N4008522R2684 Amendment 0005.pdf

ACQR5921989

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

N4008522R2684 MAINTENANCE TO FIRE PROTECTION, NURSE CALL, AND SECURITY SYSTEMS AT NAVAL MEDICAL CENTER

PORTSMOUTH, VA AND OUTLYING CLINICS

This amendment is issued to respond to inquiries, revise Section C, Section M, and extend the submission deadline. See continuation pages for additional details.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 19

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 22-Mar-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4008522R2684

X 9B. DATED (SEE ITEM 11)

21-Feb-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

22-Mar-2023

CODE

NAVFACSYSCOM MID-ATLANTIC

CONTRACTING CORE

9324 VIRGINIA AVENUE

NORFOLK VA 23511-3095

N40085 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4008522R2684

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0004

This amendment is issued to:

- Incorporate responses to proposal inquires.

- Revise Section C Annex 0200000 – Management and Administration 2.9.14.1 and Sub-Annex 1502000-Facility Investment 3.1.

- Revise Section M attachment references.

- Extend the proposal submission deadline to 30 March 2023 at 2:00 PM Eastern Time.

All other terms and conditions remain unchanged.

QUESTION GOVERNMENT RESPONSE

1. We understand the RFP states the following:

The following are not included in the 100-page limitation: Price proposals, JV Agreements, CPARS for Projects submitted under Factor 2, Experience.

Please confirm if this statement should be amended as follows:

The following are not included in the 100-page limitation: Price proposals, JV Agreements, CPARS for Projects submitted under Factor 5, Past Performance

Statement is correct as stands.

2. Please confirm that we may submit 50 double sided pages in lieu of 100 single sided pages in an effort to conserve the environment.

Single sided pages will remain as described in Section L of RFP N4008522R2684.

3. Limitations on Subcontracting, and submit Attachment G as part of this factor

a. Will attachment G, which is referenced in the solicitation, be sent out as an addendum?

See Amendment 0004.

4. Must the Factor 5 response only include contracts that meet the requirements listed in Factor 2?

Yes

5. Since Building 2 is a “Shelter in Place” facility please verify the response time (Page 81 of RFP) is referring to a factory trained technician being on site within one hour (phone response and non-factory trained technicians are not an acceptable response)?

The response times remain as indicated in Section C, Annex 1502000, Spec Item 3.1 – Integrated Maintenance Program (IMP) and in accordance with Annex 0200000 Spec Item 2.9.14.1 – Emergency Response Requirement, after an assessment is made.

6. Please provide the spend or the frequency that service work exceeded the $5000 ELIN threshold.

Two occurrences exceeded the limit of liability since 2020.

7. Is it the expectation that all systems will be inspected per the frequency of NFPA (version reference by The Joint Commission) for example:

semi-annual visual inspections and weekly fire pump churn test, etc?

See Annex 1502000, Spec Item 2.5 – Records and Reports. All Inspection, Maintenance and Testing data shall be in compliance with NFPA, LIFE SAFETY, ENVIRONMENT OF CARE and JCAHO requirements.

8. Is the expectation that the vendor will either acknowledge in the RFP that they will continue to maintain the current Joint Commission binder or they will submit a sample of their Joint Commission documentation for review?

Vendors are expected to describe their ability to successfully respond to and submit the appropriate level of detail to The Joint Commission (TJC) requirements in accordance with the PWS. See Section M, Factor 1, Management Approach.

9. Is it the expectation that equipment that is under warranty will only be service and maintained by factory trained personnel to prevent voiding manufacturer’s warranty and UL listing and it is the winning contractor’s responsibility to manage & perform this work?

Performance will be in accordance with the PWS.

Also, see Annex 0200000, Spec Item 2.13 –Warranty Management.

10. Page 101 section 2.C states that 40% of the work shall be performed by a small business. Is this a requirement, recommendation, or a goal?

It is a requirement.

11. Is the testing of the Gamewell loop, which is part of the current contract, part of this RFP?

Testing of the Gamewell loop is required, but the Contractor is not responsible for the wiring and piping as per Section C, Annex 1502000, Spec Item 2.3.1.

12. Are the 120 VAC smoke detectors in Building 2 to be tested annually and replaced at their recommended end of life as part of this contract?

Smoke detector testing, maintenance and replacement are included. See Fire Alarm System Attachment J- 1502000-10.

13. Is the fiber used to connected the 21 nodes of the Simplex fire alarm to be tested annually per NFPA as part of this contract?

The fiber used to connect the 21 nodes of the Simplex fire alarm is included in this PWS. See Fire Alarm System Attachment J-1502000-10 and Annex 1502000, Spec Item 2.5 – Records and Reports. All Inspection, Maintenance and Testing data shall be in compliance with NFPA, LIFE SAFETY, ENVIRONMENT OF CARE and JCAHO requirements.

