Amendment 0002 N4008521R0036.pdf

N4008521R0036

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of Amendment 0002 is to answ er RFIs, see continuation pages.

The due date and time remains unchanged.

All other terms and conditions remain the same.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 98

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Feb-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N4008521R0036

X 9B. DATED (SEE ITEM 11)

28-Jan-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Feb-2021

CODE

NAVFACSYSCOM MID-ATLANTIC

FEAD CHERRY POINT

BLDG 163 CURTIS ROAD

PSC BOX 8006

CHERRY POINT NC 28533-0006

N40085 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0002

Amendment 0002 Responses to Questions

1. Page 4, Sect. B.20, Notice to Offeror. CLIN 0001 should read A001 – A002. Please clarify.

A: Yes, the statement should read CLIN 0001 A001-A002 and CLIN 0005 C001-C002

2. Page 153, Attachment J-1605000-10, Historical Data. This data is not readable. Please provide again in a legible format.

A: See updated Attachment J-1605000-10

3. Page 160, Attachment J-1607000-05, Historical Data. The table is labeled as HVAC repairs.

Are chiller repairs included in this data?

A: Yes

4. Page 164, Attachment J-1607000-09, Historical Data. Are these the total repairs over the entire period of 10/1/2015 – 5/11/2020?

5. Page 164, Attachment J-1607000-09, Historical Data. Several line items contain multiple repairs such as the 4th line item containing repairs to Chillers 1, 2, and 3. Were the multiple repairs handled as one repair or three separate repairs? If three separate repairs, please clarify number of repairs on each of the line items.

A: Repair Chiller - #1 Replace Chilled Water Temperature Sensors, check refrigerant charge and adjusted as needed.

Repair Chiller - #2 Replace Peripherals and the Chilled Water Differential Pressure Switch, check refrigerant charge and adjusted as needed

Repair Chiller - #3 Replace the Evaporator Temperature Sensor, check refrigerant charge and adjusted as needed

6. Page 186, Sect. L.1, Item #7. Price proposal is to be submitted separately from the technical proposal. Will separate volumes within the same mailed package suffice or do you also want each volume in separate mailed packages?

A: The price proposal and the technical proposal can be sent together as long as they are marked on the front whether they are price or technical.

7. Page 193, Sect. M, Evaluation Factors. Will award be best value or lowest priced, technically acceptable. It is not clear in this section. Please clarify.

A: The award will be lowest priced technically acceptable (LPTA).

8. Page 193, Sect. M, Evaluation Factors. If award is based on best value, please provide weighting for the various criteria.

A: The award is lowest priced technically acceptable.

9. Attachment J-0200000-07, Installation Spill Control Plan. This Plan appears to be for

Hampton Roads rather than MCAS Cherry Point. Are they the same?

A: Updated J-0200000-07 is attached to reflect MCAS Cherry Point Spill Control Plan..

10. Attachments J-1605000-03, J-1607000-03, and J-1608000-03. These all appear to be the same drawing. Please clarify.

A: All three drawings are the same to identify equipment for the associated annex.

11. Attachment J-0200000-13, ELINs. A701, B701, C701, D701, and E701 reference a construction wage rate. Please provide.

A: A construction wage determination has been attached.

12. Page 48, Annex 1605000 Steam, Spec Item 3.1.3. This Item references NAVFACINST 11300.37A. Can the Government provide this reference as it is not readily available?

A: NAVFACINST 11300.37A has been replaced with Navy Shore Boiler Guide. See updated Annex 1605000 and Attachment.

13. Page 30, Annex 0200000 Mgt & Admin, Spec Item 2.9.3.3. What activities require a confined space program?

A: Any activity on a space that meets the requirements of a confined space in accordance with the references in Spec Item 2.9.3.3.

14. General. Has the scope changed compared to the incumbent scope?

A: Short answer is yes. The paperwork and accountability to the PMs and Joint Commission has changed, expanded scope on environmental testing, treating and reporting, more equipment has been added since the incumbent started (=more PMs).

15. General. What is the incumbent’s staffing levels/shift?

A: This is a performance based contract and staff levels are to be determined by the contractor.

16. Is the Environmental/Energy Manager a stand-alone position?

A: No, this position can be dual hatted.

17. Must the Environmental/Energy Manager be on site?

A: No, but shall be available to perform their duties and responsibility within this contract and the request of the Government.

18. Who is responsible for remediation for Legionella, if verified by commercial lab?

A: Refer to Annex 1607000 C, Spec Item 3. Recurring Work

19. What is the frequency of testing condenser water for Legionella (monthly, quarterly, annual)?

A: Frequency is based on Contractor’s testing and treatment plan

20. Under J-0200000-05 there were no materials listed. Please confirm the Government will NOT be providing the materials listed: a. Fuel Oil (approx 232,000 gallons per year? b.

Propane Gas? c. Rock Salt & Water Softener? d. All Medical Gasses? e. Light Bulbs & Tubes for Overhead Lights Only?

