AMD_0001_Attachment2_TW_PPC_Slides_29MAY25.pdf

PDF 521 KB Posted Jun 1, 2025

Attached to: N4019225R9004 TIRE AND WOOD MATERIAL COLLECTION AND DISPOSAL SERVICES AT ALL NAVAL BASE GUAM ACTIVITIES, ANDERSEN AIR FORCE BASE, MARINE CORP BASE CAMP BLAZ, THE FSM, CNMI, THE REPUBLIC OF PALAU
Solicitation number: N4019225R9004
Issued by: Department of the Navy Naval Facilities Engineering Command

About this file

Written by GovTribe AI · Jun 5, 2025

These are presentation slides for a Naval Facilities Engineering Command (NAVFAC) solicitation for Tire and Wood Collection and Disposal Services across multiple military locations. The solicitation (N40192-25-R-9004) is a Firm Fixed Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) contract with a maximum 102-month performance period, structured with a base period and two option periods. It is a HUBZone Certified Set-Aside contract covering tire and wood material collection, recycling, and disposal services for Naval Base Guam, Andersen Air Force Base, Marine Corps Base Camp Blaz, the Federated States of Micronesia, Commonwealth of Northern Mariana Islands, and the Republic of Palau.

Key procurement details include a solicitation issue date of 22 May 2025, proposal due date of 23 June 2025, and estimated contract award in October 2025. The contract will use a Lowest Price Technically Acceptable (LPTA) selection process, evaluating non-price factors including offeror experience, technical approach, management plan/quality control, safety, and past performance. Contractors must submit detailed documentation demonstrating relevant experience, key personnel qualifications, safety records, and performance history. The contract will require comprehensive tire and wood waste management services, including collection, recycling, and disposal in compliance with local, state, and federal regulations.

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Other files

File	Type	Posted
Solicitation Amendment N4019225R90040007 SF 30_Released 30JUN2025.pdf	PDF	Jun 29, 2025
Solicitation Amendment0006_N4019225R90040006_SF30_25JUN25.pdf	PDF	Jun 24, 2025
Solicitation-Amendment0004_N4019225R9004004_SF30_24JUN25.pdf	PDF	Jun 24, 2025
Solicitation_Amendment0003_N4019225R9004_SF30_20JUN25.pdf	PDF	Jun 19, 2025
Solicitation_Amendment0002_N4019225R90040002-SF30-06JUN25.pdf	PDF	Jun 5, 2025
AMD_0001_Attachment1_SolicitationAmendment_N4019225R90040001_SF30_RELEASED__02JUN25.pdf	PDF	Jun 1, 2025
Attachment A-Product Data Sheet.pdf	PDF	May 22, 2025
Attachment 4-N40192-25-R-9004-PPI Form.xls	XLS spreadsheet	May 22, 2025
Attachment2_WageDetermination No.2015_5693_Rev23.pdf	PDF	May 22, 2025
Attachment B-Performance Questionnaire (PPQ).pdf	PDF	May 22, 2025
SF 1449 - N4019225R9004_RFP Released 22May_.pdf	PDF	May 22, 2025
Attachment 3-Exhibit A through I-Exhibit Line Item Numbers (ELINS) in Excel Format.xlsx	XLSX spreadsheet	May 22, 2025
Attachment1-PerformanceWorkStatement(PWS)_TireandWoodCollectionandDisposalServices.pdf	PDF	May 22, 2025

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CUICUI

N40192-25-R-9004 Tire and Wood Collection and Disposal Services, NBG, AAFB, FSM, CNMI, Republic of Palau and their tenants to include Military Activities/Locations

Controlled by: USN Controlled by: NAVFACMAR CUI CUI Category(ies): PROCURE Limited Dissemination Control: FED & FED KTRS POC: therese.a.chaco.civ@us.navy.mil

Overall Classification: CUI

29 May 2025

Government Representatives

• Daniel Calvo, Supervisory Contract Specialist

• Ursula San Nicolas, Contracting Officer

• Therese Chaco, Contract Specialist

• Angela Sudo, PW2 FSC Division Director

• Robert Castaneda, PW2 FSC Supervisor

Solicitation Overview

Contract Type and Term

• Firm Fixed Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) contract with Non-Recurring Work

• HUBZone Certified Set-Aside

• Maximum Contract Period: 102 Months

Description Timeframe (estimated) Performance Base Period 01 November 2025-31 October 2028 36 Months Total First Ordering Period 01 November 2025-31 October 2026 12 Months Second Ordering Period 01 November 2026-31 October 2027 12 Months Third Ordering Period 01 November 2027-31 October 2028 12 Months

