0200000_J_Management_and_Administration_v2.6_(2).pdf

Section J – 0200000

Management and Administration

Attachment Number Attachment Title

J-0200000-01 Definitions and Acronyms

J-0200000-02 Wage Determinations

J-0200000-03 Directives, Instructions, and References

J-0200000-04 Forms

J-0200000-05 Statement of Work

J-0200000-06 Boxcar Demo Site

J-0200000-07 Boxcar Location Map

J-0200000-08 List of Railroad Cars and Location

Attachment J-0200000-01

Definitions and Acronyms

Definition Description

Assessment A general term referring to either a survey or inspection of a facility to determine condition.

Asset A general term used to refer to an item, such as a component, system, building or facility, which is managed by an automated data management program.

Competent Person A person who has the professional experience and training necessary to identify existing and predictable hazards at a work or service environment, and who has the authority to take prompt and corrective action to eliminate or remove dangers from the environment.

One who can identify existing and predictable hazards in the working environment or working conditions that are dangerous to personnel and who has authorization to take prompt corrective measures to eliminate them.

Component Inventory

Management Unit

(CIMU)

An organization of like-kind real property into manageable maintenance units. CIMU is a building component, group of components or component assemblies, serving a specific purpose in a facility that can be expected to follow a common and predictable lifecycle behavior. This class of non-equipment will include items such as exterior walls, exterior windows, interior finish, and roofs. This class of equipment will include items such as fan coil units, air handling units, lighting, and water closets. CIMUs can include one or more items of installed equipment typically subject to routine scheduled maintenance.

Confined Work Space A space that is large enough and so configured that a person may bodily enter a space

(such as in tanks, vessels, silos, storage bins, hoppers, vaults, pits, and like spaces where there is limited means of entry) and is hindered or restricted from escaping during an emergency.

Construction Equipment Construction equipment refers to specialized heavy machinery that covers one industry and is specifically designed for executing construction work. Construction equipment requirements shall include a list of equipment establishing the size, quality, number of units, and unit prices. Construction equipment prices provided by the Contractor shall be the lowest price available considering the availability of equipment and the time constraints of the job. The direct equipment price shall be adjusted by all discounts and rebates that accrue to the Contractor.

All indirect cost associated with construction equipment, such as: the Contractor’s hourly composite trade wage, adjusted to allow for workforce productivity; sub-contractor cost, costs for pre-expended bin materials, shipping and handling, union agreements, crew sizes, hand tools, universal equipment (excluding construction equipment), mobilization, demobilization, payroll burdens and fringes, overtime, job

(field) overhead (including clerical support, supervision, inspection, fees, taxes, licenses, permits, and insurance), general and administrative (home office) overhead, profit, and all other associated markups shall not be included in the equipment price since the cost for these items were included in the labor hour unit price bid. Additionally, time for job preparation, safety standby personnel, and similar indirect labor elements shall not be included.

Contracting Officer (KO) That individual with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

Contracting Officer’s

Representative (COR)

The individual appointed by the KO responsible for monitoring the Contractor’s technical compliance and progress, relative to assigned contract(s)/orders(s), based on the contract requirements specified in the PWS and in accordance with the PAP. The

COR performs a variety of contract administration duties that includes oversight of PA, documenting and rating Contractor performance, reviewing invoices, and acceptance of work. Assignment as a COR is a collateral duty typically performed by the FSCM or

SPAR.

Contractor That entity or its representative responsible for the delivery of the services or materials specified in this contract, as designated by contract award. The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor shall insure that subcontractors comply with the provision of this contract.

Contractor Representative That individual appointed by the Contractor, either orally or in writing, who has been assigned responsibility for executing the requirements of this contract,.

Direct Material Costs The actual vendor invoice charges for materials used for performance of work under this contract. Direct material costs shall include transportation charges when such charges are included on the invoice by the vendor, as well as any discounts allowed for prompt payment and discounts or rebates for core value or salvage value that accrue to the

Contractor. When questions arise concerning the cost of materials, material costs will be based on the lowest of quotes provided by the Contractor from at least three different commercial vendors for the direct material cost. The Government retains the right to obtain additional quotes in questionable situations. The lowest price will be used.

Electronic Operation And

Maintenance And

Support Information

(eOMSI)

A set of consultant-prepared data and document files that contain detailed, as-built technical information that describes the efficient, economical and safe operation, maintenance and repair of a facility, plant, equipment or system throughout its life cycle.

Generally, it is prepared during construction and submitted upon completion of a new facility or major facility upgrade. eOMSI’s typically include asset information, staffing and budgeting information, supply support including critical spare parts, operating procedures, troubleshooting and diagnostic guides, extended warranty data, maintenance task frequencies and documentation, technical data, repair procedures and manufacturer’s product data. eOMSI data and document files are provided in electronic formats.

Equipment Tangible asset that is functionally complete for its intended purpose, durable, and non-expendable.

Facility A building or structure designed and created to serve a particular function.

Fixed Burden Rate (FBR) The additional costs (expressed in percent of direct material cost) for ordering, handling, and stockpiling materials and repair parts. For example, if the offeror's Fixed Burden

Rate for materials in the Base Period is 10% then:

$100,000.00 + ($100,000.00 x 10%) = $110,000.00

The Government will compensate the Contractor for the required parts and materials and not the total amount shown in Schedule of Indefinite Delivery Indefinite Quantity Work.

Frequency Of Service Annual (A). Services performed once during each 12-month period of the contract at intervals of 335 to 395 days.

