Amend 0001_N40192-21-R-9101_Custodial_Pre-Proposal Slides.pdf

Pre-Proposal Conference

CUSTODIAL SERVICES

AT ALL U.S. NAVAL ACTIVITIES AND TENANTS, U.S. NAVAL HOSPITAL

(MEDICAL TREATMENT FACILITIES), MARINE CORPS BASE CAMP BLAZ

(MCBCB), AND OTHER FEDERAL AGENCIES, GUAM.

N40192-21-R-9101

31 August 2021

UNCLASSIFIED // FOUO

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AGENDA

• Points of Contact

• Administrative Remarks

• Solicitation Overview

• Submittal Requirements

• Evaluation

• Current Project Timeline

• Closing Statement

• Site Visit

22 May 2020

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POINTS OF CONTACT

Janalyn T. Rosario Contracting Officer

(671) 333-2272 Janalyn.Rosario@fe.navy.mil

22 May 2020

Felix A. Benavente Contracting Officer

(671) 339-6750 Felix.Benavente@fe.navy.mil

Lola M. S. San Nicolas Contract Specialist

(671) 333-2273 LolaMarie.SanNicolas@fe.navy.mil mailto:Felix.Benavente@fe.navy.mil mailto:Felix.Benavente@fe.navy.mil

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ADMINISTRATIVE REMARKS

• Attendance Roster

• No minutes of this meeting will be published. The attendance sheet and Pre-

Proposal Conference presentation slides will be posted on the SAM.gov website at https://www.SAM.gov

• Recording devices are not allowed during the Pre-Proposal Conference.

• No questions will be taken at this Pre-Proposal Conference. All questions must be submitted in writing using Attachment JL-1 Questions/ Request for Information (RFI) Form and submitted via email to Felix Benavente (felix.benavente@fe.navy.mil) and Lola San Nicolas (lolamarie.sannicolas@fe.navy.mil). Please clearly reference the section and paragraph number of the RFP or specification, as applicable. Deadline for submission of questions is at 1500 hours, Chamorro Standard Time (ChST), Friday, 03 September 2021.

22 May 2020

Presenter Presentation Notes Attendance Roster. Please take a moment to sign the attendance roster.

https://www.sam.gov/ mailto:felix.benavente@fe.navy.mil mailto:lolamarie.sannicolas@fe.navy.mil

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ADMINISTRATIVE REMARKS (cont.)

• Remarks and explanations addressed during the Conference shall not qualify or alter the terms and conditions of the solicitation.

• The terms and conditions of the solicitation remain unchanged unless the solicitation is amended in writing.

• Any changes to the solicitation will be made in writing, with an amendment posted to the SAM.gov website.

• To date, no amendments have been posted.

• It is the offerors’ responsibility to check the SAM.gov website for any amendments.

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SOLICITATION OVERVIEW

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RFP HIGHLIGHTS

This procurement is solicited as a HUBZone Small Business Set- Aside procurement.

North American Industry Classification System (NAICS):

561720 – Janitorial Services

Size Standard: $19.5 million

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RFP HIGHLIGHTS (cont.)

SCOPE:

The Contractor, unless otherwise noted, shall furnish all labor, management, supervision, tools, material, mobilization cost and equipment required to perform custodial services at all U.S. Naval Activities and tenants, U.S. Naval Hospital (Medical Treatment Facilities), Marine Corps Base Camp Blaz (MCBCB), and other Federal Agencies, Guam.

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CONTRACT TYPE AND TERM:

• Indefinite Delivery / Indefinite Quantity Type contract with Firm-Fixed Price

Recurring (FFP) and Non-Recurring (IDIQ) services.

• Contract begins on 29 December 2021. There will be a 12 (twelve) month base period and four (4) 12 (twelve) month option periods. There will also be a 6-month optional contract extension. The contract period of performance will be a maximum of 66 months.

• The Government has the unilateral option to extend the term of the contract in accordance with FAR 52.217-8, “OPTION TO EXTEND SERVICES (NOV 1999)” and FAR 52.217-9, “OPTION TO EXTEND THE TERM OF THE

CONTRACT (MAR 2000)”.

