Attachment 1 Appendix C SOW Street and Pavement Sweeping revised.doc

APPENDIX B

SPECIFICATIONS AND CONDITIONS

SECTION 1: GENERAL

1.1 GENERAL DESCRIPTION: Contractor shall provide all labor, material, equipment, supplies and supervision to perform pavement / street sweeping services under Indefinite Quantity Exhibit Line Items (ELIN) A090 through A093, B090 through B093, C090 through C093, D090 through D093, and E090 through E093. Refer to paragraph 2 for detailed description of work under each ELIN.

1.2 LOCATION: Area of responsibility of NAVFAC Mid-Atlantic, Public Works Department Pennsylvania, Facilities Engineering and Acquisition Division Sites. A representative of the Officer in Charge, NAVFAC Contracts, will indicate the exact location.

1.3 TIME OF COMPLETION: Work shall be prosecuted diligently and shall be completed for use no later than 21 days after award of Task Order. The time stated for completion shall include final clean up of the premises. Contractor is required to furnish proof of any cause for delay and must request an extension of the completion date in writing through the Contracting Officer.

1.4 GOVERNMENT POINT OF CONTACT: The Government Quality Assurance Representatives, TBD upon contract award, who is a representative of the Officer in Charge, NAVFAC Contracts, will be the Government’s representatives. All scheduling and coordination will be through the Quality Assurance Representatives.

1.5 PAYMENT: Will be made once a month with the exception of the final Payment that must have a release of claims and acceptance of the work by the Government Quality Assurance Inspector.

1.6 GOVERNMENT FURNISHED MATERIALS/UTILITIES: The Government will furnish the following utility services at existing outlets, for use as may be required for the work to be performed under the contract: electricity and fresh water. Information concerning the location of existing outlets may be obtained from the Contracting Officer. The Contractor shall provide and maintain, at his/her expense, the necessary service lines from existing Government outlets to the site of the work.

Utilities specified above will be furnished at no cost to the Contractor. In the event that the Government is unable to provide the required types of utilities, the Contractor shall, at his/her expense, arrange for the required utilities.

1.7 PROSECUTION OF WORK: Work is normally performed during evenings or on weekends only. No work shall be performed at any other time unless authorized by the Officer in Charge, NAVFAC Contracts.

1.8 CONTRACTOR’S PRODUCTION REPORT: The Contractor is required to submit a “Contractor Production Report” on the form furnished by the Quality Assurance Representatives for this purpose. The form shall be completed daily and be provided to the applicable Quality Assurance Representative, or delivered to the Office of NAVFAC Contracts, by 10:00 AM the following day.

1.9 CLEAN-UP OF SITE: Shall be performed on a daily basis. The Contractor shall remove all debris generated by the work off station. Contractors are not permitted to use Government dumpsters or other Contractor dumpsters for disposal of debris.

1.10 HOT WORK: A hot work permit is required as needed. A permit may be obtained through the Government inspector with 48 hours prior notice. Hot work in electrical or mechanical room space will require a gas-free test prior to the Government fire inspector granting approval. In accordance with the Government fire inspector’s requirements, the Contractor must perform this test daily. The Government fire inspector shall approve the instrument used.

1.11 DUST CONTROL: The amount of dust resulting from performance of this specification shall be controlled to prevent the spread of dust to occupied portions of the site and to avoid creation of a nuisance in the surrounding area. Use of water will not be permitted when it will result in, or create, hazardous or objectionable conditions such as ice, flooding and pollution.

1.12 SUBMITTALS:

The Contractor shall submit the following within 10 days after award of Task Order:

1.12.1 Activity Hazard Analysis in accordance with EM 385-1-1. See Attachment 1 for blank form and sample. See paragraph 3.6.2 for additional information.

1.12.2 Machinery and Mobile Equipment Checklist (Attachment 2) in accordance with paragraph 3.6.1.11

1.12.3 Work schedule

Submittals will be approved by the OIC, NAVFAC Contracts or his representative prior to the start of work.

1.13 SITE VISIT: Contact the Government Quality Assurance Representatives to arrange a site visit if one has not already been scheduled. Contractor shall verify all conditions, dimensions and methods at site.

1.14 PERSONNEL: The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required to efficiently provide street / pavement sweeping services.