Biennial (B). Services performed once during each 24-month period of the contract at internals of 670 to 790 days.

Daily (D5). Services performed once each calendar day, Monday through Friday, including holidays unless otherwise noted.

Daily (D7). Services performed once each calendar day, seven days per week, including weekends and holidays.

Monthly (M). Services performed 12 times during each 12-month period of the contract at intervals of 28 to 31 calendar days.

Quarterly (Q). Services performed four times during each 12-month period of the contract at intervals of 80 to 100 calendar days.

Semiannual (SA). Services performed twice during each 12-month period of the contract at intervals of 160 to 200 calendar days.

Semimonthly (SM). Services performed 24 times during each 12-month period of the contract at intervals of 14 to 16 calendar days.

Three times weekly (3W). Services performed three times a week, such as Monday, Wednesday, and Friday.

Twice weekly (2W). Services performed twice a week, such as Monday and Thursday or Tuesday and Friday.

Weekly (W). Services performed 52 times during each 12-month period of the contract at intervals of six to eight calendar days.

Government Furnished

Property (GFP)

Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government furnished property includes, but is not limited to, spares and property furnished for repairs, maintenance, overhaul, or modification. Government furnished property also includes contractor acquired property if the contractor acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Hazardous Material (HM) A material that because of its quality, concentration, physical, chemical or infectious nature may pose a threat to human health or the environment if released or spilled into the environment or any material designated by the Department of Transportation (DOT) or any materials that require a SDS form as posing a potential threat while being transported. Hazardous materials are listed in 49 CFR Part 172.

Hazardous Waste (HW) Any discarded solid waste (liquid, semi-solid, solid, or gaseous) that meets the definition of a hazardous waste by USEPA, state authorities, or the Navy. In accordance with

RCRA, a solid waste is a listed hazardous waste if it is specifically listed, or it is a characteristic hazardous waste if it exhibits the characteristics of ignitability, corrosively, reactivity, or toxicity.

Hazardous Waste

Management Plan

In accordance with OPNAVINST 5090.1C, every Navy shore activity that generates HW shall develop and use a Hazardous Waste Management Plan or a Hazardous Waste management component in its P2 Plan and EMS. A Hazardous Waste Management Plan shall:

Identify applicable federal, state, and local regulations pertaining to the generation and management of hazardous waste.

Identify training requirements and describe procedures for obtaining training and maintaining training records.

Assign responsibilities for the generation, designation, handling, storage, treatment, disposal, and all documentation.

Describe all hazardous waste generation and management procedures.

Include or reference the hazardous waste minimization plan and goals.

Include or reference contingency plans and emergency response procedures.

The plan shall be kept up to date to include changes in hazardous waste generation and management procedures, as well as changes in applicable federal, state, and local hazardous waste regulations. The plan shall include or reference minimization procedures sufficient to achieve DOD minimization goals. Tenant activities are covered by the host CO's Hazardous Waste Management Plan.

Hazardous Waste

Manifest

A hazardous waste manifest as defined in 40 CFR 260 is required for the transport of hazardous waste. The installation commanding officer (ICO) or the ICO’s designated representative shall retain signature authority for hazardous waste manifests.

Infrastructure Condition

Assessment Program

(ICAP)

A Navy automated data management program that utilizes historical asset lifecycle data and a structured assessment process to evaluate the condition facilities and their components.

Inspection A rigorous, detailed assessment of the condition of a facility performed to generate a fundable scope and cost estimate for prioritization and funding of maintenance and repair.

Integrated Maintenance

Program (IMP)

IMP is a recurring state-of-the-art, reliability-centered inspection, testing, maintenance and repair program that determines best practices for managing the functions and consequences of failures of facilities equipment and system components. IMP encompasses accepted commercial practices, including reactive, preventive, predictive and proactive maintenance, into one optimal program. The IMP approach gives the

Contractor full responsibility to maintain systems and equipment and perform repairs whenever necessary to ensure equipment and systems are operational and remain in a constant state of readiness. Service orders will not be issued for accomplishment of repairs on systems and equipment maintained under IMP.

Job or Work Order An authorization for work that requires planning and estimating and has an individual line of accounting for financial and performance evaluation.

Less-than-90-day

Accumulation Areas or

Storage Facilities

Temporary HW storage areas where HW may be stored for up to 90 days without a RCRA permit.

Maintenance And Repair The preservation or restoration of a piece of equipment, system, or facility to such condition that it may be effectively used for its designated purposes. Maintenance/repair may be adjustment, overhaul, reprocessing, or replacement of constituent parts or materials that are missing or have deteriorated by action of the elements or usage, or replacement of the entire unit or system if beyond economical repair.

Monthly On-Site Labor

Report

A compilation of all Contractor and subcontractor employee-hours involved in delivering contract services on a Government property.

NAVFAC MAXIMO A specially configured software version of MAXIMO®, a commercially available computerized maintenance management system (CMMS), adopted by NAVFAC for enterprise facility asset data management. The terms “MAXIMO”, “NAVFAC

MAXIMO” or “Government’s MAXIMO” shall be used interchangeably in the document.

Non-RCRA Regulated

Waste

Waste that is not regulated as a hazardous waste under RCRA; however, is waste may be regulated by other federal, state or local regulations including but not limited to TSCA, Clean Air Act, Clean Water Act or other regulations and statues. Examples include

Used Oil, Universal Waste, Oily Water, antifreeze, etc.

