Amendment0002_Passes_Badges.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to: (1) incorporate spec item 2.8.3.1 thru 2.8.3.3 as an attachment, (2) address Section L.14, Questions, Amendments and Notices. All Offerors shall follow the requirements in the solicitation; nothing said during the pre-proposal conference changed the solicitation.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 2

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 10-Sep-2013

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N40192-13-R-9011

X 9B. DATED (SEE ITEM 11)

30-Aug-2013

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

10-Sep-2013

CODE

COMMANDING OFFICER - NAVFAC MARIANAS

FSC

PSC 455, BOX 195

FPO AP 96540-2937

N40192 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N40192-13-R-9011

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

(End of Summary of Changes)

ANNEX 0200000 – MANAGEMENT AND ADMINISTRATION N40192-13-R-9011

10 September 2013

0200000 Management and Administration Table of Contents

Spec Item Title 2 Management and Administration

2.1 Definitions and Acronyms

2.1.1 Alcohol and Drug Abuse Prevention Plan

2.1.2 Authorized Person

2.1.3 Change Occupancy Maintenance (COM)

2.1.4 Chemical Wastes

2.1.5 Common Areas

2.1.6 Competent Person

2.1.7 Confined Work Space

2.1.8 Contracting Officer (KO)

2.1.9 Contractor

2.1.10 Contractor Representative

2.1.11 Contractor/Supervisor

2.1.12 Reserved

2.1.13 Debris

2.1.14 Direct Material Costs

2.1.15 Estimate Cost Data

2.1.16 Equipment

2.1.17 Facility

2.1.18 Reserved

2.1.19 Fixed Equipment

2.1.20 Frequency of Service

2.1.21 Furnishings Fixtures and Equipment (FF&E)

2.1.22 Garbage

2.1.23 General Officer Quarters

2.1.24 Latent Defects

2.1.25 Liquidated Damages (LDs)

2.1.26 Maintenance

2.1.27 Maintenance and Repair

2.1.28 Medical Treatment

2.1.29 Modification

2.1.30 Monthly Exposure Report

2.1.31 Movable Equipment

2.1.32 Operation and Maintenance and Support Information (OMSI)

2.1.33 Occupied Repair (OR)

2.1.34 Oily Waste

2.1.35 Performance Assessment

2.1.36 Performance Assessment Representative (PAR)

2.1.37 Pest Control

2.1.38 Pleasing Appearance

2.1.39 Pre-expended Bin Materials and Supplies

ANNEX 0200000 – MANAGEMENT AND ADMINISTRATION N40192-13-R-9011

2.1.40 Private Qualified Person (PQP)

2.1.41 Provided

2.1.42 Quality Assurance

2.1.43 Quality Control (QC)

2.1.44 Resident

2.1.45 Response Time

2.1.46 Rubbish

2.1.47 Sanitary Wastes

2.1.48 Sediment

2.1.49 Solid Waste

2.1.50 Senior Officer’s Quarters

2.1.51 Task Order

2.1.52 Task Verification Form

2.1.53 Unit Priced Labor (UPL) Hour

2.1.54 Unaccompanied Housing

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Wage Determinations

2.3 General Administrative Requirements

2.3.1 Customer Service

2.3.2 Required Conferences and Meetings

2.3.3 Partnering

2.3.4 Permits and Licenses

2.3.5 Contract Data Requirements List (CDRL)

2.3.6 Insurance

2.3.6.1 Certificate of Insurance

2.3.6.2 Minimum Insurance Amounts

2.3.7 Protection of Government Property

2.3.8 Access to Work Areas

2.3.9 Instructions, Directives, and References

2.3.10 Invoicing

2.3.11 Forms

2.4 Government-Furnished Property, Materials and Services

2.4.1 Government-Furnished Facilities (GFF)

2.4.2 Government-Furnished Utilities

2.4.3 Government-Furnished Materials (GFM)

2.4.4 Government-Furnished Property (GFP)

2.4.5 Government Furnished Furnishings, Fixtures, and Equipment (FF&E)

2.4.6 Government Property Control System

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Work Control

ANNEX 0200000 – MANAGEMENT AND ADMINISTRATION N40192-13-R-9011

2.6.2 Work Schedule

2.6.3 Service Interruptions

2.6.4 Government's Computerized Maintenance Management Systems (CMMS)

2.6.5 Quality Management System (QMS)

2.6.5.1 QC Inspection

2.6.6 Mobilization/Phase-In and Demobilization/Phase-Out

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

2.7.1.2 Quality Control Manager (QCM)

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.1.4 Fire Warden and Energy Manager

