Amend 0002 Notice 1 Enclosure 1_Answers to RFIs.pdf

NOTICE 1 Amendment 0002 (Enclosure 1)

Question# RFP Reference Page No. General Discussion and Questions Government Response

Can and will the government be able to provide a copy of the current PWS to compare with the new Solicitation for changes in scope of work?

No. The PWS in this solicitation is what will be used to Award the new contract.

H.7 N4019221R9101 Custodial Solicitation

SERVICE CONTRACT

LABOR STANDARDS

(SCLS)

Pg. 20

Is there a CBA currently in effect with the current contract? Will the new contractor be obligated to continue the CBA into the new contract and for how long?

Yes. There is a current CBA. It will remain in effect for the duration of the base period and continue if the agreement is renewed up until the expiration date.

H.7 N4019221R9101 Custodial Solicitation

SERVICE CONTRACT

LABOR STANDARDS

(SCLS)

Pg. 20

Article XXI - Wages references wage rates for the Janitor/Custodian classification. If a CBA is required for the new contract, is Health & Welfare to be added on top of the wages referenced?

Yes. Refer to Attachment JH-1 Article XXVII Insurance (Section 1).

H.11 N4019221R9101 Custodial Solicitation

CONTRACTOR

SUPPORT

OF ELECTRONIC

CONTRACTING

(FEDMALL)

Pg. 21

Are contractors required to register with FEDMALL?

Will government customers use this feature to request for services and make payment?

Can the government advise approximately how many requests for services were placed through FEDMALL each year during the current contract?

Yes. The contractor is required to register with FEDMALL.

Yes. Any Government customer may use FEDMALL to order work directly via the Government-wide Commercial Purchase Card. (GPC).

No requests for services were placed through FEDMALL during the current contract.

H.10 N4019221R9101 Custodial Solicitation

REQUIRED

INSURANCE

Pg. 21

H.10 references within 15 days after award of the contract, the contractor shall furnish a COI as evidence of the existence of insurance coverage in amounts not less than the amount specified in accordance with FAR 52.228-5. Please advise what the amounts in this FAR are.

Refer to Spec Item 2.3.5.2 Minimum Insurance Amounts Attachment JC-1 0200000. Also, refer to FAR Part 28.3.

52.232-19 N4019221R9101 Custodial Solicitation

AVAILABILITY OF

FUNDS

FOR THE NEXT

FISCAL

YEAR (APR 1984)

Pg. 29 52.232-19 indicates availability of funds however there are two (2) blank spaces in the text.

Please provide the intended dates for this section.

52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT

FISCAL YEAR (APR 1984)

Funds are not presently available for performance under this contract beyond 30 September. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond 30 September, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

52.216-18 N4019221R9101 Custodial Solicitation

ORDERING

Pg. 26

Outside of replenishment bathroom supplies such as toilet tissue, paper towels, hand soap, hand sanitizer and chemical, are there any other supplies the government anticipates to purchase or require from the contractor under this contract?

The Contractor will be responsible for providing the supplies listed in the PWS. Refer to Annex 1503010 Section C, Spec Item

3.1.3.2 Restroom Servicing. If any additional supplies or

materials need to be ordered outside those indicated in the PWS, they may be ordered under the Materials Cost IDIQ ELIN.

52.216-18 N4019221R9101 Custodial Solicitation

ORDERING

Pg. 26 Will the government be providing supplies to restock the restrooms and other areas, or are these items to be provided by the contractor?

Refer to Spec Item 2.5 Contractor Furnished Items, Attachment

JC-1 0200000.

1.2

ATTACHMENT JC-1

ACQUISITION OF

ADDITIONAL WORK

Pg. 3

For clarification - When new buildings come online and the designated tenant moves into the new building from their existing space which is covered under the contract, will the contract cover the new building in lieu of its existing space, and the price is adjusted to reflect the new task requirements, or will a mod be necessary to cancel the existing building and add in the new building. Does the contract stay with the customer or the building listed in the specs

The services that the Offeror provides must be captured in the contract. In this scenario, a modification is required to discontinue services at the pervious building. On a case by case basis, a RFP may be issued for the required services for the new building. Services will commence after a modification is executed to include the new building in the contract.

Technical Factors.

Volume II.

