Appendix.1_PWS_N4019220R9001.pdf

Annex 0100000 – General Information

0100000 – General Information Spec Item Title 1 General Information

1.1 Outline of Services

1.2 Project Location

1.3 Acquisition of Additional Work

1.4 Background Information

1.5 Verification of Workload and Conditions

1.6 Climate Patterns

1.7 Related Information

1.8 Navy Approach to Service Contracting

1.8.1 Partnering Philosophy

1.8.2 Contractor's Knowledge

1.8.3 Industry Best Practices

1.9 Standard Template

1.10 Navy PBSA Approach

1.11 Technical Proposal Certification

N4019220R9001

RFP APPENDIX 01

Spec Item Title Description 1 General Information The Contractor shall furnish all labor, supervision, management, tools, materials, facilities, and other items required for the delivery of the leased industrialized type heavy equipment at Joint Region Marianas (JRM), Naval Base Guam (NBG), Navy Support Activities Andersen (NSAA)/Andersen Air Force Base (AAFB), and Camp Blaz Marine Corps Base on the island of Guam.

The leased equipment will be operated by qualified Government Civil Service personnel. The contract shall be in effect for a period from 15 July 2020 to 14 July 2023. The Government has the option of extending the contract for two (2) twelve month period based on the same terms and conditions as contained in the specification, not to exceed the maximum leased period of thirty-six (36) months. It is anticipated that award of a Non-Recurring Type contract will result from this solicitation. The quantities of supplies or services specified in the Schedule are estimated only and are not purchased, nor guaranteed, by any such resulting contract. Except as such contract may otherwise provide, if the Government’s requirements do not result in orders in the quantities described as “estimated” in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

Services shall be provided by means of Non-Recurring work.

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS).

The PWS is organized into annexes. Annex 0100000 is "General Information".

Annex 0200000 contains the on-site project management and administration requirements. Annexes 0300000 through 1800000 contain the technical requirements.

Annex 0100000 – General Information Annex 0200000 – Management and Administration Annex 0300000 – Command and Staff – N/A Annex 0400000 – Public Safety – N/A Annex 0500000 – Air Operations – N/A Annex 0600000 – Port Operations – N/A Annex 0700000 – Ordnance – N/A Annex 0800000 – Range Operations – N/A Annex 0900000 – Health Care Support – N/A Annex 1000000 – Supply

1001000 – Material Management Annex 1100000 – Personnel Support – N/A Annex 1200000 – Morale, Welfare and Recreation Support – N/A Annex 1300000 – Galley – N/A Annex 1400000 – Housing – N/A Annex 1500000 – Facilities Support – N/A Annex 1600000 – Utilities – N/A Annex 1700000 – Base Support Vehicles and Equipment Annex 1800000 – Environmental – N/A

Spec Item Title Description

1.2 Project Location The work shall be performed at various locations on the island of Guam such as:

1) Joint Region Marianas (JRM)

2) Naval Base Guam Apra Harbor (NBGAH)

3) Naval Support Activities Andersen (NSAA)/Andersen Air Force Base

(AAFB)

4) Naval Base Guam Telecommunications Site (NBGTS)/Camp Blaz

Marine Corps Base

1.3 Acquisition of

Additional Work The Government reserves the right to acquire additional services at additional locations, within scope of the annexes and areas included in Spec Item 1.1 Outline of Services, in addition to the services and locations identified in the requirements of this contract. Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I or ordered under the non-recurring work provisions of the contract. Items of work not covered by this contract but within the general intent are considered in the scope of this contract.

1.4 Background

Information

Guam is presently an Unincorporated Territory of the United States. Since July 1950, Guam was granted the right of civilian rule through the Organic Act of Guam. Within a period of 50 years, Guam has much to be proud of in terms of their political, economic, and social development. Guam, in comparison to most Pacific Islands, is one of the most progressive and advanced communities in this part of the world. There are three branches of government: the executive, legislative, and judicial. In 1970, Guam voters elected their first Governor. The legislative branch is unicameral with 15 elected senators. There is also one nonvoting representative in the U. S. House of Representatives.

Joint Region Marianas is a major shore activity in a fully operational status headed by a Rear Admiral. The Naval Facilities Engineering Command Marianas (NAVFACMAR) provides public works services to customers on Guam.