Option Period 1 01 November 2028 - 31 October 2031 36 Months Total Fourth Ordering Period 01 November 2028 - 31 October 2029 12 Months Fifth Ordering Period 01 November 2029 - 31 October 2030 12 Months Sixth Ordering Period 01 November 2030 - 31 October 2031 12 Month

Option Period 2 01 November 2031 - 31 October 2033 24 Months Total Seventh Ordering Period 01 November 2033 - 31 October 2032 12 Months Eighth Ordering Period 01 November 2023 – 31 October 2033 12 Months Extension Option/Final Ordering Period 01 November 2033 – 30 April 2034 6 Months

Maximum Contract Term: 102 Months

Uniform Contract Format

• Section A- Solicitation/Contract Form

• Section B- Supplies or Services or Costs

• Section C- Description and Specifications (PWS)

• Section D- Packaging and Marking

• Section E- Inspection and Acceptance (Destination)

• Section F- Deliveries or Performance

• Section G- Contract Administration Data

• Section H- Special Contract Requirements

• Section I- Contract Clauses

• Section J- List of Attachments

• Section K- Representations, Certifications and Other Statements of Offerors

• Section L- Instructions, Conditions & Notice to Offerors

• Section M- Evaluation Factors for Award

Scope of Contract

• Intent of the acquisition is to provide all management, supervision, quality control, labor, tools, equipment, material, supplies, incidental engineering, and transportation necessary to provide operations and maintenance and change of occupancy maintenance services for unaccompanied housing and facilities.

• The place of performance is at various locations and facilities on Guam on Naval Base Guam, Andersen Air Force Base, Marine Corps Base Camp Blaz, the Federated States of Micronesia (FSM), Commonwealth of Northern Mariana Islands (CNMI), the Republic of Palau and other installations within NAVFACMAR’s AOR.

Performance Work Statement

(PWS)

Angela Sudo/Rob Castaneda Technical POC

NAVFAC Marianas

PWS OVERVIEW

• Navy Standard Facilities Support Contract (FSC) Templates/Performance Work Statement (PWS) Structures

• Section C (Technical Requirements)

• Section F (Deliverables)

• Section J (Attachments)

• Standard structure

• 18 standard functional annexes

PWS OVERVIEW (cont.)

• Annex 1 – Contains information relevant to the entire scope of the contract

• Annex 2 – Management and administration requirements relevant to the entire scope of the contract (including mobilization/demobilization)

• Annexes 3 through 18 - Technical requirements and information peculiar to that annex or function

• Tabular format

• Each Annex can contain one or more sub-annexes based on complexity of requirements/functions

PWS STANDARD STRUCTURE

SECTION C

ANNEX 1

General

Information

SECTION C

ANNEX 3-18

SECTION F

Deliverables

SECTION J

Attachments

SECTION C

ANNEX 2

Management &

Administration

Spec Item 3

Requirements

Spec Item 1

General Info

Spec Item 2

Mgt & Admin

Annex/Sub-Annex

Specific Requirements

CUI

Section C - PWS ANNEX STRUCTURE

Spec Item 1

• Concept of Operations

• Annex/Sub-annex interdependencies

• Government vision

Spec Item 2

• Hours of Operations

• Government hours, holidays

• Equipment Certification

• Permits

• Certification

• Personnel

• Licensing

• Training

• Experience

• Key Personnel

• Special Requirements

• Safety

• Unique annex specific requirements

Section C – SPEC ITEM 1 & 2 Format

Spec Item

Title Description

1 General Information

The Contractor shall provide all labor, supervision, management, tools, material, and equipment required to perform Tire and Wood Material Collection to include vegetative waste, Disposal and Recycling at all Naval Base Guam Activities, Andersen Air Force Base Activities, Marine Corp Base Camp Blaz, the Federated States of Micronesia (FSM), Commonwealth of Northern Mariana Islands (CNMI), the Republic of Palau and their tenants at all locations, to include other U.S. Military Activities or DoD/federal agencies throughout Guam, the Mariana Islands, the Commonwealth of the Northern Mariana Islands (CNMI), the Federated States of Micronesia (FSM), and the Republic of Palau.

Section C – 1503030 SPEC ITEM 3

Spec Item

Title Performance Objective Related Information Performance Standards

3 Requirements The Contractor shall provide, supply services to ensure customers receive proper support in a timely manner.