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UNIFORM CONTRACT FORMAT

Part I – The Schedule

A – Solicitation/contract form B – Supplies or services and prices C – Description/specifications D – Packaging and marking (None) E – Inspection and acceptance F – Deliveries or performance G – Contract administration data H – Special contract requirements

22 May 2020

Presenter Presentation Notes We will be utilizing the Uniform Contract Format for the solicitation/contract which includes these sections.

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Part II – Contract Clauses I – Contract clauses

Part III – List of Documents, Exhibits, and Other Attachments J – List of documents, exhibits, and other attachments

Part IV – Representations and Instructions K – Representations, certifications, and other statements of bidders L – Instructions, conditions, and notices to bidders M – Evaluation factors for award

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PERFORMANCE WORK STATEMENT

• Annex 0100000 (General Information)

• Annex 0200000 (Management and Administration)

• F-0200000 (Deliveries or Performance)

• J-0200000 (Documents, Exhibits, and Other Attachments)

• Annex 1503010 (Custodial Services - Section C PWS)

• F- 1503010 (Deliveries or Performance)

• J- 1503010 (Documents, Exhibits, and Other Attachments)

22 May 2020

Presenter

The Performance Work Statement (Attachment JC-1 of the RFP) includes the Facility Support Contract and Base Operations Support (FSC/BOS) services templates for the following annexes.

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SUBMITTAL REQUIREMENTS

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INTRODUCTION – GENERAL SCOPE REQUIREMENT

• Discuss the general nature of your business and how you intend to fulfill the requirements in the current RFP;

• In broad terms discuss your business principles and ethics;

• Identify the principal owners/managers (who they are and in what capacity they will partake); and

• Discuss the resources you intend to employ (affiliates that will participate in meaningful contract performance), your capabilities and your general strengths and weaknesses.

• Limit your introduction to no more than 3 pages.

• Refer to Section L.6 of the solicitation for a sample format

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VOLUME I

PRICE PROPOSAL

SUBMITTAL REQUIREMENTS

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VOLUME I - PRICE

Refer to Section L.6 Proposal Requirements of the RFP.

• Paper Copies:

– Original and four (4) copies of signed price proposal and Section B.

• Electronic Copy:

– One (1) Compact Disc (CD)

– Editable documents (i.e. Microsoft Word and/or Excel 2010 files)

• Printed Format:

– Paper shall be white, 8 ½” x 11” paper.

– Print on one side only.

– Submit in three (3) D-ring binders.

– Use Arial or Times New Roman font with type size equivalent to 11 point or larger.

– Original and copies should be marked accordingly.

– For charts, graphs, and spreadsheets, paper shall be 11”x17”.

22 May 2020

Presenter Presentation Notes Submit an original and 4 paper copies of the signed price proposal and Section B, along with one electronic copy on a CD with editable documents and supporting cost documents.

The price proposal shall contain sufficient information to permit a detailed evaluation. The printed format of Volume I shall be as follows: • Paper shall be white 8 ½” x 11” paper format printed on one side only; • Submitted in 3 D-ring binders; • use of Arial or Times New Roman font with type size equivalent to 11 point or larger; and • original and copies should be marked accordingly on their respective covers, along with the solicitation number, offeror’s name, and volume title. The original proposal shall be identified as “ORIGINAL” on the cover. For charts, graphs and spreadsheets paper shall be 11” x 17”.

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COMPONENTS OF VOLUME I – PRICE PROPOSAL

1. Standard Form 33, with blocks 12 through 18 completed;

2. Section B and accompanying Exhibits from Section J of the RFP with all CLIN and ELIN unit pricing completed. All unit prices shall be rounded to the nearest dollar;

3. Authorized Personnel, (name, title, and contact information of person(s) authorized to negotiate and bind on behalf of the Offeror & points of contact should proposal clarifications be required;

4. Executed Representations, Certifications, and Other Statements of Offerors (Section K of the

RFP);

5. Evidence of Financial Capability for the previous three (3) fiscal years;

6. Teaming/Joint-Venture/Mentor-Protégé Agreement, if applicable; and

7. Price Information Rating Criteria (Detailed Supporting Cost Data)

22 May 2020

Presenter Presentation Notes The price proposal shall contain sufficient information to permit a detailed evaluation.