Non-RCRA regulated waste (while not meeting the definition of a Hazardous Waste) must be managed according to its applicable regulations and may not be discarded into the general trash.

Non-Regulated Solid

Waste (Debris and

Rubbish)

Waste not associated with an industrial process such as refuse and scraps resulting from preparation, cooking, dispensing, and consumption of food. Non-hazardous construction and demolition wastes such as dimension and non-dimension lumber, plywood, chipboard, and hardboard are included.

Partnering The terms “partnering” and “partnership” used herein shall mean a relationship of open communication and close cooperation that involves both Government and Contractor personnel working together for the purpose of establishing a mutually beneficial, proactive, cooperative environment within which to achieve contract objectives and resolve issues and implementing actions as required.

Performance Assessment A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

Performance Assessment

Representative (PAR)

The individual(s) assigned as a Technical Point of Contact (TPOC) / Subject Matter

Expert (SME) to the COR to perform duties as the on-site representative who assesses

Contractor performance. The PAR periodically observes Contractor performance, reviews delivered services, reviews quality management corrective actions, periodically assesses and documents Contractor performance on PAWs and the MPAS, and communicates findings as necessary with the Contractor, SPAR, and COR.

Pre-Expended Bin

Materials And Supplies

The minor materials and supplies that are incidental to the job, for which the total direct cost of any one material line item shown on the material estimate is $10.00 or less.

Examples of pre-expended bin materials and supplies include, but are not limited to, solder, lead, flux, electrical connectors, electrical tape, fuses, nails, screws, bolts, nuts, washers, spacers, masking tape, sand paper, solvent, cleaners, lubricants, grease, oil, rags, mops, glue, epoxy, spackling compound, joint tape, plumbers tape and compound, clips, welding rods, and touch up paint.

Property Administrator An authorized representative of the Contracting Officer who is responsible for administering contract property requirements, terms and conditions of the contract

Property Management

Program

A Government program established for the purpose of reviewing and approving the

Contractor’s Property Management Plan and System through performance of a system analysis whenever government property is in the possession of the Contractor.

Quality Assurance (QA) The planned and systematic activities implemented in a quality system so that quality requirements for a product or service will be fulfilled.

Quality Control (QC) The observation techniques and activities used to fulfill requirements for quality.

R. S. Means A data collection and organization system developed by R. S. Means Company that can be used to prepare accurate, dependable construction estimates and budgets in a variety of ways. The Contractor shall use the latest edition. Material prices are based on a national average and computed labor costs are based on a 30-city national average. An estimate prepared using this data is called a "Means estimate"; data may simply be referred to as "Means".

Real Property Inventory

Equipment (RPIE)

A Government owned or leased individual pieces of equipment, apparatus, or fixture that are essential to the function of the real property (i.e. plumbing, electrical, heating, cooling and elevators). It is physically attached to, integrated into, and built in or on the property.

Individual RPIE’s can be combined to make a CIMU to facilitate facilities management.

An individual RPIE can also be a CIMU if the equipment is complex enough to require its own management planning.

Regulated Waste Any hazardous, non-hazardous, industrial process waste (aka special waste), e-waste, and/or off-specification HM, which because of its physical characteristics, chemical make-up or biological nature requires either special handling procedures and permitting, or poses an unusual threat to human health, equipment, property, or the environment.

Examples include (but are not limited to) liquid sludge, pastes, and/or filter cakes, chemical compounds and/or petroleum products, fine powders or highly dusty materials, spent blast media and/or grit, demolition wastes from industrial facilities, debris and/or residues from spill cleanup work, underground storage tank remediation materials, pollution control wastes, ash from fires, furnaces, boilers or incinerators, off-specification products, other materials that have the potential to be a hazardous waste.

All RW may be used or unused excess hazardous materials. Laboratory analysis may be required to verify the waste is not a RCRA-regulated hazardous waste.

Response Time The time allowed the Contractor after initial notification of a work requirement to be physically on the premises at the work site with appropriate personnel, tools, equipment, and materials, ready to perform the work required.

Sampling Plan Plan and procedures to conduct sampling, field testing and laboratory analysis for a defined testing objective.

Satellite Accumulation

Areas

Designated approved areas, at or near the point of generation and under the control of the operator generating the waste, where no more than 55 gallons (cumulative total) of all types of HW or 1 quart of acutely HW may be accumulated. The 55-gallon limit does not include non RCRA regulated waste, universal waste and used oil etc.

Spill Prevention Control and Countermeasure

(SPCC) Plan

The SPCC Plan establishes engineering controls including procedures, methods, equipment and other requirements to prevent the discharge of oil into or upon navigable waters. The Plan includes procedures for oil spill prevention, measures to contain spills and an established spill drill exercises to ensure effective countermeasures in the event of oil spill.

System An assemblage of mechanically and/or electrically interlocked parts, equipment and/or components forming a unitary whole.

Unit Priced Labor (UPL)

Hour

The unit price bid by the Contractor to perform one hour of work-in-place. With the exception of direct material and construction equipment costs, the unit priced labor hour price shall include all indirect and direct costs associated with performing work, such as:

the Contractor’s hourly composite trade wage, adjusted to allow for workforce productivity; sub-contractor cost, costs for pre-expended bin materials, shipping and handling, wage determinations, union agreements, crew sizes, hand tools, equipment, universal equipment (excluding construction equipment), mobilization, demobilization, payroll burdens and fringes, overtime, job (field) overhead (including clerical support, supervision, inspection, fees, taxes, licenses, permits, and insurance), general and administrative (home office) overhead, profit, and all other associated markups. Any indirect cost or additional markups not allowed in the definition of direct materials shall be included in the UPL price. Additionally, time for job preparation, safety standby personnel, and similar indirect labor elements are included.