N4019221R9101 Custodial Solicitation

TRC

Pg. 50 Sample outline Technical Factors. Volume II. C Safety #3 Submit your TRC for five (5) previous calendar years. Please advise what TRC is required.

TRC = Total Case Rate

Refer to section L.6, b. Volume II, Factor 3, Safety (i) 2.

Technical Factors.

Volume II.

N4019221R9101 Custodial Solicitation

QUALITY MANAGER

Pg. 50

Sample outline Technical Factors. Volume II.

D Management Plan/Quality Control

b) Quality Manager. Please advise what experience, certifications, and qualifications justify a Quality Manager.

Refer to Annex 0200000 Section C Spec Item 2.7.1.2.

ATACHMENT+

A-F_EXHIBIT+LINE+

ITME+NUMBER+

(ELINS)

For clarity, please advise the total sf for the following as listed in the ELINS:

20177.59 MSF = 20177.59 sf or 20,177,590.00 sf

5.72 MSF = 5.72 sf or 5720 sf

Unit of measurement is MSF.

20,177.59 MSF = 20,177,590.00 sf

5.72 MSF = 5720 sf

MSF = Thousand square feet Formula: MSF = SF/1000

SOLICITATION No. N40192-21-R-9101, CUSTODIAL SERVICES AT ALL U.S. NAVAL ACTIVITIES AND TENANTS, U.S. NAVAL HOSPITAL (MEDICAL TREATMENT FACILITIES), MARINE CORPS BASE CAMP BLAZ

(MCBCB), AND OTHER FEDERAL AGENCIES, GUAM.

Request for key to break down areas of coverage, example - NBGAH-is this Naval Base Guam Apra Harbor?

Yes. Naval Base Guam Apra Harbor.

If successful, will the contractor be provided with an admin office for staff to report, storage space for supplies and for service vehicle parking?

Refer to PWS Annex 0100000 to Spec Item 1.1 Outline of Services.

ATACHMENT+

A-F_EXHIBIT+LINE+

ITME+NUMBER+

(ELINS)

Clarification for ELIN A020 Empty Perimeter Waste Containers 24.00 MSF - Should MSF be EA?

Each. Changes will be made to reflect EA.

Under Building 6020, Victor Wharf, Welcome Center, has Restroom cleaning only for the tasking. On the worksheet provided, highlighted in blue ink, it states:

restroom cleaning will be done twice daily when ships are in port only. Question what is the approximate number of days that ships are in port and the frequency they are in port? Example: 14 days in port 3 time a year

Historical average of 100 -150 occurrences per annum depending on mission requirements. Contracting Officer/COR Direction will be issued upon occurrence.

What is the difference between NBGAH and Main Base?

Is there a border line that covers which is which?

NBGAH is Naval Base Guam Apra Harbor. NBGAH and Main Base are used interchangeably.

ATTACHMENT+

JH-1_Service+Contract +Labor+Standards+CBA

If our proposal meets or exceeds the current rates, would a CBA still be required?

CBA is required if union employees are employed by the Offeror.

Currently, CBA and SCA wage determinations apply to this contract. Refer to FAR Part 22.1008-2

ATTACHMENT+

JH-1_Service+Contract +Labor+Standards+CBA

Would the government consider utilizing Service Contract Act (SCA) for this contract in lieu of a CBA?

Refer to FAR Part 22.1008-2 and FAR Part 52.222-41(f).

TEAMING/JV/

MENTOR-PROTÉGÉ

AGREEMENTS

pg.19 Detailed statement outlining the terms requested under part 5. What is Part 5 and where can it be found?

There is no part 5 on p. 19.

ATACHMENT+

A-F_EXHIBIT+LINE

+ITME+NUMBER

+(ELINS)

In the building specs file, there were a few buildings that were duplicated, these building were for restroom cleaning only. Was it intentional or just an oversight, and if oversight, do we ignore the duplication of buildings?

The following are the duplicates that we have identified:

Building 4443 Polaris Baseball Field Restrooms, NBGAH Building 4001 Gabgab Beach RR SB-2 MWR Main Office, NBGAH

Please confirm.

This is two customers for the same facility. Quantities will reflect different schedules for their respective services.

