Section_F_-_CDRLs.pdf

Data Item Title of Data Item Current Version

F-0200000-A Property Control Plan

F-0200000-B Baseline Survey

F-0200000-C Reconciliation Survey

F-0200000-D DoD Property in the Custody of Contractors

F-0200000-E Disaster Locker Inventory

F-0200000-F Status of Readiness Report

F-0200000-G Operation Situation Report

F-0200000-H Accident Prevention Plan

F-0200000-J Mobilizaton Plan / Demobilization Plan

F-1401000-A Training Plan

F-1401000-B eMH Reports

F-1401000-C Inventory & Utilization System (IUS) Report

F-1401000-D Navy Housing One-Stop Website Maintenance and Update

F-1401000-E Rental Partnership Program (RPP) Report

F-1401000-F Furnishings Inventory

F-1401000-G 5-year Cycle Loaner Furnishing Replacement Plan

F-1401000-H 8-year Cycle Supplemental Furnishing Replacement Plan

F-1401000-J Self-Help Store Inventory

F-1401000-K Blanket Task Order Request Cost

F-1401000-L FF&E Disposal Documentation

F-1401000-M Base Loading Report Module

F-1401000-N FH SITREP

F-1401000-P Monthly Key Inventory

F-1402000-A Training Plan

F-1402000-B UH Accreditation

F-1402000-C Vacancy/Occupancy Listing and Building Monitor Reports

F-1402000-D Annual Unaccompanied Housing Utilization Report

N40192-13-R-9011 - CONSOLIDATED HOMS AND COMS CONTRACT

Data Item Title of Data Item Current Version

N40192-13-R-9011 - CONSOLIDATED HOMS AND COMS CONTRACT

F-1402000-E Quarterly Unaccompanied Housing Utilization Report

F-1402000-F Furnishings Inventory

F-1402000-G 5-year Cycle Loaner Furnishing Replacement Plan

F-1402000-H 8-year Cycle Supplemental Furnishing Replacement Plan

F-1402000-J Key Inventory

F-1502000-A Number/Cost of Service Calls

F-1502000-B Blanket Task Order Request Cost

F-1502000-C Preventive Maintenance (PM) Schedule and Report on Unaccompanied and Family Housing

F-1502000-D Appliances Tests and Readings

F-1502000-E Preventive Maintenance (PM) Schedule of Ground Structures

F-1502000-F Annual Summary of Radon M & R Activities

F-1503020-A Planned Pesticide Use Sheet

F-1503020-B Field Pest Management Record

F-1503020-C Termite and Wood Decay Inspection Report Form

F-1503020-D Usage Application Report

F-1503020-E Pest Control Schedule

N40192-13-R-9011

CONTRACT DATA REQUIREMENTS LIST (CDRL)

CDRL No:

F-0200000-A

TITLE: Property Control Plan

CONTRACT REFERENCE: 2.4.6 REQUIRING OFFICE: Strategy & Future Requirements Office

FREQUENCY: Initial draft, draft revisions, and final (as necessary)

AS OF DATE: Not later than 60 calendar days after contract award

DATE(S) OF SUBMISSION: Initial draft: Not later than 60 calendar days after contract award Draft revisions: As required Final: Within 90 calendar days after contract award

DISTRIBUTION:

ORIGINAL: Strategy & Future Requirements Office

COPY: ACO

GOVERNMENT APPROVAL REQUIRED: _X_ YES __ NO

MEDIA:

X HARD COPY X ELECTRONIC __ DIRECT SYSTEM INPUT

DATA ITEM DESCRIPTION

DESCRIPTION/PURPOSE OF REPORT: The Plan documents the Contractor’s property control program for the used, maintenance, repair, protection, and preservation of Government property in accordance with sound business practice and applicable provisions of FAR Subpart 45.5.

PREPARATION INSTRUCTIONS: As determined by the Contractor to include all required information in accordance with Annex 2, Spec Item 2.4.6 and FAR Part 45.

A draft plan is not final until approved by the Government. An approved plan shall be in place 90 calendar days after contract award.

Provide a revised plan within 7 calendar days if a change to the program is proposed.

Sample Report is not attached.

CDRL No:

F-0200000-B

TITLE: Baseline Survey

CONTRACT REFERENCE: 2.4.6 REQUIRING OFFICE: Strategy & Future Requirements Office

FREQUENCY: One-time

AS OF DATE: Within 120 calendar days after contract award

DATE(S) OF SUBMISSION: 120 calendar days after contract

DISTRIBUTION:

ORIGINAL: Strategy & Future Requirements Office

GOVERNMENT APPROVAL REQUIRED: __ YES _X_ NO

DESCRIPTION/PURPOSE OF REPORT:

- Documents a physical inventory of Government to ensure all Government property has been accounted for, and condition codes have been verified and suitable for use.

- Baselines facility condition, use and location. Make recommendations for consolidation potential or closure and/or excess disposal/demolition.

PREPARATION INSTRUCTIONS: As determined by the Contractor to include all required information in accordance with FAR Part 45.

F-0200000-C

TITLE: Reconciliation Survey

CONTRACT REFERENCE: 2.4.6 REQUIRING OFFICE: Strategy & Future Requirements Office

FREQUENCY: One-time

AS OF DATE: Within the final 30 calendar days of Phase-out

DATE(S) OF SUBMISSION: Not later than completion of the contract

DISTRIBUTION:

ORIGINAL: Strategy & Future Requirements Office

DESCRIPTION/PURPOSE OF REPORT: Prior to completion or termination of the contract, the Contractor shall document the results of a physical inventory of Government Property to ensure all Government property has been accounted for.

PREPARATION INSTRUCTIONS: As determined by the Contractor to include, but not limited to:

- A list of all Government property including property condition, use and location.

- Written statement indicating balances have been transferred.

- Excess property is reported on inventory schedules.

- Disposition of Government property has been properly accomplished and documented.

- All questions regarding title to property fabricated or acquired under contract has been resolved and property documented.

CDRL No:

F-0200000-D

TITLE: DoD Property in the Custody of Contractors

CONTRACT REFERENCE: 2.4.6 REQUIRING OFFICE: Strategy & Future Requirements Office

FREQUENCY: Annually

AS OF DATE: 30 September of each year

DATE(S) OF SUBMISSION: Ten (10) working days after the end of the reporting period.

DISTRIBUTION:

ORIGINAL: Strategy & Future Requirements Office

__ HARD COPY X ELECTRONIC __ DIRECT SYSTEM INPUT

DESCRIPTION/PURPOSE OF REPORT: This report includes all Government property for which the Contractor is accountable under the contract.

PREPARATION INSTRUCTIONS: See DFARS 252.245-7001 and DD Form 1662, DoD Property in the Custody of Contractors.

F-0200000-E

TITLE: Disaster Locker Inventory

CONTRACT REFERENCE: Annex 1502000-3.6

REQUIRING OFFICE: Joint Region Marianas (JRM)

FREQUENCY: One time and annual updates

AS OF DATE: One time – date of submission Updates – End of year DATE(S) OF SUBMISSION: One-time – within 90 calendar days after contract award.

Updates – last working day of December each year.

DISTRIBUTION:

ORIGINAL: COR for each activity

COPY: N/A

DESCRIPTION/PURPOSE OF REPORT: For each activity, provide an inventory of contingency material and equipment required for the repair and restoration of operations following a disaster.

PREPARATION INSTRUCTIONS: Develop and submit an inventory of contingency material and equipment that will be stocked in the Disaster Locker. Include as a minimum the following information: Description of Part/Material (including nameplate ratings), Quantity At Hand, Shelf Life, Projected Replacement Cycle/Date, Cost of Item and Storage Location. Document all processes, procedures, and assumptions used to develop the inventory plan/list.