Universal Equipment Universal equipment refers to equipment that can cover two or more industries and is commercially employed in execution of operation, maintenance, and repair work, such as: Aerial Work Platforms, Backhoes, Cranes, Dump Trucks, Excavators, Generators, Graders, Lifts, Loaders, Man Lifts, Monitoring and Test Equipment, Pumps, Tractors, Trailers, etc.

Universal Waste (UW) Universal Waste (UW) (defined in 40 CFR Part 273) means batteries, fluorescent lamps, some pesticides, and mercury-containing equipment formally classified as a HW, but that are now subject to less stringent regulations, when recycled if recycling is available.

Utility Infrastructure

Condition Assessment

Program (UICAP)

A comprehensive assessment processes for planning, managing, and executing Navy utility infrastructure inspections.

Acronym Title

ACO Administrative Contracting Officer

BW Biweekly

CDR Contract Discrepancy Report

CIA Controlled Industrial Area

CIMU Component Inventory Management Unit

CMMS Computerized Maintenance Management System

CNSSI Committee on National Security Systems Instruction

COR Contracting Officer Representative

COR Condition of Readiness

DBH Diameter at Breast Height

DCR Direct Condition Rating

DoD Department of Defense

DoDI Department of Defense Instruction

DoN Department of Navy

DRMO Defense Reutilization Management Office

EPA Environmental Protection Agency

EPCRA Emergency Planning and Community Right-to-Know Act

FAR Federal Acquisition Regulation

FFP Firm Fixed Price

FIFRA Federal Insecticide, Fungicide, and Rodenticide Act

FSC Facility Support Contract

FSCM Facility Support Contract Manager

GIS Geospatial Information System

GFE Government-furnished Equipment

GFF Government-furnished Facilities

GFM Government-furnished Materials

HCA Head Contracting Agency

ICAP Infrastructure Condition Assessment Program

ICP Integrated Contingency Plan

IDIQ Indefinite Delivery Indefinite Quantity iNFADS Internet Navy Facilities Asset Data Store

IPM Integrated Pest Management

IPMIS Integrated Pest Management Information System

IPMP Integrated Pest Management Plan

KO Contracting Officer

LAN Local Area Network

M Monthly

MAP Maintenance Action Plan

MDI Mission Dependency Index

MEP Mechanical, Electrical and Plumbing

MPAS Monthly Performance Assessment Summary

MRI Mission Readiness Index

MSDS Material Safety Data Sheets

NAVFAC Naval Facilities Engineering Command

NIST National Institute of Standards and Technology

NIST SP National Institute of Standards and Technology Special Publication

NMCI Navy Marine Corps Intranet

NOSC Navy-On-Scene Coordinator

PAP Performance Assessment Plan

PAR Performance Assessment Representative

PAW Performance Assessment Worksheet

Acronym Title

PM Project Manager

PM Planned Maintenance or Preventative Maintenance

PRCSP Permit Required Confined Space Program

PQP Private Qualified Person

PWS Performance Work Statement

PWO Public Works Officer

Q Quarterly

QC Quality Control

RPIE Real Property Inventory Equipment

RSL Remaining Service Life

SC Security Clearances

SM Semimonthly

SPAR Senior Performance Assessment Representative

TE Technical Exhibit

VIQ Variation in Quantity

WBS Work Breakdown Structure

Attachment J-0200000-02

Wage Determinations

Service Contract Act Wage Determination Provided in Solicitation

Attachment J-0200000-03

Directives, Instructions, and References

References

EM 385-1-1

U.S. Army Corps of Engineers Safety and Health Requirements

P.L. 91-596 Occupational Safety and Health Act

UFGS 02 82 16.00 20

Asbestos Unified Facilities Guide Specification

UFGS 02 83 13.00 20 Lead in Construction

OPNAV 5100.23G

OPNAV 5090.1

CNICINST 5100.0

NSAINST 5100.23

Guidance Manual for Asbestos Operations & Maintenance Work Practices by National Institute of Building Sciences, 2nd Edition, December 1996

29 CFR 1926.62

29 CFR 1926.1101

29 CFR 1910.12

29 CFR 1910.1001

29 CFR 1910 Subpart I

40 CFR 61 Subpart M (NESHAP)

40 CFR 763 Subpart E (AHERA)

326 IAC Article 14 (Indiana NESHAP)

326 IAC Article 10, Rule 8.2 (Waste Disposal)

326 IAC Article 18, Rule 1 (Licensing)

ATLANTIC DIVISION NAVFACENGCOMINST 5100.1609K

2 APR 1997

ATLANTIC DIVISION NAVFACENGCOM INSTRUCTION 5100.16

From: Commander, Atlantic Division, Naval Facilities Engineering Command

Subj: HAZARDOUS MATERIAL CONTROL AND MANAGEMENT

Ref: (a) OPNAVINST 4110.2, "Hazardous Material Control and Management"

(b) 29 CFR 1910.1200, "Hazard Communication"

(c) OPNAVINST 5100.23, Navy Occupational Safety and Health (NAVOSH) Program

Manual"

(d) ATLANTIC DIVISION NAVFACENGCOMINST 5100.17, "Command Safety and Health Program"

1. Purpose. To indicate required hazardous material control and management procedures and instructions for all Atlantic Division components in accordance with references (a) through (d).

