Amendment 0002 RFI Responses.pdf

PPI

NO.

SECTION QUESTION GOVERNMENT RESPONSE AMEND

NO.

4 C.3.4/Attachment J-5 Attachment J-5 Key Personnel List – Names five positions: PGM, QCM, PM, SHM, and Procurement/Contract Manager. Section C.3.4 lists PGM, DQO Process Manager, QCPM, Project Superintendent, and CIH/CSP. Please clarify which positions we should consider key personnel and please confirm that corresponding resumes are what should be provided for Factor 1 Tab B.

Provide resumes for all key personnel listed in Section C.3.4 and Attachment J-5. Section C.3.4 and Attachment J-5 revised to list the same key personnel.

5 H.1 H.1 states: “OFFEROR IS REQUIRED TO PROVIDE, WITH THEIR BASE EMAC

PROPOSAL, A LETTER FROM THEIR SURETY SHOWING PROOF OF BONDING

CAPABILITY IN THE AMOUNT OF $2,000,000 FOR A SINGLE PROJECT AND AN

AGREGATE BONDING CAPABILITY OF $4,000,000.”Is this requirement intended for this RAOMAC Solicitation?

Yes, this is required for the RAOMAC solicitation. 0002

6 L.1 Pre-Proposal Site Visit - Please advise as to when this will be scheduled. After the offerors are selected, a site visit will be scheduled 0002

7 L.4.3.2/L.6.2.1.b Section L.4 indicates font size 10 point or larger. L.6.2 indicates 12 point times new roman font.

Please clarify.

Can Tables/Graphics/Illustrations be a smaller font?

All font should be 12 point Time New Roman.

Tables/graphics/illustrations can be smaller print (no smaller than 8 point font) as long as it is legible in the proposal package

8 L.5.1/L.6.1 Section L.5.1 General Information requests one version of a cover letter for Volume 1 - Technical Proposal while Section L.6.1 under heading L.6 for Volume #2 – Price Proposal requests a different version of the cover letter.

Does the information requested in L.5.1 pertain only to the Volume 1 cover letter and the information requested in Section L.6.1 pertain only to the cover letter for Volume 2 such that we are to provide separate and distinct cover letters for each Volume? Please confirm.

A cover letter is required for each Volume. 0002

9 L.5.2 If no awards, certificates, and letters of recommendation are available, how would this impact the evaluation?

These items will provide additional understanding/insight to the performance of each of the contractors. There would be no negative impact to the evaluation.

10 L.5.2 Are teaming agreements required for subcontractors under Factor 1, Tab C? Yes, teaming agreements are required for subcontractors under Factor 1, Tab C.

11 L.5.2 Please clarify the requirements for Factor 2, Tab B – Awards, Certificates, and Letters of Recommendations and Factor 4, Tab C – Awards, Certificates, and Letters of Recommendations as these appear to be redundant.

The awards, certificate and letters of recommendation should be under Factor 2 and not Factor 4

12 L.5.2 Factor 4, Tab D is identified as Disclosure of Enforcement Actions and Non-Compliance Issues.

Please provide any additional criteria (such as timeframes) for what information is to be provided here.

Provide any NOVs, letters of non compliance, consent orders that the installation/operation was provided during the time the systems/maintenance was being conducted by your company for the past 10 years.

13 L.5.2/L.8.1.1 In L.5.2, Tabs within Factor 1 identify Tab B Key Personnel; however in Section 8.1.1 where the Submittal requirements are presented, there is no information on what is to be submitted under Tab B. Are key personnel resumes sufficient?

For Tab C, Section 8.1.1 also does not specify what is required. Please clarify.

The contractor will provide a description of how key personnel will manage and maintain general quality control procedures for the Remedial Action Operation and Long- Term Management through the three phases of the Quality Control Program (i.e., preparation phase, initial phase, Follow-up phase) to assure a highly performing QC program is provided. The contractor will define the activities for which the three phases of control are performed, and discuss the actual inspection activities and documentation of inspections at each phase and provide examples how the key personnel will be able to complete these actions.

14 L.5.2/L.8.2.1 L.5.2 Identifies Factor 1 Tab C as Teaming and Partnering Agreements/Joint Venture Agreements.

Please clarify whether prime/subcontractor teaming agreements which may exist between companies where no joint legal entity (MPA, LV, LP, etc.) is formed are required to be included.

No, prime/subcontractor teaming agreements are not required to be included.