Guam, the largest and southernmost island of the Marianas archipelago, is the westernmost possession of the United States. The island is approximately 6,000 miles west of San Francisco, 3,700 miles west-southwest of Honolulu, 1,500 miles southeast of Tokyo, 2,100 miles southwest of Hong Kong, 1,500 miles east of Manila; and 3,100 miles northwest of Sydney at 13 degrees’ north latitude and 144 degrees’ west longitude. The Marianas Trench, the deepest known ocean depth, is located southeast of Guam.

The island of Guam is approximately 30 miles in length with a variable width, ranging from 12 miles to 4 miles at its narrowest point. Approximately 212 square miles, excluding reef formations, the island has two basic geological compositions. The central and northern features are primarily raised limestone with several volcanic formations at Mount Santa Rosa and Mount Mataguak.

The northern cliff lines drop precipitously into the sea with an elevation ranging from 300 to 600 feet. The southern features are basically volcanic with an elongated mountain ridge dividing the inland valleys and coastline. The highest point is Mount LamLam with an elevation of 1,334 feet.

1.5 Verification of

Workload and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Sections C and J. Section C provides data such as descriptions, specifications, and the statement of work. Section J provides data such as system descriptions, inventories, maps, floor plans, and tables to represent the type, quantity, and location of services to be provided.

Spec Item Title Description

As prescribed in FAR 52.237-1, offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

1.6 Climate Patterns Guam's climate is pleasantly warm year-round. The mean annual temperature is 81 degrees; the range is from the low 70s to the mid-80s. The coolest and least humid months are in December through February. The annual rainfall totals 80 to 110 inches. There are two seasons, the dry and the rainy. The dry season, "fanumnangan," begins in December through June. The rainy season, "fanuchanan," falls within the remaining months.

Typhoons, the most intense tropical cyclones observed anywhere, form over the open ocean areas of the Western Pacific. Generally, most of these tropical cyclones are in their formative stages while near Guam. Located in the middle of "Typhoon Alley," Guam usually averages four to five storm threats each year. On average, Guam is affected by a tropical cyclone with 40-mile-per-hour winds or higher every season. About every 5 to 10 years, Guam gets hit directly by a super-typhoon. However, the ever-changing patterns can bring a strong typhoon any year. Daily weather forecasts are available at the National Oceanic Atmospheric Administration (NOAA), National Weather Service Forecast Office at http://www.prh.noaa.gov/guam/.

Earthquakes also occur frequently near Guam and can cause damage to property. Guam is located in Seismic Zone 4.

1.7 Related Information There are four types of Related Information that can be found in the Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government. Information provided in "Informational Notes" does not create a contractual requirement on either party to this contract.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

Spec Item Title Description

1.8 Navy Approach to

Service Contracting The Department of Navy (DoN) spends over $1 billion in annual obligations to meet global requirements for facility operations and maintenance provided through Facility Support Contracts (FSC) and additional billions to provide other base operations support services (OBOS). The Head of the Contracting Activity (HCA) of the Naval Facilities Engineering Command (NAVFAC) has focused increased attention on re-engineering FSC contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management and financial management regulations.

The Navy also supports the following principles:

1.8.1 Partnering

Philosophy

The first principle is that the Navy views its contractors as partners and not just abstract service providers. The Navy wants its contractors to succeed because partners' success drives the Navy's successful mission completion. Within the bounds of acquisition policy the Navy intends to work to find solutions that will be beneficial to both the Government and its partners.

1.8.2 Contractor's

Knowledge

The second principle is that the Navy will receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle. Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.8.3 Industry Best

Practices

The third principle is that the Navy will adopt industry best commercial practices and maintain state-of-the-art service delivery. To that end, the Navy's emphasis will be in evaluating performance objectives (end results).

1.9 Standard Template Key to implementing a programmatic approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation. NAVFAC intends to use this template-based approach for future service contracts. Offerors should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Navy’s requirements and expectations.

The standard template contains 18 standard annexes. Annex 1 will always contain information that is relevant to the entire scope of the contract. Annex 2 contains on-site project management and administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized. Specification Item 1 will always contain General Information.

Specification Item 2 will always contain the management and administrative requirements. Specification Item 4 will always contain the Non-Recurring Work requirements. All costs associated with Annexes 1 and 2 and Specification Items 1 and 2 must be priced and their price must be allocated across the Exhibit Line Items. For Non-Recurring contract, costs should be allocated to Spec Item 4.