1.15 LIST OF ATTACHMENTS:

1.15.1 Attachment 1: Activity Hazard Analysis.

1.15.2 Attachment 2: Machinery and Mobile Equipment Checklist.

1.15.3 Attachment 5: NSA/ location Site Map

SECTION 2: DETAILED DESCRIPTION: The Contractor shall provide all labor, material, tools, equipment, supplies and supervision to perform the following work:

2.1 Exhibit Line Item (ELIN) A090, B090, C090, D090, and E090: Price to perform street / pavement sweeping of parking lot paved areas on board the installation. The Contractor shall provide pavement sweeping to remove winter abrasives and other debris from parking lot paved areas identified on each task order requested. All collected winter abrasives and debris shall be disposed of off-site in accordance with all Federal, State and Local regulations. Complete all work within 21 calendar days of order award.

2.2 Exhibit Line Item (ELIN) A091, B091 and C091, D091, and E091: Price to perform pavement sweeping of the high traffic paved areas on board the installation. The Contractor shall provide street / pavement sweeping to remove winter abrasives and other debris from high traffic paved areas identified on each task order requested. All collected winter abrasives and debris shall be disposed of off-site in accordance with all Federal, State and Local regulations. Complete all work within 21 calendar days of order.

2.3 Exhibit Line Item (ELIN) A092, B092, C092, D092, and E092: Price to perform pavement sweeping of the secondary paved areas on board the installation. The Contractor shall provide pavement sweeping to remove winter abrasives and other debris from secondary paved areas identified on each task order requested. All collected winter abrasives and debris shall be disposed of off-site in accordance with all Federal, State and Local regulations. Complete all work within 21 calendar days of order.

2.4 Exhibit Line Item (ELIN) A093, B093, C093, D093, and E093: Price to perform pavement sweeping of the tertiary paved areas on board the installation. The Contractor shall provide pavement sweeping to remove winter abrasives and other debris from tertiary paved areas identified on each task order requested. All collected winter abrasives and debris shall be disposed of off-site in accordance with all Federal, State and Local regulations. Complete all work within 21 calendar days of order.

Note: Square footages provided in the preceding paragraphs are approximate. Contractor shall verify all conditions, dimensions and methods at site.

SECTION 3: ADMINISTRATIVE AND SAFETY REQUIREMENTS

3.1 Directives: The Contractor and his employees shall comply with all referenced regulations, directives, and instructions. Applicable Department of Defense (DOD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other directives, instructions, and regulations are available from the Contracting Officer.

3.2 Station Regulations:

3.2.1 The Contractor and his employees shall become acquainted with and obey all Government regulations as posted, or as requested by the Contracting Officer.

3.2.2 The Contractor shall participate actively in the activity energy conservation program. The Contractor shall comply with the base energy conservation program and shall become familiar with its requirements. The Contractor superintendent shall represent the Contractor's interests at all meetings of the activity's Energy Conservation and Resource Management Committee. Use of high energy consuming tools or equipment shall be approved by the Contracting Officer prior to use.

3.3 Fire Protection: The Contractor and his employees shall know where fire alarms are located and how to turn them on. The Contractor shall handle and store all combustible supplies, materials, waste and trash in a manner that prevents fire or hazards to persons, facilities, and materials. Contractor employees operating critical equipment shall be trained to properly respond during a fire alarm or fire in accordance with activity instructions.

3.4 Environmental Protection: The Contractor shall comply with all federal, state and local environmental protection laws and the regulations and standards. The Contractor shall coordinate all environmental protection matters with the Contracting Officer. The Activity Environmental Protection Coordinator or other authorized officials may inspect any of the facilities operated or maintained by the Contractor at any time and without prior notice. If a regulatory agency assesses a monetary fine against the Government for violations resulting from Contractor actions, the Contractor shall reimburse the Government for the amount of the fine and related costs. The Contractor shall clean up any oil or chemical spills resulting from his operations at his own expense. The Contractor shall not create a nuisance or hazard to the health of military or civilian personnel.

3.5 Disposal: Debris, rubbish, non-hazardous waste and non-usable material resulting from the work under this contract shall be disposed of by the Contractor at his expense off Government property, unless otherwise directed. In either case, the Contractor must dispose of all hazardous waste in accordance with all applicable environmental law, including but not limited to, the Resource Conservation and Recovery Act and its associated state and local regulations. Prior to disposal of any hazardous waste, the Contractor shall obtain approval from the Contracting Officer.