15 L..5.2/L.8 Please clarify what is to be submitted under Factor 4, Tab B – List of Additional Projects. How will these be scored?

This will provide additional information regarding the contractors past performance (that may be out of the specified date ranges identified in the contract) on similar j t th t id tifi d i th RFI

16 L.6.1.1 Please confirm that a Compensation Plan is required with the Price Proposal as it has not been requested in previous similar RAOMAC Solicitations.

Yes. The Compensation Plan is required with the Price Proposal.

17 L.6.2.1 Please clarify whether the following count against the page count: Cover Page, Factor Dividers, Tabs, Table of Contents, Acronym Lists, etc. Currently with the Tabs as identified in L.5.2, that would use at least 20 pages.

Cover pages, dividers and tabs would be excluded from the 125 page limit; however, the table of contents and acronym list which is key portions of the RFI would be part of the 125 page limit

18 L.6.2.1 RFP States: “Submit six (6) paper copies of contents in three ring binders with one (1) marked “Original” with the following characteristics”, please confirm that this is a total of 6: 1 Original + 5 Copies, totaling 6 binders for Volume 1.

Five (5) copies and one (1) original for a total of six (6) copies.

19 L.6.2.f / L.8.5.5 RFP states in L.8.5.5: “The proposal breakdown shall be submitted in an Excel Spreadsheet, at a level of detail sufficient to validate you understanding of this technical requirement.”

In L.6.2.f, it states “f) A complete electronic copy of the technical proposal as a single .pdf file on a CD-ROM (include with the “original” technical submission)”

Please advise whether this should be an additional file on the CD submitted for Volume 1.

A pdf version of the RFI should be included with the original proposal

20 L.8.2.3 “Higher ratings may be given for demonstration of the following:

Offeror’s (and team members) demonstrated knowledge and experience with type of projects anticipated for this RAOMAC in NAVFAC Mid-Atlantic’s “Hampton Roads” area (defined as Naval Station Norfolk and outlying facilities within 50 miles of Naval Station Norfolk) and the “Mid-Atlantic Area: (defined as West Virginia, North Carolina, and South Carolina” Please clarify, per RFP Section A.3, that this RAOMAC is intended to cover the area encompassing New England (ME, MA, CT, RI) and Mid-Atlantic (NY, PA, and NJ).

The contract will be available to fulfill the requirement of activities located in the area of responsibility for New England” area (Maine, Massachusetts, Connecticut, Rhode Island) and the “Mid-Atlantic” area (New York, Pennsylvania and New Jersey). This contract may also be used anywhere in the Mid-Atlantic AOR.

21 L.8.3.3/L.8.3.4 Under 8.3.1, the RFP states: “NOTE: DART and TCR shall not be submitted for subcontractors.”

The RFP also states in 8.3.3/8.3.4: “NOTE: In the event the prime will perform all work with its in-house staff, that is NO subcontractors will be used at any level, provide this information in your narrative to document why the required information concerning subcontractors is not included in your proposal. Failure to provide the required information or an affirmative statement that the offeror shall perform all work itself without subcontractors will be considered a material defect rendering the proposal UNACCEPTABLE for this factor.

"All information outlined above in (1), (2), and (3) MUST be provided or the proposal will be considered UNACCPTABLE. If information is not available in the submitted narratives, provide a reason for missing required information.”

We understand this to be (1) 8.3.1 DART, (2) 8.3.2 TCR, and (3) 8.3.3 TA for Safety. Please clarify whether the above information is required for subcontractors under this Factor. Can we assume the above information for subcontractors, if required, would pertain only to those used on the seed project for the purposes of this proposal?

As stated only the DART and TCR are not required for subcontractors. DART and TCR are required for the Prime and the partnership or joint venture. For the Technical Approach to Safety, the RFI must describe the evaluation process used to select potential subcontractors and how the prime (partnership or joint venture) will oversee safety compliance of subcontractors at all levels throughout performance of the contract not jus the seed project

22 L.8.4.3 The RFP states “Also include performance recognition documents received within the last five (5) years such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition.”

Can we assume this pertains to the six projects submitted as opposed to the information requested in L.5.2 for in Tab 2 and 4.

Yes, this pertains to the six (6) project submitted. 0002

24 L.8.5/L.8.5.1/L.8.5.2 L.8.5 is for the technical proposal, however L. 8.5.1 is addressing the materials to be included in the Price Proposal. And L.8.5.2 is addressing price evaluation. Should the title for L.8.5 be "PTO 0001 Price Proposal"? Please clarify.

