspections may also be carried out by the Department of Labor to inspect for compliance with labor laws.

The Contractor shall cooperate with regulatory agencies and shall provide personnel to accompany the agency inspection or review teams. Contractor personnel shall be knowledgeable concerning the work being inspected, and participate in responding to all requests for information, inspection or review findings by regulatory agencies.

(End of clause)

5252.246-9303 CONSEQUENCES OF CONTRACTOR'S FAILURE TO PERFORM

REQUIRED SERVICES (OCT 2004)

The Contractor shall perform all of the contract requirements. The Government will inspect and assess Contractor performance in accordance with FAR 52.246-4, INSPECTION OF SERVICES - FIXED PRICE and the Section E provision entitled GOVERNMENT PERFORMANCE ASSESSMENT. The Government will require re-performance, withhold payment, or seek other suitable consideration for unsatisfactory or non-performed work. When defects can’t be corrected by re-performance, the Government may reduce the price to reflect the reduced value of services performed.

(a) PROCEDURES. In the case of unsatisfactory or non-performed work, the Government:

(1) may give the Contractor written notice of observed deficiencies prior to withholding payment for unsatisfactory or non-performed work and/or assessing liquidated damages. Such written notice shall not be a prerequisite for withholding payment for non-performed work. The Government may specify, as provided for below, that liquidated damages can be assessed against the Contractor. Such liquidated damages are to compensate the Government for administrative costs and other expenses resulting from the unsatisfactory or non-performed work.

(2) may, at its option, allow the Contractor an opportunity to re-perform the unsatisfactory or non-performed work, at no additional cost to the Government. In the case of daily work, corrective action must be completed within __6_____ hours of notice to the Contractor. In the case of other work, corrective action must be completed within ___24____ hours of notice. In addition, the Government can assess liquidated damages, as referenced above, in the amount of ___10____ percent of the value of all observed defects. The original inspection results of the Contractor’s work will not be modified upon re-inspection.

However, the Contractor will be paid for satisfactorily re-performed work.

(3) shall withhold from the Contractor’s invoice all amounts associated with the unsatisfactory or non-performed work at the prices set out in the Schedule or provided by other provisions of this contract, unless the Contractor is required to re-perform and satisfactorily complete the work. In addition, the Government can assess liquidated damages, as referenced above, in the amount of ___10____ percent of the value of all observed defects.

(4) may, at its option, perform the work by Government personnel or by other means. The Government will reduce the amount of payment to the Contractor, by the amount paid to any Government personnel (based on wages, retirement and fringe benefits) plus material, or by the actual costs incurred to accomplish the work by other means. If the actual costs cannot be readily determined, the prices set out in the Schedule will be used as the basis for the deduction. In addition, the Government can assess liquidated damages, as referenced above, in the amount of __20___ percent of the computed cost.

(b) The Contractor is responsible for maintaining an effective Quality Control Program during the course of the contract. Failure to maintain adequate quality control may result in Termination for Default.

(c) Re-performance by the Contractor does not waive the Government’s right to terminate for nonperformance in accordance with FAR clause 52.249-8, DEFAULT (FIXED-PRICE SUPPLY AND SERVICE) of Section I and all other remedies for default as may be provided by law.

(d) When WATCHSTANDING SERVICES apply. If the Contractor fails to provide qualified personnel or allows any post to be unmanned for a total of ___30____ minutes in any shift, the Government may assign other persons to perform such work or withhold payment as specified below;

(1) When Watchstanding Services are performed by Government employees, withholdings shall be computed based on the current Federal Pay Schedule including wages, retirement and fringe benefits of the Government employees (civilian or military) who actually performed the work. In addition, the Government can assess liquidated damages, as referenced above, in the amount of __20_____ percent of the computed cost.

(2) When non-performed Watchstanding Services are obtained under another contract, the Government will withhold an amount equal to the cost to the Government under that contract. In addition, the Government can assess liquidated damages, as referenced above, in the amount of __20_____ percent of the cost.

(3) If no guard replacement is furnished by the Government and the work is not performed, the Government will withhold an amount equal to the cost to the Government of having a Government employee perform the work. In addition, the Government can assess liquidated damages, as referenced above, in the amount of ___10____ percent of the computed cost.

(4) The Contractor will be held liable for property losses sustained by the Government as a direct, consequential result of a failure to furnish the required personnel.