2. Cancellation. LANTNAVFACENGCOMINST 5100.14 of 20 APR 92

3. Scope. This Instruction applies to all personnel assigned to all component activities of the Atlantic

Division.

4. Policy.

a. The principal goal of the Hazardous Material Control and Management program is the informed and safe use and disposal of hazardous materials by all civilian and military supervisors and employees, as well as contractors performing work on Atlantic Division contracts.

b. The responsibility for safe use of hazardous materials is shared by Atlantic Division management, supervisors, and individual employees.

5. Hazardous Material Definition. A hazardous material is any material with concentration or properties such that it may pose a hazard to human health, or to the environment if released. Hazardous materials include flammables, corrosives, toxins, irritants, and sensitizers. Some examples of hazardous materials commonly used in Atlantic Division spaces are adhesives, cleaning compounds, photo chemicals, paints, and insecticides. Any material which would require emergency first aid procedures as the result of accidental inhalation or contact with the eyes or skin or whose container bears a "Caution", "Warning", or "Danger" label meets the definition of a hazardous material.

ATLANTIC DIVISION NAVFACENGCOMINST 5100.16

6. Discussion. The requirements of this instruction affect Atlantic Division employees to the extent that they may be exposed to hazardous materials under normal operating conditions or foreseeable emergencies. They also affect contractors performing work on Atlantic Division administered contracts.

Basic elements of the hazardous material control and management program include container labeling, material safety data sheets (MSDS), employee information, training, procedures to control and track hazardous materials, maintenance of a hazardous material inventory list, and hazardous material disposal.

Hazardous materials must be handled and used only under the following conditions:

a. The materials are included on the "Authorized Use List" maintained by Component Command Safety

Offices.

b. Material safety data sheets have been made available to, read by, and are understood by employees handling or using the material.

c. The materials are stored and used in minimum quantities necessary to accomplish required tasks.

d. All material containers are properly labeled.

e. Appropriate personal protective equipment (PPE) and cleanup equipment is readily available when required.

f. Employees using the materials are adequately trained and understand the hazards, necessary protective measures, and proper disposal techniques.

g. Necessary medical surveillance of employees performing non-routine tasks involving hazardous materials is provided.

7. Action.

a. Supervisors/Employees:

(1) Supervisors shall develop an inventory of hazardous materials for their work areas.

(2) Supervisors and employees shall determine and procure the least hazardous materials that are available for the intended task. Ordinarily, not more than a 6-month’s supply of any hazardous material should be kept on hand at any work location.

(3) Supervisors and employees are responsible for identifying hazardous materials on requisitions and shall indicate all materials that will require a material safety data sheet (MSDS). Requisitions for hazardous materials must be sent to Purchasing/Supply Offices via the Component Command's Safety Office.

Employees shall not bring hazardous materials into the office from home. Hazardous materials shall be obtained from Command-authorized sources, following the procedures indicated above.

(4) Supervisors will ensure that each container of hazardous material in their work area is properly labeled or tagged with the identity of the material, hazard warnings, and the name and address of the manufacturer. They must also ensure that a MSDS for the material is either posted or is readily accessible to all employees.

(5) Supervisors shall determine which employees may be exposed to hazardous materials under normal operating conditions or foreseeable emergencies. These employees shall be provided with personal protective equipment (PPE), adequate for the hazards to be encountered, as well as hazard information and training.

Component Command Safety Offices will provide assistance as requested.

(6) Supervisors shall ensure that all personnel under their cognizance who receive, handle, store, transport, or use hazardous material are provided with proper training. This training shall be conducted at the time of initial assignment or transfer, and whenever a new hazard is introduced. Provide additional training as required for new employees, new materials, changes in procedure, etc. Component Command Safety Offices shall maintain training records covering training dates, personnel attending, and subject matter covered, for a minimum of five years.

(7) Hazardous material training shall be the responsibility of the supervisor, with assistance as necessary from the Component Command Safety Office. Training shall include proper handling and use procedures; emergency actions; how to detect chemical spills; physical and health hazards; labeling; material safety data sheets; how employees can obtain additional hazard information; OSHA Hazard Communication

Standards; and spill, leak, and disposal instructions.

(8) Employees shall avoid transferring hazardous material from original containers and shall not transfer material into unlabeled or improperly labeled containers.

(9) Supervisors shall ensure that an inventory of their hazardous material is conducted at least once every 6 months and shall arrange for proper disposal of all outdated materials and materials that are no longer required.

b. Purchase/Supply/Support Services Branches:

(1) Review all supply requisitions and small purchase contracts for hazardous materials. If present, include a statement that the materials must be delivered with proper container labeling and SDS's. The

Component Command Safety Office must review and approve all hazardous material procurements.

(2) Upon receipt of hazardous materials, check to ensure that containers have hazardous material labels and SDS's. The labels must include the identity of the material, appropriate hazard warnings, and the name and address of the manufacturer. Hazardous material deliveries that do not meet these requirements should not be accepted until the required information is obtained.

(3) Retain hazardous material in an approved storage location prior to distribution. Approved storage locations include UL or FM approved flammable liquid storage cabinets, separate storage rooms, or locations approved by the Base Fire Department.

(4) Provide a copy of the MSDS to the Safety Office. The original MSDS should be sent to the user with the hazardous material.