At a minimum, Volume I shall be provided in 7 parts and tabbed as follows:

Standard Form 33, with blocks 12 through 18 completed;

Section B and accompanying Exhibits from Section J of the solicitation with all CLIN and ELIN unit pricing and amounts completed that will become the prices effective at contract award. All unit prices shall be rounded to the nearest dollar.

Provide name, title, e-mail address, and contact number of the person or persons authorized to negotiate and bind your firm and/or provide proposal clarifications;

Representations, Certifications, and Other Statements of Offerors (Section K of the solicitation) with all representations and certifications executed.

Evidence of financial capability for the previous three (3) fiscal years, certified by an independent accounting firm, if practicable, or at least by an authorized officer of the organization. In addition, submit evidence of availability of working/operating capital, which will be used for the performance of the resultant contract.

If applicable, submit a copy of the teaming, JV, or mentor-protégé agreement.

Offerors shall provide a complete detailed cost breakdown for each contract period by cost element, by Annex, by ELIN, and by Sub-ELIN to support the amounts specified for each CLIN on Section B. Offerors will need to provide supporting worksheets and narrative explanations to fully explain the basis and rationale for the proposed amounts, including back up details that can be related to various segments of an offeror’s technical proposal. Offerors shall submit the supporting cost data in the same format for, the base period, and all option periods.

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FINANCIAL CAPABILITY

For Prime Contractor and all Joint Venture Partners, provide:

– Previous three (3) fiscal years complete Financial Statements, certified by an independent accounting firm, if practicable, or at least by an authorized officer of the organization;

– Evidence of availability of Working/Operating Capital for contract performance; and

– For Joint Ventures, discuss financial responsibilities among the companies. If JV has been in existence for less than three (3) years, also provide the previous three (3) fiscal years complete Financial Statements for each member of the JV.

22 May 2020

Presenter

Under PART 5. Financial Capability of VOLUME I, PRICE PROPOSAL, offerors shall provide evidence of financial capability. In accordance with FAR 9.104-1 responsibility determination, a contractor must have adequate financial resources to perform the contract. Offerors shall submit the company’s Dun & Bradstreet number (DUNS) and provide the latest three (3) years complete fiscal year financial statements for the prime contractor, certified by an independent accounting firm, if practicable, or at least by an authorized officer of the organization. In addition to the above, submit evidence of availability of working/operating capital, which will be used for the performance of the resultant contract. For Joint Venture arrangements discuss the financial responsibilities among the companies and if the Joint Venture has been in existence for less than three years, also provide the latest three years’ complete fiscal year financial statements for each member of the Joint Venture. performance of the resultant contract.

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TEAMING/JV/MENTOR-PROTÉGÉ AGREEMENTS

For all Teaming, Joint Ventures (JV), Limited Liability Corporation (LLC) and Mentor-Protégé (MP) arrangements, submit:

– Formation Documents

– Operating Agreement

– Detailed statement outlining the terms requested under part 5

– List of subcontractors/partners/parties

22 May 2020

Presenter

Under PART 5. TEAMING, JV, MENTOR-PROTÉGÉ AGREEMENTS OF VOLUME I – PRICE PROPOSAL, offerors shall submit any Teaming, Joint Ventures (JV), Limited Liability Corporation (LLC) and Mentor-Protégé (MP) arrangements. Offerors also shall submit operating agreements and a detailed statement outlining the terms requested under part 6. Offerors are to also submit a list of subcontractors/partners/parties.

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SUPPORTING COST DATA

• As part of their pricing proposal, offerors shall provide a complete detailed cost breakdown for each contract period by cost element, by Annex, by ELIN, and by Sub-ELIN to support the amounts specified for each CLIN on Section B.