14. Is it the intent for the winning contractor to continue to provide facility personnel with factory training when needed or requested?

See Annex 1502000, Spec Item 3.2.

15. Will the vendor be responsible for providing UL monitoring of fire alarm systems?

The contract awardee will be responsible for Underwriters Laboratories (UL) monitoring of fire alarm systems. See Section C, Annex 1502000, Spec Item 3.1 – Integrated Maintenance Program (IMP) for frequency, inspection tasks in accordance with NFPA, The Joint Commission (TJC), and UFC 3-601-02.

16. Currently the labor rate used to perform work not covered under the ELINs is the same regardless of whether it is regular or overtime. Will this agreement extend to the new contract?

The composite labor rate will remain as identified in the ELIN attachment.

17. Will the weekly back up of the Software House system, which is part of the current contract, be part of the new contract?

Weekly back up of software is included in this requirement. See Section C, Annex 1502000, Spec Item 3.1.3 – Security Systems and Equipment regarding weekly external back-ups of security systems and equipment for associated inventories in Attachments J-1502000-06 through -08 inventories that include Software House.

18. Please verify the age of the Simplex fire alarm panels in Building 2.

All nodes were upgraded and the project completed in

19. Is there a requirement to provide documentation detailing Joint Commission presentation experience as part of the RFP?

See Section M for evaluation criteria and Section C, Annex 1502000, Spec Item 2.5 – Records and Reports regarding presenting The Joint Commission requirements.

20. Is it the intent of the facility that the winning contractor will maintain all the Elements of Performance in The Joint Commission Life Safety binder even if the work is performed by another vendor?

The winning contractor will be responsible for maintaining all performance requirements identified in RFP N4008522R2684. See Section C, Annex 1502000, Spec Item 2.5 – Records and Reports regarding The Joint Commission requirements.

21. Please verify the facility expects factory trained staff for all interconnected systems to be present when testing or repair work is done. Specifically, in building 2 since the fire alarm is interconnected into the Software House Access Control and Nurse Call systems; a factory trained person for all systems must be available while work is performed on any one system.

See Section C, Annex 1502000, Spec Item 3.2 – Inspection, Testing, and Certification regarding personnel.

22. Are the 3 year dry system air leak test and the 5 year internal / obstruction sprinkler inspections to be included in the ELIN pricing?

See Attachment J-1502000-09 Fire Suppression System Inventory for 3 and five year testing requirements. The 3 year dry system air leak test and the 5 year internal / obstruction sprinkler inspection are included in this requirement and all equipment is reflected within the ELINs.

23. Please confirm that the expectation of the facility is that a manufacturer's factory certified technician is defined as a person currently employed by the manufacturer's factory authorized dealer and is able to receive full technical support from the manufacturer?

There are references throughout the RFP for certified personnel, inclusive of Section C. Please review all documents associated with the RFP for personnel requirements.

24. We understand “Factor 4 – Safety” states the following:

Offeror shall submit a separate OSHA 300A form for each of the last five complete calendar years.

We also understand the RFP includes the following statement

(1) Non-cost/price Factors Submission Requirements:

Offerors shall submit three (3) hard copies and one (1) CD-ROM that shall include the following :

100-page limit (inclusive of all charts, forms and other documentation responsive to the solicitation requirements except as noted below), pages sequentially numbered.

The required OSHA 300 A logs will take up to 5 of the 100 page limit. Could these pages be excluded from the page count?

No, all Factor 4-Safety information is included in the 100 page limitation.

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 24-Mar-2023 02:00 PM to 30-Mar-2023 02:00 PM.

SECTION B - SUPPLIES OR SERVICES AND PRICES

The following have been modified:

GENERAL INFORMATION

B.1 Contract Title: Maintenance and Repair to the Fire Alarm and Sprinkler Systems, Nurse Call, Infant

Abuction System, and Integrated Electronic Security Systems (IESS) at the Naval Medical Center, Portsmouth, Virginia and its Outlying Clinics in the Mid-Atlantic Other Area of Responsibility

B.2 Type of Contract: This is a Facilities Support, Indefinite Delivery/Indefinite Quantity Contract with Recurring and

Non-Recurring Services as noted in Section L, Instructions, Conditions, and Notices to Offeror.

B.3 Minimum Guarantee: The Recurring Price portion of the base year only is the minimum guarantee for this contract. It can be paid in either the base year or over the entire term of the contract.

B.4 Set-Aside: Unrestricted Competitive Procurement.

B.5 NAICS Code: The NAICS Code assigned to this procurement is 561621 with a small business size standard of $25,000,000.00. Refer to On-Line Representations and Certifications Application (ORCA) via System for Award Management (SAM) at https://www.sam.gov/portal/public/SAM .