A: See updated J-0200000-06. The contractor does not service bottled Medical Gases (i.e.

Oxygen, Nitous Oxide, etc.)

21. If the Government is not providing the materials above, please provide the annual amounts used so that the Contractor can accurately price.

A: For material not provide by the Government the Contractor's proposal should reflect incurred costs needed to perform the services in the RFP

22. Under J-0200000-05 there were no services listed. Please confirm the Government will NOT be providing the services listed: a. Telephone? b. Custodial? c. Waste Collection?

A: See updated J-0200000-06. The Contractor shall dispose of all contractor generated waste off-site. Dumpsters are for clinic use only.

23. The Contractor has little or no ability to impact water conservation due to the requirements to provide the desired level of services to the MCAS Naval Health Clinic? Therefore, is the Water Conservation Plan applicable to this contract?

24. Please confirm if it’s the Contractor's responsibility to purchase and maintain these critical spare parts?

A: Requirement is no longer needed. Item removed for Section J.

25. Please provide the manufacturer and model number and all other descriptive information of the Leak Detection System?

A: Information can be obtained upon award

26. How many repairs under the $2,500 threshold were made historically?

A: The Government does not track repairs under the Limit of Liability

27. The operator's hourly rates are covered in ELINs A001 AA-BL. Please explain what is expected from a pricing standpoint for the operator level in ELIN A002 AA-AC.

A: Pricing is based from the Contractor’s Proposal. Refer to the U.S. Department of Labor website for Service Contract Act (SCA) rates for Craven County, North Carolina

28. The Government has requested the Offeror price 1 ea operator for each shift (1st, 2nd, and 3rd). Please confirm that the Offeror should price sufficient operators to cover each shift for 365 days per year.

29. Please confirm that Offerors should allocate all project overhead, i.e. PM and QC Manager, across ELIN A001.

A: Refer to Annex 0100000 C – General Information Spec Item 1.9

30. Composite UPL Rate Work - Subject to the Wage Rate Construction. Please provide the appropriate Construction DBA Wage Determination.

A: Refer to the U.S. Department of Labor website for Construction Wage Rate Requirement (formally DBA) for Craven County, North Carolina.

31. Will the Government allow 10 point font for tables, illustrations, graphs, call-outs, exhibits, etc.?

A: Yes, the Government will allow 10 point font for the above listed items.

SECTION B - SUPPLIES OR SERVICES AND PRICES

The following have been modified:

GENERAL INFORMATION

B.1 Contract Title: Equipment Operation and Maintenance for the Central Energy Building, Naval Health

Clinic, Marine Corps Air Station Cherry Point, North Carolina.

B.2 Type of Contract: This is a combination Recurring/Non-Recurring Firm Fixed Price Indefinite Delivery-

Indefinite Quantity (FFP/IDIQ) type contract as noted in Section L, Instructions, Conditions, and Notices to Offerors.

B.3 Minimum Guarantee: The minimum guarantee for this contract is the Firm Fixed Price portion of the base period only.

B.4 Set-Aside: This requirement is set-aside for competition among 100% small business concerns.

B.5 NAICS Code: The NAICS Code assigned to this procurement is 561210 Facilities Support Services with a

Small Business Size Standard of $41.5 million. Refer to On-Line Representations and Certifications Application (ORCA) via System for Award Management (SAM) at https://www.sam.gov/portal/public/SAM.

B.6 Wage Determination (Service): A Service Contract Act (SCA) wage determination is included in this solicitation. Refer to Section J, Attachments.

B.7 Bid Guarantee/Bonding Requirements: NOT REQUIRED for this solicitation.

B.8 Contract Term: This contract contains provisions for a One-year Base Period with four (4) One-year Option

Periods, not to exceed 60 months. The Government has the option to extend the term of the contract in accordance with Section I, Contract Clauses, FAR 52.217-9, Option to Extend the Term of the Contract- Services (Mar 2000).

B.9 Period of Performance: The base period of performance will start on the award date and last one year.

B.10 Evaluation of Proposal: Offeror shall submit a lump sum price for Section B, CLINs 0001 through 0010 and unit prices for Exhibit A through Exhibit E, referenced in Section J. For purposes of evaluating offers for award, the Government will utilize the pricing submitted for the base year and all option periods. Refer to Section M, FAR 52.217-5, Evaluation of Options (JUL 1990).

B.11 Contract Line Items and Contract Exhibit Line Items

a. Offerors shall enter unit prices and amounts for Contract Line Items (CLINs) and Contract Exhibit line items (ELINs) as indicated in the schedules and accompanying exhibits.

b. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid and the total of the CLIN, the ELIN will be recomputed accordingly.

The CLIN will also be recomputed to take into account the change in the contract ELINs. If the offeror provides a total amount for an ELIN, but fails to enter the unit price, the total amount divided by the ELIN quantity will be held to be the intended unit price.

c. The schedule of Recurring Work (CLINs 0001, 0003, 0005, 0007, 0009) and the schedule of Non-

Recurring Work (CLINs 0002, 0004, 0006, 0008, 0010) will be used as the basis for deductions in accordance with the FAR Clause 52.246-4, Inspection of Services – Fixed Price (AUG 1996).