22 Naval Hospital Site Visit

During the site visit it was noticed that the flooring in NH is Terrazzo tile and marble tile. Please confirm what material was used for the base boards in the lobby and on the 3rd floor center walk ways.

Terazzo is utilized throughout. Terazzo care manual is included in the J section attachments.

23 Naval Hospital Site Visit Please confirm if the stainless steel hand/guard rails within the center balcony walk ways are included in the SOW.

Low area cleaning is included for Naval Hospital. Refer to Spec Item 3.1.1.3 - Low Area Cleaning is detailed throughout the facility. See Naval Hospital Floor Plan and Breakdown.

24 Section L, L.6 RFP, page

The “Introduction – General Scope Requirement” (limited to 3 pages) is listed separately from Volumes I and II. In which one of the two volumes should it be submitted?

The introduction should be submitted separately.

25 Section L, L.6.a.(2) and L.6.b.(2)

RFP, pages 51 and 52 of 65

The Offeror will not have any control over the font size or type of documents not prepared by the Offeror for the purposes of the proposal response (e.g., financial and insurance forms, safety documentation on OSHA-provided forms, etc.).

Would the Government please confirm that such documentation as prepared and provided by third parties is exempt from the font size (11 point or larger) and type (Arial or Times New Roman) requirement?

Please ensure documents prepared/generated by the Offeror adheres to the font requirements outlined in the Solicitation.

However, standard forms/documentation that is provided and prepared by third parties may be exempt.

26 Section L, L.6.a.(2) and L.6.b.(2)

RFP, pages 51 and 52 of 65

May headers and footers containing organizational information (e.g., volume number, Offeror name, page number, etc.) be less than 11 point font so long as legibility is maintained?

Yes. Headers and footers containing organizational information (volume number, Offeror name, page number) may be less than 11 point font so long as legibility is maintained.

27 Section L, L.6.a.(2) and L.6.b.(2)

RFP, pages 51 and 52 of 65

May graphics, tables, and “screen shots” provided for illustrative purposes be smaller than 11 point font, so long as legibility for graphics and tables is maintained and explanatory text accompanies any “screen shots”?

Yes. Graphics, tables, and “screen shots” provided for illustrative purposes may be smaller than 11 point font, so long as legibility for graphics and tables are maintained and explanatory text accompanies any “screen shots”.

28 Section L, L.6.a.(2) and L.6.b.(2)

RFP, pages 51 and 52 of 65

May captions for graphics and tables be less than 11 point font so long as legibility is maintained?

Yes. Captions for graphics and tables may be less than 11 point font so long as legibility is maintained.

29 Section L, L.6.a.(2) and L.6.b.(2)

RFP, pages 51 and 52 of 65

If an 11”x17” page is used for a graph, chart, or spreadsheet, will it count as one page or as two pages? Please clarify.

For charts, graphs and spreadsheets paper shall be 11” x 17”. An 11" x 17" will count as one page.

Section L, L.6.a.(2) and L.6.b.(2) and L.6.b.(3), Factor 3 Safety, 3.d

RFP, pages 51 and 52 of 65 and page 54 of

Instructions for Volumes I and II require single-sided printing. The Safety Narrative discussion is listed as being limited to two single-sided pages or one double-sided page. Please confirm that single-sided printing is required for the proposal.

The contractor may submit the Technical Approach to Safety narrative only as either two (2) single-sided pages or one (1) double-sided page.

31 Section L, L.6 and L.6.b.(3), Factor 3 Safety

RFP, page and page

Under L.6, on page 50 of 65, Item III. Technical Factors. Volume II lists FOUR elements for discussion under C. Safety: 1. Company’s Safety Culture, 2. OSHA DART, 3. TRC, and 4. Technical Approach to Safety (item 4 is limited to 2 pages). However, the instructions under L.6.b.(3) list THREE elements for discussion under Factor 3: Safety: 1. OSHA DART, 2. TRC, and 3. Technical Approach to Safety (item 3 is limited to 2 pages). Would the Government please clarify and specify the items that are to be discussed under Factor 3: Safety?

Refer Submittal requirements for Safety Factor 3 on Page 54.

Annex 0200000, Spec Item 2.2.1.1 (Attachment J- C1, Performance Work Statement (PWS))

PWS, Page

The list of observed Federal holidays does not include Juneteenth, which was added in June 2021. Will Juneteenth be observed under the proposed contract?