• Offerors will need to provide supporting worksheets and narrative explanations to fully explain the basis and rationale for the proposed amounts, including back up details that can be related to various segments of an offeror’s technical proposal.

• Offerors shall submit the supporting cost data in the same format for, the base period, and all option periods.

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VOLUME II

NON-PRICE/TECHNICAL PROPOSAL

SUBMITTAL REQUIREMENTS

Presenter

Please take your seats, we will begin the second half of the Teleconference in just a few moments .

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VOLUME II – NON-PRICE/TECHNICAL

•Refer to Section L.6 Proposal Requirements of the RFP

•Paper:

– Original and four (4) paper copies

– Minimum tabbed by Factors

•Electronic:

– One (1) Compact Disc (CD)

– Editable documents (i.e. Microsoft Word and/or Excel 2010 files)

•Bookmark all sections the same for paper and electronic copies.

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VOLUME II – NON-PRICE/TECHNICAL (cont.)

Address the following Non-Cost/Price Factors:

• Factor 1 – Technical Approach

• Factor 2 – Offeror Experience

• Factor 3 – Safety

• Factor 4 – Management Plan/Quality Control

• Factor 5 – Past Performance

22 May 2020

Presenter

Offerors should respond specifically to the factor submittal requirements as described in the RFP. Failure to do so or to deviate from the RFP requirements may result in an unacceptable rating and could prevent an opportunity to receive the contract award if discussions are not held.

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VOLUME II – FACTOR 1:

TECHNICAL APPROACH

SOLICITATION SUBMITTAL REQUIREMENTS:

• Submit a narrative response that clearly demonstrates understanding of and approach to accomplishing the service requirements set forth in the performance objectives and standards of the PWS. Each of the components below should be discussed separately, in the following format:

1. Describe what you will do to ensure timely startup for the performance of this contract. Include a schedule of key events.

2. Detail the planned approach for performing Custodial Services as outlined in the PWS, including a discussion of the personnel, equipment, supplies, and other resources to be used to accomplish the PWS objectives and standards.

3. Identify the risks you expect to encounter under the performance objectives and standards of this solicitation and how your technical approach and contingency plans will mitigate those risks.

• Narrative shall not exceed eight (8) pages.

• REFER TO SECTION L, FACTOR 1, FOR MORE DETAILED SUBMITTAL REQUIREMENTS.

22 May 2020

Presenter Presentation Notes Submit a narrative response that clearly demonstrates Offeror’s understanding of and approach to accomplishing the service requirements set forth in the performance objectives and standards of the PWS. Each of the components below should be discussed separately, in the following format:

Describe what you will do to ensure timely startup for the performance of this contract. Include a schedule of key events.

Detail the planned approach for performing Custodial Services as outlined in the PWS, including a discussion of the personnel, equipment, supplies, and other resources to be used to accomplish the PWS objectives and standards.

Identify the risks you expect to encounter under the performance objectives and standards of this solicitation and how your technical approach and contingency plans will mitigate those risks.

Offerors are cautioned not to repeat portions of the PWS but to actually provide narratives, charts, and other like documentation demonstrating its technical capability to perform.

Narrative shall not exceed 8 pages. In the even the narrative exceeds 8 pages, Offerors will receive evaluation of the first 8 pages and the remainder will not be evaluated.

REFER TO SECTION L, FACTOR 1, FOR MORE DETAILED SUBMITTAL REQUIREMENTS.

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VOLUME II – FACTOR 2:

OFFEROR EXPERIENCE

SOLICITATION SUBMITTAL REQUIREMENTS:

• The Project Data Sheet (PDS), Attachment JL-2, is MANDATORY and SHALL be used to submit project information. Total length for each Project Data Sheet shall not exceed two (2) pages.