B.12 Non-Recurring (IDIQ) Individual Contract Line Item Quantities

Once the estimated quantities for individual line items shown in the Schedule have been ordered, additional quantities may be ordered as long as the overall not-to-exceed (NTE) amount of the contract per year is not exceeded and the Contractor agrees by signing the task order.

B.13 Maximum Not to Exceed (NTE) and Minimum Guarantee

The maximum NTE value of an ordering period is the total of all the CLINs in that ordering period. The maximum or NTE value of the contract is the total value of all CLINs in the Schedule. Orders shall not be made that exceed the maximum NTE value for any ordering period. The maximum NTE value of an ordering period and of the contract may be increased by written modification to the contract in conjunction with any modification that increases the value of an existing task order that is authorized by a contract clause. Orders in excess of the estimated quantity set forth for any particular CLIN shall not be exceeded without the Contractor’s agreement which shall be indicated by signing or beginning performance of the order.

Currently, with the award of the basic contract, the Government intends to issue a task order to obligate the contract minimum guarantee for:

CLIN 0001 Facilities Support Services.

Minimum guarantees do not apply to the option periods.

B.14 Unit Price Adjustments in Option Periods

This contract incorporates the Service Contract Act (SCA). The SCA Wage Determination incorporated in Section J is for the Base Year performance period only. The latest Wage Determination available at the time for each option exercise will be incorporated into the contract and the unit prices will be adjusted in accordance with FAR Clauses 52.222-43, Fair Labor Standards Act and Service Contract Act – Price Adjustment. The contractor warrants, by submission of his proposal that the price does not include any contingency for future wage increases.

B.15 Unit Prices for Labor

a. A portion of the work included in the scope of this contract cannot be identified in advance in sufficient detail to be as a Unit Price Task in this contract. Labor for this work will be ordered and paid for based on unit prices for labor proposed by the Contractor listed in the Schedule of Non-Recurring Work.

b. Estimated hours in the Schedule are a forecast of future requirements. These estimated hours are for performing "Non-Recurring” accomplished in the time period shown.

c. The Contractor shall enter, in the unit price space, the unit price for performing composite labor. The composite labor price shall include all direct and indirect costs associated with performing an hour of work. The composite labor price should be the Contractor's hourly craft wage adjusted to allow for the offerors work force productivity (i.e., the Contractor's estimate of how its’ work force will perform in relation to the Means Facilities Cost Data and/or the Engineered Performance Standards). The Composite Labor Rate shall include all costs for preparation of the cost proposal, job preparation, travel, pre- expended bin materials and supplies, ordering and stockpiling job material, additional material handling, items of equipment necessary to perform work (i.e. bucket truck, lifting equipment, staging, etc.), equipment set up time, lift time, craft delay allowance, profit, tools, equipment, field and home office overhead, clerical support, supervision, inspection, fees, taxes, licenses, bonds, permits, insurance, etc.

B.16 Incorporation of Technical Proposal

a. The Contractor’s technical proposal, including revisions and amendments made prior to contract award and a copy of which is in the possession of both parties, will be incorporated into this contract upon award by reference with the same force and effect as if set forth in full text. All contractor personnel shall meet or exceed the qualification standards, experience levels, and trade backgrounds set forth in the proposal.

b. In the event of an inconsistency between the provisions of this contract and the technical proposal, the inconsistency shall be resolved by giving precedence in the following order: (I) the contract (excluding the proposal), and then (ii) the technical proposal.

B.17 Request for Proposal (RFP) Information/Clarification Questions

Contractor is required to review the entire solicitation package before submitting questions. All questions must be submitted at least 10 days before proposals are due, by email to kimberly.c.lacy@navy.mil and ericka.j.bishop@navy.mil. This is the most efficient way to ensure all questions are addressed in a timely manner.

B.18 Solicitation

This solicitation incorporates a Performance Work Statement (PWS) developed by using NAVFAC performance-based specifications. The PWS consists of Annexes 1, 2, and 16. The contractor will be required to meet the specifications in those Annexes and Attachments.

B.19 Site Visit

A site visit is scheduled for 9:00 a.m. (EST) on 09 February 2021. This will be the Government’s only scheduled site visit. Prior to the scheduled site visit Contractor shall meet with government personnel at 8:50 a.m. located at Bldg 163, Curtis Road, MCAS Cherry Point, NC. If you need access to the base, please provide that information to kimberly.c.lacy@navy.mil or ericka.j.bishop@navy.mil at least 24 hours prior to the site visit.