F-0200000-F

TITLE: Status of Readiness Report

CONTRACT REFERENCE: Annex 1502000-3.6.1

REQUIRING OFFICE: JRM

FREQUENCY: As required after declaration pending emergency

AS OF DATE: As required

DATE(S) OF SUBMISSION: As required

DISTRIBUTION:

ORIGINAL: COR for each activity

DESCRIPTION/PURPOSE OF REPORT: For each activity, provide a status of preparation during condition of readiness level IV, III, and II prior to impending disaster.

PREPARATION INSTRUCTIONS: As a minimum, provide reports with the following type of information: required checklist items, date/time of completion, work in progress, problems or issues encountered and summary of checklist completion status.

F-0200000-G

TITLE: Operation Situation Report

CONTRACT REFERENCE: Annex 1502000-3.6.1.1

REQUIRING OFFICE: JRM

FREQUENCY: During disaster response and during disaster recovery

AS OF DATE: As required

DATE(S) OF SUBMISSION: During disaster response – Twice daily (0600 and 1400) until initiation of recovery efforts.

During disaster recovery – Daily at 0600 until operations are restored to pre-disaster conditions for all customers.

DISTRIBUTION:

ORIGINAL: COR for each activity

DESCRIPTION/PURPOSE OF REPORT: For each activity, provide a status report during recovery from disaster or emergency.

PREPARATION INSTRUCTIONS: Report to include the date, a description of the current condition of facilities (including operability and accessibility), an estimate of the tie required to return to business, a description of any casualties to personnel, the number of personnel requiring emergency ration, material, equipment, shelter and messing facilities (if any), communication status, organization status, summaries of actions accomplished since the last report, pending issues since the last report, main concerns and issues, and production in progress.

F-0200000-H

TITLE: Accident Prevention Plan

CONTRACT REFERENCE: 2.9.1 REQUIRING OFFICE: FSC Contracting

FREQUENCY: As required and specified in Annex 2, Section 2.9.1

AS OF DATE: Initial plan required within 30 days after contract award

DATE(S) OF SUBMISSION:

Initial Plan – Within 30 days after contract award Updates - Within 15 calendar days whenever a change in work conditions, hazards, or activities occur

DISTRIBUTION:

ORIGINAL: Contracting Officer (KO)

COPY: COR

DESCRIPTION/PURPOSE OF REPORT: To ensure that the Contractor has a well organized and thorough knowledge of the Safety Program.

PREPARATION INSTRUCTIONS: The APP shall incorporate Activity Hazard Analyses (AHAs) and Situation Specific Safety Plans that are relevant to the site specific hazards and controls for each activity and type of work that may be encountered in the performance of this contract. AHAs shall be submitted with the APP and shall be updated as work activities or conditions change and additional AHAs prepared as new work activities are required.

The Contractor shall submit an AHA on task orders, with the associated proposal, whenever the service environment or required task is different from the firm-fixed-priced services.

CDRL No:

F-0200000-J

TITLE: Mobilization / Demobilization Plan

CONTRACT REFERENCE: 2.6.6 REQUIRING OFFICE: JRM

FREQUENCY: Initial draft, draft revisions, and final (as necessary)

AS OF DATE: No later than 30 calendar days prior to the start of the Mobilization period

DATE(S) OF SUBMISSION: Initial: Not later than 30 calendar days prior to the start of the Mobilization/Demobilization period

Draft revisions: as required

Final: Not later than 10 calendar days prior to the start of the Mobilization/Demobilization period

DISTRIBUTION:

ORIGINAL: JRM

COPY: ACO

GOVERNMENT APPROVAL REQUIRED: X YES NO

MEDIA:

__ HARD COPY X ELECTRONIC __ DIRECT SYSTEM INPUT

DATA ITEM DESCRIPTION

DESCRIPTION/PURPOSE OF REPORT:

Describes the Contractor’s plan for phasing-in a workforce in coordination and cooperation with the contractor who is phasing-out.

PREPARATION INSTRUCTIONS:

The plan shall address, but not be limited to, the following items:

a. Familiarize key personnel and top functional managers with existing operations, property, and procedures.

b. Complete the Reconciliation Survey.

c. Strategy for transferring work-in-progress to the new Contractor.

Provide a revised plan within 2 working days if a change to the approved Plan is proposed.

F-1401000-A

TITLE: Training Plan / Records of Completion

CONTRACT REFERENCE: 3.1.1 REQUIRING OFFICE: Housing

FREQUENCY: Within 90 days of award of the contract and updated annually thereafter.

AS OF DATE: 30 September each year

DATE(S) OF SUBMISSION: 01 October each year

DISTRIBUTION:

ORIGINAL: COR

COPY: SPAR

Training Plan to document planning and completion of required and supplemental training that is customer service and family housing focused and ensures technical proficiency.

Supporting documentation will be reviewed by Government Representative.

F-1401000-B

TITLE: eMH REPORTS

CONTRACT REFERENCE: 3.1.1, 3.1.1.2 REQUIRING OFFICE: HOUSING

FREQUENCY: As Requested

AS OF DATE: As Requested

DATE(S) OF SUBMISSION: Within one working day of request

DISTRIBUTION:

ORIGINAL: COR

GOVERNMENT APPROVAL REQUIRED: __ YES _X__ NO

All reports generated via eMH including but not limited to Vacancy Listing, Occupancy Listing, Off-Base Occupants, Units Available, Number of Civilian Renters in Navy Housing to be used by the COR to determine availability and utilization of housing units.

** Add: Lease validation, Projected rotation dates (PRD)

Reports generated via eMH.

Sample Plan is not attached.

F-1401000-C

TITLE: Inventory & Utilization System (IUS)

Report

CONTRACT REFERENCE: 3.1.1

REQUIRING OFFICE: HOUSING

FREQUENCY: Annually

AS OF DATE: 30 September Of Each Year

DATE(S) OF SUBMISSION: 10 October Of Each Year

DISTRIBUTION:

ORIGINAL: COR

Annual inventory and utilization system report, web based with user login and password assigned by CNIC headquarters to track assets, designations, dimensions, key & essential billets, neighborhoods, losses, gains, etc., as required by CNIC.

Report shall be generated via eMH.

F-1401000-D

TITLE: Navy Housing One-Stop Website Maintenance and Update

CONTRACT REFERENCE: 3.1.1

FREQUENCY: Monthly

AS OF DATE: 1st of the Month

DATE(S) OF SUBMISSION: 1ST Day Of the Month (Next working day if a holiday)

DISTRIBUTION:

ORIGINAL: COR

GOVERNMENT APPROVAL REQUIRED: __X YES __ NO

_X_ HARD COPY ELECTRONIC __ DIRECT SYSTEM INPUT

Provide information to update report on the Family Housing wait time in months by pay grade and bedroom composition, Average Community Housing Costs for rent/purchase by complex/bedroom size and utilities rates, and comments on housing related information for new arrivals, (i.e., TLA, storage space, pets, and permanent/loaner furnishings.

Report is required by the COR monthly to support and justify the Navy Housing program on the website.

Report is to be prepared IAW sample report provided.

Sample Report is attached.