B.6 Wage Determination (Service)/Wage Decision (Construction): Service Contract Act (SCA) and Davis-

Bacon Act (DBA) wages are included in this solicitation. Refer to Section J, Attachments.

SCA (Wage Determination No. 2015-4341 Revision 22) shall be used for wage rates and fringe benefits for FSC services that are not covered in the current CBA.

Wage Rate Requirements Construction (General Decision Numbers: VA20230016, VA20230160, VA20230161, VA20230167, and VA20230169) shall be used for construction wage rates and fringe for services not covered in the current CBA.

This contract contains only one Wage Rate Requirement Construction General Decision which shall be in effect for the life of the contract. The contractor may include in the offered price for the option years any increase needed for wages or benefits for construction work under the contract. The contractor warrants that the prices in the option years of this contract do not include any allowance for any contingency to cover increased cost for which adjustment is provided under FAR clause 52.217- 43, Fair Labor Standards Act and Service Contract Act - Price Adjustment. Offerors are required to segregate Davis-Bacon hours and wages and SCA hours and wages in the payroll records.

B.7 Bid Guarantee/Bonding Requirements: NOT REQUIRED for this procurement.

B.8 Contract Term: This contract contains provisions for a Base Period with four (4) Option Periods, not to exceed a total of sixty (60) months. The Government has the option to extend the term of the contract in accordance with Section I, Contract Clauses, 52.217-9, Option to Extend the Term of the Contract-Services (Mar 2000). In the option periods, the Government will adjust the prices, if applicable, based on the new Department of Labor Wage Determination.

B.9 Period of Performance: The period of performance will be determined at the time of award.

B.10 Evaluation of Proposal: Proposers shall submit a lump sum price for Section B, CLINs 0001 through 0010 and unit prices for Exhibit A through Exhibit E, referenced in Section J. For purposes of evaluating offers for award, the Government will utilize the pricing submitted for the base year and all option periods. Refer to Section M, FAR 52.217-5, Evaluation of Options (JUL 1990).

B.11 Contract Line Items And Contract Exhibit Line Items

a. Proposers shall enter unit prices and amounts for Contract Line Items (CLINs) and Contract Exhibit line items (ELINs) as indicated in the schedules and accompanying exhibits.

b. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid and the total of the CLIN, the ELIN will be recomputed accordingly. The CLIN will also be recomputed to take into account the change in the contract ELINs. If the offeror provides a total amount for an ELIN, but fails to enter the unit price, the total amount divided by the ELIN quantity will be held to be the intended unit price.

c. The Schedule of Recurring Work (CLIN 0001, 0003, 0005, 0007 and 0009) and the Schedule of Non-

Recurring Work (CLIN 0002, 0004, 0006, 0008 and 0010) will be used as the basis for deductions in accordance with FAR Clause 52.246-4, Inspection of Services – Fixed Price, Section E.

B.12 Unit Price Adjustments In Option Periods

This contract incorporates the Service Contract Act (SCA) and the Wage Rates-Construction. The SCA Wage Determination incorporated in Section J is for the Base Year performance period only. The latest Wage Determination available at the time for each option exercise will be incorporated into the contract. Unit prices will ONLY be adjusted for the Service Contract Act (SCA) wage increases in accordance with FAR Clauses 52.222-43, Fair Labor Standards Act and Service Contract Act – Price Adjustment. The contractor warrants, by submission of his proposal, that the price does not include any contingency for future wage increases with the exception of Wage Rates-Construction.

B.13 Indefinite Quantity Individual Contract Line Item Quantities

Once the estimated quantities for individual line items shown in the Schedule have been ordered, additional quantities may be ordered as long as the overall not-to-exceed (NTE) amount of the contract per year is not exceeded and the Contractor agrees by signing the task order.

B.14 Unit Prices For Labor

a. A portion of the work included in the scope of this contract cannot be identified in advance in sufficient detail to be as a Unit Price Task in this contract. Labor for this work will be ordered and paid for based on unit prices for labor proposed by the Contractor listed in the Schedule of Non-Recurring Quantity Work.

b. Estimated hours in the Schedule are a forecast of future requirements. These estimated hours are for performing "Non-Recurring Quantity Work” accomplished in the time period shown.

c. The Contractor shall enter, in the unit price proposal space, the unit price for performing composite labor. The composite labor price shall include all direct and indirect costs associated with performing an hour of work. The composite labor price should be the Contractor's hourly craft wage adjusted to allow for the offerors work force productivity (i.e., the Contractor's estimate of how its’ work force will perform in relation to the Means Facilities Cost Data and/or the Engineered Performance Standards).

The Composite Labor Rate shall include all costs for preparation of the cost proposal, job preparation, travel, pre- expended bin materials and supplies, ordering and stockpiling job material, additional material handling, items of equipment necessary to perform work (I.e. bucket truck, lifting equipment, staging, etc.), profit, tools, equipment, field and home office overhead, clerical support, supervision, inspection, fees, taxes, licenses, bonds, permits, insurance, etc.

