6_ESR_E20.pdf

Repair Fleet Training Bldg. N-25A, Phase 2 Work Order Number 1365861 Norfolk Naval Station, Norfolk, Virginia

PART 3 - CHAPTER 6 / ESR E20

6. ENGINEERING SYSTEMS REQUIREMENTS

E20 FURNISHINGS

SYSTEM DESCRIPTION

Furnishings must include fixed furnishings as part of the Structural Interior Design (SID) and the design and documentation of the movable furnishings, the Furniture, Fixtures, and Equipment (FF&E) Package and Audio/Visual (A/V) Equipment Package.

The design and documentation of both must be funded as part of the construction contract. The purchase and installation of the FF&E and A/V Packages must be funded separately as part of Collateral Equipment.

The movable furniture and furnishings (FF&E) for this facility may include, but are not limited to movable furniture systems, freestanding furniture, area/accent rugs, artwork, appliances, flat screen TVs (not connected to data), accessories, shop equipment, fire extinguishers, specialty equipment (specified by the Activity) and other miscellaneous items to support facility functions.

The Government FF&E budget on the Bid Schedule/Price Proposal Form is $2,060,226.00 (PHASE 2B - $995,545.00, PHASE 2C - $1,064,681.00) and does NOT include the Contractor’s Handling and Administration Rate (HAR). This Government FF&E budget must not be altered by Contractors during the bid process.

Fixed furnishings (items that are fixed to the structure), such as specialty equipment, drying cages, weapon racks, lockers, fixed shelving, fixed display furnishings, marker boards, cork boards, motorized projection screens, blinds/shades, etc. are part of the construction contract.

The Audio Visual (AV) Equipment will be identified as a separate line item, priced separately from the FF&E and funded as a planned modification. The A/V Package must include shipping, freight, handling, installation, applicable state sales tax, and the Prime Contractor's A/V Handling and Administration Rate (HAR) percentage as applied to the final A/V total cost. Refer to Part 3 Section D50 of this RFP.

GENERAL SYSTEMS REQUIREMENTS

Design and provide fixed and movable furnishings for all areas as developed during Activity programming and as indicated in the Room Requirements (refer to Part 3 Section 5 of this RFP) and other portions of this RFP to provide a fully usable and complete facility. Design a complete FF&E package and A/V package and prepare supporting plans and procurement data. The design, procurement, and installation of the A/V package must comply with all of the same requirements as those defined for the FF&E package in this specification section. FF&E and A/V items identified in this RFP are to be used as a guideline to assist in establishing the minimum facility requirements and do not relieve the Contractor's Interior Designer and CTS-D from developing a complete and accurate design package that incorporates ALL of the Activity’s FF&E and A/V requirements determined during the design process. Design per specific UFC (i.e. Youth center, BEQ, etc) and in conjunction with UFC 03-120-10, Interior Design.

The contractor must retain the services of an Interior Designer with a minimum of one of the following credentials: National Council for Interior Design Qualification (NCIDQ) certification or state, locality and/or jurisdiction Interior Design Certification, Registration, or License. This same Interior Designer

Repair Fleet Training Bldg. N-25A, Phase 2 Work Order Number 1365861 must prepare both the SID and the FF&E Package, attend and participate, in entirety, all kick-off meetings, existing site visits, design meetings, to include, but not limited to, design charrettes, concept design workshops, and review meetings to develop the building design, floor plan, and the FF&E package.

When A/V is required, or other specialty equipment, i.e. shop, kitchen, fitness, high density storage, etc., is required in the project, the Contractor must obtain the services of the appropriate Equipment Specialists to specify the specialty equipment. The NAVFAC approved Specialist must provide separate Best Value Determinations (BVDs) for this equipment.

A Certified Technology Specialist-Design (CTS-D) is required for the design and preparation of A/V packages. The CTS-D must attend and participate, in entirety, all design meetings, to include, but not limited to, design charrettes, concept design workshops, presentations and review meetings to develop the floor plan and the A/V package.

The Contractor's Interior Designer and CTS-D, the Design Firm Owner(s), and any Specialists must not have any affiliation with the products specified. The NAVFAC Contracting Officer reserves the right to approve/disapprove the qualifications of the Contractor's Interior Designer based upon review/recommendation of the NAVFAC Interior Designer. Per UFC 3-120-10, the FF&E includes the design, selection, specification, color coordination and procurement documentation of the required items necessary to meet the functional, operational, sustainability, and aesthetic needs of the facility.

FF&E specifications must be based on NAVSUP Blanket Purchase Agreements (BPA's), GSA schedules, and other Federal contracts and complying with priorities found in FAR Part 8.404. The utilization of the current NAVSUP BPA list is required for BVD Analysis Request for Pricing. The current NAVSUP BPA list will be provided by the NAVFAC Interior Designer.