The Contractor shall provide tire collection capability so that tires shall be recycled in accordance with all local, State and Federal laws, and regulations

Section J - Attachments

• List of Documents

1. Attachment 1- Performance Work Statement (PWS)

Sections-0100000 General Information, 0200000 Management and Administration, & 1503030 Section C

2. Attachment 2-Service Contract Labor Standards-Wage Determination

3. Attachment 3- Exhibit A through I Line Items (ELINS

4. Attachment 4-Pre-Proposal Inquiry (PPI) Form

5. Attachment A-Project Data Sheet

6. Attachment B-Past Performance Questionnaire (PPQ)

Tire and Wood– PWS TECHNICAL SCOPE

ANNEX/SUBANNEX ALIGNMENTS

07 Annexes/Sub-annexes Annex 1 (0100000) General Information Annex 2 (0200000) Management and Administration Annex 15 (1503030) Tire and Wood Collection and Disposal Services

Annex – General Information

• Annex 0100000 – General Information Contains information that is applicable to ALL annexes such as outline of services (List of Annexes), background information, Navy performance-based service acquisition (PBSA) Approach.

• Annex 0200000 – Management & Administration Contains typical management and administrative requirements applicable to ALL annexes; includes information such as: definitions and acronyms, insurance requirements, and Government furnished property, materials and services. Also addresses Quality Management System (QMS), Personnel Requirements (Key Personnel), Security Requirements, Contractor Safety Program, Environmental Management and Sustainability, Disaster Preparedness, Mobilization Plan and Mobilization, Demobilization Plan and Demobilization.

Annex – General Information (cont.)

• Annex 1503030 – Outline of Services The intent of 1503030 Tire and Wood Materials Collection and Disposal Services is to specify the requirements related to the collection of and disposal of Tire and Wood Materials.

Major operations are tire collection and recycling services, wood products collection to include vegetative waste and disposal services to all Naval Base Guam Activities, Andersen Air Force Base, Marine Corp Camp Blaz, the Federated States of Micronesia (FSM), Commonwealth of Northern Marianas Islands (CNMI), the Republic of Palau and their tenants at all locations to include U.S. Military Activities or DoD/federal agencies throughout out Guam, the FSM, CNMI and the Republic of Palau.

Volume I – Price Proposal Submission Requirements

Daniel Calvo/Ursula San Nicolas Contracting Officer NAVFAC Marianas

Volume I – Price Proposal

•Refer to Section L Proposal Requirements of the RFP

• Electronic Price Proposal

- The Contractor shall submit all volumes of its proposal electronically using

Procurement Integrated Enterprise Environment (PIEE) Solicitation Module

- Files shall include editable and searchable documents (e.g. Excel files, Word, Adobe PDF).

- Ensure all links to external files from the proposal spreadsheets/formulas have been removed.

Components of Volume I Price Proposal

(1) Standard Form (SF) 33

(2) Section B/CLIN & ELIN

(3) Authorized Personnel

(4) Representations & Certifications

(5) Financial Capability

(6) Supporting Cost Data

Section B/CLIN- Volume I cont’d

FIRM-FIXED PRICE INDEFINITE DELIVERY INDEFINITE QUANTITY SUMMARY

CLIN Period Total

0001 Base Period $ __________ Ordering Period 1 Ordering Period 2 Ordering Period 3

0002 Option Period 1 $ __________ Ordering Period 4 Ordering Period 5 Ordering Period 6

0003 Option Period 2 $ __________ Ordering Period 7 Ordering Period 8

Extension/Final Option $ __________

GRAND TOTAL NON-RECURRING WORK IDIQ $ __________

ELINs – Non-Recurring (FFP) –Line Item 0001 Ordering Period 1

ELIN Product Name Ordering Period 001 -01 NOV 2025 – 31 Oct 2026 Description

Est. Quantity Unit of Issue

Unit Price

Extended Price

A700 Tire Collection & Disposal Services

The Contractor shall provide tire collection capability so that tires shall be recycled in accordance with all local, State and Federal laws and regulations. The Contractor shall accept used tires from Government-approved activities. The Contractor shall recycle tires to ensure compliance with all applicable local, State and Federal laws and regulations.

40.00 TN

(TON)

A701 Wood products & Vegetative Waste Collection and Disposal Services

The Contractor shall provide wood products and vegetative waste collection capability so that wood products and vegetative waste shall be disposed of in accordance with all local, State and Federal laws and regulations. The contractor shall dispose of all wood and vegetative waste in accordance with all applicable local, State and Federal laws and regulations. The Contractor shall dispose of non-recyclable wood material and vegetative waste to ensure compliance with all applicable local, State and Federal laws and regulations.