2.7.2 Employee Requirements

2.7.2.1 Employee Appearance

2.7.2.2 Employee Conduct

2.7.2.3 Removal of Employees

2.7.2.4 Proof of Citizenship

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.3.1 Access to Installation

2.8.3.2 NCACS Program

2.8.3.3 One-Day Passes

2.8.4 Access to Buildings

2.8.5 Access Arrangements

2.8.6 Security Clearances and background checks

2.9 Contractor Safety Program

2.9.1 Accident Prevention Plan (APP)

2.9.2 Activity Hazard Analysis (AHA)

2.9.3 Hazard Specific Safety Plans

2.9.3.1 Alcohol and Drug Abuse Prevention Plan

2.9.3.2 Asbestos Abatement Plan

2.9.3.3 Emergency Response Plan

2.9.3.4 Fall Protection Plan

2.9.3.5 Fire Prevention Plan

2.9.3.6 Hazard Communication Plan

2.9.3.7 Hazardous Energy Control Plan

2.9.3.8 Health Hazard Control Plan

2.9.3.9 Respiratory Protection Plan

2.9.4 Accident Reporting

2.9.5 Damage Reporting

2.9.6 Fire Protection

2.9.7 Burning

ANNEX 0200000 – MANAGEMENT AND ADMINISTRATION N40192-13-R-9011

2.9.8 Safety Inspections and Monitoring

2.9.9 Safety Certification

2.10 Environmental Protection

2.10.1. Contractor Liabilities for Environmental Protection

2.10.2. Environmental Protection Plan (EPP)

2.10.2.1 Environmental Protection Plan (EPP) Format

2.10.3 Disposal

2.10.3.1 Non-Hazardous Waste

2.10.3.2 Hazardous Waste

2.10.4 Spill Prevention, Containment, and Clean-up

2.10.5 Hazardous Material Use

2.10.6 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.7 Noise Control

2.10.8 Salvage

2.10.9 Asbestos Containing Material (ACM)

2.11 Disaster Preparedness

2.12 Energy Management

2.13 Pollution Prevention Plan and Notice of Intent

2.14 Technical Library

2.15 Warranty Management

2.16 Typhoon Condition of Readiness (TCOR)

2.17 Other

2.18 Historical and Archaeological Resources

2.19 Erosion and Sediment Control Measures

2.20 Vegetation and Mulch

2.21 International Play Equipment Manufacturers Association (IPEMA)

2.21.1 Certified Playground Safety Inspector (CPSI)

2.21.2 CPSI Inspection Report

2.22 FFP Work Procedures

2.22.1 Work Reception

2.22.2 Notification to the Government for Work Above the FFP Limitations

2.22.3 FFP Exhibit Line Item Numbers (ELINs)

2.23 IDIQ Work

2.23.1 Unit Priced Task Work (Non-Negotiated)

2.23.1.1 Acceptance and Performance

2.23.2 Unit Priced Labor Work (Negotiated)

2.23.2.1 IDIQ Preparation of Proposals

2.23.2.1.1 Labor Requirements

2.23.2.1.2 Material Requirements

2.23.2.2 Issuance of Final Task Order

2.23.3 IDIQ ELINS

ANNEX 0200000 – MANAGEMENT AND ADMINISTRATION N40192-13-R-9011

0200000 - Management and Administration Spec Item Title Description 2 Management and Administration

2.1 Definitions and Acronyms

2.1.1 Alcohol and Drug Abuse Prevention

Plan A written plan delivered by the Contractor to explain how it will satisfy the drug-free work force requirement as stated in DFARS Subpart 252.223- 7004.

2.1.2 Authorized Person Any person authorized by the Contractor and required by work duties to be present in the regulated areas.

2.1.3 Change Occupancy Maintenance

(COM)

Includes all interior and exterior maintenance repair, replacement, etc., to include garage/carport to make family housing units and unaccompanied housing ready for the next occupant.

2.1.4 Chemical Wastes This includes salts, acids, alkalis, herbicides, pesticides, and organic chemicals.

2.1.5 Common Areas Designated areas that are not assigned to any family housing resident for maintenance responsibility.

2.1.6 Competent Person A person who has the professional experience and training necessary to identify existing and predictable hazards at a work or service environment, and who has the authority to take prompt and corrective action to eliminate or remove dangers from the environment.

2.1.7 Confined Work Space A space that is large enough and so configured that a person may bodily enter a space (such as in tanks, vessels, silos, storage bins, hoppers, vaults, pits, and like spaces where there is limited means of entry) and is hindered or restricted from escaping during an emergency.

2.1.8 Contracting Officer (KO) That individual with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

2.1. 9 Contractor That entity or its representative responsible for the delivery of the services or materials specified in this contract, as designated by contract award. The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor shall insure that subcontractors comply with the provision of this contract.

2.1.10 Contractor Representative That individual appointed by the Contractor, either orally or in writing, who has been assigned responsibility for executing the requirements of this contract.

2.1.11 Contractor/Supervisor Individual who supervises asbestos abatement work and has EPA Model Accreditation Plan “Contractor/Supervisor” training; accreditation required by 40 CFR 763, Subpart E, Appendix C.