B.20 Notice to Offeror:

Offeror is required to submit Section B, Bid Schedule, required clauses/provisions, and Section J, Exhibit Line Items (ELINs) with their proposal. The total of the CLIN is equal to the sum of the ELINs as shown below:

CLINS ELINs 0001 A001-A002 ELINS 1605000, 1607000, 1608000 Facility Investment 0002 A700-A703 ELINS 1605000, 1607000, 1608000 Facility Investment 0003 B001-B002 ELINS 1605000, 1607000, 1608000 Facility Investment 0004 B700-B703 ELINS 1605000, 1607000, 1608000 Facility Investment 0005 C001-C002 ELINS 1605000, 1607000, 1608000 Facility Investment 0006 C700-C703 ELINS 1605000, 1607000, 1608000 Facility Investment 0007 D001-D002 ELINS 1605000, 1607000, 1608000 Facility Investment 0008 D700-D703 ELINS 1605000, 1607000, 1608000 Facility Investment 0009 E001-E002 ELINS 1605000, 1607000, 1608000 Facility Investment 0010 E700-E703 ELINS 1605000, 1607000, 1608000 Facility Investment

B.21 Proposal Delivery:

Proposals sent via the United States Postal Service or a commercial carrier, such as Federal Express, shall be addressed to:

Facilities Engineering & Acquisition Division (FEAD) Attn: ERICKA J. BISHOP PSC Box 8006 Bldg 163 Curtis Rd MCAS Cherry Point, North Carolina 28533-0006

Proposals hand carried excluding commercial carriers noted above shall be delivered to the Contracts Office in Building 163, 1st Floor, Room 1, located at Curtis Road, Marine Corps Air Station, Cherry Point, NC 28533.

Proposals are due 2:00 p.m. EST on 23 February 2021 .

B.22 Notice to Offeror for Base Access to MCAS Cherry Point:

a. Defense Biometrics Identification System (DBIDS): DBIDS is a voluntary program in which Contractor personnel who enroll, and are approved, are subsequently granted access to the installation for a period up to one year, or the length of the contract, whichever is less, and are not required to obtain a new pass from the Base Pass and Identification Office for each visit. The Government performs background screening and credentialing. Throughout the year the Contractor employee must continue to meet background screening standards. Periodic background screenings are conducted to verify continued DBIDS participation and installation access privileges. Under the DBIDS program, no commercial vehicle inspection is required, other than for Random Anti-Terrorism Measures (RAM) or in the case of an elevation of Force Protection Conditions (FPCON). Information on costs and requirements to participate and enroll in DBIDS is located in Annex 0200000 Section C. Contractors should be aware that any costs related to any means of access to a Navy Installation, are not reimbursable. Any time invested, or price(s) paid, for obtaining DBIDS credentials will not be compensated in any way or approved as a direct cost of any contract with the Department of the Navy.

b. One-Day Passes: Participation in the DBIDS is not mandatory, and if the Contractor chooses to not participate, the Contractor's personnel will have to obtain daily passes and comply with REAL ID Act of 2005 (See Annex 0200000 Section C), be subject to daily mandatory vehicle inspection, and will have limited access to the installation. The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the

DBIDS.

c. The Contractor shall obtain the required employee badges and vehicle passes from the Government at his own expense, or daily passes at no additional cost. Each employee shall wear the Government issued badge over the front of the outer clothing. When an employee leaves the Contractor's service, the employee's Passes and Badges shall be returned within 5 calendar days.

d. Be advised by this notice that the level of security at various Military Installations may change at any time. As the level of security heightens, the amount of time required to gain access to all Navy Installations also increases.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

ANNEX 1607000 CHILLER PLANT

1607000 – Chiller Table of Contents

Spec Item Title

1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training and Licensing

2.2.2 References and Technical Documents

2.3 Special Requirements

2.4 Equipment Maintenance Point of Demarcation

3 Recurring Work

3.1 Operation

3.1.1 Chiller Plant Controls and Monitoring System

3.1.2 Chiller Plant and Hydronic Systems Testing and Treatment Programs

3.1.3 Chiller Plant Minimum Operator Attendance

3.1.4 Operating Records, Logs and Reports

3.2 Integrated Maintenance Program IMP

3.3 Other Recurring Services

3.3.1 Annual Valve Cycling

4 Non-Recurring Work

1607000 – Chiller Plant Spec Item

Title Description

1 General Information

The Contractor shall provide all labor, management, supervision, tools, material, and equipment to continuously operate, maintain and repair the Chiller Plant and Distribution System located at Central Energy Building Facility #4390. This facility is located at the Naval Health Clinic aboard Marine Air Corps Station, Cherry Point North Carolina. The Contractor is responsible for all equipment, controls and piping systems located inside the facility.

1.1 Concept of

Operations

Typical work performed under this Sub-Annex will include operation, management and maintenance of utility chilled water and air conditioning systems. An integrated maintenance plan for dynamic and static equipment and systems will be included in this work. Additionally major repair work, consisting of component replacement, equipment replacement and new equipment installation exceeding the integrated maintenance plan (IMP) limit of liability will be ordered under the Non-Recurring Work portion of the Contract.