The A/V package must be designed and incorporated into the FF&E package by the Contractor’s ID and A/V CTS-D, as required. The A/V package must be prepared by the Contractor’s ID and A/V CTS as a separate package. Provide A/V floor plans indicating equipment locations and A/V riser diagrams for all A/V systems and coordinate equipment locations and power requirements with power plans. The Final FF&E and A/V packages must utilize the most current generation technology. All fixed and movable furnishings and A/V selections and designs must be closely coordinated with Parts 3 and 4 Sections C10, C30, E10, D50, and all other parts of this RFP. All fixed and movable furnishings and A/V must be fully integrated with the final design, construction, all building finishes and all building systems (HVAC, Plumbing, Fire Protection, Communications, Electrical, Data, Architecture, etc.). All outlets, switches, thermostats, etc. must be fully accessible. All sprinkler heads, fire extinguishers, ADA, etc., clearances must be accommodated. The Contractor's Interior Designer and equipment specialists must be responsible for designing and providing specifications for procurement of all FF&E, A/V and specialty equipment, to include delivery and installation, for the facilities built under this contract as directed by the NAVFAC Interior Designer. The Prime Contractor must be responsible for installing all A/V, communications, data, and power cabling within systems and freestanding furniture raceways and performing connections to the building, as required.

The FF&E and A/V packages must be fully integrated into the design and construction schedule for the building. All submittal due dates for the SID, A/V and FF&E must be reflected in the Contractor’s construction schedule. The Contractor and the Contractor’s Interior Designer must strictly adhere to the FF&E submittal schedule defined prior to the 35% design development to ensure that the final FF&E package is submitted at least 4 months prior to FF&E funding deadlines and no later than 9 months prior to building completion. Requests to change the SID or FF&E schedule must be submitted to the NAVFAC Interior Designer for review/recommendation and be approved by the NAVFAC Contracting Officer.

INTERIOR DESIGN SUBMITTAL AND MEETING REQUIREMENTS

STRUCTURAL INTERIOR DESIGN (SID)

Repair Fleet Training Bldg. N-25A, Phase 2 Work Order Number 1365861

The SID submittal process must begin following the award of the RFP. The SID submittal must include Interior Design programming documents, FF&E Floor Plans, and exterior & interior finish/color and material sample boards and binders. Refer to this RFP Part 4 Section Z10 General Performance Technical Specifications and Part 2 UFGS Section 01 33 10.05 20, Design Submittal Procedures.

The Contractor’s Interior Designer must document and submit minutes of all meetings and phone calls to the NAVFAC Interior Designer within 7 days of each occurrence.

Provide the following SID meetings and submittals;

a. Concept Design Workshop (CDW) (10%-15%) or Initial Design Meeting: The Contractor's Interior Designer must meet with the Activity to develop the Interior Design SID programming documents, which will include a preliminary Furniture and Equipment Plan and the FF&E Summary List. The Contractor's Interior Designer must conduct in-depth room by room interviews to confirm Activity requirements (SID, FF&E, A/V, etc.) for the new facility(s). These interviews must occur during the CDW and will include building walk-thru(s) at the Activity’s current location and/or similar facility(s), if possible.

b. Design Development (35%-50%) Submittal: The Contractor's Interior Designer must provide a conceptual Finish Schedule, proposing finish materials to be used in all spaces.

The Furniture and Equipment Plan, FF&E Summary List, and a preliminary Cost Estimate should be further developed and included in this submittal.

c. SID "Over the Shoulder" Review: Prior to the Prefinal (100%) Submittal, the Contractor's

Interior Designer must meet with the NAVFAC Interior Designer for an "over-the-shoulder" review meeting to present a minimum of three (3) options for the interior building finishes/colors/materials. Manufacturer choices and cost range of materials must be pre-approved by the Contractor to prevent any substitutions during the submittal process. Finish option samples for NAVFAC review must be clearly labeled and in a "loose" format for preliminary approval prior to the presentation to the Activity. Options must include manufacturer's label/specifications/data sheets. The over-the-shoulder review meeting must be held at NAVFAC, located in Norfolk, VA.

d. SID Presentation to Activity: The Contractor’s Interior Designer must present a minimum of two (2) NAVFAC Interior Designer-approved options for the interior building finishes/colors/materials to the Activity for approval. Finishes must display manufacturer's label/specifications and be presented in a "loose" format for approval. The meeting must be held at the Activity. Photos documenting the selected finish option and preliminary finish schedule for that option must be emailed to the NAVFAC ID within 7 business days.

e. Prefinal (100%) Submittal: The Contractor's Interior Designer must submit the Activity-approved interior building finishes/color/material selections. These drawings and all approved finishes must be submitted in 8-1/2" x 11" binder format, using heavy duty plastic sheet protectors. Three (3) sets of the Prefinal SID Binder Submittal must be distributed to the NAVFAC Project Manager/Interior Designer, FEAD/ROICC, and the Activity.

