JL-5_Questions and Answers_N4019220R9003_Amendment 0002.pdf

JL‐5 Questions and Answers

Question# RFP Reference Page No. General Discussion and Questions Government Response

1 Proposal submission requirements of 56 of the solicitatio n

In the outline provided, there are five elements under Factor 3 Management Plan/Quality Control. One of the elements is not required under on page 48 of 46 (b. VOLUME II – Non‐ Price/Technical Proposal, 3) Factor 3‐ Management Plan/Quality Control). The section not required but included in the outline is as follows:

Discuss your workforce staffing personnel. a) Experience b) Qualifications c) Capabilities Questions: Is this section required in the proposal.

Refer to RFP section L.6 PROPOSAL SUBMISSION REQUIREMENTS, on page 48 of 56, (3) Factor 3‐ Management Plan/Quality Control.

Discussion of workforce staffing personnel as referenced in the outline under III.C.(3.), on page 46 of 56, is not required and will be removed in amendment 0002.

2 Proposal submission requirements of 56

Can a smaller font be used for graphics, tables and exhibits?

Refer to RFP section L.6 PROPOSAL SUBMISSION REQUIREMENTS, on page 46 of 56, a.(2) and b.(2) on page 47 of 56: "use of Arial or Times New Roman font with type size equivalent to 11 point or larger"

Excel File: Exhibits A through E Tire and Wood

CLIN A703

"Cost to provide one flat rate hour of work‐in‐place. This unit price includes the Contractor's hourly wage adjusted to allow for the offeror's workforce productivity, and all costs for profit, tools, equipment, field and home office overhead, clerical support, supervision, inspection, fees, taxes, licenses, permits, and insurance. In short, all costs associated with providing a specific flat rate hour of effort." . Question: Can the government clarify if it is requesting that the offeror add the total annual cost for the project and divide that cost by 2080 hours to obtain the one flat hour rate?

This line item is intended for craft hours (various trades). Craft hours include labor hours to accomplish maintenance, repair work, or services not covered under any existing non‐recurring work (IDIQ) line items.

Excel File: Exhibits A through E Tire and Wood

CLIN A704

"The Contractor shall prepare an independent estimate for material costs associated with the requested work. The estimate shall be detailed enough to include the name of materials, size, quality, number of units and the unit prices. Material prices shall be the lowest price available considering the availability, quantity specified and the time constraints on the job. The Contractors costs are to include all shipping, handling and taxes that apply."

Question: Can the government please clarify what is meant by material. Is the government referring to cans/dumpsters.

This line item will be used for materials not included in any existing non‐recurring work (IDIQ) line items. RS Means will be used as the basis for all materials, equipment, and overhead and profit required to accomplish a non‐recurring (IDIQ) task with the Guam location index applied.

Per FAR 45.101, Material means property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end‐item. Material does not include equipment, special tooling, special test equipment or real property.

5 NA NA

There is no line item for contaminated Material. What do we do with the contaminated material (i.e. oil, batteries, etc.) and how will the contractor be compensated for this effort.

Collection and disposal of contaminated material (i.e. oil, batteries, etc.) is not included in the Tire & Wood service contract. However, when, for whatever reason, or in the event there is a need to dispose of contaminated material, the Government will request the Contractor to perform the task by using/applying ELINs A703 and A704.

6 Section L 46 of 56 Can a smaller font than 11 point be used for graphs, tables and figures Refer to RFP section L.6 PROPOSAL SUBMISSION REQUIREMENTS, on page 46 of 56, a.(2) and b.(2) on page 47 of 56: "use of Arial or Times New Roman font with type size equivalent to 11 point or larger"

7 Pre‐Proposal Presentaiton NA The presentation indicated a three page introduction should be included in the proposal;

however, the RFP does not have such a requirement. Will an amendment be issued to incorporate the requirement.

The introduction requirement referenced during the teleconference is located in RFP under section L.6 PROPOSAL SUBMISSION REQUIREMENTS, on page 45 of 56, under "I. Introduction‐ General Scope Requirement. (3 pages)."