The Contractor shall man, operate and maintain the Central Energy Plant 24 hours per day seven days a week. The Contractor is responsible for maintaining Chilled water systems located in the Central Energy Building up to the Recurring Work Limit per each piece equipment or component per occurrence.

Spec Item

Title Description

2 Management and Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-1607000-01.

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient operations within the chiller plant function.

2.2.1 Certification, Training and Licensing

Chiller plant operators shall comply with ASME and EPA certification guidance exhibiting knowledge and skills of chiller plant air conditioning/Hydronic Systems production.

Personnel working on systems, equipment or components containing chlorofluorocarbons (CFCs) and/or hydro-chlorofluorocarbons (HCFCs) must be certified under an Environmental Protection Agency (EPA) approved technical certification program per OPNAVINST 5090.1 Chapter 6 and licensed in accordance with the state of North Carolina.

All maintenance trade personnel certifying or inspecting repair or maintenance work that does not require an inspector certified by a governing directive shall be qualified at the journeyman level.

The Contractor shall ensure all personnel certification, training, and licensing are maintained current.

The Contractor shall submit proof of all certification, training, and licensing requirements per Section F and within four hours if requested by the KO.

2.2.2 References and

Technical Documents

References and Technical Documents are listed in J-1607000-02.

2.3 Special

Requirements

The Contractor shall coordinate all maintenance and repair work and outages in a manner that minimizes the disruption of air conditioning services.

The Contractor shall not vent or otherwise dispose of any Class I or Class II ODS refrigerant into the atmosphere during the service, repair, or disposal of industrial process refrigeration and air conditioning equipment. These refrigerants shall be captured and recycled in conformance with all applicable Federal, state, and local laws, regulations and in accordance with the provisions of Air Station Order 5090.6.

http://www.cherrypoint.usmc.mil/MCASCP/stationadj/orders306/ASO5090_6.pdf or the KO for a copy of this order.

2.4 Equipment

Maintenance Point of Demarcation

Contractor shall be responsible for all equipment with in bold lines listed in J-1607000-03 on the first deck or pit level ceiling to include the mezzanine. Maintenance responsibility includes supply and return piping, electrical wiring and branch circuits, and supply and return ductwork.

Spec Item

Title Performance Objective Related Information Performance Standard

3 Recurring Work

The Contractor shall efficiently operate and maintain the chiller plant and distribution system to ensure the safe production and distribution of quality, reliable chilled media, such that all chilled media requirements are continually met.

The current Chiller Plant and Distribution System Description and Inventory is provided in J-1607000-04.

The Contractor shall operate the current chiller system include a condenser water loop, and a cooling tower system.

The Contractor is fully responsible for and shall perform any repair and replacement work up to a total of $2,500.00 per occurrence per piece of equipment in direct material and labor cost under the recurring work portion of the contract unless otherwise noted in related information. Historical Work Under $2,500.00 is found in J- 1607000-05.

If the repair or replacement work exceeds the Contractor's liability limit, the Government, at its discretion, may order the work under the Non- Recurring Work section of this contract. For Non- Recurring Work ordered from the Contractor, the Government will only be liable for the amount of cost exceeding the Contractor's liability limit. The Contractor will be responsible for labor, material and equipment cost up to the liability limit.

The Historical Critical Spare Parts Inventory can be found in J-1607000-06

The contractor shall maintain the current drawings, equipment inventories and diagrams and will keep them current, per Section F.

Chilled media is continuously and safely provided and meets all temperature and humidity control requirements.

3.1 Operation The Contractor shall

operate the chiller plant and distribution system to ensure the efficient and safe production of chilled media to meet all air conditioning requirements 24 hours a day seven days

Operation consists of “watch-standing” or attendance type work by a sufficient staff of qualified persons during a specified time period to ensure safe, reliable, efficient production and distribution of chilled media.

Chiller plant and distribution system equipment and components are efficiently, safely and continuously operated per specified operating criteria to produce

Spec Item

Title Performance Objective Related Information Performance Standard per week, throughout the contract period

Operation of the chiller plant and distribution system includes equipment and system components, such as, chillers, pumps, valves, cooling tower (s), chemical treatment devices, monitoring and control systems, open and closed loop hydronic systems, and meters, and distribution lines, and includes tasks, such as, monitoring and regulation of equipment controls, maintaining operating records, logs, and reports, and examination, lubrication and minor adjustment of equipment and system components.

Plant and systems equipment and components shall be efficiently and safely operated per ANSI, ARI, and ASHRAE Standards, OMSI and other specific operating manuals, procedures, and instructions. If there is a conflict between the standards, the more stringent standard shall be utilized.

Safe operation shall ensure that all chiller plant equipment requiring operator attendance is staffed by qualified personnel at all times of operation. The KO shall be notified immediately if unsafe conditions are discovered. The Notification of Unsafe Conditions Report shall be submitted per Section F.

The Contractor shall develop, update, submit and post in clear view for operators, written Standard Operating Procedures as specified in and as specified per Section F.

chilled media to satisfy operational requirements.

Unscheduled interruptions are minimized such that all air conditioning requirements are met

99.5 percent of the time annually.