The Contractor shall recycle all clean wood, vegetative waste and treated wood products in accordance with all applicable local, State and Federal laws and regulations.

2,400.00 TN

(TON)

A702 Housing Wood and Vegetative Waste Collection and Disposal Services

The Contractor shall recycle all clean wood, vegetative waste and treated wood products in accordance with all applicable local, State and Federal laws and regulations. (See Spec Item 4.2.2)

100.00 TN

(TON)

A703 Unit Priced Labor Work-MUST BE

NEGOTIATED

BY KO

Cost to provide one flat rate hour of work-in-place. This unit price includes the Contractor's hourly wage adjusted to allow for the offeror's workforce productivity, and all costs for profit, tools, equipment, field and home office overhead, clerical support, supervision, inspection, fees, taxes, licenses, permits, and insurance.

In short, all costs associated with providing a specific flat rate hour of effort.

1,200.00 HR

(HOUR)

A704 Material Costs-

MUST BE

NEGOTIATED

BY KO

The Contractor shall prepare an independent estimate for material costs associated with the requested work. The estimate shall be detailed enough to include the name of materials, size, quality, number of units and the unit prices. Material prices shall be the lowest price available considering the availability, quantity specified and the time constraints on the job. The Contractors costs are to include all shipping, handling and taxes that apply.

NOT TO EXCEED $50,000.00

NON-RECURRING LINE ITEMS A700-A704

TOTAL NON-RECURRING BASE

PERIOD

ELINs – Non-Recurring Line Item 0001-Ordering Period 2

ELIN Product Name Ordering Period 0002- 01 NOV 2026 - 31 Oct 2027 Description

Est. Quantity Unit of Issue

Unit Price

Extended Price

B700 Tire Collection & Disposal Services

40.00 TN

(TON)

B701 Wood products & Vegetative Waste Collection and Disposal Services

The Contractor shall recycle all clean wood, vegetative waste and treated wood products in accordance with all applicable local, State and Federal laws and regulations.

2,400.00 TN

(TON)

B702 Housing Wood and Vegetative Waste Collection and Disposal Services

The Contractor shall recycle all clean wood, vegetative waste and treated wood products in accordance with all applicable local, State and Federal laws and regulations. (See Spec Item 4.2.2)

100.00 TN

(TON)

B703 Unit Priced Labor Work-MUST BE

NEGOTIATED

BY KO

In short, all costs associated with providing a specific flat rate hour of effort.

1,200.00 HR

(HOUR)

B704 Material Costs-

MUST BE

NEGOTIATED

BY KO

NOT TO EXCEED $50,000.00

NON-RECURRING LINE ITEMS B700-B704

ELINs – Non-Recurring (FFP) Line Item 001-Ordering Period 3

ELIN Product Name Ordering Period 0003- 01 NOV 2027 - 31 Oct 2028 Description

Est. Quantity Unit of Issue

Unit Price

Extended Price

C700 Tire Collection & Disposal Services

40.00 TN

(TON)

C701 Wood products & Vegetative Waste Collection and Disposal Services

The Contractor shall recycle all clean wood, vegetative waste and treated wood products in accordance with all applicable local, State and Federal laws and regulations.

2,400.00 TN

(TON)

C702 Housing Wood and Vegetative Waste Collection and Disposal Services

The Contractor shall recycle all clean wood, vegetative waste and treated wood products in accordance with all applicable local, State and Federal laws and regulations. (See Spec Item 4.2.2)

100.00 TN

(TON)

C703 Unit Priced Labor Work-MUST BE

NEGOTIATED

BY KO

In short, all costs associated with providing a specific flat rate hour of effort.

1,200.00 HR

(HOUR)

C704 Material Costs-

MUST BE

NEGOTIATED

BY KO

NOT TO EXCEED $50,000.00

NON-RECURRING LINE ITEMS C700 - C704

ELINs – Non-Recurring (FFP) Line Item 002-Ordering Period 4

ELIN Product Name Ordering Period 0004- 01 NOV 2028 - 31 Oct 2029 Description

Est. Quantity Unit of Issue

Unit Price

Extended Price

D700 Tire Collection & Disposal Services

40.00 TN

(TON)

D701 Wood products & Vegetative Waste Collection and Disposal Services

The Contractor shall recycle all clean wood, vegetative waste and treated wood products in accordance with all applicable local, State and Federal laws and regulations.