2.1.12 Reserved

ANNEX 0200000 – MANAGEMENT AND ADMINISTRATION N40192-13-R-9011

Spec Item Title Description

2.1.13 Debris Combustible and noncombustible wastes such as

ashes and waste materials resulting from construction or maintenance and repair work, leaves, and tree trimmings.

2.1.14 Direct Material Costs The actual vendor invoice charges for materials used for performance of work under this contract. Direct material costs shall include transportation charges when such charges are included on the invoice by the vendor, as well as any discounts allowed for prompt payment and discounts or rebates for core value or salvage value that accrue to the Contractor.

Materials. When questions arise concerning cost of materials, the Government retains the right to obtain additional quotes and direct the purchase of materials that constitute the best value as determined by the

KO.

2.1.15 Estimate Cost Data A data collection and organization system developed by R. S. Means Company which can be used to prepare accurate, dependable construction estimates and budgets in a variety of ways. The Contractor shall use the latest edition. Material prices are based on a national average and computed labor costs are based on a 30-city national average. Data has been targeted for residential, commercial, and industrial repair/remodeling projects. An estimate prepared using this data is called a "Means estimate"; data may simply be referred to as "Means".

2.1.16 Equipment The act of equipping or state of being equipped; to furnish with necessities, as tools or provisions.

2.1.17 Facility A building or structure designed and created to serve a particular function.

2.1.18 Reserved

2.1.19 Fixed Equipment Applies to appliances or equipment that is physically attached to the dwelling including garbage disposals, hot water heaters, and dishwashers.

2.1.20 Frequency of Service Frequency of services are listed in annexes accordingly.

2.1.21 Furnishings Fixtures and Equipment

(FF&E)

Furnishings fixtures and equipment include furniture and moveable equipment.

2.1.22 Garbage Refuse and scraps resulting from preparation, cooking, dispensing, and consumption of food.

2.1.23 GOQ General Officer Quarters – Housing assigned to

military members in the grade of O10 and Above

2.1.24 Latent Defects A defect in the contract work that is not discoverable by the Government by the use of reasonable inspection methods. A latent defects are defects that are present in a hidden or undeveloped state and are not visible or apparent at the time of inspection, but which becomes obvious or come into at some future time.

2.1.25 Liquidated Damages (LDs) An express provision in a contract stating a sum for

ANNEX 0200000 – MANAGEMENT AND ADMINISTRATION N40192-13-R-9011

Spec Item Title Description which one of the parties will be liable upon breach of contract or failure to perform. The Contractor shall, in place of actual damages, pay to the government as fixed, agreed, and liquidated damages, for each calendar day of delay the sum of $277.00 per Housing unit. See Clause 5252.246-9303 Consequences of Contractor's Failure To Perform Required Services

2.1.26 Maintenance The recurring day-to-day, periodic, or scheduled work required to repair or maintain facilities in a specified condition, or to restore facilities to initiate our usable condition by overcoming the effects of wear and tear, damage or deterioration. This includes work under taken to prevent damage to a facility which otherwise would be more costly to restore.

2.1.27 Maintenance and Repair The preservation or restoration of a piece of equipment, system, structure and/or facility to such condition that it may be effectively used for its designated purposes. Maintenance/repair may be adjustment, overhaul, reprocessing, or replacement of constituent parts or materials that are missing or have deteriorated by action of the elements or usage, or replacement of the entire unit or system if beyond economical repair.

2.1.28 Medical Treatment Treatment administered by a physician or by registered professional personnel under the standing orders of a physician. Medical treatment does not include first aid treatment even though provided by a physician or registered personnel.

2.1.29 Modification A changed or altered procedure, material or component of a control system, which replaces a procedure, material or component of a required system.

2.1.30 Monthly Exposure Report A compilation of all Contractor and subcontractor employee-hours involved in delivering contract services on a Government property.

2.1.31 Movable Equipment Applies to appliances or equipment not physically attached to the dwelling, including all stoves, all ranges, and any other appliances not physically attached to the dwelling.

2.1.32 Operation and Maintenance and

Support Information (OMSI)

OMSI is a set of consultant-prepared data manuals that contain detailed, as-built technical information that describes the efficient, economical and safe operation, maintenance and repair of a facility, plant, equipment or system throughout its life cycle.

Generally prepared following completion of new construction facility or major facility upgrade.

OMSI’s typically include staffing and budgeting information, supply support including critical spare parts, operating procedures, troubleshooting and diagnostic guides, extended warranty data, maintenance task frequencies and documentation, technical data, repair procedures and manufacturer’s

ANNEX 0200000 – MANAGEMENT AND ADMINISTRATION N40192-13-R-9011

Spec Item Title Description product data.