(5) Receive, store, and prepare disposal/documentation for hazardous materials. Deliver these materials to the designated disposal organization, with a copy of the MSDS and other necessary documentation.

c. Contracting Officers of Small Purchase Construction Contracts: Codes 011A and 011B at LANTDIV

Headquarters normally oversee these contracts and shall take responsibility for ensuring the actions indicated below are performed. Atlantic Division Components are responsible for designating appropriate individuals and ensuring that the following are performed:

(1) Indicate to contractors/vendors that all hazardous material brought to Atlantic Division buildings or spaces must be properly labeled and that a hazardous material inventory sheet indicating a description and proposed quantity of each material must be provided. SDS's for all proposed hazardous materials must be provided for review.

(2) Hold a pre-work conference with the contractor/vendor prior to bringing hazardous materials on site.

Review the contractor's inventory sheet and SDS's and establish safe work procedures. Contact the

Component Command's Safety Office for assistance as necessary.

(3) Monitor work to ensure the work plan is followed, adequate ventilation is provided, warning signs are posted, etc.

(4) Ensure proper cleanup and removal of all hazardous materials from the site. Retain copies of inventory sheets as a record of hazardous material used for the Component Command's Safety Office records.

d. Component Command's Safety Managers: The Component Command's Safety Manager acts as the representative for the Commanding Officer, who has overall program responsibility. Atlantic Division Safety

Managers shall coordinate the Command Hazardous Material Programs. As program coordinators, the Safety

Managers will perform the following:

(1) Obtain material safety data sheets, maintain a SDS reference library, and provide copies of SDS sheets to appropriate employees. A complete set of all LANTOPS MSDS's is maintained at Building N-26, Room 320, by Code 09K.

(2) Develop and maintain a hazardous material authorized use list. Each hazardous material on the list is assigned an identification number, which corresponds to a SDS with the same number.

(3) Review and approve all hazardous material supply requisitions.

(4) Assist with development of hazardous material training and emergency procedures.

(5) Conduct annual reviews of the Hazardous Material Control and Management Program to assess effectiveness and to recommend changes.

(6) Request Industrial Hygiene assistance as necessary in program review and evaluation.

(7) Perform periodic routine inspections of work areas to ensure that all hazardous material is properly labeled and is being used correctly in accordance with manufacturer's instructions.

e. OICC/ROICC Office Supervisors and Employees: Supervisors and employees at OICC/ROICC Offices are responsible for compliance with program requirements. In addition, OICC/ROICC's shall ensure contractor compliance with the following construction contract requirements:

(1) Safety data sheets will be available at all locations and job sites where hazardous materials exist.

Contractor employees shall be trained in the use of SDS's as required by references (b) and (c). ROICC

Contracting Representatives will ensure that contractors provide copies of SDS's for all hazardous materials brought onto Navy property.

(2) Hazard warning labels must be affixed to all hazardous material containers.

(3) The contractor's site-specific Safety and Health Plan must address the proper storage, handling, use, and disposal of hazardous materials.

(4) The contractor must maintain a materials inventory listing of all hazardous materials required during construction.

(5) The contractor must submit a list of hazardous material quantities that are proposed for delivery to the job site.

(6) OICC/ROICC’s and Component Command Construction Safety Specialists shall monitor contractor compliance with the Hazardous Material Control and Management Program; hazardous material disposal; and hazardous material training.

f. Hazardous Material Control and Management Committee: Each Component Command shall establish a

Hazardous Material Control and Management Committee which shall advise their Commanding Officer with regard to hazardous material authorization, control, management, and hazard communication in accordance with reference (a). Each Committee should be comprised of representatives from the Safety Office, Supply, and Environmental Offices.

Distribution: (5216.10M)

Part I

List A (Only 1, 4-26)

List C

List D

List F

List G

List I

List J

Copy to:

Part IV

List H (Only 1,4, 6-9)

Attachment J-0200000-04

Forms

CERTIFICATE OF FINAL VISUAL INSPECTION

IN ACCORDANCE WITH THE STATE OF NEW JERSEY DEPARTMENT OF ENVIRONMENTAL

MANAGEMENT REGULATIONS, 326 IAC 14-10-4(10)

WHICH REQUIRES THAT AN INDIANA ACCREDITED SUPERVISOR CONDUCT A FINAL

VISUAL INSPECTION WITHIN THE DEMARCATED WORK AREA FOR THE PRESENCE

OF VISIBLE SUSPECT REGULATED ASBESTOS-CONTAINING MATERIALS (RACM), WE

FURNISH THE FOLLOWING CERTIFICATION,

I, ____________________________ have conducted a final Visual inspection of the

(Name of Accredited Asbestos Supervisor) demarcated work area in the_______________________________________________________

(Location of Demarcated Work Area – Within the Facility / Building) of the _________________________________________________________________________

(Name of the Facility Building) located at, Naval Weapons Station Earle, 201 HWY Colts Neck N.J 07722

(Street Address, City, State and Zip) for the presence of visible, suspect RACM, and have determined that the demarcated work area is free of all visible suspect asbestos debris.

(Asbestos Supervisor's signature) (Date of Inspection)

(Asbestos Supervisor’s Accreditation Number) (Expiration Date)

(NAVFAC Project Manager’s signature/sign-off) (Date of Inspection)

IN ACCORDANCE WITH 326 IAC 14-10-4(10) THIS CERTIFICATE MUST BE MAINTAINED IN THE RECORDS OF THE

"CONTRACTOR" FOR A PERIOD OF NOT LESS THAN THREE (3) YEARS FROM THE DATE OF THE CERTIFICATION AND

A COPY MUST BE MADE AVAILABLE UPON REQUEST FROM IDEM. A COPY OF THIS CERTIFICATE SHALL ALSO BE

PROVIDED TO THE BUILDING OWNER

ATTACHMENT "A"

CONTRACTOR CRANE OPERATING CHECKLIST FOR CRITICAL LIFTS YES NO

1 Does the operator know the weight of the load to be lifted?

Is the load to be lifted within the crane manufacturer's rated capacity in its present configuration?