(5) Computations of the costs for Government employees to perform work not performed by the Contractor shall be in conformance with FAR 52.222-42, STATEMENT OF EQUIVALENT RATE FOR

FEDERAL HIRES.

5252.246-9304 ESTIMATING THE PRICE OF NONPERFORMED OR

UNSATISFACTORY WORK (OCT 2004)

In the event the price of non-performed or unsatisfactory work cannot be determined from the prices set out in the Schedule, or on the basis of the actual cost to the Government, estimating methods may be used to determine an amount, which reflects the reduced value of services performed. The Government may estimate the cost using wage rates and fringe benefits included in the wage determinations included in the contract, Government estimates of the Contractor’s overhead and profit rates, and Government estimates of material costs if applicable.

Liquidated damages, to compensate the Government for administrative costs and other expenses resulting from the non-performed or unsatisfactory performance, will be calculated in accordance with the CONSEQUENCES OF CONTRACTOR’S FAILURE TO PERFORM REQUIRED WORK clause. (End of clause)

Section F - Deliveries or Performance

DELIVERIES & PERFORMANCE INFO

F.1 LOCATION

As identified in Section C, the work to be performed under this solicitation and resulting contract is at Naval Magazine (NAVMAG) Indian Island, Port Hadlock, Washington.

F.2 CONTRACT TERM

The start date is 1 October 2014. This contract contains provisions for one (1) base period and a possible four (4) option years, not to exceed five (5) years in accordance with FAR 52.217-9, Option to Extend the Term of the Contract.

F.3 TRANSITION PERIOD

The government intends to make award approximately 30 days prior to the contract start date of 1 October 2014 to allow the successful offeror enough time to mobilize and transition into place.

F.4 DELIVERABLES

The files for Section F are attached under the following document name:

N44255-14-R-9021_Attachment 2_Section F

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 POP 01-OCT-2014 TO

30-SEP-2015

N/A N/A

0002 POP 01-OCT-2014 TO

30-SEP-2015

0003 POP 01-OCT-2015 TO

30-SEP-2016

0004 POP 01-OCT-2015 TO

30-SEP-2016

0005 POP 01-OCT-2016 TO

30-SEP-2017

0006 POP 01-OCT-2016 TO

30-SEP-2017

0007 POP 01-OCT-2017 TO

30-SEP-2018

0008 POP 01-OCT-2017 TO

30-SEP-2018

0009 POP 01-OCT-2018 TO

30-SEP-2019

0010 POP 01-OCT-2018 TO

30-SEP-2019

Section G - Contract Administration Data

ADMINISTRATION PROCEDURES

G.1 CONTRACT ADMINISTRATION DATA

1. The contracting officer for this procurement is:

Audrey Fitzgerald NAVFAC Northwest 1101 Tautog Circle, Suite 203 Silverdale, WA 98315-1101 Telephone: (360) 396-1857

2. The contract will be administered by:

Public Works Department Kitsap Facilities Engineering & Acquisition Division 1009 Skate Street Silverdale, WA 98315

G.2 INVOICING INSTRUCTIONS

1. Wide Area Workflow (WAWF) applies to all task orders issued under this contract with ten or less lines of accounting. The maximum number of lines of accounting for WAWF is subject to change in the future.

Each task order task order for which WAWF applies will include the clause 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS, and directions for invoice processing.

2. Paper invoicing applies to all task orders issued under this contract with more than ten lines of accounting.

The minimum number of lines of accounting for paper invoicing is subject to change in the future. Each task order for which paper invoicing procedures apply will include directions for paper invoicing.

3. Recurring Annual Work. Funding for the recurring annual work will be provided via issue of annual task orders. The contractor shall submit invoices no more frequently than monthly for 1/12th of the total price of annual recurring work, less deductions made for non-performed or unsatisfactory working in accordance with Section E clause NAVFAC 5252.246-9303, “CONSEQUENCES OF CONTRACTOR’S FAILURE TO PERFORM REQUIRED SERVICES.” When a contract modification changes the dollar value of the recurring annual amount during the middle of a performance period, the change shall be pro-rated over the remaining months of that period of performance. The contractor shall submit invoices as directed in the task order.

4. Non-Recurring Work Task Orders. Invoicing instructions will be include in each task order. Submit invoices for non-recurring task orders upon completion of the work unless otherwise specified in the task order. The contract shall submit invoices as directed in the task order.

