AMENDED SOW Fluke IDIQ.pdf

STATEMENT OF WORK (IDIQ Contract)

“Calibration and/or Repair of NNSY Fluke Equipment”

INTRODUCTION

ORGANIZATION: Mid-Atlantic Regional Calibration Center (MARCC), NNSY Code 137.

1.0 Background: The Mid-Atlantic Regional Calibration Center (NNSY Code 137) is a modern calibration laboratory, specializing in routine and unique mechanical and electronic calibration services for Norfolk Naval Shipyard, AIRLANT, SURFLANT, SUBLANT, and all other east coast government assets.

1.1 Objective/Scope: The objective of this task is to have the vendor perform calibration and/or repair of NNSY assets. Items will be shipped to Fluke facilities for calibration and/or repair work as needed throughout the life of the IDIQ contract. This IDIQ shall be for the period of two years.

1.2 Equipment Description/Specifications: These items are Code 137 (Mid-Atlantic Regional

Calibration Center-MARCC) laboratory standards and NNSY waterfront support equipment and are used to provide services to the Navy and waterfront work. The MARCC is a regional laboratory and services a wide variety of equipment using the items listed in this contract.

Any work-stoppage impacts not just NNSY but will also impact the other shipyards and the

Navy’s east coast commands (ships, squadrons, and bases).

1.3 Supported Equipment: Appendix A lists the basic model number of all the instrumentation that shall be covered by this IDIQ contract (as needed). Not all options are listed since they can vary greatly and are not always known. The items listed in appendix A may or may not be shipped to Fluke every year and may or may not be shipped multiple times per year depending on the situation for each asset. The purpose of the assets listed in appendix A, is to have them covered by the IDIQ in the event a Fluke service is needed.

1.4 Services Required:

Base Year:

Calibration, Repairs, and/or Expediting:

The service description in this agreement reflects the characteristics essential to the minimum needs of the government. The services provided are determined by the model number and options of the instrumentation and the service quote obtained by the technical POC. Each task order will be drafted to include the specific and unique requirements for each asset the must be serviced by the vendor. At any point in the contract, additional calibrations or repairs might be required. Appendix A items may be shipped at any time during the life of the contract to appropriate shipping locations indicated in section 1.5 throughout the life of the contract

(installed options for each will vary and will be determined per task order).

This equipment is not to be altered in any manner that affects its operating characteristics, controls, or external connections (if applicable). Normal adjustments required to bring the item into specification limits are permitted.

Calibration must be traceable to the one of the following via an unbroken chain of measurements:

-The National Institute of Standards and Technology

-Natural Physical Constants (Intrinsic Standards)

-Consensus Standards

-National Standards of other countries which are correlated with U.S. National Standards

Any deviation from the criteria mentioned in this section must be authorized by NNSY Code

137.2, Metrology Engineering. Use of a different vendor other than the vendor mentioned in the sole source must also be researched and approved by NNSY Code 137.2 Metrology

Engineering.

Model Nomenclature Qty

1595A SUPER THERMOMETER 2

2E3S MOLBLOC SONIC FLOW ELEMENT 2

3E4VCRVQ MOLBLOC LAMINAR FLOW ELEMENT 4

4180 PRECISION INFRARED CALIBRATOR 2

4181 PRECISION INFRARED CALIBRATOR 2

5650 TYPE S THERMOCOUPLE STANDARD 3

5E1VCRVQ MOLBLOC LAMINAR FLOW ELEMENT 2

5E2S MOLBLOC SONIC FLOW ELEMENT 2

5E2VCRVQ MOLBLOC LAMINAR FLOW ELEMENT 2

5E3VCRVQ MOLBLOC LAMINAR FLOW ELEMENT 2

690A01TRB HG MANOMETER HEAD 1

690A12TRA HG MANOMETER HEAD 1

690A13TRA HG MANOMETER HEAD 1

8508AOPT01 REFERENCE MULTIMETER 2

MOLBOX MOLBOX TERMINAL 1

MOLBOX1 MOLBOX TERMINAL 1

SERVICE TYPE SERVICE PRICE LIMITS

CALIBRATION Not to exceed $60,000.00 REPAIR/ RECALIBRATION AS NEEDED Not to exceed $40,000.00

Repair Work Requirements

Repairs may be necessary, but the extent of repairs will be unknown prior to the maintenance and calibration work defined in the statement of work. If it is discovered that repairs are needed, the contractor shall immediately provide a cost breakdown, (e.g. materials, labor) to the KO and TPOC for evaluation. Additional price information may be requested by the KO if needed to determine the repair work’s price is fair and reasonable. Any repair work will be issued on CLIN separately funded line item.

No additional repair work will be authorized until funded by way of modification. Repair work is hereby determined to be within the scope of this contract however, the KO shall make a separate scope determination based on the extent of repairs needed and determination of price fair and reasonableness.