3.5.1 Debris shall be removed and transported in such a manner that prevents spillage on streets or adjacent areas. Local regulations regarding hauling and disposal shall apply.

3.5.2 Submit a report with invoice that includes the following:

a. Amount (by weight) and type of waste materials disposed of in a landfill or incinerator. Provide destination and the tip fee per ton.

b. Amount (by weight) and type of materials salvaged for sale, salvaged for reuse, and recycled. Provide destination and revenue generated for each material.

3.6 Safety Requirements and Reports:

3.6.1 All work shall be conducted in a safe manner and shall comply with all requirements of the U. S. Army Corps of Engineers Safety and Health Requirements Manual, EM-385-1-1. The Contractor shall be responsible for instructing his employees in appropriate safety measures and shall not permit them to place machines and other equipment in traffic lanes or other locations in such a manner as to create safety hazards. The Contractor shall employ a competent person as defined in EM-385-1-1 to function as the Site Safety and Health Officer (SSHO). The following paragraphs denote minimum safety requirements. Contractor shall consult EM-385-1-1 for additional information or any safety issues not discussed in this specification.

3.6.1.1 Personal Protective Equipment minimum requirements:

a. Head protection: All persons working in or visiting hard-hat areas shall be provided with and required to wear Type I or Type II, Class G meeting the requirements of ANSI Z89.1.

Hard hat areas are those areas with potential hazard of head injury.

b. Clothing: Employees shall wear clothing suitable for the weather and work conditions: the minimum shall be short sleeve shirt, long pants (excessively long or baggy pants are prohibited).

c. Protective footwear: Employees shall wear safety–toed boots meeting ANSI Z41 while working on construction sites.

d. Eye and Face protection: All eye and face protection shall meet the requirements of ANSI/ASSE Z87.1, employees shall also use eye side protection.

3.6.1.2 Emergency Medical Treatment: Contractor shall arrange for their own emergency medical treatment. The Government has no responsibility to provide emergency medical treatment.

3.6.1.3 Use of hand and power tools: Hand and power tools shall be of a manufacturer listed by a nationally recognized testing laboratory for the specific application for which they are to be used.

Use, inspection and maintenance:

a. Hand and power tools shall be used, inspected, and maintained in accordance with the manufacturer’s instructions and recommendations and shall be used only for the purpose for which designed.

b. Hand and power tools shall be inspected, tested, and determined to be in safe operating condition before use. Continued periodic inspections shall be made to assure safe operating condition and proper maintenance.

c. Hand and power tools shall be in good repair and with all required safety devices installed and properly adjusted. Tools having defects that will impair their strength or render them unsafe shall be removed from service.

d. Loose and frayed clothing, loose long hair and dangling jewelry (including dangling earrings, chains and wrist watches) shall not be worn while working with any power tools.

Guarding – Power tools designed to accommodate guards shall be equipped with such guards:

a. All guards must be functional.

b. Reciprocating, rotating, and moving parts of equipment shall be guarded if exposed to contact by employees or otherwise create a hazard.

3.6.1.4 Portable Extension Cords: Portable extension cords shall be sized in accordance with manufacturer ratings for the tool to be used and shall be protected from damage. All damaged extension cords shall be immediately removed from service. Portable extension cords shall meet the requirements of NFPA 70.

3.6.1.5 Ladders: All portable ladders shall be of sufficient length and shall be placed so that workers will not stretch or assume a hazardous position. The top or top step of a stepladder shall not be used as a step unless it has been designed to be so used by the manufacturer. Ladders may be used as work platforms only when use of small hand tools or handling of light material is involved.

3.6.1.6 Lockout/Tag out: Coordinate all control activities with the Designated Government Representative. Apply, monitor and remove proper lockout and tag out devices.

3.6.1.7 Sanitation Requirements: Provide drinking water and toilets as needed for personnel.

3.6.1.8 Fire protection: Provide adequate fire protection equipment at the work site to guard against potential fires.

3.6.1.10 Fuel-powered tools: When fuel-powered tools are used they will not be fueled while running, while hot, or near an open flame.

3.6.1.11 Machinery and mobile equipment: The Contractor shall complete the Machinery and Mobile equipment checklist (Attachment 2) for any mobile equipment that will be used on site.

3.6.1.12 Excavation: All digging requires the Contractor to contact PENNSYLVANIA ONE CALL at 1-800-242-1776 or (www.paonecall.org) before digging.