5. An invoice is a written request for payment under the contract, for supplies delivered or for services rendered. In order to be proper, an invoice must include, as applicable, the following:

a. Invoice date;

b. Name of Contractor;

c. Invoice number (separate, consecutive numbering for recurring and non-recurring invoices)

d. Contract number (including task order number, if any), contract line item number, contract description of supplies or services, quantity, contract unit of measure and unit price, and extended total;

e. Name and address to which payment is to be sent (which must be the same as that on the contract or on a proper notice of assignment);

f. Name (where practicable, title, phone number and mailing address) of person to be notified in the event of an improper invoice; and

g. Any other information or documentation required by other provisions of the contract (such as evidence of shipment).

6. Payment will be made per DFARS PGI 204-7108:

252.204-0001 Line Item Specific: Single Funding (SEP 2009) The payment office shall make payment using the ACRN funding of the line item being billed.

G.3 PRE-PRICED LINE ITEMS

This contract is pre-priced recurring and non-recurring work. The contractor’s quoted price for all pre-priced line items shall be fully loaded with all direct costs, indirect costs, to include but not limited to fees, overheads, G&A, insurance, taxes, other indirect costs, and profits. No other direct costs, allocations, fees, overheads, G&A, insurance, taxes, other indirect costs, profits, or any other markups shall be applied to pre-priced line items when an option is exercised or a task order for pre-priced work is issued. Costs for annex 0100000 and annex 0200000 shall be considered overhead; therefore, their costs shall be allocated and included throughout the prices quoted for all other annexes.

G.4 NON PRE-PRICED PROPOSALS

1. The contractor will submit proposals in response to Government Requests for Proposals (RFP) during the performance of the contract.

2. Proposal content requirements can be found in the performance work statement, annex 0200000. The contracting officer may require additional documentation than those listed.

G.5 WAGE ADJUSTMENTS

Wage adjustment modification will be executed in accordance with FAR 52.222-43. The contractor shall utilize the submission software/format outlined by the contracting officer when submitting a request for a price adjustment in response to a revised wage determination. The contractor’s request for a wage adjustment shall be broken down to the supplemental line item number level. The contractor’s payroll and accounting system shall be sufficiently adequate to track all Service Contract Act covered employee hours to the associated contract supplemental line items. The government will execute wage adjustments when the contractor has provided the required financial information to substantiate its costs.

G.6 ACCOUNTING SYSTEM

The contractor will maintain payroll and accounting system which meet minimum standard accounting practices utilizing generally accepted accounting principles.

252.201-7000 Contracting Officer's Representative DEC 1991 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

TBD

(Contracting Officer: Insert applicable document type(s). Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice” (stand-alone) and “Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

TBD

(Contracting Officer: Insert inspection and acceptance locations or “Not applicable”.)

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC ____ Issue By DoDAAC ____ Admin DoDAAC ____ Inspect By DoDAAC ____ Ship To Code ____ Ship From Code ____ Mark For Code ____ Service Approver (DoDAAC) ____ Service Acceptor (DoDAAC) ____ Accept at Other DoDAAC ____ LPO DoDAAC ____ DCAA Auditor DoDAAC ____ Other DoDAAC(s) ____

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

Section H - Special Contract Requirements

SPECIAL CONTRACT REQUIREMENTS

H.1 CONTRACTOR SUPPORT OF ELECTRONIC CONTRACTING (DOD EMALL)

The contractor is required to offer IQ pre-priced line item services to authorized Government personnel when they are ordering the work directly via the Governmentwide Commercial Purchase Card (GCPC) program. When receiving GCPC orders against Section B, the contractor shall provide the supplies and services at the offered price without additional markup or handling fee.

The contractor agrees to accept and process electronically submitted GCPC orders for IQ services, including those orders issued through the DOD EMALL. The DOD EMALL is a U.S. Government (USG) owned and operated web-based ordering system that enables any Department of Defense (DOD) or Federal activity to search for and order goods and services. Authorized GCPC users will receive approved accounts on DOD EMALL to view and order IQ line items.

The contractor is required to receive electronic IQ orders from the DOD EMALL using 128-bit encrypted email.