B.15 Period Of Performance – Less than One Year

Offer shall be submitted for the performance of work for a period of one year. The contractor is cautioned to recognize that the initial term of the contract may be for a period of less than one year in accordance with the “Term of Contract” clause in Section F. In the event that the period of performance is less than one year, the Government will reduce the individual line item quantities to reflect work remaining in the contract term and no other adjustments to the pro-rated contract price will be made.

B.16 Government Purchase Card

Non-Recurring quantity work may be ordered at the prices offered by two ways: 1) by the issuing activity using a DD Form 1155 “Order for Supplies and Services”; 2) by an authorized Government user via a Government Purchase Card (GPC). When receiving GPC orders against Section B, the contractor shall provide the supplies and services at the offered price without additional markup or handling fee.

B.17 Contractor Support Of Electronic Facilities Support Contracting (e-FSC)

This procurement allows for the use of FEDMALL for issuing orders. Refer to Section H, Special Contract Requirement.

B.18 Incorporation of Technical Proposal

a. The Contractor’s technical proposal, including revisions and amendments made prior to contract award and a copy of which is in the possession of both parties, will be incorporated into this contract upon award by reference with the same force and effect as if set forth in full text. All contractor personnel shall meet or exceed the qualification standards, experience levels, and trade backgrounds set forth in the technical proposal.

b. In the event of an inconsistency between the provisions of this contract and the technical proposal, the inconsistency shall be resolved by giving precedence in the following order: (i) the contract (excluding the technical proposal), and then (ii) the technical proposal.

B.19 Request For Proposals (RFP) Information/Clarification Questions

Contractors are required to review the entire solicitation package before submitting questions. All questions must be submitted at least 10 days before proposals are due, by email to krystal.goodman@navy.mil and pamela.waller@navy.mil. This is the most efficient way to ensure all questions are addressed in a timely manner.

B.20 Request for Proposal (RFP) Files:

Solicitations are posted to the Contract Opportunities website (https://www.sam.gov) as mandated by our Agency. By necessity, these files are protected to prevent unauthorized editing.

It is the sole responsibility of the offeror to obtain the RFP files, along with any amendments, from this website.

Unprotected editable file copies of the RFP documents including: Word, Excel and/or .pdf files (Adobe Acrobat Files) will not be provided. Please plan accordingly.

B.21 Solicitation

This solicitation incorporates by reference a Performance Work Statement (PWS) developed by using NAVFAC performance-based specifications. The PWS consists of Annexes 1, 2, and 15. The contractor will be required to meet the specifications in those Annexes per Section C of this solicitation.

B.22 Notice to Offerors:

Offerors are required to submit Section B, Contract Line Items (CLINs) Schedule, and Section J, Exhibit Line Items (ELINs) with their proposal. The total of the CLIN is equal to the sum of the ELINs as shown below:

CLINS ELINs CLINs ELINs 0001 A001 through A094 0006 C701 through C704 0002 A701 through A704 0007 D001 through D094 0003 B001 through B094 0008 D701 through D704 0004 B701 through B704 0009 E001 through E094 0005 C001 through C094 0010 E701 through E704

B.23 Proposal Delivery

DBIDS INFORMATION:

Access to Installation: All Contractor personnel shall obtain access to the installation through enrollment and registration into the Defense Biometric Identification System (DBIDS).

The Contractor shall provide the KO with the name of their designated Service Contractor Administrator (SCA) for enrollment in DBIDS. Once enrolled, the Contractor must provide the DBIDS Registrar with an approved employee list and then direct their employees to register into DBIDS.

DBIDS Program: DBIDS is an enterprise identity management and perimeter installation access control solution in which Contractor personnel who enroll, and are approved, are subsequently granted access to the installation for a period up to three years, or the length of the contract, whichever is less, and are not required to obtain a new pass from the Base Pass and Identification Office for each visit. There are no fees associated with obtaining a DBIDS credential.

The Government performs background screening and credentialing. Throughout the year the Contractor employee must continue to meet background screening standards. Periodic background screenings are conducted to verify continued DBIDS participation and installation access privileges. DBIDS access privileges will be immediately suspended or revoked if at any time a Contractor employee becomes ineligible.

DBIDS Credentials: Contractor employees shall furnish a completed copy of the SECNAV 5512/1 form to obtain the required background check and visit the local Navy Installation Visitor Control Center to obtain a DBIDS credential once approved. The SECNAV 5512/1 form and additional information about DBIDS can be found at:

https://www.cnic.navy.mil/om/dbids.html .

The Contractor may initiate the adjudication process when a background screen failure results in disqualification from participation in DBIDS and the Contractor employees do not agree with the reason for disqualification. The Contractor may also apply for a waiver when a background screening failure results in disqualification from participation in DBIDS. The Commanding Officer will be the final waiver determination authority.