2.1.33 Occupied Repair (OR) Work to be performed in occupied units (also known as occupied rehab).

2.1.34 Oily Waste Petroleum products and bituminous materials.

2.1.35 Performance Assessment A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

2.1.36 Performance Assessment

Representative (PAR)

That individual designated by the KO to be responsible for assessing Contractor performance.

2.1.37 Pest Control When used shall mean that particular pest species (including weeds and rodents) are to be exterminated or that its numbers are reduced to the maximum extent possible under the existing environmental conditions, such as is common in the same respective Environmental Protection Agency (EPA) category of pest control work when performed by properly licensed, well experienced, well equipped, and well supervised personnel under similar environmental conditions in the same geographic area. When work is performed in occupied housing units, the Contractor is responsible to move government/personal furniture and appliances.

2.1.38 Pleasing Appearance An appearance similar to the original finish.

2.1.39 Pre-expended Bin Materials and

Supplies The minor materials and supplies that are incidental to the job, for which the total direct cost of any one material line item shown on the material estimate is $10.00 or less. Examples of pre-expended bin materials and supplies include, but are not limited to, solder, lead, flux, electrical connectors, electrical tape, fuses, nails, screws, bolts, nuts, washers, spacers, masking tape, sand paper, solvent, cleaners, lubricants, grease, oil, rags, mops, glue, epoxy, spackling compound, joint tape, plumbers tape and compound, clips, welding rods, and touch up paint.

2.1.40 Private Qualified Person (PQP) That qualified person hired by the Contractor to perform the herein listed tasks.

The PQP shall be appropriately licensed in the Federal and the local Government of Guam.

2.1.41 Provided Provided by Contractor, in place, furnished and installed, ready for use.

2.1.42 Quality Assurance A planned and systematic pattern of all actions necessary to provide confidence that adequate technical requirements; and satisfactory performance is achieved. Quality assurance refers to actions by the Government

2.1.43 Quality Control (QC) A method used by the Contractor to control the quality of goods and services produced. QC can be seen as consisting of four steps (1) setting cost, performance, safety, and reliability standards or (noting the standards that apply to a given contract)

(2) Comparing the offered product or service with those standards. (3) Taking corrective action when

ANNEX 0200000 – MANAGEMENT AND ADMINISTRATION N40192-13-R-9011

Spec Item Title Description necessary; and (4) planning for improvements.

2.1.44 Resident Any individual 18 years of age or older who occupies military family housing or unaccompanied housing or any individual 18 years of age or older authorized by a resident to be present during the performance of maintenance work.

2.1.45 Response Time The time allowed the Contractor after initial notification of a work requirement to be physically on the premises at the work site with appropriate trained personnel, tools, equipment, and materials, ready to perform the work required.

2.1.46 Rubbish Combustible and noncombustible wastes such as

paper, boxes, glass, crockery, metal, lumber, cans, and bones.

2.1.47 Sanitary Wastes Wastes characterized as domestic sanitary sewage.

2.1.48 Sediment Soil and other debris that has eroded and has been transported by runoff water or wind.

2.1.49 Solid Waste Rubbish, debris, garbage, and other discarded solid materials, except hazardous waste as defined in the paragraph entitled “Hazardous Waste,” resulting from industrial, commercial, and agricultural operations and from community activities.

2.1.50 Senior Officer’s Quarters SOQ – Housing assigned to military members in the grade of 06 and above

2.1.51 Task Order A task order (DD Form 1155) is a document issued to the Contractor by the Contracting Officer to order work from Schedule B of the solicitation in the Schedule of Work.

2.1.52 Task Verification Form A task verification form is a document prepared by the Contractor for his use in planning and scheduling items of work in the lump sum portion of the contract.

The Contractor shall use the TVF to provide verification and accountability of accomplished lump sum work to the Contracting Officer or his designated representative

2.1.53 Unit Priced Labor (UPL) Hour The unit price bid by the Contractor to perform one hour of work-in-place. With the exception of direct material and construction equipment costs, the unit price includes all indirect and direct costs associated with performing work. The price includes the Contractor’s hourly composite trade wage, adjusted to allow for workforce productivity; costs for pre-expended bin materials, union agreements, crew sizes, hand tools, payroll burdens and fringes, overtime, job (field) overhead (including clerical support, supervision, inspection, fees, taxes, licenses, permits, and insurance), general and administrative (home office) overhead, and profit. Additionally, time for job preparation, safety standby personnel, and similar indirect labor elements are included.

2.1.54 Unaccompanied Housing This term is used interchangeably with Unaccompanied Housing and Dorms for Andersen

ANNEX 0200000 – MANAGEMENT AND ADMINISTRATION N40192-13-R-9011

Air Force Base facilities.

2.2 General Information

2.2.1 Government Regular Working Hours For NBG Facilities: Family Housing Office regular working hours are 0700-1700, and for Andersen Air Force Base (AAFB) 0700-1600, five days per week, Monday through Friday, except observed Federal holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS.