A separate Task Order will be issued to cover any unplanned repair work.

Replacements

In the event an item cannot be repaired, a quote shall be provided for replacement and NNSY will submit a separate requisition external to this contract for procurement through DLA.

Expediting

If expedited services are required, the vendor shall provide a quoted price for expediting and await approval from the KO.

Shipping Costs

Shipping costs shall be paid for under a separate CLIN for each task order.

Minimum guarantee – The minimum guarantee shall be set to $1,500.00 for establishing and maintaining this service contract with the vendor for the duration of the base year.

Option Year 1:

Calibration, Repairs, and/or Replacement:

The service description in this agreement reflects the characteristics essential to the minimum needs of the government. The services provided are determined by the model number and options of the instrumentation and the service quote obtained by the technical POC. Each task order will be drafted to include the specific and unique requirements for each asset the must be serviced by the vendor. At any point in the contract, additional calibrations or repairs might be required. Appendix A items may be shipped at any time during the life of the contract to appropriate shipping locations indicated in section 1.5 throughout the life of the contract (installed options for each will vary and will be determined per task order).

This equipment is not to be altered in any manner that affects its operating characteristics, controls, or external connections (if applicable). Normal adjustments required to bring the item into specification limits are permitted.

Calibration must be traceable to the one of the following via an unbroken chain of measurements:

-The National Institute of Standards and Technology

-Natural Physical Constants (Intrinsic Standards)

-Consensus Standards

-National Standards of other countries which are correlated with U.S. National Standards

Any deviation from the criteria mentioned in this section must be authorized by NNSY Code

137.2, Metrology Engineering. Use of a different vendor other than the vendor mentioned in the sole source must also be researched and approved by NNSY Code 137.2 Metrology

Engineering.

Model Nomenclature Qty

1595A SUPER THERMOMETER 2

2E3S MOLBLOC SONIC FLOW ELEMENT 2

3E4VCRVQ MOLBLOC LAMINAR FLOW ELEMENT 4

4180 PRECISION INFRARED CALIBRATOR 2

4181 PRECISION INFRARED CALIBRATOR 2

5650 TYPE S THERMOCOUPLE STANDARD 3

5E1VCRVQ MOLBLOC LAMINAR FLOW ELEMENT 2

5E2S MOLBLOC SONIC FLOW ELEMENT 2

5E2VCRVQ MOLBLOC LAMINAR FLOW ELEMENT 2

5E3VCRVQ MOLBLOC LAMINAR FLOW ELEMENT 2

690A01TRB HG MANOMETER HEAD 1

690A12TRA HG MANOMETER HEAD 1

690A13TRA HG MANOMETER HEAD 1

8508AOPT01 REFERENCE MULTIMETER 2

MOLBOX MOLBOX TERMINAL 1

MOLBOX1 MOLBOX TERMINAL 1

SERVICE TYPE SERVICE PRICE LIMITS

CALIBRATION Not to exceed $60,000.00 REPAIR/RECALIBRATION AS NEEDED Not to exceed $40,000.00

Repair Work Requirements

Repairs may be necessary, but the extent of repairs will be unknown prior to the maintenance and calibration work defined in the statement of work. If it is discovered that repairs are needed, the contractor shall immediately provide a cost breakdown, (e.g. materials, labor) to the KO and TPOC for evaluation.

Additional price information may be requested by the KO if needed to determine the repair work’s price is fair and reasonable. Any repair work will be issued on CLIN separately funded line item. No additional repair work will be authorized until funded by way of modification. Repair work is hereby determined to be within the scope of this contract however, the KO shall make a separate scope determination based on the extent of repairs needed and determination of price fair and reasonableness. A separate Task Order will be issued to cover any unplanned repair work.

Replacements

In the event an item cannot be repaired, a quote shall be provided for replacement and NNSY will submit a separate requisition external to this contract for procurement through DLA.

Expediting

If expedited services are required, the vendor shall provide a quoted price for expediting and await approval from the KO.

Shipping Costs

Shipping costs shall be paid for under a separate CLIN for each task order.

Minimum guarantee - The minimum guarantee shall be set to $1,500.00 for establishing and maintaining this service contract with the vendor for the duration of option year one.

1.5 Shipping to Vendor:

• The Mid-Atlantic Calibration Center may ship to any of the following Fluke service centers are required by Fluke:

o 1420 75th Street SW, Everett, WA 98203 o 4765 East Beautiful Lane, Phoenix, AZ 85044 o 799 East Utah Valley Drive, American For, Utah 84003

1.6 Return Shipping Requirements:

• All return shipments shall be marked with the document number 4327-5840 for identification to prevent loss.