1.10 Navy PBSA

Approach

The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.11 Technical Proposal

Certification

The Contractor warrants that its proposal incorporated herein by reference will meet or exceed the performance objectives set forth in this contract.

Annex 0200000 – Management and Administration

Spec Item Title 2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.2 Wage Determinations

2.2.3 Warranty

2.2.4 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Partnering

2.3.2.1 Informal Partnering

2.3.2.2 Contract Partnering Administration

2.3.2.3 Contract Partnering Session Attendees

2.3.4 Permits and Licenses

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

2.3.6 Protection of Government Property

2.3.7 Instructions, Directives, and References

2.3.8 Invoicing Procedures

2.3.9 Forms

2.4 Government-Furnished Property, Materials and Services

2.4.1 Government-Furnished Facilities (GFF)

2.4.2 Government-Furnished Utilities

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Work Reception

2.6.2 Work Control

2.6.3 Work Schedule

2.6.4 Deliverables

2.6.5 Quality Management System (QMS)

2.6.5.1 Quality Management (QM) Plan

2.6.6 Records and Reports

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Manager

2.7.2 Employee Requirements

2.7.2.1 Personal Hygiene

2.7.2.2 Health Requirements

2.7.2.3 Eating and Smoking

2.7.2.4 Employee Conduct

2.7.2.5 Identification as Contractor Employee

2.7.2.6 Removal of Employees

2.7.2.7 Proof of Citizenship

2.7.3 Enterprise-wide Contractor Manpower Reporting Application (eCMRA)

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.4 Access to Installation

2.8.4.1 DBIDS Program – Andersen Air Force Base

Spec Item Title

2.8.4.2 DBIDS Program – Naval Base Guam

2.8.4.3 One-Day Passes

2.8.5 Security Clearances

2.8.6 General Security

2.9 Contractor Safety Program

2.9.1 Accident Prevention Plan (APP)

2.9.2 Activity Hazard Analysis (AHA)

2.9.3 NAVFAC Contractor Incident Reporting System (CIRS)

2.9.4 Alcohol and Drug Abuse Prevention Plan

2.9.5 Emergency Response Plans

2.9.6 Fire Prevention Program

2.9.7 Fire Protection

2.9.8 Monthly On-Site Labor Report

2.9.9 OSHA Citations and Violations

2.9.10 Safety Certification

2.10 Environmental Protection

2.11 Disaster Preparedness

2.11.1 Storm Protection

2.12 Recurring Work Procedures (NONE)

2.13 Non-Recurring Work

2.13.1 Unit Priced Labor (UPL)Work (Negotiated)

2.13.1.1 Acceptance and Performance

2.13.1.2 Invoicing and Receiving Payment

2.13.2 Non-Recurring Preparation of Proposals

2.13.2.1 Labor Requirements

2.13.2.2 Material and Equipment Requirements

2.13.2.3 Issuance of Final Task Order

2.13.3 Non-Recurring ELINS

0200000 - Management and Administration Spec Item Title Description 2 Management and

Administration

2.1 Definitions and Acronyms Definitions and Acronyms are listed in Attachment 1

2.2 General Information

2.2.1 Government Regular

Working Hours The Government’s regular working hours are from 0700-1600 local Guam time, five days per week, Monday through Friday, except observed Federal holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes require Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior approval from the Contracting Officer (KO) or KO-designated Government representative.

2.2.1.1 Observed Federal

Holidays

Observed Federal Holidays:

New Year's Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day Washington's Birthday Veteran's Day Memorial Day Thanksgiving Day Independence Day Christmas Day

2.2.2 Wage Determinations A "wage determination" is the listing of wage rates and fringe benefit rates for each classification of laborers which the Administrator of the Wage and Hour Division of the U.S. Department of Labor have determined to be prevailing in a particular geographic area for a given class of labor and type of projects. The latest rate is available on line.

2.2.3 Warranty The Contractor agrees that the materials and services furnished under this contract shall be covered not less than a minimum of ninety (90) calendar days warranty. The Contractor agrees that the rights and remedies provided herein are in addition to and do not limit any rights afforded to the Government by any other clause of this contract.

2.2.4 Requirements Hierarchy Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 2.2 would apply to spec items 2.2.1, 2.2.2, and 2.2.2.1 and so on.