2,400.00 TN

(TON)

D702 Housing Wood and Vegetative Waste Collection and Disposal Services

The Contractor shall recycle all clean wood, vegetative waste and treated wood products in accordance with all applicable local, State and Federal laws and regulations. (See Spec Item 4.2.2)

100.00 TN

(TON)

D703 Unit Priced Labor Work-MUST BE

NEGOTIATED

BY KO

In short, all costs associated with providing a specific flat rate hour of effort.

1,200.00 HR

(HOUR)

D704 Material Costs-

MUST BE

NEGOTIATED

BY KO

NOT TO EXCEED $50,000.00

NON-RECURRING LINE ITEMS D700 - D704

ELINs – Non-Recurring (FFP) Line Item 002-Ordering Period 5

ELIN Product Name Ordering Period 0005- 01 NOV 2029 - 31 Oct 2030 Description

Est. Quantity Unit of Issue

Unit Price

Extended Price

E700 Tire Collection & Disposal Services

40.00 TN

(TON)

E701 Wood products & Vegetative Waste Collection and Disposal Services

The Contractor shall recycle all clean wood, vegetative waste and treated wood products in accordance with all applicable local, State and Federal laws and regulations.

2,400.00 TN

(TON)

E702 Housing Wood and Vegetative Waste Collection and Disposal Services

The Contractor shall recycle all clean wood, vegetative waste and treated wood products in accordance with all applicable local, State and Federal laws and regulations. (See Spec Item 4.2.2)

100.00 TN

(TON)

E703 Unit Priced Labor Work-MUST BE

NEGOTIATED

BY KO

In short, all costs associated with providing a specific flat rate hour of effort.

1,200.00 HR

(HOUR)

E704 Material Costs-

MUST BE

NEGOTIATED

BY KO

NOT TO EXCEED $50,000.00

NON-RECURRING LINE ITEMS E700 - E704

ELINs – Non-Recurring (FFP) Line Item 002-Ordering Period 6

ELIN Product Name Ordering Period 0006- 01 NOV 2030 - 31 Oct 2031 Description

Est. Quantity Unit of Issue

Unit Price

Extended Price

F700 Tire Collection & Disposal Services

40.00 TN

(TON)

F701 Wood products & Vegetative Waste Collection and Disposal Services

The Contractor shall recycle all clean wood, vegetative waste and treated wood products in accordance with all applicable local, State and Federal laws and regulations.

2,400.00 TN

(TON)

F702 Housing Wood and Vegetative Waste Collection and Disposal Services

The Contractor shall recycle all clean wood, vegetative waste and treated wood products in accordance with all applicable local, State and Federal laws and regulations. (See Spec Item 4.2.2)

100.00 TN

(TON)

F703 Unit Priced Labor Work-MUST BE

NEGOTIATED

BY KO

In short, all costs associated with providing a specific flat rate hour of effort.

1,200.00 HR

(HOUR)

F704 Material Costs-

MUST BE

NEGOTIATED

BY KO

NOT TO EXCEED $50,000.00

NON-RECURRING LINE ITEMS F700 - F704

ELINs – Non-Recurring (FFP) Line Item 003-Ordering Period 7

ELIN Product Name Ordering Period 0006- 01 NOV 2031 - 31 Oct 2032 Description

Est. Quantity Unit of Issue

Unit Price

Extended Price

G700 Tire Collection & Disposal Services

40.00 TN

(TON)

G701 Wood products & Vegetative Waste Collection and Disposal Services

The Contractor shall recycle all clean wood, vegetative waste and treated wood products in accordance with all applicable local, State and Federal laws and regulations.

2,400.00 TN

(TON)

G702 Housing Wood and Vegetative Waste Collection and Disposal Services

The Contractor shall recycle all clean wood, vegetative waste and treated wood products in accordance with all applicable local, State and Federal laws and regulations. (See Spec Item 4.2.2)

100.00 TN

(TON)

G703 Unit Priced Labor Work-MUST BE

NEGOTIATED

BY KO

In short, all costs associated with providing a specific flat rate hour of effort.

1,200.00 HR

(HOUR)

G704 Material Costs-

MUST BE

NEGOTIATED

BY KO

NOT TO EXCEED $50,000.00

NON-RECURRING LINE ITEMS F700 - F704

ELINs – Non-Recurring (FFP) Line Item 003-Ordering Period 8

ELIN Product Name Ordering Period 0008- 01 NOV 2033 – 30 Apr 2034 Description

Est. Quantity Unit of Issue

Unit Price

Extended Price

H700 Tire Collection & Disposal Services

40.00 TN

(TON)

H701 Wood products & Vegetative Waste Collection and Disposal Services

The Contractor shall recycle all clean wood, vegetative waste and treated wood products in accordance with all applicable local, State and Federal laws and regulations.

