N4008522R2684 Amendment 0006.pdf

ACQR5921989

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

N4008522R2684 MAINTENANCE TO FIRE PROTECTION, NURSE CALL, AND SECURITY SYSTEMS AT NAVAL MEDICAL CENTER

PORTSMOUTH, VA AND OUTLYING CLINICS

Due to a system glitch, Amendment 0004 w as not published.

This amendment is issued to reference changes listed in Amendment 0005.

The proposal submission due date and time remains 30 March 2023 at 2:00 PM Eastern Time.

See continuation pages for additional details.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 4

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 22-Mar-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4008522R2684

X 9B. DATED (SEE ITEM 11)

21-Feb-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

22-Mar-2023

CODE

NAVFACSYSCOM MID-ATLANTIC

CONTRACTING CORE

9324 VIRGINIA AVENUE

NORFOLK VA 23511-3095

N40085 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4008522R2684

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0005

- Incorporates responses to proposal inquires.

- Revises Section C Annex 0200000 – Management and Administration 2.9.14.1 and Sub-Annex 1502000-Facility Investment 3.1.

- Revises Section M attachment references.

- Extends the proposal submission deadline to 30 March 2023 at 2:00 PM Eastern Time.

All other terms and conditions remain unchanged.

QUESTION GOVERNMENT RESPONSE

1. We understand the RFP states the following:

The following are not included in the 100-page limitation: Price proposals, JV Agreements, CPARS for Projects submitted under Factor 2, Experience.

Please confirm if this statement should be amended as follows:

The following are not included in the 100-page limitation: Price proposals, JV Agreements, CPARS for Projects submitted under Factor 5, Past Performance

Statement is correct as stands.

2. Please confirm that we may submit 50 double sided pages in lieu of 100 single sided pages in an effort to conserve the environment.

Single sided pages will remain as described in Section L of RFP N4008522R2684.

3. Limitations on Subcontracting, and submit Attachment G as part of this factor

a. Will attachment G, which is referenced in the solicitation, be sent out as an addendum?

See Amendment 0005.

4. Must the Factor 5 response only include contracts that meet the requirements listed in Factor 2?

Yes

5. Since Building 2 is a “Shelter in Place” facility please verify the response time (Page 81 of RFP) is referring to a factory trained technician being on site within one hour (phone response and non-factory trained technicians are not an acceptable response)?

The response times remain as indicated in Section C, Annex 1502000, Spec Item 3.1 – Integrated Maintenance Program (IMP) and in accordance with Annex 0200000 Spec Item 2.9.14.1 – Emergency Response Requirement, after an assessment is made.

6. Please provide the spend or the frequency that service work exceeded the $5000 ELIN threshold.

Two occurrences exceeded the limit of liability since 2020.

7. Is it the expectation that all systems will be inspected per the frequency of NFPA (version reference by The Joint Commission) for example:

semi-annual visual inspections and weekly fire pump churn test, etc?

See Annex 1502000, Spec Item 2.5 – Records and Reports. All Inspection, Maintenance and Testing data shall be in compliance with NFPA, LIFE SAFETY, ENVIRONMENT OF CARE and JCAHO requirements.

8. Is the expectation that the vendor will either acknowledge in the RFP that they will continue to

Vendors are expected to describe their ability to successfully respond to and submit the appropriate maintain the current Joint Commission binder or they will submit a sample of their Joint Commission documentation for review?

level of detail to The Joint Commission (TJC) requirements in accordance with the PWS. See Section M, Factor 1, Management Approach.

9. Is it the expectation that equipment that is under warranty will only be service and maintained by factory trained personnel to prevent voiding manufacturer’s warranty and UL listing and it is the winning contractor’s responsibility to manage & perform this work?

Performance will be in accordance with the PWS.

Also, see Annex 0200000, Spec Item 2.13 –Warranty Management.

10. Page 101 section 2.C states that 40% of the work shall be performed by a small business. Is this a requirement, recommendation, or a goal?

It is a requirement.

11. Is the testing of the Gamewell loop, which is part of the current contract, part of this RFP?

Testing of the Gamewell loop is required, but the Contractor is not responsible for the wiring and piping as per Section C, Annex 1502000, Spec Item 2.3.1.