2.3 General Administrative

Requirements

2.3.1 Required Conferences and

Meetings

The Contractor may be required to attend administrative and coordination meetings. Examples of meetings include client liaison and partnering sessions.

2.3.2 Partnering To increase the likelihood of successful performance of this contract, the Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who will receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and subcontractors teams, including senior management personnel must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

0200000 - Management and Administration Spec Item Title Description

A project’s characteristics determine the process level to be used. As such the following partnering level applies to this contract:

2.3.2.1 Informal Partnering The Contracting Officer shall organize the initial Partnering Meeting with key personnel of the project team, including Contractor's personnel and Government personnel. The initial session will be scheduled concurrent with the Pre-Performance Conference and held no later than 30 days after award and will be held at a Government provided facility as designated by the KO.

The Initial Informal Partnering Session will be conducted and facilitated using electronic media (a video and accompanying form) provided by Contracting Officer. The senior Government stakeholder present will lead the meeting, however, the Contractor’s PM or senior representative is encouraged to participate as co-lead.

The Partners will determine the frequency of the follow-on sessions.

2.3.2.2 Contract Partnering

Administration Upon award, the KO will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. Commence discussions with the Contractor to select a facilitator and location that are acceptable to both partners. The initial session must be scheduled as soon as possible after award of the contract. A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process. Replacement of Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

For more information concerning Partnering refer to NAVFACINST 11013.40, which can be viewed in the Government’s Contracts Office.

2.3.2.3 Contract Partnering

Session Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

President/Vice President

* Project Manager

* Quality Manager

Site Safety and Health Officer Sub-contractor Reps

2.3.4 Permits and Licenses The Contractor shall without additional expense to the Government, obtain all required permits, licenses, clearances, and authorizations to perform work under this contract and comply with applicable federal, state and local activity laws. In addition, the contractor shall provide evidence of such permits and licenses to the Contracting Officer before work commences and at other times as requested by the Contracting Officer or Government representative. The Contractor shall submit copies of permits and licenses as noted in Attachment 2 – Deliverables Table.

0200000 - Management and Administration Spec Item Title Description

2.3.5 Insurance Within 15 calendar days after award of this contract, the Contractor shall submit a Certificate of Insurance as noted in Attachment 2 as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause 52.228-8, LIABILITY AND INSURANCE – LEASED MOTOR VEHICLES. This insurance must be maintained during the performance period.

2.3.5.1 Certificate of Insurance The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.5.2 Minimum Insurance

Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage or loss

2.3.6 Protection of Government

Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government.

2.3.7 Instructions, Directives, and References

Applicable Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other directives, instructions, and references are listed in Attachment 3 – References, Instructions, and Directives. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

2.3.8 Invoicing Procedures Invoicing procedures are identified in FAR Clause 52.212-4 and Attachment 4, WIDE AREA WORKFLOW (WAWF) PAYMENT

INSTRUCTIONS.

2.3.9 Forms Forms referenced in this Annex, e.g. accident reporting, and damage reporting are provided in Attachment 5.

2.4 Government-Furnished

Property, Materials and Services

NONE

2.4.1 Government-Furnished

Facilities (GFF)

Charging Station locations: B-1014NM (208V power panel); B-743NM (240V power panel); and B-406NM (208V power panel)

2.4.2 Government-Furnished

Utilities

NONE

2.5 Contractor-Furnished

Items

Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite. Energy efficient tools and equipment shall be used when available. The KO may at any time require Samples, Safety Data Sheets (SDS) or Manufacturer’s Data Cut Sheets of Materials used in this contract.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards.

0200000 - Management and Administration Spec Item Title Description

Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality control. The Contractor shall provide a staff with the necessary management expertise to assure performance objectives and standards are met.

2.6.1 Work Reception The Contractor shall provide the capability to receive, prioritize, correspond, and respond to trouble/service calls and task orders during Government regular working hours and provide a point of contact at a local number who can perform the above function during other than Government regular working hours.

2.6.2 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure materials, labor and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and status reports shall be provided when requested by the KO.

A written status report of any item of work must be provided within one hour of the request during normal working hours, and within 24 hours after regular working hours.

2.6.3 Work Schedule NONE

2.6.4 Deliverables Records and reports are specified and listed as deliverables in Attachment

3. The Contractor shall submit accurate and complete documents within the required timeframes as specified in Attachment 3.