Yes. The title for L.8.5 should be PTO 0001 Price Proposal.

See revised solicitation.

25 L.8.5.1/L.9.2.1 Please clarify which information is required for Volume 2, Required Submittals. These two sections do not align.

There is some overlap between the two section but all the information is required

26 L.8.5.2 This section indicates that offerors shall provide a complete breakdown of the sample project tasks in the form of an Implementation Plan (IP). Is this to be included with the Volume 2 Price Proposal?

The implementation plan should be provided in the Price Proposal Tab B – Seed Project (PTO 001) Price Proposal

27 L.8.5.3 In this section, the RFP states "Sequentially number all pages in the upper right hand corner of the page." is this applicable to the entire response or just the technical proposal?

Sequentially number all pages in the upper right hand corner of the page just for the technical proposal.

28 L.8.5.5 Will the Government provide the excel spreadsheet template which is to be completed for the Technical Approach Breakdown - without cost or shall we provide?

The Technical Approach Breakdown Spreadsheet (price proposal) will be a spreadsheet and can be submitted as a separate attachment. There is no specific naming convention and the spreadsheet will be excluded from the page count.

29 L.9.2.1 Regarding Change Order Mark-Up Rates (Section J Attachment J-3), we have submitted this form for construction contracts but not typically for IDIQ service contracts. Please confirm whether this is intended and if so, can we assume that it only applies to the seed project as the requirements for subsequent projects are unknown?

Omitted from solicitation. 0002

30 L.9.2.1 Please confirm that the requested SDV classification in the last bullet is not required for this Solicitation response.

The requirement for a signed letter from Veterans Affairs stating Service Disabled Classification will be replaced with Section 8(a) of the Small Business Act certification.

31 L.9.2.2, Attachment J-2 This section indicates that Price Proposal must be submitted on the NAVFAC-provided Price Proposal Form (PTO 0001), Attachment J-2. However, the form provided is a detailed cost estimating template. Previous FFP RAOMAC Solicitations have requested only a Schedule of Values as we understand only total price is used in the price evaluation. Please clarify if a detailed cost estimate is required or a Price Schedule/Schedule of Values was intended.

The detailed cost estimate in Attachment J-2 is required. 0002

32 L.9.2.2 This section allows for an alternate technical approach and associated cost proposal to be submitted. Can we assume that selection will be made based on the technical approach and price for the SOW as stated in the Solicitation given the Solicitation prescribes the intended level of effort and sampling methodologies to be implemented?

Selection will be made based on the factors outlined in the

RFI

33 L.9.2.2 If provided, how would an alternate technical approach/alternate price be evaluated? Selection will be made based on the factors outlined in the

RFI

34 SOW Please provide the latest annual report and latest two quarterly reports to facilitate our understanding and response to the seed project?

The Annual Report has not been submitted and isn't scheduled to be submitted in draft form until 20 July 2022.

Quarterly reports were not required in the first year of operation.

35 SOW Please clarify if the next sampling event will occur in October 2022, with the report to be submitted within 30 days after sampling?

The next sampling event will not occur until after the new Contractor takes over. The last sampling event was August 2021 with the sampling supposed to have begun under the new contract in October 2021. Sampling will restart with the new contractor.

36 SOW The SOW indicates "A firm-fixed price shall be provided for the base year and for each option year. For purposes of evaluating offers for award, the Government will utilize the pricing submitted for the base year and all option periods". Please clarify whether Option Year pricing is required. Please provide a Price Schedule to be used.

Yes it will be required. Use J-2 Price Proposal for the base and option years

37 SOW The SOW indicates the Annual Operating Report will summarize activities conducted from the October 2021 to October 2022. Is this intended to be October 2022 to September 2023 or will we be reporting on work performed by others? Also please clarify the estimated operating periods for the Base Year and any Option Years.

This was based on the original award schedule for the seed project. With the new award date estimated to be in November 2023, with the transition from APTIM occurring in November. The new Contractor will take over fully in December, the annual report should cover from when the Contractor officially takes over through December 2023.

38 H.2 Holidays. Should Juneteenth be listed as a holiday observed by the Federal Government? Juneteenth has been added to Section H.2.1. 0002 39 L.8.1.3 Submit Attachment F as part of this factor.” Attachment F was not included in the solicitation package. Please clarify what document is required for submission and provide referenced document.