• Submit a minimum of two (2) and a maximum of five (5) service projects/work performed by the Offeror that best demonstrates Offeror experience on recent, relevant projects that are similar in size, scope and complexity to the RFP. For purposes of this evaluation, a relevant project is further defined as SIMILAR CUSTODIAL SERVICES performed under a single task order or contract. If the CUSTODIAL services were performed as a part of a multiple award and IDIQ type contract, the contract as a whole shall not be submitted as a project, rather Offerors shall submit the work performed under a task order as a project and provide the specific services, tasks and value that is considered to be same or similar to the scope, size, and complexity to the RFP.

Service projects submitted for the Offeror shall be completed within the past five (5) years of the date of issuance of this RFP. Any projects submitted in excess of the five (5) projects will not be considered.

• REFER TO SECTION L, FACTOR 2, FOR MORE DETAILED SUBMITTAL REQUIREMENTS.

22 May 2020

Presenter Presentation Notes The Project Data Sheet (PDS), Attachment JL-2, is MANDATORY and SHALL be used to submit project information. Except as specifically requested, the Government will not consider information submitted in addition to this form. Individual blocks on this form may be expanded; however, total length for each PDS shall not exceed 2 pages. In the event the PDS exceeds 2 pages, Offerors will receive evaluation of the first 2 pages and the remainder will not be evaluated.

Submit a minimum of 2 and a maximum of 5 service projects/work performed by the Offeror that best demonstrates Offeror experience on recent, relevant projects that are similar in size, scope and complexity to the RFP. For purposes of this evaluation, a relevant project is further defined as SIMILAR CUSTODIAL SERVICES performed under a single task order or contract. If the CUSTODIAL SERVICES were performed as a part of a multiple award and IDIQ type contract, the contract as a whole shall not be submitted as a project, rather Offerors shall submit the work performed under a task order as a project and provide the specific services, tasks and value that is considered to be same or similar to the scope, size, and complexity to the RFP. Service projects submitted for the Offeror shall be completed within the past 5 years of the date of issuance of this RFP. Any projects submitted in excess of the 5 projects will not be considered.

REFER TO SECTION L, FACTOR 2, FOR MORE DETAILED SUBMITTAL REQUIREMENTS.

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VOLUME II – FACTOR 3:

SAFETY

SOLICITATION SUBMITTAL REQUIREMENTS: The Offeror shall submit:

1. The Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate. Submit five

(5) previous complete calendar years 2016, 2017, 2018, 2019 and 2020.

2. Total Case Rate (TRC). Include five (5) previous complete calendar years 2016, 2017, 2018, 2019 and 2020.

•Technical Approach for Safety. Narrative shall not exceed two (2) pages. In the event the narrative exceeds two (2) pages, Offerors will receive evaluation of the first two (2) pages and the remainder will not be evaluated.

• REFER TO SECTION L, FACTOR 3, FOR MORE DETAILED SUBMITTAL REQUIREMENTS.

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VOLUME II – FACTOR 4:

MANAGEMENT PLAN/QUALITY CONTROL

SOLICITATION SUBMITTAL REQUIREMENTS:

• The Offeror’s proposal must include a plan with emphasis on an effective organizational structure for performance of the work required and quality control procedures to adequately monitor and measure contract performance. Each of the components below should be discussed separately, in the following format:

1. Workforce Management

2. Key Personnel

3. Succession Plan

4. Quality Management

•Narrative shall not exceed ten (10) pages.

• REFER TO SECTION L, FACTOR 4, FOR MORE DETAILED SUBMITTAL REQUIREMENTS.

22 May 2020

Presenter Presentation Notes The Offeror’s proposal must include a plan with emphasis on an effective organizational structure for performance of the work required and quality control procedures to adequately monitor and measure contract performance. Each of the components below should be discussed separately, in the following format:

1. Workforce Management: Describe the lines of management authority, supervision, span of control and accountability, including the relationship between overall management (corporate and on-site), administration, joint venture agreements and subcontractors. Include an organizational chart identifying the on-site organization, on-site staff, and corporate staff that will be used to perform this contract. If subcontractors are used, identify their percentage of involvement as they relate to the specific sections of the Performance Work Statement (PWS).