3.6.1.13 Confined Space: For Confined Space areas follow procedures outlined in Section 34 of EM-385-1-1.

3.6.2 Activity Hazard Analysis:

The principle purpose of an Activity Hazard Analysis (AHA) is to reduce the overall risk of the hazards associated with construction work. An AHA will be developed by the Contractor for every operation involving a type of work presenting hazards not experienced in previous project operations or where a new work crew or subcontractor is to perform work.

The analysis must identify and evaluate hazards and outline the proposed methods and techniques for the safe completion of each phase of work. At a minimum, define activity being performed (can use the Definable Features of Work). A Definable Feature of Work (DFOW) is a task, which is separate and distinct from other tasks, has the same control requirements and work crews, sequence of work, specific safety and health hazards anticipated (slip or trips, cuts, dust or chips in eyes), control measures (to include personal protective equipment) to eliminate or reduce each hazard to acceptable levels, equipment to be used (hand tools, backhoe), inspection requirements (list the inspection requirements for the activity to ensure the controls are working, and equipment is inspected to ensure proper operation), training requirements for all involved (any unique training required to make the established controls work) and the competent person in charge of that phase of work.

The AHA shall be continuously reviewed and, when appropriate, modified to address changing site conditions or operations. The analysis should be used during daily inspections to ensure the implementation and effectiveness of the activity’s safety and health controls. Activity hazard analysis shall be updated as necessary to provide an effective response to changing work conditions and activities.

3.6.3 Accident Reports and Notifications:

3.6.3.1 Accident reports: For recordable injuries and illnesses, and property damage accidents resulting in a least $2,000 in damages, the prime Contractor shall conduct an accident investigation to establish the root cause of the accident, complete the Navy Contractor Significant Incident Report (CSIR) and provide the report to the Contracting Officer within five calendar days of the accident. The Contracting Officer will provide copies of any required or special forms.

3.6.3.2 Accident Notification: Notify the Contracting Officer as soon as practical, but not later than four hours after any accident meeting the definition of recordable injuries or illnesses or high visibility accidents, property damage equal to or greater than $2,000. Information shall include Contractor name, contract title, type of contract, name of activity, installation or location where accident occurred, date and time of accident, names of personnel injured, extent of property damage (if any), extent of injury (if known) and brief description of accident (to include type of construction equipment used, PPE used, etc.). Preserve the conditions and evidence on the accident site until the Government investigation team arrives on site and Government investigation is conducted.

3.6.3.3 Definition of a recordable injury or illness: Any work related injury or illness that results in:

a. Death, regardless of the time between the injury and death, or the length of the illness;

b. Days away from work;

c. Restricted work;

d. Transfer to another job;

e. Medical treatment beyond first aid;

f. Lose of consciousness;

g. A significant injury or illness diagnosed by a physician or other licensed health care professional, even if it did not result in a. through f. above.

3.6.4 Monthly Exposure Report: This report is a compilation of employee-hours worked each month for all site workers, both prime and subcontractors, and is recorded daily on the Contractor Production Report.

3.6.5 The Contractor's work space may be inspected periodically for OSHA and Navy violations. Abatement of violations will be the responsibility of the Contractor and/or the Government as determined by the Contracting Officer. The Contractor shall provide assistance to the Safety Office escort and the federal or state OSHA inspector if a complaint is filed. Any fines levied on the Contractor by federal or state OSHA offices due to safety/health violations shall be paid promptly.

3.6.6 If the Contractor fails or refuses to promptly comply with safety requirements, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop order shall be made the subject of claim for extension of time or for excess costs or damages to the Contractor.

3.6.7 The Safety Office will investigate all complaints of unsafe or unhealthful working conditions received from Contractor's employees, federal civilian employees, or military personnel. The Safety Office will notify the Contracting Officer of the results of such investigations.

3.7 3.7 Passes and Badges: All Contractor employees shall obtain the required employee and vehicle passes.

All Contractor personnel shall obtain access to the installation through enrollment and registration into the Defense Biometric Identification System (DBIDS) or by obtaining passes each day from the Base Pass and Identification Office. In order to obtain base access, an individual need to acquire DoD sponsorship, have a thorough identity check, be properly vetted, and have a legitimate reason for base access. Identity checks require a passport or a Real ID Act-compliant state driver's license. Vetting occurs when the individual's background and ID are compared against authoritative criminal justice data bases, and the individual has a letter or official document from the sponsoring organization which articulates the reason for access. When the above criteria are satisfactorily met, DBIDs credentials are issued.