Work in certain annexes or sub-annexes require Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior approval from the KO via the COR.

2.2.1.1 Observed Federal Holidays The Government observes the following holidays:

New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

2.2.1.2 Restriction to Contractor Working

Hours

The Contracting Officer (KO) shall first approve all work outside of regular working hours prior to the Contractor changing their work schedule.

2.2.2 Wage Determinations This contract shall use the existing Collective Bargaining Agreement for all workers qualifying.

Refer to J-0200000-001. All other workers shall be covered by the Service Wage Act. Refer to Attachment J-0200000-002.

2.3 General Administrative

Requirements

The contractor shall furnish all management, supervision, quality management, quality control, labor, tools, equipment, material, supplies, incidental engineering, and transportation necessary to maintain and repair family and unaccompanied housing on Guam to include garage/carport, associated utility systems, Furniture, Fixtures, and Equipment (FF&E), land areas and other related real property, structures, and facilities in accordance with the requirement of this contract. Work includes providing repair services and change of occupancy maintenance in both vacant and occupied housing units and other services. The Contractor is responsible to move and secure government/personal furniture and appliances in vacant/occupied family and unaccompanied housing units. Services shall be provided as specified in this contract regardless of whether or not they are required as a result of resident abuse. The historical data presented is not a representation of an offeror or contractor that the estimated quantity will be required or ordered, or that conditions affecting requirements

ANNEX 0200000 – MANAGEMENT AND ADMINISTRATION N40192-13-R-9011

Spec Item Title Description will be stable or normal.

Services for NBG and AAFB shall be provided for the duration of the contract.

2.3.1 Customer Service Family and Unaccompanied Housing structures and facilities are a fundamental ingredient in quality of life and a major factor in the retention of quality personnel in the armed services. Timely and proper correction of deficiencies, performed by well-groomed, knowledgeable, and courteous maintenance personnel, is a key factor in assuring the customer’s satisfaction. Therefore, the Contractor shall maintain the highest standards of customer service in all dealings with the residents of family housing and government representative. The Government has the right to direct the removal of any Contractor’s employee who does not meet the customer service standards. (See Personnel Requirements 2.7 below)

2.3.2 Required Conferences and Meetings The Contractor may be required to attend administrative and coordination meetings. The Contractor shall attend meetings as specified in all subsequent Annexes

2.3.3 Partnering 1) To most effectively accomplish this contract, the Government requires the formation of a cohesive partnership in accordance with the NAVFAC Partnering System Guidance, Attachment J-0200000-

003. As defined under this guidance, there are three distinct partnering process levels, A through C. Due to the characteristics of this contract, level A will be used. Key members of the prime and subcontractor teams, form senior management to working level, must participate. The partnership will draw on the strength of each organization in an effort to achieve a quality project done right the first time, within budget, on schedule, and without safety mishaps.

2) The Contractor will be expected to participate in partner-building sessions. The initial session will be one-day minimum and the follow-on sessions, held at minimum of once every three months or as agreed to by the partners, will be half-day minimum. The initial partnering session shall be held during the Mobilization period and prior to full performance of the contract and should be held away from the project site at a location agreeable to both the Contractor and Government. The Contractor shall obtain all required items for the partnering effort including facilitator, meeting room and other incidental items and shall copy documents for distribution to all attendees. The facilitator must be acceptable to both the Contractor

ANNEX 0200000 – MANAGEMENT AND ADMINISTRATION N40192-13-R-9011

Spec Item Title Description and Government.

2.3.4 Permits and Licenses The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable federal, state and local laws and regulations. Provide evidence of such permits and licenses to the KO before work commences and at other times as requested by the KO. See individual annexes for specific permit or license requirements.

2.3.5 Contract Data Requirements List

(CDRL)

The Contractor shall provide required data as stated on CDRLs found in Section F. All plans, reports, notices etc. listed as a CDRL shall be approved by the Contracting Officer (KO) unless otherwise stated.

The Contractor shall obtain receipt acknowledgement from the Government for CDRLs submitted in electronic form. All CDRLs submitted in electronic form shall be by means of email unless otherwise stated. For CDRLs requiring submission in hard copy form, the Contractor shall have the CDRLs stamped received at the Acquisitions Department, Building 3190 at NBGAH.

2.3.6 Insurance The Contractor shall furnish the KO a certificate of insurance as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause 52.228-05, INSURANCE – WORK ON A GOVERNMENT INSTALLATION. This insurance must be maintained during the performance period.

2.3.6.1 Certificate of Insurance The Certificate of Insurance shall provide for at least 30 days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause

2.3.6.2 Minimum Insurance Amounts The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: $500,000 per occurrence Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage Workmen's Compensation: As required by Federal and State worker's compensation and occupational disease statutes Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers - Other as required by State Law

2.3.7 Protection of Government Property During execution of the work, the Contractor shall

ANNEX 0200000 – MANAGEMENT AND ADMINISTRATION N40192-13-R-9011

Spec Item Title Description protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government.