2.6.5 Quality Management

System (QMS)

The Contractor shall establish and maintain a complete QMS program in accordance with the provisions specified herein. The Contractor’s QMS program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The Contractor's QMS program shall address:

Accurate documentation of work processes, procedures, and output measures.

A systematic procedure for assessing compliance with performance objectives and standards.

Accurate documentation of quality inspections and surveillance conducted throughout the execution of work.

Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

2.6.5.1 Quality Management

(QM) Plan

Within 15 calendar days after award of the contract, the Contractor shall develop and submit a QM Plan. The QM Plan shall describe the QMS methodology and approaches used under this contract. Within seven calendar days of any change during period of performance, submit to the KO a revised QM for acceptance.

2.6.6 Records and Reports The Contractor shall submit a copy of the Contractor Production Report (See Attachment 4) to the Contracting Officer or government designated authority (GDA), no later than 0900 daily for the work performed during the previous day. The Contractor shall maintain records and reports of all services performed and shall provide it to the Contracting Officer or Government representative upon request. Upon contract completion, the Contractor shall provide the Contracting Officer with all documentation relevant to this contract.

2.7 Personnel Requirements The Contractor shall comply with the personnel requirements stated below.

0200000 - Management and Administration Spec Item Title Description

2.7.1 Key Personnel Within fifteen (15) calendar days after award of the contract, for other than qualification requirements required to be submitted with the offer, the Contractor shall submit to the Contracting Officer a List of Key Personnel and their qualifications and any additional information requested by the Contracting Officer to certify their qualifications as noted in Attachment 3.

Within fifteen (15) calendar days after award of the contract, the Contractor shall submit to the Contracting Officer an Organizational Chart showing lines of authority of the key personnel and on-site supervisor(s) for this contract as noted in Attachment 3. The chart shall include names of personnel and their position title in this contract. As a minimum, include the Site Supervisor and who they will report directly to for this contract. The key personnel shall be revised as applicable for the contract.

2.7.1.1 Manager The Manager or site supervisor must have relevant experience at a comparable level of responsibility in projects of similar size, scope and complexity. The Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to this contract and shall be available on site within one (1) hour after government request.

2.7.2 Employee Requirements The Contractor shall provide experienced, qualified, and capable personnel to perform the work in this contract. Personnel shall be fully knowledgeable of all safety, environmental, and energy requirements associated with the work they perform. Competent personnel shall be provided as required. Personnel shall speak, read, and comprehend English to the extent that they can perform the contract requirements and comply with installation emergency procedures.

2.7.2.1 Personal Hygiene Contractor personnel shall be clean and wear a clean uniform at all times while on duty or in public areas. Fingernails shall be clean and free of dirt, and hair shall be neatly trimmed and combed.

2.7.2.2 Health Requirements All Contractor employees shall in be good physical health while working under this contract. Any employee who has acquired a contagious disease such as, but not limited to, pink eyes or chicken pox, are NOT allowed to report to work.

2.7.2.3 Eating and Smoking Eating and smoking by Contractor personnel are permitted only in designated facility dining and smoking areas.

2.7.2.4 Employee Conduct Contractor employees shall conduct themselves in a proper, efficient, courteous and businesslike manner.

Discipline: The Contractor shall take prompt, appropriate action in all instances of employee misbehavior that may reflect adversely upon the Government. The Contractor shall furnish to the KO or designated representative, for review, a written report of disciplinary action taken in those instances where an infraction of Government regulations has been reported and substantiated.

2.7.2.5 Identification as

Contractor Employee

Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. All Contractor employees shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

2.7.2.6 Removal of Employees The Contractor shall remove from the site any individual whose continued employment is deemed by the KO to be contrary to the public interest or inconsistent with the best interests of National Security.

0200000 - Management and Administration Spec Item Title Description

2.7.2.7 Proof of Citizenship Employee or representative of the Contractor will not be admitted to the site of work unless satisfactory proof of citizenship is furnished or if an alien, legal residency within the United States is confirmed.

2.7.3 Enterprise-wide

Contractor Manpower Reporting Application (eCMRA)

The Contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

2.8 Security Requirements The Contractor shall comply with all Federal, state, and local security statutes, regulations, and requirements. The Contractor shall become acquainted with and comply with all Government regulations as posted, or as requested by the KO when required to enter a Government site. The Contractor shall ensure that all security/entrance clearances are obtained.