2,400.00 TN

(TON)

H702 Housing Wood and Vegetative Waste Collection and Disposal Services

The Contractor shall recycle all clean wood, vegetative waste and treated wood products in accordance with all applicable local, State and Federal laws and regulations. (See Spec Item 4.2.2)

100.00 TN

(TON)

H703 Unit Priced Labor Work-MUST BE

NEGOTIATED

BY KO

In short, all costs associated with providing a specific flat rate hour of effort.

1,200.00 HR

(HOUR)

H704 Material Costs-

MUST BE

NEGOTIATED

BY KO

NOT TO EXCEED $50,000.00

NON-RECURRING LINE ITEMS H700 - H704

ELINs – Non-Recurring (FFP)

For Prime Contractor and all Joint Venture Partners:

-Offerors ELINs – Non-Recurring (FFP) Line Item 002-Ordering Period 6 shall provide evidence of financial capability in accordance with, FAR 9.104-1, Responsibility Determination, a contractor must have adequate financial resources to perform the contract.

- Offerors shall submit the latest three (3) years complete fiscal year financial statements for the prime contractor, certified by an independent accounting firm, if practicable or at least by an authorized officer of the organization (to include Balance Sheet, Income Statement, Statement of Cash Flow) for the prime contractor, certified by an independent accounting firm, or at least by an authorized officer of the organization.

- In additional to the above, submit evidence of availability of working/operating capital, which will be used for the performance of the resultant contract. For Joint Venture arrangements discuss the financial responsibilities among the companies and if the Joint Venture has been in existence for less than three years, also provide the latest three years complete fiscal year financial statements for each member of the Joint Venture.

Supporting Cost Data

– Detailed cost breakdown for mobilization, demobilization, and each contract period by cost element, by Annex, and by ELIN.

– Provide narrative that explains basis and rationale for the proposed amounts

– Provide the basis of each proposed escalation factor

Section F- Deliveries or Performance

• Term of Contract:

- The base term commences 01 November 2025. The contract maximum period of performance will be 102 months which includes the Base Period, Option Periods and Extension/Final Option Period. The Government has the option to extend the term of the contract in accordance with FAR 52.217-8, “Option to Extend Services (Nov 1999) and, “Option to Extend the term of the Contract” (Mar 2000).

• Period of Performance:

- The place of performance for the work to be ordered for this contract are all Naval Base Guam

Activities, Andersen Air Force Base, Marine Corp Base Camp Blaz, the Federated States of Micronesia (FSM), Commonwealth of Northern Mariana Islands (CNMI), the Republic of Palau and their tenants at all locations to include other U.S. Military Activities or DoD/Federal Agencies at various activities/locations, Guam, M.I., the FSM, CNMI and the Republic of Palau.

Volume II – Non-Price Proposal Submittal Requirements & Basis of

Evaluation

Daniel Calvo/Ursula San Nicolas Contracting Officer, NAVFAC Marianas

Volume II – Non-Price Proposal Requirements Section L- Proposal Requirements of the RFP

Electronic Submittal

1. The Contractor shall submit all volumes of its proposal electronically using Procurement Integrated Enterprise Environment (PIEE) Solicitation Module by the proposal due date as stated in the RFP.

2. Proposals shall be valid for 120 days from date of proposal due date.

3. Amendments & Notices-Amendments to the solicitation will be posted to PIEE and Notices will be posted to sam.gov.

4. Proposal Submission Requirements: Price proposal and the non-cost price proposal shall be submitted in separate volumes and shall be tabbed and present a clear, concise offer as follows:

• Volume I-Price Proposal: Price Proposal

• Volume II- Non-Price Proposal (Factors 1, 2,3,4 and 5)

• Uploaded separately via PIEE Solicitation Module

Selection Factors/Lowest Price Technically Acceptable (LPTA) Selection

Section M – Evaluation Factors for Award

Basis for Award

1. The Government reserves the right to eliminate from consideration for award any offers at any time prior to award and/or negotiate with offers in the competitive ranges. Award will be based on the Offeror submitting the lowest priced, technically acceptable offer.

2. In accordance with FAR 15.101-2 (b)(1), award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-price factors. Proposals will be evaluated for acceptability, but not ranked using the non-price factors. Tradeoffs will not be used. The LPTA process is selected as appropriate for this acquisition because the best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price. The Government has determined minimum requirements are described clearly, comprehensively and expressed in terms of performance objectives, measures, and standards that will be used to determine the acceptability of offers. In addition, no values is placed on exceeding the minimum technical criteria and the risk of failure is low.