The Contractor shall provide the KO with the name of their designated Service Contractor Administrator (SCA) for enrollment in DBIDS. Once enrolled, the Contractor must provide the DBIDS Registrar with an approved employee list and then direct their employees to register into DBIDS.

a. DBIDS: The Contractor shall provide the KO with the name of their designated Service Contractor Administrator (SCA) for enrollment in DBIDS. Once enrolled, the Contractor must provide the DBIDS Registrar with an approved employee list and then direct their employees to register into DBIDS.

b. One-Day Passes: If the Contractor chooses to not participate, the Contractor's personnel will have to obtain daily passes, be subject to daily mandatory vehicle inspection, and will have limited access to the installation. The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the DBIDS.

The Contractor shall, prior to the start of the contract, submit to the Contracting Officer an estimate of the number of personnel expected to be utilized at any one time on the contract. The Government will issue badges without charge. Each employee shall wear the Government issued badge over the front of the outer clothing. When an employee leaves the Contractor's service, the employee's pass and badge shall be returned within three calendar days. Passes and badges issued to Contractor employees shall not negate the requirement for employee identification required in the "IDENTIFICATION OF CONTRACTOR

3.8 Identification of Contractor Employees:

3.8.1 The Contractor shall provide to the Contracting Officer the name or names of the responsible supervisory person or persons authorized to act for the Contractor.

3.8.2 The Contractor shall furnish sufficient personnel to perform all work specified within the contract.

3.8.3 Contractor employees shall conduct themselves in a proper, efficient, courteous and businesslike manner.

3.8.4 The Contractor shall remove from the site any individual whose continued employment is deemed by the Contracting Officer to be contrary to the public interest or inconsistent with the best interests of National Security.

3.8.5 No employee or representative of the Contractor will be admitted to the site of work unless he furnishes satisfactory proof that he is a citizen of the United States.

3.8.6 All Contractor/subcontractor employees working under this contract shall be identified by a distinctive name plate, emblem, or patch attached in a prominent place on an outer garment. Employee identification shall not be substituted for station required passes or badges.

3.9 Identification of Contractor Vehicles: The company name shall be displayed on each of the Contractor's vehicles in a manner and size that is clearly visible. All vehicles shall display a valid state license plate and safety inspection sticker, if applicable, and shall be maintained in good repair.

3.10 Proof of Citizenship: No employee or representative of the Contractor will be admitted to the site of work unless satisfactory proof of citizenship is furnished, or, if an alien, legal residency within the United States is confirmed.

3.11 Permits: The Contractor shall, without additional expense to the Government, obtain all appointments, licenses, and permits required for the prosecution of the work. The Contractor shall comply with all applicable federal, state, and local laws. Evidence of such permits and licenses shall be provided to the Contracting Officer before work commences.

3.12 Environmental Management System Awareness Training: The Superintendent/QC Manager is responsible for environmental compliance on projects unless an Environmental Manager is named. The Superintendent/QC Manager (and alternate QC Manager) or Environmental Manager shall complete ECATTS training prior to starting respective portions of on-site work under this contract. If personnel changes occur for any of these positions after starting work, replacement personnel shall complete ECATTS training with 14 days of assignment to the project.

Submit an ECATTS certificate of completion for personnel who have completed the required “Environmental Compliance Assessment Training and Tracking System (ECATTS)” training. This training is web-based and can be accessed from any computer with Internet access using the following instructions.

Register for NAVFAC Environmental Compliance Assessment Training and Tracking System, by logging on to http://navfac.ecatts.com/. Obtain the password for registration from the Contracting Officer.

This training has been structured to allow contractor personnel to receive credit under this contract and also to carry forward credit to future contracts. Contractors shall ensure that the Superintendent/QC Manager (and alternate QC Manager) or Environmental Manager review their training plans for new modules or updated training requirements prior to beginning work. Some training modules are tailored for specific State regulatory requirements; therefore, Contractors working in multiple states will be required to re-take modules tailored to the state where the contract work is being performed.

ECATSS is available for use by all contractor and subcontractor personnel associated with this project. These other personnel are encouraged (but not required) to take the training and may do so at their discretion.

End of Statement.