2.8.1 Employee Listing The Contractor shall maintain a current Employee List. The list shall include employee’s name, social security number, and level of security clearance.

2.8.2 Vehicles The company name and phone number shall be prominently displayed on the driver and passenger side on each of the Contractor's vehicles utilized to perform work on this contract. All vehicles shall display a valid state license plate that complies with State Vehicle Code. Vehicles shall meet all other requirements of the State Vehicle Code, such as safety standards, and shall carry proof of insurance and state registration, if applicable.

2.8.3 Passes and Badges All Contractor employees shall obtain the required employee badge and vehicle passes. The Contractor employees must be able to obtain CAC in accordance with security requirements. Each employee shall wear the Government issued badge over the front of the outer clothing. When an employee leaves the Contractor's service, the employee's Passes and Badges shall be returned immediately and no more than ten (10) calendar days.

2.8.4 Access to Installation All Contractor personnel shall obtain access to the installation by participating in the Defense Biometric Identification System (DBIDS) or by obtaining passes each day from the Base Pass and Identification Office.

Cost for obtaining passes through the DBIDS program is the responsibility of the contractor. One-day passes, issued through the Base Pass and Identification Office, will be furnished without charge.

The Contractor shall furnish a completed EMPLOYMENT ELIGIBILITY VERIFICATION (DHS FORM I-9) form for all personnel requesting badges. This form is available at http://www.uscis.gov/portal/site/uscis by searching or selecting Employment Verification (Form I-9). Immediately report instances of lost or stolen badges to the Contracting Officer.

All Contractor personnel shall obtain access to the installation by obtaining passes from the Visitor Control Center in Andersen Air Force Base, Guam for Andersen Air Force Base, Guam or the Visitor Control

0200000 - Management and Administration Spec Item Title Description

Center in Naval Base Guam.

2.8.4.1 Defense Biometric

Identification System

(DBIDS)

Andersen Air Force Base

To improve management and force protection at AAFB installations, the AAFB is transitioning from using the Navy Commercial Access Control System (NCACS) to the Defense Biometric Identification System (DBIDS) for contractors and vendors requiring access to an installation.

DBIDS is a DoD-owned and operated system developed by Defense Manpower Data Center as a force protection program to manage personnel identity and access at DoD installations. DBIDS is a network database system designed to easily verify access authorization of personnel entering military installations by using barcodes and fingerprint biometric identifications. Contractor personnel who enroll, and are approved, are subsequently granted access to the installation for a period up to one year, or the length of the contract, whichever is less, and are not required to obtain a new pass from the Base Pass and Identification Office for each visit.

In order to obtain base access, an individual needs to acquire DoD sponsorship, have a thorough identity check, be properly vetted, and have a legitimate reason for base access. Identity checks require a passport, ID card issued by federal, state or local government agencies or entities, provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address, school ID card with a photograph, U.S. Military card or draft record, U.S. Coast Guard Merchant Mariner Card, or a Native American tribal document. Other requirements are (1) a local background check through the Guam courts (Court Clearance), (2) Base Access Request Form, (3) Affidavit. All items (scanned and signed) are to be submitted to 36th Contracting Squadron Contract Specialist for processing (hard copy or email). The Contracts Specialist will forward the documents to 36SFS for review and approval. A tracking number will be provided by 36SFS which the Contract Specialist will forward to the Contractor.

Investigation occurs when the individual’s background and ID are compared against authoritative criminal justice data bases, and the individual has a letter or official document from the sponsoring organization which articulates the reason for access. When the above criteria are satisfactorily met, DBIDS credentials are issued.

0200000 - Management and Administration Spec Item Title Description

2.8.4.2 Defense Biometric

Identification System

(DBIDS)

Naval Base Guam

DBIDS is a program in which Contractor personnel who enroll, and are approved, are subsequently granted access to the installation for a period up to one (1) year, or the length of the contract, whichever is less, and are not required to obtain a new pass from the Base Pass and Identification Office for each visit.

To obtain a DBIDS credential, the contractor must present a letter or official document from the government sponsoring organization that provides the purpose for your access. Present a passport, ID card issued by federal, state or local government agencies or entities, provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address, school ID card with a photograph, U.S.