3.1.1 Chiller Plant

Controls and Monitoring System

The Contractor shall operate the chiller plant controls and monitoring system to ensure the efficient production and distribution of chilled media.

The contractor shall operate and monitor chiller plant control system and equipment to ensure proper plant operations.

The Contractor shall operate and monitor the chiller plant controls to provide the following parameters:

Chill Water Supply Temperature = 43 to 45 deg. F

The chiller plant’s operating parameters are continuously maintained within specified operating limits.

Spec Item

Title Performance Objective Related Information Performance Standard

Chill Water Supply End Point Pressure = 35 psi

3.1.2 Chiller Plant

and Hydronic Systems Testing and Treatment Programs

The Contractor shall provide and implement a Chiller Plant and Hydronic Systems Testing and Treatment Program to ensure optimum equipment operation and efficiency.

The Contractor shall develop and submit per Section F, a Chiller Plant and Hydronic Systems Testing and Treatment Program in accordance with manufacturers’ recommendations for applicable equipment to include collection of samples, testing and treatment of Hydronic Systems.

The Hydronic Systems include the chilled water loop and the condensing water loops, both of which can be either open loop systems or closed loop systems.

Each system requires a different water testing and treatment program. Identify which type of loop is used for the chilled water system and for the condensing water system. Typically, the chilled water system is closed loop and the condensing water system is open loop.

The contractor shall provide hydronic system tests per Section F.

The contractor shall provide Corrosion Coupons and Dip Slide testing of condenser water loop per Section F

The contractor shall provide testing of condenser water for Legionella.

If normal water testing indicate Legionella could be present the contractor shall do onsite testing and send sample to a commercial laboratory and submit reports per Section F

Historical Data for Historical Requirements For Maintenance And Testing Of Water Treatment Systems found in J-1607000-07

Test results confirm that Chiller Plant and Hydronic Systems meet the testing schedule and chemical residual limits per the Contractor’s incorporated Chiller Plant and Hydronic Systems Testing and Treatment Program.

Spec Item

Title Performance Objective Related Information Performance Standard

3.1.3 Chiller Plant

Minimum Operator Attendance

The Contractor shall provide chiller plant operation in staffing per shift to ensure the efficient and safe operation of chiller plant system at all times of operation. The Contractor shall man and operate 24 hours a day, seven days per week throughout the contract period.

Attendance visits for operating chillers shall be of sufficient duration to observe a complete operational cycle and perform operator checks.

Chiller plant operators met minimum specified in applicable directives and instructions.

3.1.4 Operating

Records, Logs and Reports

The Contractor shall prepare, submit and maintain operating records, logs and reports for in-process tracking of plant output characteristics to ensure records, logs, and reports are current and complete.

Per

LANTNAVFACENGCOMINST

11300.4, DoD FGS, or local installation instruction, a monthly operating records report shall be submitted per Section F within three days following the end of the month during which the work was performed. Deliverables shall include copies of daily operating logs, chemical content, pressure readings, chemical dosages, filter backwash frequencies, flow rates, and other laboratory records, maintenance and repair records, corrosion tests, personnel records, emergency condition records, and operating costs.

All required operating records, logs, and reports are maintained current and complete and applicable copies provided to the KO and NHCCP Environmental within the specified times.

3.2 Integrated

Maintenance Program

(IMP)

The Contractor shall develop and implement an IMP program for Chiller Plant and Distribution System to ensure all equipment and components remain in optimum condition and sustain maximum life.

The Contractor shall develop and submit an IMP Section F.

The IMP shall include the Contractor’s approach for integrated maintenance, including maintenance and inspection tasks, schedules for planned work accomplishment, plan for minimizing occurrence of repair and downtime, process for the identification of the need for repairs, and the process for scheduling and completing repair work.

The IMP shall include all equipment and components of the Chiller System include a condenser water loop, and a cooling tower system., monitoring and control systems, pressure reducing stations, piping systems, chemical treatment

Maintenance is performed in accordance with Contractor's IMP and work schedule.

When a problem or a need for repair is identified, the Contractor shall respond within one hour and complete the repair within two days.

Systems and equipment are maintained and repaired to sustain a fully functional and operable condition in accordance with OEM specifications.

When repair is complete

Spec Item

Title Performance Objective Related Information Performance Standard systems, pumps, valves, supports, hangers and insulation.

Refer to J-1607000-04 for the Chiller Plant and Distribution System Description and Inventory.

The IMP, inclusive of repair and replacement, shall be performed per ANSI Standards, NFPA, OMSI, and equipment manufacturer's recommendations, commercially accepted practices and in accordance with the commands DMLSS Facility Maintenance PM Program. If there is a conflict between the standards, the more stringent standard shall be utilized.

The Contractor shall perform all repairs whenever identified, whether as part of their routine IMP accomplishment, QC inspections or notification from the Government that a breakdown or malfunction has occurred.