The Contractor shall immediately collect employee DBIDS credentials and notify the KO in writing:

(1) That an employee has departed the company without having properly returned or surrendered their DBIDS credentials.

(2) That there is a reasonable basis to conclude that an employee, or former employee, might pose a risk, compromise, or threat to the safety or security of the installation or anyone therein.

DBIDS Paper Passes: In the event that a visitor, vendor, or Contractor employee elects not to participate in DBIDS, the individual will be issued DBIDS paper pass from the Base Pass and Identification Office in order to access to the installation. The time standard for the validity of a pass to access an installation will be not more than thirty (30) days and may be further restricted based on local policy or by Federal, DOD, Navy, and CNIC guidance.

The Government will not be responsible for any cost or lost time associated with obtaining paper passes or added vetting or inspections incurred by non-participants in the DBIDS credentialing process.

Submitting Your Proposal

Proposals should be sent via a commercial carrier, such as Federal Express, and shall be addressed to:

NAVFAC MIDLANT

Attn: Krystal Goodman 9324 Virginia Avenue Building Z-140, Room 216 Norfolk, Virginia 23511

Proposals that are hand carried will NOT be accepted.

SECTION M - EVALUATION FACTORS FOR AWARD

The following have been modified:

BASIS FOR AWARD

M.1 Basis for Award:

1. The Government reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract; to negotiate with offerors in the competitive range; and to award the contract to the offeror submitting the proposal determined to represent the best value—the proposal most advantageous to the Government, price and other factors considered.

2. As stated in the solicitation, the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. In addition, if the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

3. The tradeoff process is selected as appropriate for this acquisition. The Government considers it to be in its best interest to allow consideration of award to other than the lowest priced offeror or other than the highest technically rated offeror.

4. As stated in the solicitation, all technical factors when combined are of equal importance to the performance confidence assessment (past performance) rating; and all technical factors and the performance confidence assessment (past performance) rating, when combined are approximately equal to price.

5. Any proposal found to have a deficiency in meeting the stated solicitation requirements or performance objectives will be considered ineligible for award, unless the deficiency is corrected through discussions. Proposals may be found to have either a significant weakness or multiple weaknesses that impact either the individual factor rating or the overall rating for the proposal. The evaluation report must document the evaluation board’s assessment of the identified weakness(s) and the associated risk to successful contract performance resulting from the weakness(s). This assessment must provide the rationale for proceeding to award without discussions.

M.2 Evaluation Factors:

1. The solicitation requires the evaluation of price and the following non-cost/price factors:

Factor 1– Management Approach

Factor 2 – Recent, Relevant Experience of the Firm Factor 3– Small Business Utilization Factor 4 – Safety Factor 5 – Past Performance on Recent, Relevant Projects

2. Basis of Evaluation and Submittal Requirements for Each Factor.

(a) Technical Factors:

(1) Factor 1, Management Approach:

(i) Solicitation Submittal Requirements: The offeror shall submit a narrative response that clearly demonstrates its understanding of and approach to accomplishing the complexity and magnitude of service requirements set forth in the performance objectives and standards of the Performance Work Statement. Each of the topics below must be included in the narrative, tabbed in the non-price/cost proposal and discussed separately.

a. Phase-In Transition Plan. Describe what you will do to “start-up” for performance of this contract. The phase in transition period is 30 days as per F.2 of the RFP. Include a schedule of key events, personnel actions/staffing, and responsibilities regarding employees at all levels to ensure fully compliant contract performance on the start date of the performance period. The schedule of key events shall include addressing the Section F Deliverables submission requirements.

b. Workforce Management. For each of the following, clearly:

(1) Describe your ability to successfully respond to and submit the appropriate level of detail to The Joint

Commission (TJC) requirements in accordance with the PWS.

(2) Describe the lines of management authority, supervision, span of control and accountability, including the relationship between overall management (corporate and onsite), administration, and subcontractors.

(3) Demonstrate your ability to provide and maintain a qualified workforce.

(4) Demonstrate your ability to manage competing priorities at various locations.