PCS Housing Assistance Last Update: 10-

Sept-08

GUAM CNRM Office Hours:

0800 - 1630 GST

E-Mail:

guam@housing.navy.mil Region:

SITES

COMMANDER

U.S. NAVAL FORCES, MARIANAS

GUAM

NAVY WELCOME CENTER (N7)

PSC 455 BOX 50

FPO AP 96540-0051 Commissary: Y Exchange: Y

Pets:

Y

Medical: New WWW: http://www.housing.navy.mil/

DSN COM 1-800

Family Housing: 333-2087 011-671-333-2081 Family Housing FAX: 011-671-339-6111 Family Services: 333-2056 011-671-333-2056 Gateway Inn: 011-671- BEQ: ( 661 spaces) 339-5259 011-671-339-5259 BOQ: ( 93 spaces) 339-5259 011-671-339-5259

Family Housing Assets

Enlisted: 1,027 Officer: 418

Mobile Home Single: 0 Double: 0

Family Housing Waiting List (# of Months)

E1-E3 E4-E6 E7-E9 W1-03 04-05 06

2 BR 0-2 0-2 0-2

3 BR 0-2 0-2 0-2 0-2 0-2

4 BR 1-2 1-2 1-2 0-2 0-2 0

5 BR - - - - - -

MOBILE

HOME:

SINGLE N/A DOUBLE N/A

To get the most up to date allowances select your grade and press the retrieve rates button. Please use your browser's back button to return to this page after checking your rates.

Rates are retrieved from the Per Diem Committee website.

Rank:

E-1

Dependents:

YES Retrieve OHA Rates

Average Community Housing Costs

Rent Deposit 1 BR 2 BR 3 BR 4 BR 5 BR Utilities Apartment 1 month 800 950 1,400 1,800 150-250 Condominium 1 month 800 1,350 1,800 2,800 175-275 Townhouse 1 month 1,300 1,500 2,000 200-300 House 1 month 1,200 1,400 1,800 250-350

Purchase 2BR 3BR 4BR 5BR Utilities Condominium 90,000 120,000 140,000 200-275 Townhouse 95,000 140,000 150,000 275-300 House 100,000 150,000 165,000 300-350

Comments

Note 1: Waiting times commence upon arrival in Guam and are based on current availability of government housing located island wide (within 1 hr. Commute).

Waiting times for a preferred location are normally longer. New arrivals on TLA will be offered the first adequate permanent house in accordance with the JFTR governing temporary lodging. Applicants are encouraged to contact the Navy Housing Welcome Center before arrival. COMNAVFORMARIANAS homepage at http://www.guam.navy.mil has updates for new arrivals on Assignment to Guam.

Note 2: Both government and private rental homes have limited storage space.

Note 3: Government homes have central air conditioners and include stove, refrigerator, washer, dryer, & dishwasher. Permanent Loaner appliances (except dishwashers) are available in private rentals. Loaner furniture is available for 90 days of arrival and departure.

Note 4: One pet (dog or cat), under 20 lbs. (mature) is authorized in the Harbor View and Bay View Subdivision, and in multi-dwelling quarters; e.g., duplex, triplex, fourplex, or sixplex homes. Two pets are authorized in single family homes.

Note Fields marked NEW have been recently added to PCS House and we do not have information for them yet.

F-1401000-E

TITLE: RENTAL PARTNERSHIP PROGRAM (RPP)

REPORT

CONTRACT REFERENCE: 3.1.1.3

FREQUENCY: Quarterly

AS OF DATE: Last day of the Quarter

DATE(S) OF SUBMISSION: 1ST working day of the Quarter Revisions will be submitted within 3 working days upon receipt of Government comments.

DISTRIBUTION:

ORIGINAL: COR

Report on the number of RPP agreements and the number of occupants by pay grade, etc.

Report is required by CNIC to support and justify the program.

Report is to be prepared and submitted via e-mail.

F-1401000-F

TITLE: Furnishings Inventory

CONTRACT REFERENCE: 3.1.2, 3.2.1 REQUIRING OFFICE: Housing

FREQUENCY: Annually and as requested

AS OF DATE: 31 Dec each year and as requested

DATE(S) OF SUBMISSION: 5 Jan each year and within 3 working days of request

DISTRIBUTION:

ORIGINAL: NBG COR

The Furnishings Inventory, which includes furniture and appliances located on-base, off-base, and in-storage (i.e., warehoused), shall be updated continuously. The Contractor shall maintain the inventory through eMH. The program will indicate location, address, condition, quantity, and cost of furniture and equipment for both Family and Unaccompanied Housing to provide accurate, current, and complete data of furnishings.

The Contractor shall tag all furnishings as Family Housing (FH) and record the data in the inventory program.

Inventory report is to be submitted in hard copy plus via e-mail.

F-1401000-G

TITLE: 5-year Cycle Loaner Furnishing Replacement Plan

CONTRACT REFERENCE: 3.1.2, 3.2.1 REQUIRING OFFICE: Housing

FREQUENCY: Annually

AS OF DATE: End of the fiscal year (FY)

DATE(S) OF SUBMISSION: Within 15 working days after the end of the fiscal year.

DISTRIBUTION:

ORIGINAL: NBG COR

COPY: SPAR / Facility Manager

Annual 5-year cycle plan and annual requirements survey of furniture and appliance replacement for Family Housing (FH).

Plan shall be submitted in hard copy plus via email.

F-1401000-H

TITLE: 8-year Cycle Supplemental Furnishing Replacement Plan

CONTRACT REFERENCE: 3.1.2, 3.2.1 REQUIRING OFFICE: Housing

FREQUENCY: Annually

AS OF DATE: End of the fiscal year (FY)

DATE(S) OF SUBMISSION: Within 15 working days after the end of the fiscal year.

DISTRIBUTION:

ORIGINAL: NBG COR

Annual 8-year cycle plan and annual requirements survey of furniture and appliance replacement for Family Housing (FH).

F-1401000-J

TITLE: Self-Help Store Inventory

CONTRACT REFERENCE: 3.1.4 REQUIRING OFFICE: Housing

FREQUENCY: Monthly

AS OF DATE: Last day of the month

DATE(S) OF SUBMISSION: Last day of the month

DISTRIBUTION:

ORIGINAL: COR

_ HARD COPY X ELECTRONIC __ DIRECT SYSTEM INPUT

The Self-Help Store Inventory, which includes expendable and non-expendable tools, material, and equipment, shall be updated continuously. The report shall indicate actual location, condition, quantity, cost, and number of issued items; and shall be 100% accurate, current, and complete.

Inventory report is to be submitted via e-mail.

F-1401000-K

TITLE: Blanket Task Order Request Cost

CONTRACT REFERENCE: 4.0 REQUIRING OFFICE: Housing

FREQUENCY: As requested

AS OF DATE: As requested

DATE(S) OF SUBMISSION: Within 3 working days of request

DISTRIBUTION:

ORIGINAL: NBG COR

Report on work request for repairs to Family Housing facilities and equipment that utilize Blanket Task Order for accomplishment. Report is to keep track of status and cost of work performed.

PREPARATION INSTRUCTIONS:

Report to be submitted in hard copy plus via e-mail. Report based on requestor’s information, ordering information, work description, requested completion time/date, cost estimate, ordering official, and inspection and acceptance of work. All facilities projects shall follow the definitions of work categories, cost limits, approval authority, and all other aspects of OPNAVINST 11010.20 series, “The Facilities Projects Manual”.

F-1401000-L

TITLE: FF&E Disposal Documentation

CONTRACT REFERENCE: REQUIRING OFFICE: Housing

FREQUENCY: As required

AS OF DATE: As required

DATE(S) OF SUBMISSION: Within 5 working days of occurrence

DISTRIBUTION:

ORIGINAL: NBG COR

Documentation is designed to ensure that proper documentation is completed and provided for accountability of FF&E.