3 Is the crane level and on firm ground?

4 Are outriggers required?

5 If so, are outriggers fully extended and down, and the load off the wheels?

6 If blocking is required, is the entire surface of the outrigger pad supported, and is the blocking material of sufficient strength to safely support the loaded outrigger pad?

If outriggers are not used, is the crane rated for on-rubber lifts by the manufacturer's load chart?

Is the swing radius of the crane counterweight clear of people and obstructions and accessible areas within the swing area barricaded to prevent injury, damage and unplanned encroachment?

Has the hook been centered over the load in such a manner to prevent swing (deflection, side loading, load-moment)?

Is the load well secured and balanced in the sling or lifting device before it is lifted (free and clear) more than a few inches?

11 Is the lift swing path clear of obstructions?

12 If rotation of the load being lifted is hazardous, is tag line or restraint line being used?

13 Are personnel prevented from standing or passing under a suspended load?

14 Are personnel prevented from entering the load fall zone?

15 Is the crane operator's attention diverted?

16 Are proper signals being used at all times?

17 If radio communications are used is the frequency isolated to the crane team?

18 Do the operations ensure that side and tip loading is prohibited?

Are start and stop motions in a smooth fluid motion (no sudden acceleration or deceleration)?

If operating near electric power lines, are the rules and guidelines understood and adhered to as specified in NAVFAC P-307?

21 Is the lift a critical lift?

If so, are critical lift regulations understood, check-off sheets initialed and signed off, and was there an interactive brief conducted with associated personnel?

23 Is Attachment "A" current, filled out completely, and posted in the crane?

Contractor Name (Print Legibly):

Contractor Name (Signature):

Location: Date:

CRANE AND RIGGING GEAR ACCIDENT REPORT

Accident Category: Crane Accident Rigging Gear Accident

From:

UIC:

To: Navy Crane Center

Bldg. 491 NNSY

Portsmouth, VA 23709

Fax: 757-967-3808

Activity:

Report No:

Crane No:

Category:

Accident Date:

Time: hrs:

Category of Service: SPS GPS Crane Type:

Crane Manufacturer:

Was Crane/Rigging Gear Being Used in SPS: Yes

No

Was Crane/Rigging Gear Being Used in a Complex

Lift/Critical Non-Crane Rigging Operation: Yes

Location:

Weather:

Crane Capacity:

Hook Capacity:

Weight of Load on hook:

Fatality or Permanent Disability? Yes

Material/Property Cost Estimate:

Reported to NAVSAFECEN? Yes

Accident Type:

Personal Injury Overload Derail Damaged Rigging Gear

Load Collision Two Blocked Dropped Load Damaged Crane

Crane Collision Damaged Load Other:

Specify

Cause of Accident:

Improper Operation Equipment Failure Inadequate Visibility

Improper Rigging Switch Alignment inadequate Communication

Track Condition Procedural Failure Other:

Chargeable to:

Crane Walker Rigger Operator

Maintenance Management/Supervision Other:

Crane Function:

Travel Hoist Rotate Luffing Telescoping Other N/A Is this accident indicative of a recurring problem? Yes No

If yes, list Accident Report

Nos.:

ATTACH COMPLETE AND CONCISE SITUATION DESCRIPTION AND CORRECTIVE/PREVENTIVE

ACTIONS TAKEN AS ENCLOSURE (1). Include probable cause and contributing factors. Assess damages and define responsibility. For equipment malfunction or failure, include specific description of the component and the resulting effect or problem caused by the malfunction or failure. List immediate and long-term corrective/preventive actions assigned and respective codes.

Preparer:

Phone:

E-mail:

Code:

Date:

Concurrences: (Include Code, Signature and Date)

Certifying Official (Crane Accident Only):

CRANE AND RIGGING GEAR ACCIDENT REPORT INSTRUCTIONS

This form is designed for fax transmission without a cover page or by e-mail and, with enclosures and signatures shall be the official document. Electronic submission will be accepted without signatures but the names of the preparer, concurring personnel, and certifying official (for crane accidents only) shall be filled in. The e-mail address is m_nfsh_ncc_accident@navy.mil. The fax number is (757) 967-3808.