These finish options must be documented and submitted for review and approval as follows:

1. Updated Furniture and Equipment Plan

2. Floor Finish Plan(s) w/ floor patterns and accent wall locations

Repair Fleet Training Bldg. N-25A, Phase 2 Work Order Number 1365861

3. Finish Legend

4. Finish Schedule

5. Pre-Final Finish Selections and Physical Samples (photocopies of samples are not acceptable.)

6. CD copy of submittal in binder

f. Final Submittal: The Contractor's Interior Designer must incorporate the final approved Furniture and Equipment Plan, Finish Schedule, Floor Finish Plan and Finish Legend into the Contractor's final drawing set. These drawings and all approved finishes must be submitted in 8-1/2" x 11" binder format, using heavy duty plastic sheet protectors. Three (3) sets of the Final SID Binder Submittal must be distributed to the NAVFAC Project Manager/Interior Designer, FEAD/ROICC and the Activity.

The Final Submittal must include the following:

1. Updated Furniture and Equipment Plan

2. Floor Finish Plan(s)

3. Finish Legend

4. Finish Schedule

5. Final Finish Selections and Samples

6. CD copy of submittal in binder

7. 1 set of 16"x20" presentation boards

SID CONSTRUCTION SUBMITTALS

No substitutions must be made to the SID finishes once they have been approved by NAVFAC during the design phase. In the event that revisions may be required due to unforeseen conditions such as discontinued product, such revisions must be submitted to the FEAD/ROICC and NAVFAC Interior Designer for approval by the NAVFAC Interior Designer before substitutions can be made.

INTERIOR PHOTOGRAPHY SUBMITTAL

Upon completion of the FF&E installation, the contractor must provide professional photography of the completed interior. The photographer must be in the business of specializing in architectural and interior photography. The submittal must be a minimum of 6 photos per building or facility. "Before" and "After" photos are required for all renovation projects. Permission for publishing and using the photos by NAVFAC is required. Images to be submitted on a CD as a JPEG or PDF with a resolution of no less than 300 dpi as well as 8x10 matte photographs. The photographs must be taken prior to occupancy and staged with accessories as needed. Additional lighting may be needed to ensure quality images.

FIXTURES, FURNISHINGS AND EQUIPMENT and AUDIO VISUAL (FF&E and A/V)

The FF&E and A/V design process must begin at the CDW and develop concurrently with the building design. The submittals shall include fixtures, furnishings, and equipment specifications in accordance with the Activity requirements to produce an optimally functional facility. FF&E are all items that are not fixed to the structure, but are fully integrated with the floor plan, building systems, and finishes.

Refer to RFP Part 4 Section Z10 General Performance Technical Specification and Part 2 UFGS Section 01 33 1-.05 20, Design Submittal Procedures.

Repair Fleet Training Bldg. N-25A, Phase 2 Work Order Number 1365861

Develop design as described and in accordance with the Activity requirements. Include in the design all loose furnishings required to produce an optimum functional facility, consistent with quality commercial design. This project also includes the preparation of specific detailed information for each selected item. Each submittal must demonstrate thorough interaction with the Activity requirements and complete coordination with the facility design and the SID.

The Contractor’s Interior Designer and CTS-D must perform inventory of all existing FF&E to be re-used and provide a complete inventory list by room/area. Identify product manufacturer and quantity/series/model #/style/size/finish/fabric. Provide the FF&E availability and relocation phasing plan/schedule, and identify the party(s) responsible for storage, logistics, and re-installation of existing FF&E, as required. Incorporate the existing FF&E and A/V into the FF&E and A/V plans.

For all projects, including fast track projects, the Contractor must be responsible for sufficiently scheduling all SID/FF&E and A/V submittals early enough to obtain the required government approvals, and meet all ordering and installation lead times to complete the project by the contract completion date.

These are minimum requirements and the Contractor must be prepared to provide any/all additional meetings and submittals that may be necessary to support the Interior Design effort/FF&E and A/V coordination. The Contractor’s Interior Designer and CTS must document and submit minutes of all meetings and phone calls to the NAVFAC Interior Designer and Electrical Engineer within 7 days of each occurrence.