2.3.8 Access to Work Areas The Contractor shall make all arrangements through the appropriate office necessary to obtain access to buildings, facilities and other work areas, and when necessary, arrange for them to be opened and closed by the controlling authority. The Government may issue keys to the Contractor. The Contractor shall use due diligence and be responsible for compromised security systems to include replacement costs that result from its action or inaction.

2.3.9 Instructions, Directives, and

References

Applicable Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other directives, instructions, and references are listed in J-0200000-006.

2.3.10 Invoicing Invoicing instructions shall be provided by the Government during the pre-performance meeting.

2.3.11 Forms Copies of forms referenced in this contract will be found in Section J.

2.4 Government-Furnished Property, Materials and Services

The Government will furnish or make available to the Contractor certain Government-owned equipment for use in connection with this contract.

The Contractor shall assume responsibility and accountability of such equipment provided for its use and shall take adequate precautions to prevent loss or disrepair.

2.4.1 Government-Furnished Facilities

(GFF)

Family Housing:

For Navy, the Government will provide the following facilities for Contractor use: front desk services, Building 3191; self-help store and warehouse office/operations, Building #365; northern self-help store, Building A849.

For AAFB, the Government will provide the following facilities for Contractor use: dispatch office at Building 1782; and warehouse and customer service office located in the Housing area at 14530 Marianas Blvd.

Unaccompanied Housing:

For Navy, the Government will provide the following facilities for Contractor use: front desk services, Building 18; and warehouse space, Building #72.

For AAFB, the Government will provide the following facilities for Contractor use: front desk services, Building 1782 and the furniture warehouse.

ANNEX 0200000 – MANAGEMENT AND ADMINISTRATION N40192-13-R-9011

Spec Item Title Description

2.4.2 Government-Furnished Utilities Power and water are available in most buildings requiring service in this contract. There may be some out-buildings, however, that do not have power and water available (ex: bus stops, pavilions). The Contractor shall have readily available power, water, and other items necessary to perform the services required in the buildings that do not have utilities.

The Contractor will be responsible for making connections, providing transformers, meters, Back Flow Preventers, making disconnections, and for providing connections to domestic waterlines.

2.4.3 Government-Furnished Materials

(GFM)

For Navy facilities the Government will furnish all material and equipment that it has on-hand in the supplies area of the Unaccompanied Housing to include linens, amenities, etc. The Government will not provide any additional materials to the Contractor unless specified by KO.

2.4.4 Government-Furnished Property

(GFP)

The Government will provide the Contractor a limited amount of Government Property for management per the applicable FAR and DFAR clauses and other applicable regulations, instructions, directives, the Contractor’s technical proposal, and the Contractor’s Property Control Plan.

2.4.5 Government Furnished Furnishings, Fixtures, and Equipment (FF&E)

The Government has Furnished Furnishings, Fixtures, and Equipment (FF&E) for administration and use in connection with this contract. As specified in the “General Requirements for Furnishing, Fixtures, and Equipment (FF&E). See Annex 1502000 Section.

After initial inventory the contractor shall assume responsibility for the management, repair, inventory, and administration for all appliances and household equipment subject to this contract and shall maintain adequate records and documentation concerning their location, use and condition. Upon completion or termination of the contract, an additional joint inventory of the FF&E pool will be conducted to ensure that all units are in proper operating condition and meet the other requirements of the “General Requirements for Furnishings, Fixtures, and Equipment (FF&E).

2.4.6 Government Property Control

System

1) The Contractor shall establish and maintain a Government Property Control System in accordance with FAR Subpart 45.5 to control, protect, preserve, and maintain all Government property. A Property Control Plan shall be submitted (CDRL F-0200000- A). If any portion of the Contractor’s property control plan is found to be inadequate, the Contractor must take all necessary corrective action before the plan can be approved. An approved plan shall be in place within 90 calendar days after contract award.

ANNEX 0200000 – MANAGEMENT AND ADMINISTRATION N40192-13-R-9011

Spec Item Title Description

2) The Contractor will be responsible for conducting a Baseline Survey (CDRL F-0200000-B) and a Reconciliation Survey (CDRL F-0200000-C) to document property condition, use and location. In addition, the Contractor will analyze consolidation potential or closure and/or excess disposal/demolition. These efforts will be coordinated with the ACO to preclude any impact on future mission capability. An annual property report shall be submitted in accordance with DFARS

252.245-7001 (CDRL F-0200000-D).

3) The Contractor shall establish and maintain an effective, efficient, reliable and timely property control system for acquisition of materials and equipment required for contract performance to include determination of requirements, budget management, requisitioning, procurement, receiving, warehousing and distribution.