(5) Describe the work to be performed as the prime contractor as well as work to be performed by each subcontractor proposed. The work to be self-performed, subcontractors to be utilized, and their roles shall all be clearly identified. Offerors shall clearly state if it will self-perform 100% of the work as the prime. Additionally, the offeror must meet requirements of FAR 52.219-14, Limitations on Subcontracting, and submit Attachment J-0200000-21 as part of this factor.

c. Quality Management. Provide a two to five page (single-sided) summary of your “Quality Management

System” i.e. the Quality Processes (Practices, Resources and Activities) and minimum controls that will be used to ensure full compliance with all performance objectives and standards as described in 0200000-C, Management and Administration. Include the methodology to be implemented to accomplish the performance requirements and detail how the proposed approach will effectively achieve each performance objective and standard.

d. Management of Existing Systems: NMCP Fire, Security, and Safety Systems and Equipment consists of systems and equipment from multiple vendors (for example: ASCOM, EST, Firelite, Gamewell/FCI, Honeywell, Hugs-Stanley, Johnson Controls/Simplex, Notifier, Siemens/Cerberus/Pyrotronics, Silent Knight, Software House, VESDA, Vigilant, Digitize, Crest Audio, WON Door, Thorn/Autocall, Mircom). Describe your ability to accomplish alterations, repairs, and maintenance of the NMCP Fire Protection Systems and associated equipment included in Attachments J-1502000-06 through J-1502000-

12 at the NMCP compound and clinics, and include your plan to provide certified personnel (either self-performed or subcontracted) to perform the requirements. Offerors who fail to demonstrate the ability to work on the systems and equipment and provide certified personnel will be considered UNACCEPTABLE for this Factor. Note: National Institute for Certification in Engineering Technologies (NICET) certification alone will not be considered having met this requirement.

NOTE: The distinction between experience and past performance is that experience pertains to the volume of work completed by a contractor that are comparable to the types of work described under the definition of recent, relevant projects, in terms of size, scope, and complexity. Past performance pertains to both the relevance of recent efforts and how well a contractor has performed on the contracts.

The relative order of importance of the non-cost/price evaluation factors is the technical factors 1, 2, 3, and, 4 are of equal importance to each other and, when combined, are equal in importance to the past performance evaluation/performance confidence assessment, Factor 5. When the proposal is evaluated as a whole, the technical factors and past performance/performance confidence assessment factor combined (i.e., the non-cost/price evaluation factors) are approximately equal to price.

The importance of price will increase if the Offerors’ non-cost/price proposals are considered essentially equal in terms of overall quality, or if price is so high as to significantly diminish the value of a non-cost/price proposal’s superiority to the Government. Award will be made to the responsible Offeror(s) whose offer conforms to the solicitation and represents the best value to the Government, price and non-price factors considered.

2. Basis of Evaluation and Submittal Requirements for Each Factor.

Basis of Evaluation: The Management Approach factor shall be evaluated based upon the following criteria:

a. The proposal demonstrates an acceptable understanding of the performance objectives and standards.

b. The proposal demonstrates a thorough plan for having equipment and personnel in place to commence work on the contract start date. In addition, the proposal clearly defines the controls and/or processes that are in place to ensure continuity of services.

c. The proposal provides a feasible technical approach with the capability to, at least, meet solicitation performance objectives and standards.

(2) Factor 2, Recent/Relevant Experience of the Firm:

(i) Solicitation Submittal Requirements: The Offeror shall submit the following information:

Submit a minimum of one (1) up to a maximum of five (5) relevant projects (similar in size, scope, and complexity to the work requirements specified in the solicitation). The offeror, or the Offeror’s small business first-tier subcontractor(s) that will perform major or critical aspects of the requirement shall have been the prime contractor on all of the submitted relevant projects. An offeror’s experience as a subcontractor will not be considered.

For the purposes of this solicitation, a relevant project is further defined as follows:

Size: A Fire and Security Preventative Maintenance service contract with a yearly estimated value of at least $2,000,000 for recurring services. If an Offeror intends to submit work completed/issued off an Indefinite Quantity/Indefinite Delivery (IDIQ) contract as a qualifying project, the Offeror is limited to submitting the IDIQ contract itself. The board will not consider or evaluate any task orders whether submitted individually or collectively.

Scope: Offeror must have provided labor, supervision, management, tools, materials, equipment and other items necessary to provide fire and security preventative maintenance services as described in the Performance Work Statement (PWS).

Complexity: The proposed project must demonstrate the offeror’s ability to be responsible for respond simultaneously to requirements for several customers or installations and supporting annexes, including the ability to provide 24/7/365 emergency response in accordance with the specifications listed in Section C.

In accordance with 13 CFR 125.2(g), small business Offerors may utilize the prime contractor experience of a small business first-tier subcontractor(s) to demonstrate experience under this evaluation factor if that small business Offeror cannot independently satisfy the experience requirement as defined above. Considering 13 CFR 125.2(g), the Offeror or for a small business Offeror, a small business first-tier subcontractor, shall have been the prime contractor on all relevant projects as defined above. In order to utilize the experience of a small business first-tier subcontractor(s), the offeror must specifically identify the proposed small business first-tier contractor(s) in its proposal in accordance with this Factor.

The Government notes that 13 CFR 125.2(g) is specific to only small businesses Offerors and named small business first-tier subcontractors. As much, the small business Offeror is not permitted to use the experience of a large business subcontractor or large business corporate affiliate in place of its own if the small business Offeror cannot independently satisfy the experience requirement defined above.