The contractor agrees to purchase, install, and utilize the most recent version of PGP Personal software, or a comparable solution, for the purpose of decrypting order notification emails from the DOD EMALL. In addition, the DoD has established the External Certification Authority (ECA) program to support the issuance of DoD-approved certificates to contractors. The ECA program is designed to provide the mechanism for contractors to securely communicate with the DoD and authenticate to DoD Information Systems. The contractor agrees to purchase, install, maintain and use a DoD-approved ECA certificate. Information on obtaining an ECA certificate can be found at http://iase.disa.mil/pki/eca/certificate.html.

The contractor shall post updates on order delivery schedule and performance to the DOD EMALL in a timely manner. The contractor shall track quantities and report total ordered quantity in DOD EMALL and approved DD 1155's by line item number each month and year-to-date. The report shall be due to the Contracting Officer by the fifth day of the following month. The contractor must track and report when total dollar value of all orders from both GCPC purchases and DD 1155s exceed 75% of the combined Section B Pre-Priced Line Item quantities.

H.2 PGP SOFTWARE

Questions regarding acceptable PGP software required for DoD Emall can be directed to the DoD Emall helpdesk at:

DoD Emall Customer Service

1-877-DLA-CALL / 1-877-352-2255

DLAcontactcenter@dla.mil

H.3 CONTRACT MANPOWER REPORTING

As required by NMCARS 237.102 (a)(1)(90): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for NAVFAC NW via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://doncmra.nmci.navy.mil. Reporting inputs will be for the labor executed during the period of performance during each government fiscal year (FY), which runs October 1 through September 30.

While inputs may be reported any time during the FY, all data shall be reported no later than October 1 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

The current NMCARS is available here:

http://farsite.hill.af.mil/vfnapsa.htm

Section I - Contract Clauses

52.202-1 Definitions NOV 2013 52.203-3 Gratuities APR 1984 52.203-5 Covenant Against Contingent Fees APR 1984 52.203-6 Restrictions On Subcontractor Sales To The Government SEP 2006 52.203-7 Anti-Kickback Procedures MAY 2014 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity

MAY 2014

52.203-10 Price Or Fee Adjustment For Illegal Or Improper Activity MAY 2014 52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

OCT 2010

52.203-13 Contractor Code of Business Ethics and Conduct APR 2010 52.203-17 Contractor Employee Whistleblower Rights and Requirement

To Inform Employees of Whistleblower Rights

APR 2014

52.204-2 Security Requirements AUG 1996 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-7 System for Award Management JUL 2013 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

JUL 2013

52.204-13 System for Award Management Maintenance JUL 2013 52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for Debarment

AUG 2013

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters

JUL 2013

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

MAY 2012

52.210-1 Market Research APR 2011 52.211-15 Defense Priority And Allocation Requirements APR 2008 52.215-2 Audit and Records--Negotiation OCT 2010 52.215-8 Order of Precedence--Uniform Contract Format OCT 1997 52.215-11 Price Reduction for Defective Certified Cost or Pricing Data--

Modifications

AUG 2011

52.215-13 Subcontractor Certified Cost or Pricing Data--Modifications OCT 2010 52.215-21 Requirements for Certified Cost or Pricing Data or

Information Other Than Certified Cost or Pricing Data-- Modifications

OCT 2010

52.219-8 Utilization of Small Business Concerns MAY 2014 52.219-9 Small Business Subcontracting Plan JUL 2013 52.219-16 Liquidated Damages-Subcontracting Plan JAN 1999 52.222-1 Notice To The Government Of Labor Disputes FEB 1997 52.222-3 Convict Labor JUN 2003 52.222-17 Nondisplacement of Qualified Workers MAY 2014 52.222-21 Prohibition Of Segregated Facilities FEB 1999 52.222-26 Equal Opportunity MAR 2007 52.222-35 Equal Opportunity for Veterans SEP 2010 52.222-36 Affirmative Action For Workers With Disabilities OCT 2010 52.222-37 Employment Reports on Veterans SEP 2010

52.222-40 Notification of Employee Rights Under the National Labor Relations Act

DEC 2010

52.222-41 Service Contract Act Of 1965 MAY 2014 52.222-43 Fair Labor Standards Act And Service Contract Labor

Standards - Price Adjustment (Multiple Year And Option Contracts)