Comply with DLA Disposition Services policies.

CDRL No:

F-1401000-M

TITLE: BASE LOADING REPORT MODULE

CONTRACT REFERENCE:

3.1

REQUIRING OFFICE: FAMILY HOUSING

OFFICE

FREQUENCY: Daily update and Annual review/updates (see timetable below).

AS OF DATE: 30 SEP of each year

DATE(S) OF SUBMISSION: Baseloading Timetable as directed by CNIC HQ

PRELIMINARY BASELOADING REPORT: Review Dec – Jan of every year FINAL BASELOADING REPORT : Review Mar - Apr of the following year

DISTRIBUTION:

ORIGINAL: COR

COPY: N931A

GOVERNMENT APPROVAL REQUIRED: _x_ YES __ NO x_ HARD COPY _x ELECTRONIC __ DIRECT SYSTEM INPUT

DESCRIPTION/PURPOSE OF REPORT: Baseloading Report Module.

The module is launched from the enterprise Military Housing site – “eMH” is located at the following address: https://www.emh.housing.navy.mil

The Base Loading System (BLS) is a Chief of Naval Operations (CNO) directed process. Accurate base loading information is one of the critical factors in the final determination of valid family and unaccompanied housing requirements and for facilities programming. The Base Loading data is organized by geographical areas called complexes and subcomplexes. The review / update of the UIC Listing is a critical step in the BLS process, as it reflects the alignment and inclusion of UICs (units) currently within each complex / subcomplex, and provides the basis for the subsequent step of tabulating the personnel population (strength) for each area.

Baseloading Reports are reviewed and updated annually. Current data is as of 30 Sep of each year. The review and update of the UIC List is an on-going process, but updates to the module are performed in two phases: 1) preliminary baseloading 2) final baseloading review should be completed no later than 31 January of the following year.

PREPARATION INSTRUCTIONS:

Baseloading reports will be provided by the Government Rep. in an excel spreadsheet via hardcopy and/or electronic on the dates listed in the Timetable below.

Assist Government Rep. in contacting individual Commands to validate data posted on the Baseloading Report, such as personnel strengths for both current and projected by paygrade and marital status (married or single), and to include civilian personnel who are stateside hires.

Daily monitoring of UIC in EMH to annotate and report any physical changes such as location, Activity Name, UIC and/or personnel strength and submit to government with supporting documents for review and submittal to CNIC for approval.

Upon CNIC approval, validate Baseloading database to ensure change requests are reflected in the in EMH.

BASE LOADING SYSTEM (BLS)TIMETABLE:

CNIC HSG

DUE DATE: ON-GOING

TYPE OF ACTION: ACTIVITY LIST/PSEUDO UIC STRENGTH

(POPULATION) REVIEW AND UPDATE

ACTIVITY LISTs and Pseudo/Student UIC strengths available for review and update with BASIC module of the enterprise military Housing (eMH).

DUE DATE: 9 DEC OF EACH YEAR

TYPE OF ACTION: CNIC HSG PRELIMINARY BASELOADING ESTABLISHED

Updates to the ACTIVITY LIST, UIC strength adjustments, adjustments to CXs/SXs, and end FY Navy personnel strengths incorporated in the PRELIMINARY BL

DUE DATE: DEC OF EACH YEAR - JAN OF THE FOLLOWING YEAR

TYPE OF ACTION: PRELIMINARY BASELOADING REVIEW

PRELIMINARY BL data posted on the EMH web site. Continue to review and submit updates through BASE LOADING to the UIC LISTING, Pseudo and Student UIC Personnel Strengths.

DUE DAT: 31 JAN OF THE FOLLOWING YEAR

TYPE OF ACTION: FINAL BASELOADING INPUTS

CNIC reviews and incorporates Activity/Region ACTIVITY LIST and Pseudo/Student UIC strength updates, CNO Ships Homeport Forecast and CNO Aircraft Program Data File into Baseloading. FINAL BL reports established and data transferred to Housing Requirements Systems as the basis for Preliminary R19s and 1523s.

CDRL No:

F-1401000-N

TITLE: FH SITREP

CONTRACT REFERENCE: 3.1 REQUIRING OFFICE: Family Housing Office

FREQUENCY: Weekly (every Tuesday)

AS OF DATE: Tuesday (every week)

DATE(S) OF SUBMISSION: Weekly recurring (every Tuesday) to the Housing Office for review and acceptance.

DISTRIBUTION:

ORIGINAL: COR

COPY: N931A

GOVERNMENT APPROVAL REQUIRED: _x_ YES __ NO x_ HARD COPY _x ELECTRONIC __ DIRECT SYSTEM INPUT

DESCRIPTION/PURPOSE OF REPORT: Command Directed weekly SITREP report, PREPARATION INSTRUCTIONS: Generate reports from eMH and consolidate with all other data points as specified by the requester. SEE ATTACHED SAMPLE

Fleet and Family Readiness Programs SITREP for 12 August to 18 August 2012

Inventory Status On-Base

1. Current Inventory: 1447

2. Future Loss: 26 NCTS-26 (Inactive)

3. End State: 1421

4. Units occupied (diverted to BH @ NavHosp):

- Occupied 42

- Vacant and Available 1

- Offered/Assigned 0

NCTS

ADDRESS NCTS ADDRESS COMMENTS

110 DENNIS ST 123 DENNIS ST INACTIVE

112 DENNIS ST 400 HORNE ST

INACTIVE

400 HOLDEN ST 402 HORNE ST

INACTIVE

402 HOLDEN ST 101 DENNIS ST

INACTIVE

115 ZIEGEMIER

ST 103 DENNIS ST

INACTIVE

117 ZIEGEMIER

ST 105 DENNIS ST

INACTIVE

109 DENNIS ST 107 DENNIS ST

INACTIVE

111 DENNIS ST 319 HOLDEN ST

INACTIVE

113 DENNIS ST 321 HOLDEN ST

INACTIVE

115 DENNIS ST 323 HOLDEN ST

INACTIVE

117 DENNIS ST 325 HOLDEN ST

INACTIVE

119 DENNIS ST 401 HOLDEN ST

INACTIVE

121 DENNIS ST 403 HOLDEN ST

INACTIVE

5.

Cancelled MILCON: 33 33 units cancelled MILCON;

S. Finegayan 20 Orchid Ln MILCON CANCELED S. Finegayan 21 Orchid Ln MILCON CANCELED S. Finegayan 22 Orchid Ln MILCON CANCELED S. Finegayan 23 Orchid Ln MILCON CANCELED S. Finegayan 24 Orchid Ln MILCON CANCELED S. Finegayan 25 Orchid Ln MILCON CANCELED S. Finegayan 75 Orchid Ln MILCON CANCELED S. Finegayan 76 Orchid Ln MILCON CANCELED S. Finegayan 77 Orchid Ln MILCON CANCELED S. Finegayan 78 Orchid Ln MILCON CANCELED S. Finegayan 79 Orchid Ln MILCON CANCELED S. Finegayan 80 Orchid Ln MILCON CANCELED S. Finegayan 81 Orchid Ln MILCON CANCELED S. Finegayan 82 Orchid Ln MILCON CANCELED S. Finegayan 92 Orchid Ln MILCON CANCELED S. Finegayan 93 Orchid Ln MILCON CANCELED S. Finegayan 94 Orchid Ln MILCON CANCELED S. Finegayan 95 Orchid Ln MILCON CANCELED S. Finegayan 96 Orchid Ln MILCON CANCELED S. Finegayan 97 Orchid Ln MILCON CANCELED S. Finegayan 98 Orchid Ln MILCON CANCELED S. Finegayan 99 Orchid Ln MILCON CANCELED S. Finegayan 100 Orchid Ln MILCON CANCELED