2. Key Personnel: Provide a list and qualifications for the following Key Personnel: Project Manager, Quality Manager, Site Safety and Health Officer (SSHO), and on-site Supervisor(s) and who they will report directly to for this contract. Identify key personnel by name, educational level, certifications received, qualifications, years of service with the company, and years of applicable experience as further defined in Annex 0200000 – Management and Administration, under PWS Spec Item 2.7 (Personnel Requirements). Failure to identify all Key Personnel as required above shall result in an unacceptable rating. Identifying Key Personnel as “To Be Determined (TBD)” shall not suffice.

3. Succession Plan: Provide a succession plan for temporary (up to six consecutive weeks) and permanent (beyond six consecutive weeks) replacement of key personnel, e.g. due to disciplinary action, sick leave, family emergency, vacation, jury duty, resignation, etc. Discuss how personnel shortfalls will be addressed. Discuss effectiveness of methods and procedures used to recruit and retain qualified key personnel and managers on similar type contracts.

4. Quality Management: Describe the methods to be used to monitor, document, measure and control, and improve contract performance. Discuss the process for early identification and resolution of problems. Describe the plan for training employees in the quality processes. Describe the process that will be used to ensure consistent satisfactory performance of subcontractors.

Narrative shall not exceed 10 pages. In the event the narrative exceeds 10 pages, Offerors will receive evaluation of the first 10 pages and the remainder will not be evaluated.

REFER TO SECTION L, FACTOR 4, FOR MORE DETAILED SUBMITTAL REQUIREMENTS.

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VOLUME II – FACTOR 5:

PAST PERFORMANCE

SOLICITATION SUBMITTAL REQUIREMENTS:

• IF A COMPLETED CPARS EVALUATION IS AVAILABLE, IT SHALL BE SUBMITTED WITH THE

PROPOSAL. IF THERE IS NO COMPLETED CPARS EVALUATION, the Past Performance Questionnaire (PPQ) included in the solicitation is provided for the Offeror or its team members to submit to the client for each project the Offeror includes in its proposal for Factor 2, Offeror Experience. AN OFFEROR SHALL NOT SUBMIT A PPQ WHEN A COMPLETED CPARS IS

AVAILABLE.

• Include performance recognition documents received within the last five (5) years such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition.

• In addition to the above, the Government may review other sources of information for evaluating past performance.

• REFER TO SECTION L, FACTOR 5, FOR MORE DETAILED SUBMITTAL REQUIREMENTS.

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EVALUATION

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BASIS FOR AWARD

• The tradeoff process is selected as appropriate for this acquisition. The Government considers it to be in its best interest to allow consideration of award to other than the lowest priced offeror or other than the highest technically rated offeror.

• The award will be made based on the best value proposal that is determined to be the most beneficial to the Government, with appropriate consideration given to price and the nonprice factors.

The Government reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract; to negotiate with Offerors in the competitive range; and to award the contract to the Offeror submitting the proposal determined to represent the best value.

• The Government intends to evaluate proposals and award a contract without discussions with Offerors (except clarifications as described in FAR 15.306(a)).

• As stated in the solicitation, all technical factors when combined are of equal importance to the performance confidence assessment (past performance) rating; and all technical factors and the performance confidence assessment (past performance) rating, when combined are approximately equal to price.

• REFER TO SECTION M.1 FOR MORE DETAILED SUBMITTAL REQUIREMENTS

22 May 2020

Presenter Presentation Notes The award will be made based on the best overall lowest priced technically acceptable proposal that is determined to be the most beneficial to the Government, with appropriate consideration given to price and the nonprice factors. The Government reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract; to negotiate with Offerors in the competitive range; and to award the contract to the Offeror submitting the lowest priced, technically acceptable offer.