Pre=Proposal Teleconference n/a

During the Pre‐Proposal Teleconference Mrs.

Borja made reference to a map towards the end of the teleconference however there is no map in the documents dowloaded from Beta.SAM.gov

The maps referenced during the teleconference are located in attachment J‐1503030‐01_05 in the pdf portfolio titled: ATTACHMENT JC‐1_Annex 0100000_Annex 0200000 and Annex 1503030 on beta.SAM.gov.

SOLICITATION No. N40192‐20‐R‐9003, TIRE AND WOOD COLLECTION AND DISPOSAL SERVICES AT ALL NAVAL BASE GUAM ACTIVITIES AND TENANTS, AND OTHER U.S. MILITARY ACTIVITIES, DEPARTMENT OF DEFENSE (DOD) AGENCIES, AND/OR FEDERAL AGENCIES

AT VARIOUS ACTIVITIES AND LOCATIONS IN GUAM

N40192‐20‐R‐9003 Amendment 0002

05 JUN 2020

JL-5 Questions and Answers

SOLICITATION No. N40192‐20‐R‐9003, TIRE AND WOOD COLLECTION AND DISPOSAL SERVICES AT ALL NAVAL BASE GUAM ACTIVITIES AND TENANTS, AND OTHER U.S. MILITARY ACTIVITIES, DEPARTMENT OF DEFENSE (DOD) AGENCIES, AND/OR FEDERAL AGENCIES

AT VARIOUS ACTIVITIES AND LOCATIONS IN GUAM

9 Exhibits A through E A703

The CLIN States the following:

Cost to provide one flat rate hour of work‐in‐place. This unit price includes the Contractor's hourly wage adjusted to allow for the offeror's workforce productivity, and all costs for profit, tools, equipment, field and home office overhead, clerical support, supervision, inspection, fees, taxes, licenses, permits, and insurance. In short, all costs associated with providing a specific flat rate hour of effort.

a.) The solicitation includes collection and disposal/recycling of wood, vegetative, and tire waste. Please clarify how we are to provide pricing for this.

b.) Please clarify work‐in‐place. Does this require us to mobilize all equipment to locations throughout Guam?

c.) Please provide all locations. Does this require to shred any waste at site? Does it require us to windrow ground product?

d.) Who is responsible for obtaining processing and stockpiling permits?

e.) Composting vegetative waste can take months. Are we to quote the composting of vegetative waste as part of this CLIN?

f.) Will this hourly rate and subsequent total CLIN price be evaluated separately or added to the total contract price?

This line item is intended for craft hours (various trades). Craft hours include labor hours to accomplish maintenance, repair work, or services not covered under any existing non‐recurring work (IDIQ) line items.

The Government may issue non‐recurring work task orders. The order will specify the exact locations and types of work to be accomplished.

a.) Pricing of the contract requirements is the Offeror's discretion.

b.) Work‐in‐place refers to the specific location where work is to be performed as required in the work task order(s).

c.) Refer to section J‐1503030 for maps and locations. The specific requirements are outlined in the PWS Attachment JC‐1.

d.) The Offeror shall be responsible for obtaining processing and stockpiling permits. Refer to Attachment JC‐ 1 Annex 0200000, spec item 2.3.4.

e.) It is the Offeror's discretion regarding the disposal of vegetative waste in accordance with the contract and all Federal, State and local laws.

f.) Refer to RFP section M ‐ Evaluation Factors for Award, beginning on page 53 of 56, for evaluation factors for award.

10 Exhibits A through E A704 How will this be evaluated on the pricing proposal? Will NAVFAC assume $50,000 for this CLIN for all offerors?

Refer to RFP section M ‐ Evaluation Factors for Award, beginning on page 53 of 56, for evaluation factors for award. Yes, NAVFAC will assume $50,000 for this CLIN for all offerors.

11 Proposal Submission Requirements 44 Are the Cover Page, Table of Contents, and Acronym List included in the page limitations? No, the Cover Page, Table of Contents, and Acronym List are not included in the page limitations.