JOHNSON RD, 306 BH OCCUPIED JOHNSON RD, 346 BH OCCUPIED

JOHNSON RD, 310 BH OCCUPIED JOHNSON RD, 354 BH OCCUPIED

JOHNSON RD, 312 BH OCCUPIED JOHNSON RD, 316 BH OCCUPIED

JOHNSON RD, 321 BH OCCUPIED STITT ST, 102 BH OCCUPIED

JOHNSON RD, 317 BH OCCUPIED STITT ST, 104 BH OCCUPIED

JOHNSON RD, 318 BH OCCUPIED STITT ST, 110 BH OCCUPIED

JOHNSON RD, 320 BH OCCUPIED STITT ST, 112 BH OCCUPIED

JOHNSON RD, 322 BH OCCUPIED STITT ST, 118 BH OCCUPIED

JOHNSON RD, 323 BH OCCUPIED STITT ST, 120 BH OCCUPIED

JOHNSON RD, 324 BH OCCUPIED STITT ST, 126 BH OCCUPIED

JOHNSON RD, 327 BH OCCUPIED STITT ST, 128 BH OCCUPIED

JOHNSON RD, 330 BH OCCUPIED JOHNSON RD, 348 BH OCCUPIED

JOHNSON RD, 332 BH OCCUPIED JOHNSON RD, 342 BH OCCUPIED

JOHNSON RD, 319 BH OCCUPIED JOHNSON RD, 313 BH OCCUPIED

JOHNSON RD, 339 BH OCCUPIED JOHNSON RD, 315 BH OCCUPIED

JOHNSON RD, 344 BH OCCUPIED JOHNSON RD, 329 BH OCCUPIED

JOHNSON RD, 350 BH OCCUPIED JOHNSON RD, 331 BH OCCUPIED

JOHNSON RD, 314 BH OCCUPIED JOHNSON RD, 325 BH OCCUPIED

JOHNSON RD, 308 BH OCCUPIED JOHNSON RD, 345 BH OCCUPIED

JOHNSON RD, 343 BH OCCUPIED JOHNSON RD, 337 BH OCCUPIED

JOHNSON RD, 341 BH OCCUPIED JOHNSON RD, 356 BH OCCUPIED

JOHNSON RD, 347 BH OCCUPIED JOHNSON RD, 352 BH VACANT

S. Finegayan 25 Oleander MILCON CANCELED S. Finegayan 26 Oleander MILCON CANCELED S. Finegayan 28 Oleander MILCON CANCELED S. Finegayan 29 Oleander MILCON CANCELED S. Finegayan 30 Oleander MILCON CANCELED S. Finegayan 31 Oleander MILCON CANCELED S. Finegayan 32 Oleander MILCON CANCELED S. Finegayan 33 Oleander MILCON CANCELED S. Finegayan 34 Oleander MILCON CANCELED S. Finegayan 27 Oleander MILCON CANCELED

6. Lockwood (20 – Holds) 20 Holds due to Whole House Revitalization

BERRY ST, 1 FLEMING ST, 12

BERRY ST, 3 FLEMING ST, 13

BERRY ST, 9 FLEMING ST, 4

DYESS AV, 26 FLEMING ST, 7

DYESS AV, 27 GILMORE AV, 53

DYESS AV, 28 NEW ST, 10

DYESS AV, 29 OROTE POINT RD, 4

DYESS AV, 31 OROTE POINT RD, 8

DYESS AV, 34 OROTE POINT RD, 10

FLEMING ST, 11 FLEMING ST, 1

7. Holds Pending Divestiture 135 NCTS (No Assignments) – 33; South Fin. – 102 units (Banyan)

SOUTH FIN (ALL BANYAN) NCTS HOLDS

BANYAN CR, 101 BANYAN CR, 169 BANYAN CR, 163 BINGHAM ST, 105

BANYAN CR, 103 BANYAN CR, 171 BANYAN CR, 131 BINGHAM ST, 107

BANYAN CR, 110 BANYAN CR, 172 BANYAN CR, 159 BINGHAM ST, 111

BANYAN CR, 111 BANYAN CR, 174 BANYAN CR, 173 BINGHAM ST, 113

BANYAN CR, 113 BANYAN CR, 175 BANYAN CR, 168 BINGHAM ST, 117

BANYAN CR, 115 BANYAN CR, 188 BANYAN CR, 185 BINGHAM ST, 119

BANYAN CR, 117 BANYAN CR, 190 BANYAN CR, 194 BRYANT ST, 100

BANYAN CR, 119 BANYAN CR, 191 BANYAN CR, 104 BRYANT ST, 101

BANYAN CR, 123 BANYAN CR, 192 BANYAN CR, 120 BRYANT ST, 102

BANYAN CR, 118 BANYAN CR, 193 BANYAN CR, 124 BRYANT ST, 103

BANYAN CR, 112 BANYAN CR, 197 BANYAN CR, 108 BRYANT ST, 105

BANYAN CR, 106 BANYAN CR, 200 BANYAN CR, 105 BRYANT ST, 107

BANYAN CR, 116 BANYAN CR, 201 BANYAN CR, 114 BRYANT ST, 111

BANYAN CR, 107 BANYAN CR, 204 BANYAN CR, 137 BRYANT ST, 113

BANYAN CR, 109 BANYAN CR, 206 BANYAN CR, 153 BRYANT ST, 117

BANYAN CR, 122 BANYAN CR, 89 BANYAN CR, 156 BRYANT ST, 119

BANYAN CR, 102 BANYAN CR, 90 BANYAN CR, 170 BRYANT ST, 123

BANYAN CR, 100 BANYAN CR, 94 BANYAN CR, 176 BRYANT ST, 125

BANYAN CR, 132 BANYAN CR, 97 BANYAN CR, 183 COURTNEY ST, 100

BANYAN CR, 134 BANYAN CR, 99 BANYAN CR, 186 COURTNEY ST, 102

BANYAN CR, 139 BANYAN CR, 133 BANYAN CR, 198 COURTNEY ST, 108

BANYAN CR, 140 BANYAN CR, 157 BANYAN CR, 199 COURTNEY ST, 110

BANYAN CR, 147 BANYAN CR, 208 BANYAN CR, 92 COURTNEY ST, 101

BANYAN CR, 148 BANYAN CR, 203 BANYAN CR, 93 COURTNEY ST, 103

BANYAN CR, 149 BANYAN CR, 135 BANYAN CR, 202 COURTNEY ST, 111

BANYAN CR, 150 BANYAN CR, 205 BANYAN CR, 152 COURTNEY ST, 113

BANYAN CR, 151 BANYAN CR, 162 BANYAN CR, 96 COURTNEY ST, 114

BANYAN CR, 155 BANYAN CR, 207 BANYAN CR, 167 COURTNEY ST, 116

BANYAN CR, 161 BANYAN CR, 136 BANYAN CR, 187 COURTNEY ST, 117

BANYAN CR, 164 BANYAN CR, 189 BANYAN CR, 154 COURTNEY ST, 119

BANYAN CR, 165 BANYAN CR, 160 BANYAN CR, 184 COURTNEY ST, 120

BANYAN CR, 166 BANYAN CR, 158 BANYAN CR, 91 VAN METER ST, 401

BANYAN CR, 138 BANYAN CR, 121 BANYAN CR, 195 VAN METER ST, 400

BANYAN CR, 95 BANYAN CR, 98 BANYAN CR, 196

TOTAL: 102 TOTAL: 33

8. Usable Units 1190

9. Units occupied: 799

10. Usable Units on Temp Hold: 77

SOUTH FIN (TEMP HOLDS)