*Comprehensive explanation is provided in Section M of the RFP

3. An overall non-price factors rating must be at least “Acceptable” in order to be eligible for award. An “Unacceptable” rating in any factor results in the overall non-price factor proposal being rated “Unacceptable” unless corrected through discussions. Any proposal found to have a deficiency in meeting the stated solicitation requirements or performance objectives will be considered “Unacceptable” and ineligible for award, unless the deficiency is corrected through discussions.

4. Adjectival Ratings/Descriptions: Each Offerors technical factors and past performance will be evaluated separately.

• Acceptable (A)-Proposal meets the requirements of the solicitation.

• Unacceptable (U)- Proposal does not meet the requirements of the solicitation.

Volume II – Non-Price Proposal Requirements

Refer to Section M Proposal Requirements of the RFP

Address the following Non-Price Factors:

Factor 1 – Offeror Experience Factor 2 – Technical Approach Factor 3 – Management Plan/Quality Control Factor 4 – Safety Factor 5 - Past Performance

Volume II – Non-Price Proposal Requirements cont’d Factor 1 – Offeror Experience (Please also refer to the solicitation)

Project Data Sheet (PDS) (Attachment A) is MANDATORY and SHALL be used to submit project information.

PDS shall not exceed two (2) pages, Offerors will receive evaluation of the first 2 pages and the remainder will not be evaluated. There is a maximum of 10 recent and relevant projects and must be similar as follows:

• Size – value of all recent and relevant projects meeting the scope and complexity of this requirement is at least $1.5M.

• Scope – Project experience with at least one of the following: Tire Collection, Recycling and Disposal, Wood products and Vegetative Waste Collection, Disposal and Recycling and/or similar Tire and/or Wood Collection, Disposal and Recycling Services.

• Complexity-

a) A project involving recycling tire and wood material.

b) A project involving disposal of tire and wood waste in compliance with local, State, and

Federal laws and regulations.

c) A project involving tire and wood collection services.

Factor 1- Offeror Experience Cont’d

Projects submitted by the Offeror shall be completed within the past five (5) years of the date issuance of the RFP, any projects in excess of the 10 projects will not be considered.

Joint Ventures-Relevant project experience should be submitted for projects submitted for projects completed by the Joint Venture entity. The limitation of a maximum of 10 service projects/work combined. A signed copy of the Joint Venture Agreement indicating the proposed participation must be submitted.

Affiliates/Subsidiaries/Parent/LLC/LTD Companies- The proposal shall clearly demonstrate that the aforementioned will have meaningful involvement in the performance of the contract.

Subcontractor-Offeror may utilize experience along with a Letter of Commitment and an explanation of the meaningful involvement the subcontractor will in have in the performance of this contract.

Basis of Evaluation: The Government will focus on whether the Offeror demonstrates required experience in recent and relevant Tire and Wood Collection and Disposal service projects.

• An Offeror will be rated "Acceptable" if its Factor 1 submittal in aggregate (or total) demonstrates recent and relevant experience in terms of size and scope and in providing ALL of the services identified in the complexity section above.

• An Offeror will be rated "Unacceptable" if it fails to meet the requirements to be rated acceptable described above.

• A proposal receiving an "Unacceptable" evaluation rating for Factor 1 will be ineligible for award.

Factor 3- Management Plan/Quality Control

The Offeror's proposal must include a plan with emphasis on an effective organizational structure for performance of the work required and quality control procedures to adequately monitor and measure contract performance.

Each of the components below should be discussed separately, in the following format:

1. Workforce Management: Describe the lines of management authority, supervision, span of contract and accountability, including the relationship between overall management (corporate and on-site), administration, joint venture agreements and subcontractors. Include an organizational chart identifying the on-site organization, on-site staff, and corporate staff that will be used to perform this contract. If subcontractors are used, identify their percentage of involvement as they relate to the specific solutions of the Performance Work Statement (PWS).

2. Key Personnel: Provide a list and qualifications for the following Key Personnel: Project Manager, Quality Manager, Site Safety and Health Officer (SSHO), and on-site Supervisor(s) and who they will report directly to for this contract. Identify key personnel by name, educational level, certifications received, qualifications, years of service of the company, and years of applicable experience as further defined in Annex 0200000-Management and Administration, under WPWS Spec Item 2.7 (Personnel Requirement). Failure to identify all Key Personnel as required above shall result in an unacceptable rating. Identifying Key Personnel as "To Be Determined (TBD)" shall not suffice.