An offeror’s experience as a subcontractor will not be considered.

The attached Recent/Relevant Experience Form (J-0200000-16) is MANDATORY and SHALL be used to submit project information. Except as specifically requested, the Government will not consider information submitted in addition to this form nor will the Government consider information submitted via any other medium. Individual blocks on this form nor will the Government may be expanded; however, total length for each project data sheet shall not exceed one double-sided page (or two single-sided pages).

Projects submitted for the Offeror shall be ongoing (having been performed for a period of at least one year) or completed within the past five years of the date of issuance of this solicitation. Projects with completion dates beyond one year shall be clearly defined as multi-year contracts or as base contracts with option years. If the project has option periods, state which contract period is in progress (Base, 1st option, etc.). If the dates of the project or completion date do not clearly demonstrate that the project meets the above requirements, the Government may deem the project not relevant.

For all submitted projects, the description of the project shall clearly describe the scope of work performed and the relevancy to the project requirements of this RFP as it relates to size, scope, and complexity as defined above, or the Government may deem the project not relevant.

If the offeror is a Joint Venture (JV), relevant experience should be submitted for projects completed by the Joint Venture entity. However, shared Joint Venture experience of the Offeror is not required in order to meet the requirements of the Factor. If the Offeror is submitting experience for individual JV partners in which the company was a partner in a different Joint Venture entity, the Offeror must specifically address what portion of the work under the submitted project was performed by the JV partner offering on this contract and demonstrate that the work meets the Size, Scope, and Complexity as defined above, or the project will not be considered relevant. Offerors are still limited to a total of five (5) projects combined. Offerors proposing as a JV shall submit a signed JV agreement.

For Mentor-Protégé Joint Ventures, the offeror shall submit the signed and U.S. Small Business Administration (SBA) approved Mentor-Protégé agreement.

Basis of Evaluation:

The assessment of the Offeror’s relevant Corporate Experience will be used as a means of evaluating the capability of the Offeror to successfully meet the requirements of the RFP as defined above. The minimum standard for this Factor has been met when the offeror or the Offeror’s small business first-tier subcontractor that will perform major or critical aspects of the requirement has demonstrated adequate experience by submitting at least one relevant project of similar size, scope, and complexity as defined above on which it was the prime contractor.

Projects completed by the offeror, of, if permitted as discussed above, its corporate affiliates (e.g., subsidiaries, sister companies, and parent companies) or first-tier small business subcontractor(s) in any capacity other than as a prime contractor will be considered Not Relevant.

(3) Factor 3, Small Business Utilization:

This Factor assesses both the historical achievements in utilizing small business concerns as subcontractors and proposed small business participation and commitment strategies.

(i) Solicitation Submittal Requirements:

1. Achievements: All offerors shall provide a narrative (limited to two pages) to describe their achievements in supporting the Government’s policy to provide maximum practicable opportunities for small business (SB), veteran-owned small business (VOSB), service-disabled veteran-owned small business (SDVOSB), historically underutilized business zone (HUBZone) small business, small disadvantaged business (SDB), and women-owned small business (WOSB) concerns to participate as subcontractors consistent with efficient contract performance. In support of narrative submissions:

a. All offerors shall submit small business subcontracting information associated with each project cited under the Corporate Experience Factor in the format provided in Attachment J-0200000-19, Small Business Subcontracting Record.

b. Offerors representing as other than small businesses shall also provide copies of the most current individual subcontracting reports (ISRs) associated with each project cited under the Corporate Experience Factor if a small business subcontracting plan was required by the contract. If such projects were completed under specific task orders, provide ISRs for the overall contract. For cited projects with state and local government agencies, provide similar subcontracting performance reports if required by the contracts. When not specifically addressed in the ISR or similar report, offerors shall provide explanations for all instances of failures to meet dollar or percentage goals in individual subcontracting plans.

Notes:

The Government reserves the right to consider achievements information on other recent, relevant projects from all available sources.

Offerors utilizing achievements information of team members or key subcontractors shall clearly demonstrate how these companies will have meaningful involvement in the management of the subcontracting program for this acquisition. If not, such achievement information will not be considered under this factor. If the offeror is a new joint venture, partnership or other entity consisting of more than one company, provide achievements information for each individual business entity(ies) that will be responsible for managing the subcontracting program and clearly describe those responsibilities.

Failure to provide ISRs or any other requested information must be fully explained and may negatively impact your evaluation.