As part of the IMP, the Contractor has full responsibility for any individual occurrence of repair including replacement up to and including $2,500.00 in direct material and labor cost.

All work costing in excess of the Contractor’s limit of liability is reported to the KO within two hours following Contractor discovery.

The Contractor shall notify the KO or designated representative verbally within two hours upon discovery of any repairs required for equipment and facilities covered under the IMP that do not exceed the Recurring Services limitations.

The Contractor shall perform all repairs, whenever identified, whether as part of their routine IMP accomplishment, QC inspections or notification from the Government that a breakdown or malfunction has the facility, system, or equipment does not present any hazard or danger to personnel.

Spec Item

Title Performance Objective Related Information Performance Standard occurred. The KO will indicate if repairs are emergency or routine.

The Contractor shall submit a Monthly IMP Schedule and Monthly IMP Maintenance Summary Report per Section F.

The report shall include Recurring work and Non-Recurring work for the month. Details shall include at a minimum:

1. Location of work.

2. Work type.

3. Work description.

4. Scheduled maintenance completed.

5. Scheduled maintenance not completed.

6. Non-Recurring work status.

Workmanship for maintenance and repair shall include all work necessary to complete facility and system restoration, including touch-up painting and operational checks.

The Contractor shall not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work. Upon completion of work, any stains and other unsightly marks shall be removed.

3.3

Other Recurring Services perform other recurring services on facilities, systems, and equipment to ensure they are fully functional and operational.

Systems and equipment are in an operable condition and function properly in accordance with specified standards.

Other recurring services are completed in a timely manner.

3.3.1 Annual Valve

Cycling

The Contractor shall safely (open and close) all valves four (4) inch and larger to assure proper operation

The contractor shall schedule and safely cycle (open and close) all valves four (4) inch and larger to assure proper operation, lubricate stems and check for leaks. Minor repairs and adjustments shall be

All valves are safely cycled to ensure proper operation.

Minor repairs are

Spec Item

Title Performance Objective Related Information Performance Standard made during the scheduled recurring work as necessary to assure proper operation and safety. An inventory is provided in J-1607000-08.

The Contractor shall ensure during valve cycling that current plant configuration, operations, and services are not interrupted.

Informational note:

Valve cycling is scheduled and performed in the month of October

4 Non-Recurring Work

Non-Recurring Work may be ordered utilizing DoD FedMall in accordance with Section H or on a task order in accordance with the PROCEDURES FOR ISSUING ORDERS clause in Section G. The order will specify the exact locations and types of work to be accomplished.

The period of performance will be specified in each order.

Refer to Non-Recurring Work ELINs for task listings, descriptions and related requirements. All periods of performance are measured from issue date of order to acceptance of the work.

Performance Standards for Non- Recurring Work will be the same as those in Spec Item 3 where applicable.

Historical Data for Non- Recurring work can be found in J-1607000-09

ANNEX 1608000 COMPRESSED AIR

160800 Compressed Air

Spec Item Title

1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training and Licensing

2.3 References and Technical Documents

2.4 Special Requirements

2.5 Equipment Maintenance Point of Demarcation

3 Recurring Work

3.1 Operation

3.1.1 Compressed Air and Vacuum Plant Controls and Monitoring System

3.1.2 Operating Records, Logs and Reports

3.2 Integrated Maintenance Program (IMP)

4 Non-Recurring Work

Spec Item

Title Description

1 General Information

The Contractor shall provide all labor, management, supervision, tools, material, and equipment to continuously operate, maintain and repair the Compressed Air Plant for Control Air and Medical and Dental Air and Vacuum Systems located at the Central Energy Building Facility #4390. This facility is located at the Naval Health Clinic aboard Marine Air Corps Station, Cherry Point North Carolina. The Contractor is responsible for all equipment, controls and piping systems located inside the facility.

1.1 Concept of

Operations Typical work performed under this Sub-Annex will include the operation, management, and maintenance of the air compressors for control air, medical and dental air, and medical vacuum systems. An integrated maintenance plan for dynamic and static equipment and systems will be included in this work.

Additionally major repair work, consisting of component replacement, equipment replacement and new equipment installation exceeding the integrated maintenance plan (IMP) limit of liability will be ordered by the Non-Recurring Work portion of the Contract.

The Contractor shall operate and maintain the Central Energy Plant continuously 24 hours per day seven days a week for the duration of the contract period. The Contractor is responsible for maintaining all systems located in the Central Energy Building up to the Recurring Work Limit per each piece equipment or component per occurrence.

Spec Item

Title Description

2 Management and Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-1608000-01.

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient operations within the chiller plant function.

2.2.1 Certification, Training and Licensing

Compressed Air Plant Operators shall comply with MO-206 Maintenance and Operation of Air Compressor Plants guidance and NFPA 99 Chapter 5, exhibiting knowledge and skills of compressed air equipment and systems.

Personnel concerned with the application and maintenance of medical gas systems and components shall be trained on the risks associated with these systems and components and meet the modification and installation requirements set forth in NFPA 99. Brazers require current certification.