3. Succession Plan: Provide a succession plan for temporary (up to six consecutive weeks) and permanent (beyond six consecutive weeks) replacement of key personnel, e.g. due to disciplinary action, sick leave, family emergency, vacation, jury duty, resignation, etc. Discuss how personnel shortfalls will be addressed. Discuss effectiveness of methods and procedures used to recruit and retain qualified key personnel and managers on similar type contracts.

4. Quality Management: Describe the methods to be used to monitor, document, measure and control, and improve contract performance. Discuss the plan for training employees in the quality processes. Describe the process that will be used to ensure consistent satisfactory performance of subcontractors.

The narrative shall be limited to eight (8) pages and not exceed either 8 single side pages or four (4) double sided pages. In the event it exceeds the stated amount, Offerors will only receive evaluation of the first 8 single side pages or 4 double sided and the remainder will be evaluated.

Factor 3- Management Plan/Quality Control (cont’d)

Basis of Evaluation: Basis of Evaluation: The Government will evaluate the management and quality approach considering the extent to which the Offeror demonstrates a clear understanding of the requirements of the project.

An Offeror will be rated "Acceptable" if Offeror has demonstrated:

1. Effective project management plan and structure for performance, and the ability to utilize such objectives to successfully meet the Tire and Wood services requirements of this contract.

2. That key personnel proposed meet or exceed the stated minimum requirements in terms of experience, education, and training.

3. Adequate plan to address personnel shortfalls and a process to recruit and retain qualified personnel.

4. Appropriate quality control measures successfully perform the PWS requirements, as well as the effectiveness of the Offeror's plan for management of subcontracted efforts.

An Offeror will be rated "Unacceptable" if it fails to meet the requirements to be rated acceptable described above.

In addition, failure to address all submittal components will result in an unacceptable rating.

A proposal receiving an "Unacceptable" evaluation rating for Factor 3 will be ineligible for award.

Factor 4 – Safety

The Offeror shall submit the following information: The Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate; and Total Case Rate (TCR) for the specified five (5) Calendar Years (CY), as well as a safety narrative, as described further below. For a partnership or joint venture, the Offeror shall submit separate DART rates and TCR for the specified five (5) CY for each contractor who is part of the partnership/joint venture;

however, only one safety narrative is required. Any fatalities experienced within this 5-year timeframe must be explained in detail, to include root cause and corrective actions.

Safety Factors per solicitation:

1. DART Rate

2. TCR Rate

3. Technical Approach to Safety Narrative

Factor 5 – Past Performance

If a completed CPARS evaluation is available, it shall be submitted with the proposal, if not the Past Performance Questionnaire (PPQ) (Attachment B) in the solicitation for the Offeror or its team members to submit to the client for each project included in Factor 1, Offeror Experience.

• An Offeror shall not submit a PPQ when a completed CPARS is available.

• Completed PPQs are to be submitted with the proposal.

Sources of Past performance Information for evaluation as follows:

o Information provided by the Offeror o Information obtained from questionnaires tailored to service requirements of the acquisition o Government obtained such as, CPARS, Federal Awardee Performance and Integrity Information System

(FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases.

Basis of Evaluation: Evaluation will be based on well the Offeror performed on recent and relevant projects submitted under Factor 1, Offeror Experience. The Government will evaluate to a degree to which past performance, performance recognition documents, and information obtained reflect a trend of satisfactory performance considering the following patterns:

• Successful completion of tasks

• Deliverables are timely and of good quality

• Cooperativeness and teamwork with the Government at all levels

• Similar, identical, or related to the task at hand

The Offeror will be rated “Acceptable” if past performance demonstrates an overall rating of at least “Satisfactory” or better on the PPQ, in CPARS or other DoD/Government appraisal system or Past Performance Evaluations.

The Offeror will be rated “Unacceptable” if it fails to meet the requirements described above.

A proposal receiving an “Unacceptable” evaluation rating for Factor 5, Past Performance will be ineligible for award.

Price Evaluation

The Government will evaluate price based on the total price. Total price consists of the basic requirements and all option items. Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

(i) Comparison of proposed prices received in response to the RFP

(ii) Comparison of proposed prices with the IGCE

(iii) Comparison of proposed prices with available historical information

(iv) Comparison of market survey results

Current Project Timeline

Solicitation Issued: 22 May 2025

Proposals Due: 23 June 2025

Contract Award: Estimated October 2025

Impo…

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