Military card or draft record, U.S. Coast Guard Merchant Mariner Card, or a Native American tribal document. Present a completed copy of the SECNAV 5512/1 form to obtain your background check. Upon completion of the background check, the Visitor Control Center representative will complete the DBIDS enrollment process, which includes your photo, finger prints, base restrictions, and several other assessments.

The Government performs background screening and vetting. Throughout the year the Contractor employee must continue to meet background screening standards. Periodic background screenings are conducted to verify continued DBIDS participation and installation access privileges.

Under the DBIDS program, commercial vehicle inspection is required, for Random Anti-Terrorism Measures (RAM) or in the case of an elevation of Force Protection Conditions (FPCON).

2.8.4.3 One-Day Passes For One-Day Passes, Contractor's personnel have to obtain daily passes, be subject to daily mandatory vehicle inspection, and will have limited access to the installation. The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred.

2.8.5 Security Clearances The Contractor shall obtain all required corporate and personnel Security Clearances prior to commencement of work. The Contractor shall ensure that a list of all personnel with Security Clearances is maintained current, including clearances that are pending.

2.8.6 General Security a. General. The Contractor shall comply with all Government security requirements listed in Attachment 2. Upon written request, by the Contracting Officer or designated representative, the Contractor shall submit a list of the names and addresses of all employees hired to perform the work specified in this contract, and shall require these employees to complete questionnaires and other forms required by the Government for security purposes.

b. Security Checks. Contractor employees and vehicles, required to execute the requirements of this contract, and the personal vehicles of Contractor employees are subject to random spot security checks that may be conducted by official Government security personnel (e.g., base security police).

0200000 - Management and Administration Spec Item Title Description

c. Consequences of Illegal Activities. Contractor employees who are found in violation of Government security regulations will be immediately removed from the station and barred from performing further work under this contract.

d. Loitering. Contractor employees shall not loiter on the station grounds when in a duty or non-duty status. After completing assigned work shifts, all Contractor personnel shall promptly depart the station.

e. Security Checkout Procedures. The Contractor shall ensure that all employees hired to perform the work specified in this contract clear the station security office upon termination of their employment. Checkout shall include the return of Government issued passes and identification badges.

2.9 Contractor Safety

Program

The Contractor shall develop and implement a Safety Program detailing how the Contractor plans, staffs, performs, and controls all safety practices while delivering best value services to the Government without any accidents or mishaps. The Contractor’s safety program shall comply with all safety standards identified in the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1 NOV 2014 or latest version and Public Law 91-596, Occupational Safety and Health Act.

2.9.1 Accident Prevention Plan

(APP)

The Contractor shall develop and implement a site Accident Prevention Plan (APP) and submit within fifteen (15) calendar days after award. The APP shall be prepared by the Contractor’s SSHO and shall be followed by all Contractor employees, subcontractors, and vendors at each service site.

The APP shall follow the format and include all elements addressed in Appendix A of EM 385-1-1 specifically for limited scope services. The APP shall incorporate Activity Hazard Analyses (AHAs) and Occupational Risk and Compliance Plans and Programs that are relevant to the site specific hazards and controls for each activity and type of work that may be encountered in the performance of this contract.

The Contractor shall submit an APP for acceptance per Attachment 3.

The Contractor shall review, update, and submit revisions to the APP whenever a change in work conditions, hazards, or activities occur within seven (7) days of change. Submittal of the APP shall include Activity Hazard Analyses (AHAs) as specified below.

2.9.2 Activity Hazard Analysis

(AHA)

The Contractor shall prepare Activity Hazard Analyses (AHAs) for all applicable common recurring work activities performed under this contract. AHAs for recurring work shall be submitted with the APP per Attachment 3 and shall be updated as work activities or conditions change and additional AHAs prepared as new work activities are required. AHAs for non-recurring and one-time (e.g., Non-Recurring task orders) work occurrences shall be submitted at least two (2) working days prior to start of work. Specifically:

For Non-Recurring contracts, the Contractor shall submit an AHA on task orders, with the associated proposal, whenever the service environment or required task is different from the firm-fixed-priced services.