ORCHID LN, 1 ORCHID LN, 61

ORCHID LN, 11 ORCHID LN, 62

ORCHID LN, 13 ORCHID LN, 63

ORCHID LN, 15 ORCHID LN, 64

ORCHID LN, 18 ORCHID LN, 65

ORCHID LN, 2 ORCHID LN, 66

ORCHID LN, 27 ORCHID LN, 67

ORCHID LN, 30 ORCHID LN, 68

ORCHID LN, 31 ORHCID LN, 71

ORCHID LN, 33 ORCHID LN, 72

ORCHID LN, 34 ORCHID LN, 73

ORCHID LN, 35 ORCHID LN, 74

ORCHID LN, 36 ORCHID LN, 85

ORCHID LN, 38 ORCHID LN, 89

ORCHID LN, 39 ORCHID LN, 90

ORCHID LN, 41 ORCHID LN, 91

ORCHID LN, 42 PANDANUS PL, 31

ORCHID LN, 43 PANDANUS PL, 33

ORCHID LN, 45 PANDANUS PL, 35

ORCHID LN, 47 POINCIANA CR, 35

ORCHID LN, 48 POINCIANA CR, 37

ORCHID LN, 49 POINCIANA CR, 39

ORCHID LN, 51 POINCIANA CR, 41

ORCHID LN, 52 POINCIANA CR, 45

ORCHID LN, 54 POINCIANA CR, 60

ORCHID LN, 55 POINCIANA CR, 51

ORCHID LN, 56 POINCIANA CR, 53

ORCHID LN, 57 POINCIANA CR, 54

ORCHID LN, 58 POINCIANA CR, 56

ORCHID LN, 6 POINCIANA CR, 58

ORCHID LN, 60 ORCHID LN, 9

ORCHID LN, 59 ORCHID LN, 17

ORCHID LN, 10 ORCHID LN, 40

ORCHID LN, 12 ORHID LN, 86

ORCHID LN, 32 ORCHID LN, 69

ORCHID LN, 53 ORCHID LN, 8

ORCHID LN, 4 ORCHID LN, 50

ORCHID LN, 84 POINCIANA CR, 43

ORCHID LN, 46

TOTAL: 77

11. Units in COOM (Change of Occupancy Maint): 61

12. Units offered and accepted: 10

13. Units vacant and available for assignment: 243

Off-Base Private Rentals

1. Units occupied: 1463

2. Families: 608

Enlisted: 490 Officers: 118

3. Single: 855

Enlisted: 696 Officers: 159

4. Units vacant and available (approved by housing): 88

VACANT AND AVAILABLE

2JE 3JE 4JE 2CI 3CI 4CI 3SE 4SE 3CG 4CG 3FL 4FG 3SO 4SO TOTALS

APRA PALMS 96 11 107

APRA VIEW 2 2

HARBOR/BAY VIEW 52 3 55

LOCKWOOD 8 9 3 20

NORTH TIPALAO 42 1 43

NIMITZ HILL 2 3 2 3 5 1 16

SOUTH FINEGAYAN 0

NCTS 0

NAVAL HOSPITAL 0

TOTALS 54 50 96 6 3 11 12 0 8 0 1 0 0 2 243

ON BASE OCCUPANCY RATE

29-Apr 27-May 24-Jun 29-Jul 12-Aug

OCCUPIED 828 833 799 795 799

VACANT &

AVAILABLE 228 229 261 230 243

VACANT & ASSIGNED 10 5 16 21 10

VACANT IN COOMS 76 75 62 70 61

VACANT HOLD ON

ASSIGNMENT 202 202 206 209 77

HOLDS PENDING

DIVESTITURE 0 0 0 0 135

VACANT MAJOR

REPAIR 34 34 34 34 33

VACANT WHR

PROJECT 0 0 0 19 20

DIVERTED UNITS TO

UH 43 43 43 43 43

INACTIVE UNITS 26 26 26 26 26

TOTAL USABLE

UNITS 1344 1344 1344 1325 1190

TOTAL INVENTORY 1447 1447 1447 1447 1447

OCCUPANCY RATE 62% 62% 59% 60% 67%

Note

VACANT HOLD ON

ASSIGNMENT South Finegayan Temp Hold

HOLDS PENDING

DISVESTITURE South Finegayan, NCTS

VACANT MAJOR REPAIR Flood, fire damage, structural damage, roof repairs, roof/wall leak, sewer damage, water issues etc.

VACANT WHR PROJECT Units affected by Whole House Repair Project (Lockwood)

DIVERTED UNITS TO UH 43 units at Naval Hospital

INACTIVE UNITS 26 units at NCTS

TOTAL USABLE UNITS

Exclude Vacant Major Repair, Vacant WHR Project, Diverted Units to UH & Inactive Units.

Note: Occupancy rates are determined by dividing total occupied by total usable units.

PERCENTAGE OF FAMILIES RESIDING ON AND OFF BASE

43 42 44 44 44 43

57 58 56 56 56 57

Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12

P er ce n ta g e

% On-base 799

% Off-base 608

NUMBER OF CUSTOMER VISITS TO FAMILY HOUSING OFFICE

11081075918811792

Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12

C U

S T

O M

E R

S

VACANCY RATE

12 Aug-12

Apra Palms 19%

Apra View 1%

Harbor/Bay View 13%

Lockwood 9%

USNH

0%NCTS

10% Nimitz

3%

South Fin 34%

North Tip 11%

Apra Palms Apra View Harbor/Bay View Lockwood USNH NCTS Nimitz South Fin North Tip

CDRL No:

F-1401000-P

TITLE: MONTHLY KEY INVENTORY

CONTRACT REFERENCE: 3.1.3

REQUIRING OFFICE: FAMILY HOUSING

OFFICE

FREQUENCY: Monthly

AS OF DATE: Monthly

DATE(S) OF SUBMISSION: 5th day of the following month

DISTRIBUTION:

ORIGINAL: COR

COPY: SPAR

GOVERNMENT APPROVAL REQUIRED: _x_ YES __ NO

MEDIA:

_ HARD COPY _x ELECTRONIC __ DIRECT SYSTEM INPUT

The purpose of this report is to ensure key accountability in the FH facilities. Report will include the following at a minimum: address, type and number of keys, location, name and contact information of personnel in possession of keys, return due date (as applicable), transaction dates and purpose.

F-1402000-A

TITLE: Training Plan

CONTRACT REFERENCE: 3.1 REQUIRING OFFICE: Unaccompanied Housing

FREQUENCY: Initial draft, draft revisions, and final.

AS OF DATE: Initial draft, draft revisions, and final – Date of submission.

DATE(S) OF SUBMISSION: Initial draft – Within 60 calendar days after contract award for review.

Draft revisions – As required.

Final – Within 90 calendar days after contract award.

Note: Draft is not final until approved by the Government.

DISTRIBUTION:

ORIGINAL: UH Manager

COPY: COR/PAR

GOVERNMENT APPROVAL REQUIRED: _X_ YES ___ NO

To document planning and completion of required and supplemental training that is customer service focused and ensures technical proficiency IAW Zumalt Award/Accreditation Program.

Contractor shall prepare a proposed training plan for employees, which is reviewed by the KO via Par for approval. The Government requires no special format for submission.

Industry standard is acceptable. However, Contractor shall submit with Submittal Form

Supporting documentation will be reviewed by Government Representative.