As stated in the solicitation, the Government intends to evaluate proposals and award a contract without discussions with Offerors (except clarifications as described in FAR 15.306(a)). The number of proposals to be evaluated for technical acceptability may be limited to the lowest priced offer at the discretion of the Contracting Officer. If the number of proposals to be evaluated is limited, the technical proposal shall be provided to the evaluator(s) without any identification of price. If the lowest priced proposal is not found to be technically acceptable then the next lowest price proposal shall be evaluated. If that proposal is also not found to be technically acceptable, then the process described will be conducted again as many times as necessary, until such time as the Government identifies a technically acceptable proposal. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. In addition, if the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

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BASIS FOR AWARD (cont.)

• The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

• If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

• Any proposal found to have a deficiency in meeting the stated solicitation requirements or performance objectives will be considered ineligible for award, unless the deficiency is corrected through discussions. Proposals may be found to have either a significant weakness or multiple weaknesses that impact either the individual factor rating or the overall rating for the proposal. If discussions are held, they will be for proposals containing one weakness or worse.

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EVALUATION FACTORS FOR AWARD

The solicitation requires the evaluation of PRICE and the following NON-PRICE factors:

FACTOR 1 – TECHNICAL APPROACH

FACTOR 2 – OFFEROR EXPERIENCE

FACTOR 3 – SAFETY

FACTOR 4 – MANAGEMENT PLAN/QUALITY CONTROL

FACTOR 5 – PAST PERFORMANCE

The distinction between experience and past performance is that experience pertains to the volume of work completed by a contractor that are comparable to the types of work described under the definition of recent, relevant projects, in terms of size, scope, and complexity. Past performance pertains to both the relevance of recent efforts and how well a contractor has performed on the contracts.

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BASIS OF EVALUATION - PRICE

The Government will evaluate price based on the total price. Total price consists of the basic requirements and all option items (see Section B of the solicitation). The Government intends to evaluate all options; however, evaluation of options will not obligate the Government to exercise the option(s). Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

• Comparison of proposed prices received in response to the RFP.

• Comparison of proposed prices with the IGCE.

• Comparison of proposed prices with available historical information.

• Comparison of market survey results.

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BASIS OF EVALUATION - FACTOR 1:

TECHNICAL APPROACH

The Government will focus on whether the Offeror has proposed an adequate and workable plan, methods, procedures and resources to accomplish the requirements of the project and that the Offeror demonstrates an understanding of the potential, relevant risks to be encountered during contract performance, as well as an approach/contingency plan to effectively mitigate risks across all annexes and sub-annexes.

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BASIS OF EVALUATION - FACTOR 2:

OFFEROR EXPERIENCE

• The Government will focus on whether the Offeror demonstrates extensive experience in recent, relevant Custodial Services projects. The Offeror’s experience demonstrates a strong ability to manage Custodial Services projects, with little to no risk of achieving solicitation requirements. For purposes of this evaluation, a relevant project is referred to in Annex 1503010 – Custodial Services, under Performance Work Statement (PWS) Spec Item 3 (Recurring Work).

• Recency of the evaluated project will also be considered. For purpose of evaluation, recent is considered to be a project within the past five (5) years and relevancy is based on similarity of service/support, complexity, dollar value, contract type, and degree of subcontract/teaming effort required, if any.

• Any projects submitted in excess of the five (5) projects will not be considered

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BASIS OF EVALUATION - FACTOR 3:

SAFETY

The evaluation will collectively consider the following:

• The Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate

• Total Recordable Case (TRC) Rate

• Technical Approach to Safety

• Other sources of information available to the Government.

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BASIS OF EVALUATION - FACTOR 4:

MANAGEMENT PLAN/QUALITY CONTROL

The Government will evaluate:

• The management and quality approach considering the extent to which the Offeror demonstrates a clear understanding of the requirements of the project;

• The effectiveness of the Offeror’s project management plan and structure for performance, and the ability to utilize such objectives to successfully meet the Custodial Services requirements of this contract;

• Whether key personnel proposed meet or exceed the stated minimum requirements in terms of experience, education, and training and that the Offeror’s succession plan demonstrates a plan to address personnel shortfalls and a process to recruit and retain qualified personnel;

and

• Whether the quality control measures are appropriate to successfully perform the PWS requirements, as well as the effectiveness of the Offeror’s plan for management of subcontracted efforts.