4) The Contractor will use commercial practices to include inventory management methodology to determine contract requirements for provisions, merchandise, project materials, common use supplies, shelf-life materials and non-critical spare parts.

Assure that on-hand property is effectively utilized prior to processing a requisition for additional Government property and that extended duration storage is authorized only for critical spare parts.

Minimize costs and acquisition lead times by using acquisition methods such as blanket purchase agreements, requirements contracts, credit card orders and similar methods.

5) Records shall be maintained in accordance with established processes and procedures identifying all Government property, other than work – in process, including Government property possession of subcontractors and at all locations of contractor effort having Government property accountable to this contract, and any contractor-acquired or fabricated property to which the Government takes title. The Contractor shall ensure the accountability records provide a complete and current audit train of all transactions and balance-on-hand. Accountable records include one system to include real property records, equipment records, material records, furniture warehouse and tool rooms.

6) The Contractor shall be capable of physically locating Government materials and equipment within 4 hours of notification.

ANNEX 0200000 – MANAGEMENT AND ADMINISTRATION N40192-13-R-9011

Spec Item Title Description

AAFB has converted to the eMH system. The contractor will implement a bar coding system.

Informational Note: NBG has implemented a bar coding system through eMH the contractor may utilize.

2.5 Contractor-Furnished Items Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and PCB’s shall not be brought on site. The KO may at any time require samples, Material Safety Data Sheets (MSDS), manufacturer’s data cut sheets of materials used in this contract.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality control. The Contractor shall provide staff with the necessary management expertise to assure performance objectives and standards is met.

2.6.1 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and status reports shall be provided when requested by the KO. A written status report of any item of work must be provided within two hours of the inquiry during regular working hours, and by 10am the following work day for inquiries after regular working hours.

2.6.2 Work Schedule The Contractor's work shall not interfere with normal Government business. In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference.

The Contractor shall provide advance access of all of its work schedules to the Government. The Contractor shall notify the KO of any difficulty in scheduling work due to Government controls.

2.6.3 Service Interruptions If any utilities or other services must be discontinued

ANNEX 0200000 – MANAGEMENT AND ADMINISTRATION N40192-13-R-9011

Spec Item Title Description

(even temporarily) due to scheduled contract work, the Contractor shall notify the KO, affected tenants, and customers and shall obtain a written permit form from the KO within 7 calendar days prior to scheduled contract work. If the discontinued service is due to an emergency breakdown the Contractor shall notify the COR, affected tenants and customers as soon as practicable.

The Contractor shall provide support to utility annexes under the Base Operations Support (BOS) Contract upon request for securing facilities (i.e.

underloading building electrical systems for an outage).

2.6.4 Government's Computerized

Maintenance Management Systems

(CMMS)

MAXIMO, Enterprise Military Housing (eMh). The Contractor shall maintain records stored in the Government's CMMS current and accurate. The Government will make these systems available for the Contractor's use in managing the effort required under this contract.

2.6.5 Quality Management System (QMS) The Contractor shall develop, implement and maintain a complete QM System in accordance with the provisions specified herein. The Contractor’s QM System shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The Contractor's QM System shall address:

Accurate documentation of work processes, procedures, and output measures.

A systematic procedure for assessing compliance with performance objectives and standards.

Accurate documentation of quality inspections conducted throughout the execution of work.

Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

2.6.5.1 QC Inspection The Contractor shall establish and maintain QC inspection system in accordance with the FAR Clause

52.246-4, INSPECTION OF SERVICES – FIXED

PRICE, to ensure that the work performed conforms to the contract requirements. The Contractor shall maintain a file of all scheduled and performed QC inspections, inspection results, and dates and details of corrective and preventive actions. The file shall be the property of the Government and made available during the Government’s regular working hours. The file shall be turned over to the KO within five calendar days of completion/termination of the contract..

2.6.6 Mobilization/Phase-In and

Demobilization/Phase-Out

1) The Contractor shall phase-in in accordance with the Government accepted Mobilization Plan and in partnership with the outgoing Contractor so as to minimize disruption to the mission of Navy Guam

ANNEX 0200000 – MANAGEMENT AND ADMINISTRATION N40192-13-R-9011

Spec Item Title Description and AAFB Guam clients. The new Contractor shall be allowed access to Government facilities to familiarize key personnel and top functional managers with property, existing operations, and procedures.

However, to preclude interference with the work efforts of the incumbent Contractor, arrangements for access to Government facilities shall be made with the ACO.

2) The Contractor shall submit a Demobilization Plan (CDRL F-0200000-J) to the ACO for review and acceptance. The Contractor shall phase-out in accordance with the Demobilization Plan and in partnership with the incoming Contractor so as to minimize disruption to the mission of Navy Guam and AAFB Guam clients.

3) The Government reserves the right to conduct site visits in all Contractor operated facilities in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is awarded to other than the incumbent, the incumbent Contractor shall cooperate to permit an orderly change over to the successor Contractor. A recruitment notice may be placed by the successor Contractor in each facility during the Phase-In period of the follow-on contract.