12. Are the 120 VAC smoke detectors in Building 2 to be tested annually and replaced at their recommended end of life as part of this contract?

Smoke detector testing, maintenance and replacement are included. See Fire Alarm System Attachment J- 1502000-10.

13. Is the fiber used to connected the 21 nodes of the Simplex fire alarm to be tested annually per NFPA as part of this contract?

The fiber used to connect the 21 nodes of the Simplex fire alarm is included in this PWS. See Fire Alarm System Attachment J-1502000-10 and Annex 1502000, Spec Item 2.5 – Records and Reports. All Inspection, Maintenance and Testing data shall be in compliance with NFPA, LIFE SAFETY, ENVIRONMENT OF CARE and JCAHO requirements.

14. Is it the intent for the winning contractor to continue to provide facility personnel with factory training when needed or requested?

See Annex 1502000, Spec Item 3.2.

15. Will the vendor be responsible for providing UL monitoring of fire alarm systems?

The contract awardee will be responsible for Underwriters Laboratories (UL) monitoring of fire alarm systems. See Section C, Annex 1502000, Spec Item 3.1 – Integrated Maintenance Program (IMP) for frequency, inspection tasks in accordance with NFPA, The Joint Commission (TJC), and UFC 3-601-02.

16. Currently the labor rate used to perform work not covered under the ELINs is the same regardless of whether it is regular or overtime. Will this agreement extend to the new contract?

The composite labor rate will remain as identified in the ELIN attachment.

17. Will the weekly back up of the Software House system, which is part of the current contract, be part of the new contract?

Weekly back up of software is included in this requirement. See Section C, Annex 1502000, Spec Item 3.1.3 – Security Systems and Equipment regarding weekly external back-ups of security systems and equipment for associated inventories in Attachments J-1502000-06 through -08 inventories that include Software House.

18. Please verify the age of the Simplex fire alarm panels in Building 2.

All nodes were upgraded and the project completed in

19. Is there a requirement to provide documentation detailing Joint Commission presentation experience as part of the RFP?

See Section M for evaluation criteria and Section C, Annex 1502000, Spec Item 2.5 – Records and Reports regarding presenting The Joint Commission requirements.

20. Is it the intent of the facility that the winning contractor will maintain all the Elements of

The winning contractor will be responsible for maintaining all performance requirements identified in

Performance in The Joint Commission Life Safety binder even if the work is performed by another vendor?

RFP N4008522R2684. See Section C, Annex 1502000, Spec Item 2.5 – Records and Reports regarding The Joint Commission requirements.

21. Please verify the facility expects factory trained staff for all interconnected systems to be present when testing or repair work is done. Specifically, in building 2 since the fire alarm is interconnected into the Software House Access Control and Nurse Call systems; a factory trained person for all systems must be available while work is performed on any one system.

See Section C, Annex 1502000, Spec Item 3.2 – Inspection, Testing, and Certification regarding personnel.

22. Are the 3 year dry system air leak test and the 5 year internal / obstruction sprinkler inspections to be included in the ELIN pricing?

See Attachment J-1502000-09 Fire Suppression System Inventory for 3 and five year testing requirements. The 3 year dry system air leak test and the 5 year internal / obstruction sprinkler inspection are included in this requirement and all equipment is reflected within the ELINs.

23. Please confirm that the expectation of the facility is that a manufacturer's factory certified technician is defined as a person currently employed by the manufacturer's factory authorized dealer and is able to receive full technical support from the manufacturer?

There are references throughout the RFP for certified personnel, inclusive of Section C. Please review all documents associated with the RFP for personnel requirements.

24. We understand “Factor 4 – Safety” states the following:

Offeror shall submit a separate OSHA 300A form for each of the last five complete calendar years.

We also understand the RFP includes the following statement

(1) Non-cost/price Factors Submission Requirements:

Offerors shall submit three (3) hard copies and one (1) CD-ROM that shall include the following :

100-page limit (inclusive of all charts, forms and other documentation responsive to the solicitation requirements except as noted below), pages sequentially numbered.

The required OSHA 300 A logs will take up to 5 of the 100 page limit. Could these pages be excluded from the page count?

No, all Factor 4-Safety information is included in the 100 page limitation.

The following have been deleted:

AMENDMENT 0004

(End of Summary of Changes)