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BASIS OF EVALUATION - FACTOR 5:

PAST PERFORMANCE

The evaluation will consider:

The degree to which past performance evaluations and all other past performance information reviewed by the Government (e.g., PPIRS, Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), performance recognition documents, and information obtained from any other source) reflect a trend of satisfactory performance considering:

- A pattern of successful completion of tasks;

- A pattern of deliverables that are timely and of good quality;

- A pattern of cooperativeness and teamwork with the Government at all levels (task managers, contracting officers, auditors, etc.); and

- Recency of tasks performed that are identical to, similar to, or related to the task at hand.

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ADJECTIVAL RATINGS/DESCRIPTIONS

•Adjectival ratings and rating descriptions will be used to assign a rating to each technical factor.

-A combined technical/risk evaluation considering risk in conjunction with the strengths, weaknesses, significant weaknesses, and deficiencies in determining technical ratings shall be used.

The technical risk evaluation shall utilize the combined technical/risk ratings listed in the following table.

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Table 1. Combined Technical/Risk Rating Method Adjectival Rating Description Outstanding (O) Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Good (G) Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Acceptable (A) Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Marginal (M) Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Unacceptable (U) Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is unawardable.

Presenter

Note: In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)). Therefore, the Offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability a neutral rating shall be considered “acceptable.”

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ADJECTIVAL RATINGS/DESCRIPTIONS (cont.)

•Past performance relevancy will be rated on an “acceptable” or “unacceptable” basis using the ratings below

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ADJECTIVAL RATINGS/DESCRIPTIONS

Table 2. Past Performance Acceptable/Unacceptable Rating Method Adjectival Rating Definition Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See note below)

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

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ADJECTIVAL RATINGS/DESCRIPTIONS (cont.)

•Performance Confidence Assessment ratings are identified below:

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ADJECTIVAL RATINGS/DESCRIPTIONS

Table 3. Performance Confidence Assessments Adjectival Rating Description Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

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CURRENT PROJECT TIMELINE

• Pre-solicitation Issued – 23 July 2021

• Solicitation Issued – 10 August 2021

• Pre-Proposal Conference & Site Visit – 1:00 PM, Local Time/ChST, 31 August 2021

• Proposals Due – 3:00 PM, Local Time/ChST, 14 September 2021

If hand carrying or express mailing proposals, Offeror is advised that the address is on a secured base and passes are required to gain access.

• Contract Award (Planned) – 01 November 2021

• Full Performance – 29 December 2021

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If sent by regular mail: If hand carried/private courier:

Naval Facilities Engineering Systems Command Marianas Facilities Support Acquisition Division Attn: FELIX A. BENAVENTE PSC 455 Box 195

FPO AP 96950-2937

Naval Facilities Engineering Systems Command Marianas Facilities Support Acquisition Division Attn: FELIX A. BENAVENTE Building 103 (2nd Floor), Naval Base Guam Santa Rita, GU 96915

Presenter

Questions regarding the solicitation shall be submitted in writing via electronic mail to Lola San Nicolas (lolamarie.sannicolas@fe.navy.mil) and Felix Benavente (felix.benavente@fe.navy.mil) no later than 3:00 p.m., Chamorro Standard Time (ChST), Friday, 3 Sept. 2021. Verbal queries will not be entertained. Questions shall be submitted in the format provided in Attachment JL-1 Questions/Request for Information (RFI).

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CLOSING STATEMENT

• No minutes of this meeting will be published.

• The attendance sheet and Pre-Proposal presentation slides will be posted on the SAM.gov website at https://www.SAM.gov.

• If any of the information presented at the Pre-Proposal conflicts with the RFP, the information in the RFP will govern.

• Any changes to the RFP will be made in writing, with an amendment posted to the SAM.gov website.

• It is the offerors’ responsibility to check the SAM.gov website for any amendments.

• Site Visit https://www.sam.gov/

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THANK YOU

FOR YOUR TIME AND ATTENTION