1. Accident Category: Indicate either crane accident or rigging gear accident.

2. From: The naval activity that is responsible for reporting the accident and UIC number.

3. Activity: The naval activity where the accident took place.

4. Report No.: The activity assigned accident number (e.g., 95-001).

5. Crane No.: The activity assigned crane number (e.g., PC-5), if applicable.

6. Category: Identify category of crane (i.e., 1, 2, 3, or 4), if applicable.

7. Accident Date: The date the accident occurred.

8. Time: The time (24 hour clock) the accident occurred (e.g., 1300).

9. Category of Service: Check the applicable service (SPS as defined by NAVSEA 0989-030-7000).

10. Crane Type: The type of crane involved in the accident (e.g., mobile, bridge), if applicable.

11. Crane Manufacturer: The manufacturer of the crane (e.g., Dravo, Grove, P&H), if applicable.

12. SPS: Was the crane or rigging gear being used in an SPS lift?

13. Complex lift: Was the crane or rigging gear being used in a complex lift?

14. Location: The detailed location where the accident took place (e.g., building 213, dry dock 5).

15. Weather: The weather conditions at time of accident (e.g., wind, rain, cold).

16. Crane Capacity: The certified capacity of the crane (e.g., 120,000 pounds), if applicable.

17. Hook Capacity: The capacity of the hook involved in the accident at the max radius of the operation, if applicable.

18. Weight of Load on Hook: If applicable, the weight of the load on the hook.

19. Fatality or Permanent Disability?: Check yes or no.

20. Material/Property Cost Estimate: Estimate total cost of damage resulting from the accident.

21. Reported to NAVSAFECEN?: Self-explanatory.

22. Accident Type: Check all that apply.

23. Cause of Accident: Check all that apply.

24. Chargeable to: Check all that apply.

25. Crane Function: Check all functions in operation at time of accident. Check N/A if a rigging gear accident.

26. Is this a recurring problem?: Check yes or no. Identify any other similar accidents.

27. Situation Description/Corrective Actions: Self-explanatory.

28. Preparer: Self-explanatory.

29. Concurrences: Self-explanatory.

30. Certifying Official (Crane Accidents Only): Self-explanatory.

31. Brief Description: No more than one paragraph summarizing the resultant incident.

32. Background and Detailed Description: Provide the relevant background in a descriptive timeline of preconditions leading up to the event, as well as a detailed description of the event.

33. Corrective Actions: List all short term and long term corrective actions that are taken to prevent recurrence of the incident. Short

Term Corrective Actions are those actions taken that will allow return to work in short time frame. Long Term actions are more

‘programmatic’ in nature and typically include: process revision, changes in training, ‘mistake proofing’, etc.

CRANE AND RIGGING GEAR NEAR MISS REPORT

Near Miss Category: Crane Near Miss Rigging Gear Near Miss

From:

UIC:

To: Navy Crane Center

Bldg. 491 NNSY

Portsmouth, VA 23709

Fax (757) 967-3808 nfsh_ncc_accident@navy.mil

Activity: Report No:

Crane/Equipment No: Category: Near Miss Date: Time:

hrs

Category of

Service:

SPS GPS Crane /Equipment

Type:

Crane/Equipment

Manufacturer:

Location: Weather:

Crane/Equipment Capacity: Hook Capacity: Weight of Load on Hook:

Is this near miss indicative of a recurring problem?

Yes No

If yes, list report numbers:

In the space below, include a brief description of the event and corrective actions taken to prevent recurrence:

Preparer:

Phone and email

Code Date

CRANE AND RIGGING GEAR NEAR MISS INSTRUCTIONS

This form is designed for fax transmission without a cover page or by e-mail and, with enclosures and signatures shall be the official document. Electronic submission will be accepted without signatures but the names of the preparer, concurring personnel, and certifying official (for crane accidents only) shall be filled in. The e-mail address is nfsh_ncc_accident@navy.mil. The fax number is (757) 967-3808.

1. Near Miss Category: Indicate either crane or rigging gear near miss.

2. From: The naval activity that is responsible for reporting the near miss and UIC number.

3. Activity: The naval activity where the near miss took place.

4. Report No.: The activity assigned near miss number (e.g., 95-001).

5. Crane No.: The activity assigned crane number (e.g., PC-5), if applicable.

6. Category: Identify category of crane (i.e., 1, 2, 3, or 4), if applicable.

7. Near Miss Date: The date the near miss occurred.

8. Time: The time (24 hour clock) the near miss occurred (e.g., 1300).

9. Category of Service: Check the applicable service (SPS as defined by NAVSEA 0989-030-7000).

10. Crane Type: The type of crane involved in the near miss (e.g., mobile, bridge), if applicable.

11. Crane Manufacturer: The manufacturer of the crane (e.g., Dravo, Grove, P&H), if applicable.

12. Location: The detailed location where the near miss took place (e.g., building 213, dry dock 5).

13. Weather: The weather conditions at time of the near miss (e.g., wind, rain, cold).

14. Crane Capacity: The certified capacity of the crane (e.g., 120,000 pounds), if applicable.

15. Hook Capacity: The capacity of the hook involved in the near miss at the maximum radius of the operation, if applicable.

16. Weight of Load on Hook: If applicable, the weight of the load on the hook.

17. Is this a recurring problem?: Check yes or no. Identify any other similar near misses or accidents.

18. Situation Description/Corrective Actions: Self-explanatory.

19. Preparer: Self-explanatory.

ATTACHMENT J-0200000-05

STATEMENT OF WORK

Although this is a comprehensive SOW it is not all-inclusive and is not intended to identify all of the steps, actions, or task to complete this project.

SCOPE OF WORK

Contractor will provide for the demolition and disposal of 74 rail boxcars and 10 flat railcars at Naval Weapons

Station Earle, Colts Neck, New Jersey 07722. This will include 74 boxcars with asbestos. Each rail boxcar and flatcar will be moved to the designated demolition site located near receiving yard by the Government. The demolition site near the Receiving yard will be of adequate size to allow for demolition of the rail boxcars, waste segregation, waste load out, equipment staging, asbestos abatement, transport vehicle maneuvering, and support areas. This location is outside of the explosive arc and any other explosive hazard areas. Asbestos abatement of the railcars will be performed at this location.

Contractor shall be permitted to use the fire hydrant located on site to wet demolition debris and fill up tanks using a back flow preventer.

Contractor shall…