AHAs shall follow format of Figure 1-2 of EM 385-1-1 and shall explain the following as detailed in the EM 385-1-1:

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The steps of the service process;

Identify potential hazards that exist as a result of the Contractor’s service process within the environment;

Measures or plans of actions to safely remove potential hazards away from people in and around the service process and environment;

Specific materials and equipment necessary to safely remove potential hazards away from people in and around the service process and environment;

Inspection requirements to assure service activity is safe; and Training of service personnel to be aware of potential hazards and measures or plans of actions to be used to remove hazards from service environment.

During performance of services, the SSHO shall periodically review the AHA at each service site and for each sub-annex to assess the effectiveness of the Contractor’s overall APP. If changes to the AHAs are required, such changes shall be submitted to the KO for review and acceptance within 7 days of change.

2.9.3 NAVFAC Contractor

Incident Reporting System (CIRS)

The Contractor shall notify the Contracting Officer as soon as practical, but no more than four (4) hours after any accident meeting the definition of Recordable Injuries or Illnesses or High Visibility Accidents, property damage equal to or greater than $2,000, or any Weight Handling Equipment (WHE) accident. Within notification include Contractor name;

contract title; type of contract; name of activity, installation or location where accident occurred; date and time of accident; names of personnel injured; extent of property damage, if any; extent of injury, if known, and brief description of accident (to include type of equipment used, PPE used, etc.). Preserve the conditions and evidence on the accident site until the Government investigation team arrives on-site and Government investigation is conducted.

The Contractor shall conduct an accident investigation for recordable injuries and illnesses, for accidents requiring Medical Treatment, property damage accidents resulting in at least $20,000 in damages, and near misses as defined in EM 385-1-1, to establish the root cause(s) of the accident. The Contractor shall complete the applicable NAVFAC Contractor Incident Reporting System (CIRS), and electronically submit to the KO. Required or special forms are provided in Attachment 5.

For a near miss, the Contractor shall complete the applicable documentation in NAVFAC Contractor Incident Reporting System (CIRS) within twenty-four (24) hours, and electronically to the KO.

2.9.4 Alcohol and Drug Abuse

Prevention Plan

The Contractor shall develop an alcohol and drug abuse prevention plan to explain how it will satisfy the drug-free work force requirement and include elements addressed in paragraph 01.C.02 of EM 385-1-1.

2.9.5 Emergency Response

Plans

The Contractor shall develop emergency response plans to ensure safe evacuation and personnel safety in the event of fire or other emergency that include elements addressed in paragraphs 01.E, 03.A, 03.D, and 19.A.04 of EM 385-1-1.

2.9.6 Fire Prevention Program The Contractor shall develop a fire prevention program to include a fire prevention plan and annual survey to include elements addressed in

0200000 - Management and Administration Spec Item Title Description paragraph 06.C and 09.A of EM 385-1-1, NFPA 10, NFPA 241, NFPA 51B, NFPA 70, and NFPA 70E.

2.9.7 Fire Protection (1) The Contractor shall comply with the requirements contained in the following documents:

a. OPNAV Shore Activities Fire Protection Program Instruction 11320.23E.

b. OSHA Health and Safety Standards

c. Department of the Army Corps of Engineers EM 385-1-1, General Safety Requirements

(2) The Contractor and his personnel shall familiarize themselves with the provisions of the above instructions and regulations.

(3) The Contractor shall furnish his own portable fire extinguisher as required to comply with the Fire Department instructions.

(4) Fire hydrants shall not be used without special permission from NAVFAC Marianas, DZSP, and the Fire Department. No valves on the central water system shall be activated without permission of NAVFACMAR Water Division.

(5) The following telephone numbers apply:

a. EMERGENCY – 911

b. Fire Alarm Headquarters – 117

c. Trouble Desk - 333-2011 / 2012

The Contractor shall know where fire alarms are located and how to activate them. The Contractor shall handle and store all combustible supplies, materials, waste and trash in a manner that prevents fire or hazards to persons, facilities, and materials.

2.9.8 Monthly On-Site Labor

Report

The Contractor shall submit a monthly On-Site Labor Report in the format provided in Attachment 3. This report is a compilation of employee-hours worked each month for all site workers, both prime and subcontractor.

2.9.9 OSHA Citations and

Violations

The Contractor shall correct violations and citations promptly and provide a copy of each OSHA citation and OSHA report with written OSHA Citations and Violations Corrective Action Report to the KO within forty-eight (48) hours after receiving a citation per Attachment 3.

2.9.10 Safety Certification The Contractor shall submit copies of all the required…