See Exhibits A-E for EXHIBIT LINE ITEMS (ELINS) for this spec item.

2.7 Personnel Requirements The Contractor shall comply with the personnel requirements stated below.

1) Each key personnel position shall not be vacant for more than 30 calendar days.

2) 95% of non-key personnel position shall not be vacant for more than 45 calendar days.

2.7.1 Key Personnel Key personnel are responsible for and critical to the successful performance of the contract. The Contractor shall submit with their Technical Proposal the names and qualifications of potential candidates for all key personnel for Government approval. The Contractor shall provide any additional information requested by the KO necessary to certify their qualifications. The Contractor shall submit an Organizational Chart showing lines of authority of the key personnel and on-site supervisor(s) for this contract. The chart shall include names of personnel and their position title in this contract. Within 30 days after contract award, the Contractor shall fill key personnel positions with Government-approved candidates. The key personnel shall be revised as applicable for the contract.

ANNEX 0200000 – MANAGEMENT AND ADMINISTRATION N40192-13-R-9011

Spec Item Title Description

2.7.1.1 Project Manager (PM) The PM must have relevant experience at a comparable level of responsibility in projects of similar size, scope and complexity. The PM or alternate shall have full authority to act for the Contractor on all contract matters relating to this contract. The PM or alternate shall be on-site during the Government's regular working hours and shall be available on-site within one hour after the Government's request.

2.7.1.2 Quality Control Manager (QCM) The Contractor shall provide a QCM who shall have full authority and responsibility for assuring performance objectives and standards identified in this contract are met. The QCM shall have fulfilled the following pre-requisite training before being hired as the QCM under this contract. The QCM shall have completed the NAVFAC Construction Quality Management Training. The QCM or alternate shall be available on-site within one hour after the Government’s request.

2.7.1.3 Site Safety and Health Officer

(SSHO)

A Contractor employee whose primary duty and responsibility is to prepare and enforce the Contractor’s safety program on this contract. The SSHO shall have fulfilled the following pre-requisite training and experiences before being hired as the SSHO under this contract:

“The SSHO shall have completed 5 years of satisfactory experience in preparing and enforcing the Contractor’s safety program on contracts of similar size and complexity in the past, and have completed 30-hour OSHA safety class or equivalent within the last five years and an average of at least 24 hours of safety training per year for the past five years. The SSHOs performing work shall attend the 40 hour Construction Hazard Awareness Course provided by the Guam Contractors Association. The SSHO shall not be the same person as the project manager.” The Contractor will be expected to comply with OSHA Standards as well as the US Army Corps of Engineers General Safety Requirements Manual (USACE EM 385-1-1, 15 Sep 2008). The OSHA Standards are subject to change and such changes may affect the contract. It is the Contractor’s responsibility to know such changes and effective dates of changes. The Contractor shall comply with all federal laws, local laws, rules and regulations.

2.7.1.4 Fire Warden and Energy Monitor These positions are required for NAVY FACILITIES only. Energy Monitor training is provided by the Government’s Energy Manager. See attachment J- 0200000-005.

ANNEX 0200000 – MANAGEMENT AND ADMINISTRATION N40192-13-R-9011

Spec Item Title Description

2.7.2 Employee Requirements The Contractor shall provide experienced, qualified, and capable personnel to perform the work in this contract. Personnel shall be fully knowledgeable of all safety and environmental requirements associated with the work they perform. Personnel shall speak, read, and comprehend English to the extent that they can read and understand printed regulations, detailed written orders, operating procedures, training instructions and materials.

The Contractor shall ensure that all Contractor personnel have received proper safety training, appropriate to their respective jobs. At a minimum, all Contractor personnel shall have attended the OSHA 10 hour safety course, or equivalent.

The Contractor shall implement an ongoing training program that refreshes the safety skills, qualifications and awareness of the Contractor workforce on a regular, periodic basis. The details of the Contractor’s safety training program shall be included as part of the Contractor’s Accident Prevention Plan, as required in Spec Item 2.9.1.

2.7.2.1 Employee Appearance The Contractor shall ensure that all employees present a professional appearance that is appropriate for their position. The KO reserves the right to determine the acceptability of any clothing worn. All Contractor/subcontractor employees working under this contract shall be identified by a distinctive nameplate, emblem, or patch attached in the outer front of the upper garment. Employee identification shall not be substituted for station required passes or badges and not placed below the waist and not placed above the shoulders.

2.7.2.2 Employee Conduct Contractor employees shall conduct themselves in a proper, efficient, courteous and businesslike manner.

2.7.2.3 Removal of Employees The Contractor shall remove from the site any individual whose continued employment is deemed by the KO to be contrary to the public interest or inconsistent with the best interests of National Security.

2.7.2.