MAY 2014

52.222-50 Combating Trafficking in Persons FEB 2009 52.222-54 Employment Eligibility Verification AUG 2013 52.223-3 Hazardous Material Identification And Material Safety Data JAN 1997 52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.223-6 Drug-Free Workplace MAY 2001 52.223-10 Waste Reduction Program MAY 2011 52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.223-19 Compliance with Environmental Management Systems MAY 2011 52.224-1 Privacy Act Notification APR 1984 52.224-2 Privacy Act APR 1984 52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.228-5 Insurance - Work On A Government Installation JAN 1997 52.229-3 Federal, State And Local Taxes FEB 2013 52.232-1 Payments APR 1984 52.232-8 Discounts For Prompt Payment FEB 2002 52.232-9 Limitation On Withholding Of Payments APR 1984 52.232-11 Extras APR 1984 52.232-17 Interest MAY 2014 52.232-18 Availability Of Funds APR 1984 52.232-23 Assignment Of Claims MAY 2014 52.232-25 Prompt Payment JUL 2013 52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

JUL 2013

52.232-36 Payment by Third Party MAY 2014 52.232-37 Multiple Payment Arrangements MAY 1999 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.233-1 Alt I Disputes (May 2014) - Alternate I DEC 1991 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.237-3 Continuity Of Services JAN 1991 52.242-13 Bankruptcy JUL 1995 52.243-1 Alt I Changes--Fixed Price (Aug 1987) - Alternate I APR 1984 52.244-6 Subcontracts for Commercial Items MAY 2014 52.245-1 Alt I Government Property (Apr 2012) Alternate I APR 2012 52.246-25 Limitation Of Liability--Services FEB 1997 52.249-2 Termination For Convenience Of The Government (Fixed-

Price)

APR 2012

52.249-8 Default (Fixed-Price Supply & Service) APR 1984 52.253-1 Computer Generated Forms JAN 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7001 Prohibition On Persons Convicted of Fraud or Other Defense- Contract-Related Felonies

DEC 2008

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7003 Agency Office of the Inspector General DEC 2012 252.204-7000 Disclosure Of Information AUG 2013 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Alt A System for Award Management Alternate A MAR 2014 252.204-7005 Oral Attestation of Security Responsibilities NOV 2001 252.205-7000 Provision Of Information To Cooperative Agreement Holders DEC 1991 252.209-7004 Subcontracting With Firms That Are Owned or Controlled By

The Government of a Terrorist Country

MAR 2014

252.215-7000 Pricing Adjustments DEC 2012 252.215-7008 Only One Offer OCT 2013 252.219-7003 (Dev) Small Business Subcontracting Plan (DOD Contracts)

(Deviation 2013-O0014)

SEP 2013

252.222-7006 Restrictions on the Use of Mandatory Arbitration Agreements DEC 2010 252.223-7002 Safety Precautions For Ammunition And Explosives MAY 1994 252.223-7004 Drug Free Work Force SEP 1988 252.223-7006 Prohibition On Storage And Disposal Of Toxic And

Hazardous Materials

APR 2012

252.225-7031 Secondary Arab Boycott Of Israel JUN 2005 252.226-7001 Utilization of Indian Organizations and Indian-Owned

Economic Enterprises, and Native Hawaiian Small Business Concerns

SEP 2004

252.227-7000 Non-estoppel OCT 1966 252.232-7009 Mandatory Payment by Governmentwide Commercial

Purchase Card

DEC 2006

252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.245-7001 Tagging, Labeling, and Marking of Government-Furnished

Property

APR 2012

252.245-7002 Reporting Loss of Government Property APR 2012 252.245-7003 Contractor Property Management System Administration APR 2012 252.245-7004 Reporting, Reutilization, and Disposal MAY 2013

52.216-18 ORDERING. (OCT 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 1 October through 30 September.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

52.216-19 ORDER LIMITATIONS. (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $2500.00 (insert dollar figure or quantity), the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor:

(1) Any order for a single item in excess of $1,000,000.00;

(2) Any order for a combination of items in excess of $5,000,000.00; or

(3) A series of orders from the same ordering office within five (5) days that together call for quantities exceeding the limitation in subparagraph (1) or (2) above.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) above.

(d) Notwithstanding paragraphs (b) and (c) above, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within one (1) days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

52.216-22 INDEFINITE QUANTITY. (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum". The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum".

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and

Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 30 September.

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract.

This is the start of the file's text. The full file is on GovTribe.

File details come from the government source that posted it. Updated Nov 14, 2017.