2. Small Business Participation and Commitment: All offerors shall submit a small business participation and commitment strategy including all data elements shown in Attachment J-0200000-20, Small Business Participation and Commitment Strategy.

a. Identify in terms of dollar value and percentage of the total acquisition the extent of work the offeror will self-perform as the prime contractor. If submitting an offer as a joint venture, identify the percentage of work each member will be responsible for and indicate the size status of each member (e.g. small business, woman-owned small business, other than small business).

b. Include supplemental narratives (limited to five pages) to address other elements of the offeror’s strategy such as binding agreements covering post award roles for execution of the contract and specific initiatives and tools that will be employed under the contract to enhance small businesses opportunities to both participate in this acquisition and build capabilities to support future NAVFAC acquisitions.

c. The anticipated prime and first tier overall small business participation rate for this acquisition (i.e. work to be performed by small businesses as the prime and/or subcontractors) is 40% of the contract value. Offerors are encouraged to exceed this percentage and seek meaningful levels of participation in each of the small business socioeconomic programs listed in Attachment J-0200000-20 consistent with efficient contract performance. Offerors shall explain in their participation and commitment strategies how proposed participation rates were established. The small business participation and commitment strategy must be in agreement with any required small business subcontracting plan and will be made a part of the contract upon award.

Forms to be used for offeror submission of Small Business Utilization Factor information are:

Attachment J-0200000-19 – Small Business Subcontracting Record

Attachment J-0200000-20 – Small Business Participation and Commitment Strategy

Basis of Evaluation:

Offerors will be evaluated on the extent to which their proposals and other performance information available to the Government demonstrate a history of successfully supporting Government policies concerning utilization of small business concerns as subcontractors including, when applicable, achievements against established small business subcontracting plan goals. Offerors will also be evaluated on the levels of small business participation proposed and the degree of commitment to use named sources. The anticipated benefits of proposed initiatives and tools to enhance small business participation and capabilities will be considered. The Government will assess proposal realism and the likelihood of success in achieving the small business objectives of this acquisition.

(4) Factor 4, Safety:

(i) Solicitation Submittal Requirements: The Offeror shall submit the following information: The Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate; and Total Case Rate (TCR) for the specified five (5) Calendar Years (CY), as well as a safety narrative, as described further below. For a partnership or joint venture, the Offeror shall submit separate DART rates and TCR for the specified five (5) CY for each contractor who is part of the partnership/joint venture; however, only one safety narrative is required. Any fatalities experienced within this 5-year timeframe must be explained in detail, to include root cause and corrective actions.

NOTE: DART and TCR shall not be submitted for subcontractors

1. DART Rate: Submit five (5) previous complete calendar years’ worth of data (not an overall average). If the Offeror has no DART rate, for any year, affirmatively state so and explain why. Should a negative trend occur above moderate risk levels, an acceptable/detailed explanation is required that includes any corrective actions taken for improvement.

a. DART cases include injuries or illnesses resulting in death, days away from work, and/or restricted work or transfer to another job days beyond the day of injury/illness.

b. Calculation of DART rate: Multiply the total number of DART cases by 200,000, and then divide by the number of employee labor hours worked.

𝑫𝑨𝑹𝑻 𝑹𝑨𝑻𝑬= Number of DART Incidents x 200,000 Total Number of Employee Labor Hours Worked

2. TCR Rate: Submit five (5) previous complete calendar years’ worth of data (not an overall average). If the Offeror has no TCR rate, for any year, affirmatively state so and explain why. Should a negative trend occur above moderate risk levels, an acceptable/detailed explanation is required that includes any corrective actions taken for improvement.

a. TCR cases include injuries or illnesses resulting in death, days away from work, restricted work or transfer to another job days beyond the day of injury/illness, medical treatment beyond first aid, or loss of consciousness.

b. Calculation of TCR rate: Multiply the total number of TCR incidents by 200,000, and then divide by the number of employee labor hours worked.

𝑻𝑪𝑹 𝑹𝑨𝑻𝑬= Number of TCR Incidents x 200,000 Total Number of Employee Labor Hours Worked

3. Technical Approach to Safety: Submit a narrative that addresses the following:

a. Describe the Offeror’ s approach to implementing and executing a Safety Management System (SMS) including Management/Leadership involvement, Employee involvement, Hazard prevention, Hazard control, Worksite analysis, and Safety and health training, to include the standard(s) used to benchmark the SMS.

b. Describe the evaluation process used to select potential subcontractors

c. Describe the processes of how the Offeror will oversee safety compliance of subcontractors at all levels throughout performance of the contract (to include the Offeror’s own in-house workforce).

d. The Technical Approach to Safety narrative shall be limited to two (2) single-sided pages or one (1) double-sided page.

4. The Government reserves the right to review other available sources (public/Government internal) of information.

These may include but are not limited to OSHA data, NAVFAC’s Contractor Incident Reporting System (CIRS), Contractor Performance Assessment Reporting System (CPARS), Electronic Contract Management System (eCMS), etc.

Basis of Evaluation:

The Government is seeking to determine that the Offeror has consistently demonstrated a commitment to safety and that the Offeror plans to properly manage and implement safety procedures for itself…