F-1402000-B

TITLE: UH Accreditation

CONTRACT REFERENCE: 3.1 REQUIRING OFFICE: Unaccompanied Housing

FREQUENCY: One Time

AS OF DATE: Date of submission.

DATE(S) OF SUBMISSION: Within 60 days of contract award.

ORIGINAL: UH MGR

COPY: COR/PAR

GOVERNMENT APPROVAL REQUIRED: _X_ YES ___ NO

To establish standards criteria in an effort to obtain accreditation.

Develop and maintain accreditation standards criteria in accordance with OPNAVINST 11103.6A.

F-1402000-C

TITLE: Vacancy/Occupancy Listing and Building Monitor Reports

CONTRACT REFERENCE: 3.1.1.1 REQUIRING OFFICE: Unaccompanied Housing

FREQUENCY: Weekly and Upon Request

AS OF DATE: Information current as of 0600 on report date

DATE(S) OF SUBMISSION: No later than 12:00pm (noon). (Include Saturday and Sunday reports on Monday).

DISTRIBUTION:

ORIGINAL: Unaccompanied Housing MGR

COPY: PAR

GOVERNMENT APPROVAL REQUIRED: __ YES _X_ NO

MEDIA:

DESCRIPTION/PURPOSE OF REPORT: Report is used to check the status of all vacant rooms. It is compiled by the front desk staff and given to the building monitor at the beginning of the work day. Upon verification of room vacancy, the report is returned to the front desk staff to update room availability. Prepare, verify and correct as necessary Building Monitor Reports and provide to the Government on a daily basis listing and discrepancies (maintenance/furniture/material conditions) and cleared available rooms/spaces.

PREPARATION INSTRUCTIONS: This report is generated via BQRTS.

F-1402000-D

TITLE: Annual UH Inventory and Utilization Summary

CONTRACT REFERENCE: 3.1.1.1 REQUIRING OFFICE: Unaccompanied Housing

FREQUENCY: Annually (FY)

AS OF DATE: 30 September

DATE(S) OF SUBMISSION: 10th of October

DISTRIBUTION:

ORIGINAL: COR

COPY: Unaccompanied Housing MGR/PAR

DESCRIPTION/PURPOSE OF REPORT: This report is an annual report requirement for the period of 1 October through 30 September and provides information on the Navy/AAFB unaccompanied housing inventory, utilization and adequacy of UH assets for enlisted and officer personnel that are permanent party or recruits.

PREPARATION INSTRUCTIONS: This report is prepared on the NAVFAC Form 4550/1 (4/98) and NAVFAC form 5314/1 (4/98)

F-1402000-E

TITLE: Quarterly Unaccompanied Housing Utilization Report

CONTRACT REFERENCE: 3.1.1.1 REQUIRING OFFICE: Unaccompanied Housing

FREQUENCY: Quarterly

AS OF DATE: 5 Jan; 5 Apr; 5 Jul; 5 Oct

DATE(S) OF SUBMISSION: 5th day after the quarter ending

DISTRIBUTION:

ORIGINAL: COR

DESCRIPTION/PURPOSE OF REPORT: This is a quarterly report requirement for the period of 5 Jan; 5 Apr; 5 Jul; 5 Oct and provides information on the Navy/AAFB unaccompanied housing utilization and adequacy of UH assets for enlisted and officer personnel that are permanent party, transients or recruits.

PREPARATION INSTRUCTIONS: This report is prepared on the NAVFAC Form 4550/1 (4/98) and NAVFAC form 5314/1 (4/98)

F-1402000-F

TITLE: Furnishings Inventory

CONTRACT REFERENCE: AAFB 3.1, NBG

3.2

REQUIRING OFFICE: Unaccompanied Housing

FREQUENCY: Annually and as requested

AS OF DATE: 31 December each year and as requested

DATE(S) OF SUBMISSION: 5 January each year and within 3 working days of request

DISTRIBUTION:

ORIGINAL: Navy/AAFB COR

_X_ HARD COPY X ELECTRONIC __ DIRECT SYSTEM INPUT

The Furnishings Inventory, which includes furniture and appliances located on-base, off-base, and in-storage (i.e., warehoused), shall be updated continuously. The Government will provide a computer-based inventory program (BQRTS) by which the Contractor shall maintain the inventory. The program will indicate location, address, condition, quantity, and cost of furniture and equipment for Unaccompanied Housing to provide accurate, current, and complete data of furnishings. The Contractor shall tag all furnishings as Unaccompanied Housing (UH).

The Contractor shall take a sample inventory of 10% of the inventory line items monthly and provide that sample inventory to the Government.

Note: Only AAFB appliances will fall under this CDRL.

Inventory report is to be submitted in hard copy plus via e-mail submittal.

F-1402000-G

TITLE: 5-year Cycle Loaner Furnishing Replacement Plan

CONTRACT REFERENCE: 3.2 REQUIRING OFFICE: Unaccompanied Housing

FREQUENCY: Annually

AS OF DATE: End of the fiscal year (FY)

DATE(S) OF SUBMISSION: Within 15 working days after the end of the fiscal year

DISTRIBUTION:

ORIGINAL: COR

Develop and submit annually 5-year cycle plan and annual requirements survey of furniture replacement.

F-1402000-H

TITLE: 8-year Cycle Supplemental Furnishing Replacement Plan

CONTRACT REFERENCE: AAFB 3.1, NBG

3.2

REQUIRING OFFICE: Unaccompanied Housing

FREQUENCY: Annually

AS OF DATE: End of the fiscal year (FY)

DATE(S) OF SUBMISSION: Within 15 working days after the end of the fiscal year

DISTRIBUTION:

ORIGINAL: Navy/AAFB COR

Develop and submit annually 8-year cycle plan and annual requirements survey of furniture replacement.

Note: Only AAFB appliances will fall under this CDRL.

CDRL No:

F-1402000-J

TITLE: KEY INVENTORY

CONTRACT REFERENCE: 3.1.1.5

REQUIRING OFFICE: UNACCOMPANIED

HOUSING

FREQUENCY: Monthly

AS OF DATE: Monthly

DATE(S) OF SUBMISSION: 5th day of the following month

COPY: SPAR

GOVERNMENT APPROVAL REQUIRED: _x_ YES __ NO

MEDIA:

_ HARD COPY _x ELECTRONIC __ DIRECT SYSTEM INPUT

The purpose of this report is to ensure key accountability in the FH facilities. Report will include the following at a minimum: address, type and number of keys, location, name and contact information of personnel in possession of keys, return due date (as applicable), transaction dates and purpose.

F-1502000-A

TITLE: Number/Cost of Service Calls

CONTRACT REFERENCE: NBG 3.1, 3.1.3,

3.1.3.1, 3.1.3.2; AAFB 3.1, 3.1.1.2

REQUIRING OFFICE: Housing

FREQUENCY: Monthly

AS OF DATE: Last day of the month

DATE(S) OF SUBMISSION: 3rd working day after the end of the month

DISTRIBUTION:

ORIGINAL: Navy Housing Director/AAFB Housing Flight Chief

COPY: PAR

DESCRIPTION/PURPOSE OF REPORT: Classify repair work as emergency, urgent, and routine and perform the work to provide maintenance, replace, repair services to Family and Unaccompanied Housing to include pest control services, playground equipment, and athletic areas.

PREPARATION INSTRUCTIONS: Report to be submitted in hard copy plus via e-mail.