Include an attachment to Factor 1 explaining how you will manage your subcontracts under multiple projects at varying locations. Information provided shall not exceed three (3) pages.

40 L.8.2.2 “Complete the ‘Relevant Experience Individual Project Data Sheet’ (Attachment D) for each project.” Please confirm the document required for submission is Attachment J-8 Project Data Sheet.

All references to Attachment D have been removed from the solicitation. Attachment J-8 is the correct reference.

41 Attachment J-1 Attachment J-1 PTO-SOW Section. Can the following referenced documents be provided?

• Final Operation and Maintenance Plan (Referenced in Section IV Work Elements, Work Element 5 – Reports, Data Validation, and Submission)

• Supplemental Monitoring Plan (Referenced in Section IV Work Elements, Work Element 5 – Reports, Data Validation, and Submission)

Final Operation and Maintenance Plan (Referenced in Section IV Work Elements, Work Element 5 – Reports, Data Validation, and Submission) This will not be final for another 2 months.

Supplemental Monitoring Plan (Referenced in Section IV Work Elements, Work Element 5 – Reports, Data Validation, and Submission) Will provide under another amendment.

42 Attachment J-1 Attachment J-1 PTO SOW Section IV Work Elements, Work Element 4 – Indefinite Quantity (IDQ) Items for Repairs lists various quantity items to be provided under the contract. Please provide a scope of work for what is to be included under “Snow Plowing” and please provide a scope for what is to be included for this item.

Snow plowing - consists of no more than 3 events clearing an estimated 30'x30' area.

43 Attachment J-1 Attachment J-1 PTO SOW Section IV Work Elements, Work Element 4 – Indefinite Quantity (IDQ) Items for Repairs lists various quantity items to be provided under the contract. Please provide a scope of work for what is to be included under “Characterize and Dispose of IDW”.

Characterize and Dispose of IDW - consists of 1-2 drums of waste per year to be characterized for disposal at a local facility based on the facilities/state's requirements. It is assumed that the waste will be non-hazardous.

44 Attachment J-1 Attachment J-1 PTO SOW Section IV Work Elements, Work Element 4 – Indefinite Quantity (IDQ) Items for Repairs. How should the costs for the IDQ items be incorporated into the Price Proposal Form?

The table in Section IV Work Elements, Work Element 4 – Indefinite Quantity (IDQ) Items for Repairs is provided.

45 L.6.1 2. Section L.6.1 states: “Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office.”

a. Where in the offeror’s submission should this evidence be included?

b. If required in Volume 1, does this evidence count against the page limit?

This information should be included in the cover page, which is not part of Volume 1 and therefore does not count against the page limit.

46 L.5.2 Can NAVFAC MIDLANT please provide instructions regarding content for Factor 1 – Management Approach, Tab C – Teaming and Partnering Agreements/Joint Venture Team Agreements, as listed in Section L.5.2?

The contractor will need to describe the teams ability to work together in managing multiple projects simultaneously;

addressing how offeror will provide labor, materials, equipment, subcontractors, and project management for sites; managing subcontracts under multiple projects at varying locations as well as other management responsibilities.

47 L.8.2.2 Section L.8.2.2 states: “Complete and submit a “Relevant Experience Project Checklist” (Attachment E) that covers all of the relevant projects submitted for this factor. This Checklist will serve as the contractor’s self-assessment of the type of services contained in each of the relevant projects.”

a. Attachment E has not been provided; can NAVFAC MIDLANT please provide?

Reference to Attachment E deleted. Section J-9 Relevant Experience Project Checklist added to amendment.

48 L.5.2 Can NAVFAC MIDLANT please provide instructions regarding content for Factor 2 – Recent, Relevant Experience of the Firm, Tab B – Awards, Certificates, and Letters of Recommendation, as listed in Section L.5.2?

a. Is this information meant to be duplicated in Factor 4 – Past Performance, Tab C – Awards, Certificates, and Letters of Recommendation?

No. The information should be included in Factor 2 instead of Factor 4

49 L.5.2 Can NAVFAC MIDLANT please provide instructions regarding content for Factor 4 – Past Performance, Tab B – List of Additional Projects, as listed in Section L.5.2

This will provide additional information regarding the contractors past performance (that may be out of the specified date ranges identified in the contract) on similar projects that are identified in the RFI.

50 J-5 Where in the offeror’s submission should Attachment J-5 be included? Factor 1 0002

51 J-8 Where in the offeror’s submission should Attachment J-8 be included? Factor 4 0002