Please clarify.

Yes. Juneteenth will be observed as a Federal Holiday.

Section L, L.6.a.(2) and L.6.b.(2) and Attachment J- L2

RFP, pages 51 and 52 of 65 and Attachmen t J-L2

Attachment J-L2, a Government-provided form, is in less than 11 point font. Is Attachment J-L2 excluded from the font size requirement of 11 point? Please clarify.

Please ensure font that is used to prepare JL-2 adheres to the font requirements outlined in the Solicitation.

34 2.7.4.1 26 of 955

For the past 20 years this solicitation has called for a Registered or Certified Executive Housekeeper certified by the NEHA (National Executive Housekeepers Association). Please note that there is no longer any such organization as NEHA or designation of Registered or Certified Executive Housekeeper (REH/CEH). We believe the specification should be amended to: International Executive Housekeepers Association (IEHA) and certification should be: Registered Environmental Services Executive (RESE) or Certified Environmental Services Executive (CESE)

PWS specification will be amended to replace National Executive Housekeepers Association NEHA to International Executive Housekeepers Association (IEHA).

35 re: the $15.00 minimum wage: NA

The proposed USDOL rules implementing Executive Order 14026 clearly show that Guam is intended to be covered by the $15.00 federal contractor minimum wage, which becomes effective on January 30, 2022. Should offerors assume implementation of the higher $15.00 minimum wage rate when pricing their proposals? If so, should the $15.00minimum wage rate be assumed to be effective for the Base Period and all subsequent Option Periods?

No. Follow current wage determinations

Section L, L.6 and Attachment J-C1, Annex 020000, Spec Item 2.7.1

RFP, pages 50-51 and and Attachmen t J-C1, pages 21 and 22 of

Section L.6, on pages 50-51, lists the Key Personnel to be discussed as Project Manager, Quality Control Manager, and Site Safety Health Officer, which is THREE positions.

HOWEVER, in page 55, L.6 requires the offeror to “Provide a list and qualifications for the following Key Personnel: Project Manager, Quality Manager, Site Safety and Health Officer (SSHO), and onsite Supervisor(s) and who they will report directly to for this contract.” Page 55 adds a FOURTH position as “Key Personnel”: onsite Supervisor(s).

Annex 020000, Spec Item 2.7.1 designates the following as Key Positions: Project Manager, Quality Manager, Site Safety and Health Officer, and Environmental Manager.

Please clarify and specify the number and types of positions that are to be addressed in more detail – name, educational level, certifications received, qualifications, years of service with the company, and years of applicable experience – under Factor 4 of the Volume II: Non-Price/Technical Proposal.

Refer to PWS Annex 0200000 Spec Section 2.7. Solicitation will be amended to add the fourth position.

Project Manager Quality Manager Site Safety and Health Officer Environmental Manager

37 Attachment JC-1 Page 83

The Unit of Issue for ELIN 736, Non-Recurring Work is “FGB”, or “Fixed Burden Rate”. Attachment JC-1, Page 83, indicates that this additional cost should be expressed as a percent of direct material coast. Should the Unit Price be stated as a percentage and not as a dollar amount for this ELIN?

No. This rate needs to be expressed as dollar. Example: if the offer or FBR is 10% of cost of materials then offer or shall enter $1.10.

38 Non-Specific NA

We are unsure if the Defense Base Act (DBA) (considering the new conditions of DBA Waiver Number 2020-01), applies to this procurement since Para A.

indicates “…..head of any department or other agency of the United States, to waive the application of the Defense Base Act with respect to any contract

”We request clarification on the applicability of Defense Base Act on Solicitation No. N40192-21-R-9101 with regard to U.S. citizens who are Guam residents working on U.S. military installations in Guam. If applicable, should the added premium cost for DBA coverage be included and identified as a separate cost component in the price proposal breakdown? We anticipate that this will be a significant cost factor if required."

The Defense Base Act does not apply to this Solicitation.

39 Section L.1e Solicitation + SF33 48 of 65 May we request to have the proposal due date extended to an additional 20 working days to best fulfill the proposal submission?

The deadline for submission of past performance questionnaires and proposals remains at 3:00 p.m., ChST, Tues, 14 September 2021.

Sheet1