Report shall be presented by priority (i.e., emergency, urgent, and routine) and shall indicate: job number; description; status; address; contact name; contact phone number;

date/time reported; date/time responded; date/time completed; response time (hours);

response time (workdays); completion time (hours); completion time (workdays); total number of service calls per priority category for Family Housing; total number of service calls per priority category for Unaccompanied Housing; total number of service calls responded to; and the total number of service calls completed on-time. Reports should also indicate any cases of occupant negligence beyond normal wear and tear.

NOTE: This CDRL requirement is for one report that covers Family Housing and Unaccompanied Housing.

F-1502000-B

TITLE: Blanket Task Order Request Cost

CONTRACT REFERENCE: 3.4.1 REQUIRING OFFICE: Housing

FREQUENCY: As requested

AS OF DATE: As requested

DATE(S) OF SUBMISSION: Within 5 working days of request

DISTRIBUTION:

ORIGINAL: Navy Housing Director/SPAR/AAFB Housing Flight Chief

Report on work request for repairs to Unaccompanied and Family Housing facilities and equipment that utilize Blanket Task Order for accomplishment. Report is to keep track of status and cost of work performed.

PREPARATION INSTRUCTIONS:

Report to be submitted in hard copy plus via e-mail. Report based on requestor’s information, ordering information, work description, requested completion time/date, cost estimate, ordering official, and inspection and acceptance of work. All facilities projects shall follow the definitions of work categories, cost limits, approval authority, and all other aspects of OPNAVINST 11010.20F, “The Facilities Projects Manual”.

NOTE: This CDRL requirement is for one report that covers Family and Unaccompanied Housing.

F-1502000-C

TITLE: Preventive Maintenance (PM) Schedule and Report on Unaccompanied and Family Housing (HVAC, radon, fire alarm, fire sprinkler, exhaust vent, and dryer ducts)

CONTRACT REFERENCE: 3.3.1 REQUIRING OFFICE: Housing

FREQUENCY: Semi-annually

AS OF DATE: 31 July and 31 December

DATE(S) OF SUBMISSION: 3rd working day after the end of semi-annual period

DISTRIBUTION:

ORIGINAL: Navy Housing Director/SPAR/AAFB Housing Flight Chief

DATA ITEM DESCRIPTION

DESCRIPTION/PURPOSE OF REPORT:

To document PM performance and inspection results. PM shall include, but is not limited to inspection, testing, cleaning, lubrication, adjustment, calibration, test battery, if applicable, test sprinkler pressure switch, drain/flush, check water pressure gauge, check main water valve, checks for proper temperature and air distribution, and minor part and component replacement (e.g., belts, hoses, clamps, flex ducts, fluids, hardware, disposable filters, fan, etc.) as required to minimize malfunction, breakdown, and deterioration of equipment, and the identification and performance of any repairs required to bring the equipment up to the manufacturer’s operating standards and to meet code requirements, structural repairs, and standards of habitability.

PREPARATION INSTRUCTIONS:

Request PM schedules and inspection reports to be submitted hard copies plus e-mail submittal. Provide a CMMS generated PM schedule and inspection reports. The schedule shall cover the entire term of the contract and shall include, for each PM inspection, the checks and services to be performed (e.g., monthly). The schedule shall be in a format such that the completion of each PM inspection may be indicated on the schedule for each unit and facility (month, location, address, and date). The Inspection report shall indicate the location, address, job order number, frequency, date, inspector name, and the description of work performed. If work was not performed, it is to be rescheduled immediately within the same timeframe and a follow-up inspection scheduled.

F-1502000-D

TITLE: Appliances Tests and Readings

CONTRACT REFERENCE: NBG 3.4.2; AAFB

3.2.1.1

REQUIRING OFFICE: Housing

FREQUENCY: Semi-annual

AS OF DATE: 31 July and 31 December

DATE(S) OF SUBMISSION: 3rd working day after the end of the semi-annual period.

DISTRIBUTION:

ORIGINAL: NAVY/AAFB COR

DESCRIPTION/PURPOSE OF REPORT: Conduct recommended manufacturer tests and readings for all Government owned household appliances and equipment.

PREPARATION INSTRUCTIONS: Report to be submitted in hard copy plus via e-mail.

Report shall include: appliance/equipment; date of test; recommended manufacturer test;

and tests results. Readings shall match manufacturer’s nomenclature plate attached to the equipment being tested.

F-1502000-E

TITLE: Preventive Maintenance (PM) Schedule of Ground Structures

CONTRACT REFERENCE: 3.5 REQUIRING OFFICE: Housing Office

FREQUENCY: Semi-annual

AS OF DATE: 31 July and 31 December

DATE(S) OF SUBMISSION: 3rd working day after the end of semi-annual period.

DISTRIBUTION:

ORIGINAL: Navy Housing Director/SPAR/AAFB Housing Flight Chief

To document PM performance and inspection results. Maintenance shall include, but is not limited to, inspection for defects and general condition, painting to preclude further deterioration, water blasting, enhancement of community aesthetics, compliance actions to meet code requirements, and structural repairs for safety and standards of habitability.

PREPARATION INSTRUCTIONS:

Request PM schedules and inspection reports to be submitted hard copies plus e-mail submittal. Provide a CMMS generated PM schedule and inspection reports. The schedule shall cover the entire term of the contract and shall include, for each PM inspection, the checks and services to be performed (e.g., monthly). The schedule shall be in a format such that the completion of each PM inspection may be indicated on the schedule for each unit and facility (month, location, address, and date). The Inspection report shall indicate the location, address, job order number, frequency, date, inspector name, and the description of work performed. If work was not performed, it is to be rescheduled immediately within the same timeframe and a follow-up inspection scheduled.

CDRL No: F-1502000-F

TITLE: Annual Summary of Radon M & R Activities

CONTRACT REFERENCE: 3.3.2

REQUIRING OFFICE: Housing Office

FREQUENCY: Annually

AS OF DATE: End of year.

DATE(S) OF SUBMISSION: 1 year after contract start, and annually.

ORIGINAL: Navy Housing Director

COPY:

GOVERNMENT APPROVAL REQUIRED: __ YES X NO

MEDIA:

X HARD COPY X ELECTRONIC __ DIRECT SYSTEM INPUT

DATA ITEM DESCRIPTION

Document Annual Summary of M & R Activities.

Excel spreadsheet, summarizing the other report above. Provide certification letter to radon reports.

F-1503020-A

TITLE: Planned Pesticide Use Sheet

CONTRACT REFERENCE: 3 REQUIRING OFFICE: Housing

FREQUENCY: One time initially and update as required.

AS OF DATE: As required.

DATE(S) OF SUBMISSION: Initial submission-15 calendar days before the contract start date.

Updates-5 working days prior to use.

DISTRIBUTION:

COPY:

Completed Planned Pesticide Use Sheets shall be included as part of the Contractor’s Work Plan for Pest Control and shall be utilized to propose changes in approved pesticide usage.

PREPARATION INSTRUCTIONS:

The Planned Pesticide Use Sheet shall be prepared using Microsoft Office software and shall be distributed electronically via e-mail.

Complete one Planned Pesticide Use Sheet for each pest that will be controlled with a pesticide. If different pesticides are used to control a pest, one Planned Pesticide Use Sheet shall be filled out for each pesticide. Attachment J-1503020-003 provides a List of Acceptable Terms to use in filling out the sheet.

Attach completed Planned Pesticide Use Sheet to the CWP. If a Planned Pesticide Use Sheet will be utilized to propose a change in approved pesticide usage, submit a completed Planned Pesticide Use Sheet to the KO within 5 working days prior to use.

The following provides instructions in filling out the entries for a Planned Pesticide Use Sheet:

1. ACTIVITY, UIC - This is the Unit Identification Code for your activity.