• Return Shipping address:

o ATTEN: Natasha Houston

Norfolk Naval Shipyard

Bldg. 276 Beatty Street, Portsmouth, VA 23709-1031 o JML #: 4327-5840

1.7 Period of Performance: Date of Award + 364 Days

Base year plus one year (IDIQ)

Appendix A

The following is a list of equipment that shall be covered under this contract for calibration and/or repair/recalibration as needed until the funds allotted for this contract are expended. New service contracts will be established for all services that exceed the maximum cost of this contract.

Model Nomenclature

5E2S Molbloc Sonic Flow Element

2E3S Molbloc Sonic Flow Element

3E4VCRVQ Molbloc Laminar Flow Element

5E3VCRVQ Molbloc Laminar Flow Element

5E1VCRVQ Molbloc Laminar Flow Element

5E2VCRVQ Molbloc Laminar Flow Element

MOLBOX1 Molbox Terminal

MOLBOX Gas Flow Calibration System

5650 Type S Thermocouple Standard

4180 Precision Infrared Calibrator

4181 Precision Infrared Calibrator

1595A Super Thermometer

690A12TRA Hg Manometer Head

690A13TRA Hg Manometer Head

690A01TRB Hg Manometer Head

670BD21 Signal Conditioner

P3224-PSI Deadweight Tester

8508A Reference Multimeter

PG7302 Oil Operated Piston Gauge

PC-7300-1 Piston Cylinder

PC-7300-5 Piston Cylinder

PC-7300-200 Piston Cylinder

MB-7002-0.8 Mass Carrying Bell

MS-7002-100 Mass Set

5700A Calibrator

5700AAN Calibrator

5700AAN Series II Calibrator

5725A Calibrator

5730A Calibrator

Appendix B

The following technical requirements must be met by the vendor:

Fluke possesses the capability to meet high-quality/accuracy requirements for calibration as well as perform repair and parts replacement as needed. Any other vendor must be capable of meeting or exceeding Fluke’s scope of accreditation to ISO/IEC 17025:2017 and ANSI/NCSL Z540-1-1994, Certificate # 1599.01. Fluke is accredited by A2LA (American Associate for Laboratory Accreditation)

NAVSEA Policy Statement:

Calibration must be performed by a NAVSEA approved calibration laboratory, at the physical location identified on the activity’s certification of accreditation. The activity’s associated scope of competency must address the appropriate measurement parameters and ranges of the calibration performed.

Each calibration must be accompanied with an accredited certificate or report of calibration. The certificate or report of calibration will include before and after measurement data either test uncertainty ratio (TUR) or test accuracy ratio (TAR) information as outlined below.

• ISO17025 accredited calibrations will include a stated uncertainty for each measurement

• ANSIZ540.3 accredited calibrations will contain the TUR or probability of false acceptance

(PFA)/probability of false rejection (PFR) stated within the calibration report.

• ANSIZ540.1 accredited calibrations will have a TAR for each measurement stated on the calibration report

Fluke is an approved NAVSEA calibration laboratory

Uncertainty- Based Calibrations:

A calibration report must be provided that states the source of traceability, quantifies the measured values(s) obtained, and provides associated measurement uncertainties.

Uncertainties must be derived and expressed in accordance with one of the following or equivalent methods:

- Guide to the Expression of Uncertainty in Measurement (ISO-1995)

- National Institute of Standards and Technology Publication 1297

Subcontract information:

The following criteria must be met or exceeded in this contract:

MODEL CALIBRATION DESCRIPTION

1595A

Tolerance based calibration with as found and as left data plus a report of calibration

2E3S 17025 accredited calibration (per gas) prem

3E4VCRVQ 17025 accredited calibration (per gas) prem

4180 17025 accredited calibration with as found and as left data

4181 17025 accredited calibration with as found and as left data

Uncertainty based calibration with as found and as left data plus a report of calibration

5E1VCRVQ 17025 accredited calibration (per gas) prem

5E2S 17025 accredited calibration (per gas) prem

5E2VCRVQ 17025 accredited calibration (per gas) perm

5E3VCRVQ 17025 accredited calibration (per gas) prem

690A01TRB 17025 accredited calibration

690A12TRA 17025 accredited calibration

690A13TRA 17025 accredited calibration

8508AOPT01 Tolerance based calibration with as found and as left data

MOLBOX 17025 accredited calibration with as found and as left data

MOLBOX1 17025 accredited calibration with as found and as left data

Minimum Expectations:

Communication: Expect timely feedback and responses to all questions and issues surrounding this contract within 5 business days or less.

Turnaround Time: All calibration and repair work done by the vendor shall have a turnaround time of

10 business days or less.

Expediting: Expedited services shall be provided upon request. Work shall be completed upon approval of expedited requests within 3 business days or less.