12 Proposal Submission Requirements 46‐47 Can tables or graphics have smaller than size 11‐point font?

Refer to RFP section L.6 PROPOSAL SUBMISSION REQUIREMENTS, on page 46 of 56, a.(2) and b.(2) on page 47 of 56.

Representations, Certifications and

Other Statements of Offerors

If company information is updated on the SAM website, must representations and certifications also be included in the proposal?

Refer to RFP section K Representations, Certifications, and Other Statements of Offerors, beginning on page 33 of 56.

14 Factor 1: Offeror Experience 47 Can projects be in progress or must they be 100% complete?

Refer to RFP section L page 47‐48 of 56 of RFP: "Service projects submitted for the Offeror shall be completed within the past five (5) years of the date of issuance of this RFP. Any projects submitted in excess of the five

(5) projects will not be considered."

Factor 3: Management Plan/Quality

Control

The solicitation states that key personnel are the Project Manager, Quality Manager, SSHO, and on‐site Supervisor(s). It also requirements that Offerors “ identify key personnel by name, educational level, certifications received, qualifications, years of service with the company, and years of applicable experience as further defined in Annex 0200000 – Management and Administration, under PWS Spec Item 2.7 (Personnel Requirements).” However, Annex 0200000 PWS Spec Item 2.7 does not include the requirements for the Supervisors. Please provide the minimum requirements for Supervisors.

The minimum requirements for on‐site Supervisor shall be the same as the SSHO.

16 Factor 2: Technical Approach 48 What is the anticipated task order transition period? Task Orders will be issued based on client requirements and as the need arises during the contract period.

Annex 1503030 – Tire and Wood Material Collection and Disposal

5‐6 Are rims separated from the tire prior to the contractor picking up the waste? Or is the contractor required to separate tires from rims?

Most often the tires are separated from the rims prior to the contractor picking up the waste. However, in case the tires are attached to the rims, contractor is required to separate tires from rims.

Annex 1503030 – Tire and Wood Material Collection and Disposal

Are host and non‐host material separated on pick up? Are there any restrictions with commingling of the material prior to transport to an approved green waste facility?

Material is not separated. There are no restrictions with commingling. Tonnage of material collected does need to be measured to its appropriate ELIN.

Annex 1503030 – Tire and Wood Material Collection and Disposal

Are recyclable and non‐recyclable wood waste segregated at the collection point by the government? Or is the contractor expected to segregate wood waste?

The contractor is expected to segregate wood waste.

N40192‐20‐R‐9003

JL-5 Questions and Answers

SOLICITATION No. N40192‐20‐R‐9003, TIRE AND WOOD COLLECTION AND DISPOSAL SERVICES AT ALL NAVAL BASE GUAM ACTIVITIES AND TENANTS, AND OTHER U.S. MILITARY ACTIVITIES, DEPARTMENT OF DEFENSE (DOD) AGENCIES, AND/OR FEDERAL AGENCIES

AT VARIOUS ACTIVITIES AND LOCATIONS IN GUAM

20 J‐1503030‐05 COLLECTION POINTS

Please provide volume accumulated prior to the need for pick up. Also, for the line items "As Needed" please provide a total amount of tickets collected throughout the year so we can approximate volume of waste collected and disposed as well as frequency.

Collection for most areas have frequencies. Any bin more than quarter filled should be picked up. The average weight collected and disposed waste per year was 36 TONS (Tires) and 2,258 TONS (Wood).

Refer to Amendment 0002, Attachment JC‐1 Annex 1503030, spec item 4.1 and 4.2.

Annex 1503030 – Tire and Wood Material Collection and Disposal

Please provide historic information regarding previous collected and disposed waste.

Specifically provide volume of recyclable and non/recyclable green waste.

The average weight collected and disposed waste per year was 36 TONS (Tires) and 2,258 TONS (Wood).

Refer to Amendment 0002, Attachment JC‐1 Annex 1503030, spec item 4.1 and 4.2.

22 J‐1503030‐05 COLLECTION POINTS What is the minimum Cubic Yard size for the bins required for the collection points? Refer to Amendment 0002, Attachment J‐1503030‐05.

N40192‐20‐R‐9003