The Contractor shall ensure all personnel certification, training, and licensing are maintained current.

The Contractor shall submit proof of all certification, training, and licensing requirements per Section F and within four hours if requested by the KO.

2.3 References and

Technical Documents

References and Technical Documents are listed in J-1608000-02.

2.4 Special

Requirements

The Contractor shall coordinate all maintenance and repair work and outages in a manner that minimizes the disruption of services supplied to the Central Energy Plant

2.5 Equipment

Maintenance Point of Demarcation

Contractor shall be responsible for all equipment with in bold lines listed in J- 1607000-03 on the first deck or pit level ceiling to include the mezzanine. Maintenance responsibility includes supply and return piping, electrical wiring and branch circuits, and supply and return ductwork.

Spec Item

Title Performance Objective

Related Information Performance Standard

3 Recurring Work

The Contractor shall efficiently operate and maintain the compressed air plant and distribution systems to safely produce and distribute quality reliable air such that all medical air, dental air and control air requirements are continually met.

Compressed air plant, and distribution systems, description and inventory is provided in J- 1608000-04.

The Contractor shall operate secure, restart, and perform operational checks on all compressed air system equipment.

The Contractor's liability for each recurring work repair and replacement work occurrence is limited to $2,500.00 of labor, material and equipment cost per each piece equipment or component per occurrence Work Under $2,500.00 is found in J-1608000-05.

If the repair or replacement work exceeds the Contractor's liability limit, the Government, at its discretion, may order the work under the non-recurring work section of this contract. For non-recurring work ordered from the Contractor, the Government will only be liable for the amount of cost exceeding the Contractor's liability limit. The Contractor will be responsible for labor, material and equipment cost up to the liability limit.

Historical Critical Spare Parts Inventory can be found in J- 1608000-06.

The contractor shall maintain current all drawings, equipment inventories, and diagrams. The contractor shall submit updates per Section F.

Compressed air and vacuum equipment operate as designed.

Safely produce, distribute and meets minimum quality standards and demand requirements.

Critical spare parts are immediately available to keep the entire system in continuous service to medical air, dental air and control air demand requirements.

3.1 Operation The Contractor shall

operate the Compressed Air Plant and Distribution Systems to efficiently and safely produce quality compressed air and vacuum services that shall meet all

Operation consists of “watch-standing” or attendance type work by a sufficient staff of qualified persons during a Operation of the Compressed Air and Distribution System includes, but not limited to equipment and system components, such as, reciprocating air compressors, air dryers, dew point

Plant and Systems equipment and components are efficiently, safely and continuously operated per specified operating criteria to produce quality medical air, dental air, control air

Spec Item

Title Performance Objective

Related Information Performance Standard installation medical air, dental air, control air and medical vacuum requirements, 24 hours per day, seven days per week, throughout the contract period.

monitors, carbon monoxide monitors, vacuum systems, controls systems, meters, valves, and distribution lines, and includes tasks, such as, monitoring and regulation of equipment controls, maintaining operating records, logs, and reports, and examination, lubrication and minor adjustment of equipment and system components.

Plant, systems equipment, and components shall be efficiently and safely operated per ANSI and ASHRAE Standards, OMSI, and other specific operating manuals, procedures, and instructions. If there is a conflict between the standards, the more stringent standard shall be utilized.

To ensure safe operation, the contractor shall ensure that all compressed air systems and equipment requiring operator attendance are staffed by qualified personnel at all times of operation.

The Contractor shall notify the KO immediately during working hours or by 0800 the following day when unsafe conditions are discovered, following repair of a pressure component and after any major modification to air compressors, storage tanks, control equipment or auxiliaries. The affected equipment shall not be placed back in operation until all repairs are made, equipment operates as designed, and written authorization is received from the KO.

The Unsafe Conditions Report shall be submitted per Section F.

The Contractor shall develop, update, and post in clear view for operators, written Standard Operating Procedures (SOPs) as specified in manufacturer’s and medical vacuum to meet demand.

Unscheduled interruptions are minimized such that medical air, dental air, control air and medical vacuum services are provided

99.9 percent of the time annually.

Spec Item

Title Performance Objective

Related Information Performance Standard standards. per Section F

3.1.1 Compressed

Air and Vacuum Plant Controls and Monitoring System

The Contractor shall operate the Compressed Air and Vacuum Plant Controls and Monitoring System to efficiently produce and distribute compressed air and vacuum.

The Contractor shall operate and monitor the compressed air and vacuum equipment and system to ensure proper operation of plant equipment.

The Contractor shall provide a continuous supply of compressed control air, medical air, dental air and vacuum.

Systems and equipment are monitored and operated to efficiently provide compressed air and vacuum.

3.1.2 Operating

Records, Logs and Reports

The Contractor shall prepare, submit and maintain operating records, logs and reports for in-process tracking of plant output characteristics to ensure records, logs, and reports are current and

Per

LANTNAVFACENGCOMINST

11300.4, DoD FGS, or…