Provide the following FF&E and A/V meetings and submittals;

a. FF&E and A/V Requirements Meeting (Interior Design Orientation): This meeting must occur at the CDW prior to the Design Development (35%-50%) Submittal and the development of the FF&E package. The NAVFAC Interior Designer and NAVFAC Electrical Engineer will provide the Contractor's Interior Designer current sample documents to be used for the FF&E and A/V BVD Analysis solicitation package and submittals, review the Best Value Determination (BVD) process, discuss the number of Best Value Determinations required and discuss Blanket Purchase Agreement (BPAs), GSA or other mandatory sources to consider.

b. FF&E "Over the Shoulder" Review: Prior to the FF&E Concept Presentation and Best

Value Determination (BVD) Analysis the Contractor's Interior Designer and CTS must meet with the NAVFAC Interior Designer and NAVFAC Electrical Engineer for an "over-the-shoulder" review to present a minimum of two preliminary FF&E options and to discuss A/V options. These can be presented in a "loose" format for preliminary approval prior to the Activity presentation. The "over-the-shoulder" review meeting must be held at NAVFAC MIDLANT, located in Norfolk, VA.

c. FF&E and A/V Concept Presentation: The Contractor's Interior Designer and CTS-D must present the NAVFAC approved preliminary FF&E and A/V package to the Activity for approval. This presentation must include loose format samples and catalog cuts.

Sample boards are not required. This meeting must occur in conjunction with the SID presentation to the Activity, if possible. NAVFAC OICC, Project Manager, Interior Designer and Electrical Engineer must be invited to this meeting.

d. Best Value Determination (BVD) Analysis "Over the Shoulder Review": Prior to issuing the BVD Analysis solicitation package, the Contractor's Interior Designer and CTS-D must send an electronic copy and a hard copy in binder format, of the complete FF&E BVD Analysis solicitation packages to the NAVFAC Interior Designer and the complete

Repair Fleet Training Bldg. N-25A, Phase 2 Work Order Number 1365861

A/V BVD Analysis solicitation package to the NAVFAC Electrical Engineer for review.

The Contractor's Interior Designer and CTS-D must meet with the NAVFAC Interior Designer and NAVFAC Electrical Engineer for an "over-the-shoulder" review of all required solicitation packages and to review the most current NAVSUP BPA vendor list and discuss GSA Contract Audio Visual vendors. The "over-the-shoulder" review meeting must be held [at NAVFAC MIDLANT, located in Norfolk, VA. Separate solicitations are required for each FF&E BPA category and the A/V package.

BVD Analysis Solicitations must include the following:

1. Copy of the BVD Analysis Request for Pricing cover letter – Indicate all revisions to this NAVFAC-provided template utilizing “Track Changes.” NAVFAC approved revisions may be added to this document, but no items may be deleted.

2. BVD Analysis Request for Pricing Spreadsheet/Questionnaire with “basis of design” item product numbers, photos & descriptions

3. Detailed Technical Specifications/Criteria developed for each item in NAVFAC

MIDLANT’s standard format to establish minimum acceptable requirements for comparable bids.

4. Project Specific Room / Furniture Typicals (FF&E)

5. Furniture Plans with Legends coded to the BVD Analysis RFP (PDF format)

6. Contractor’s subcontract agreement/terms and conditions (if applicable)

7. Contractor’s Interior Designer must request the most current BPA Contract

Holder vendor information prior to sending out the bid solicitations.

e. BVD Submittal and "Over the Shoulder" Review - The Contractor's Interior Designer must submit one (1) hard copy in binder format of the FF&E BVD package to the NAVFAC Interior Designer, (1) copy of the A/V BVD Package to the NAVFAC Electrical Engineer, An electronic copy must be sent to the NAVFAC Contracting Officer.

Additional back-up information from specific bid packages may be requested on an as-needed basis. The "over-the-shoulder" review meeting must be held at NAVFAC MIDLANT, located in Norfolk, VA via conference call to review the results of the solicitation and determine a best value recommendation. Submit the following in 3-ring binders and include a CD copy in each for review and approval:

The BVD Submittal must include the following:

1. Cover Title Page (project name, project #, location, submittal date, submittal title)

2. Table of Contents

3. Point of Contact List

4. Narrative of Design Objectives

5. Copy of all information sent to bidders and documentation that all required sources were contacted

6. BVD Analysis Request for Pricing Spreadsheet/Questionnaire completed by each bidder

7. Back-up Information submitted by each bidder (cut sheets/highlighted pricing sheets/technical specifications, pricing, dealer and manufacturer qualification for each product showing that products meets all requirements.)

8 Responses from UNICOR (FF&E)

9. Completed BVD Analysis Pricing Evaluation Spreadsheet comparing bidder quotes/responses

10. Contractor’s Interior Designer and CTS-D recommendation for the Best Value vendor and justifications

11. CD copy of the FF&E and A/V BVD Submittal binders

Repair Fleet Training Bldg. N-25A, Phase 2 Work Order Number 1365861

f. Preliminary FF&E and A/V Submittals: The Preliminary submittals must be due at pre-final (100%). They must be presented to the Activity and NAVFAC Interior Designer, and NAVFAC Electrical Engineer in loose format at a meeting to occur at NAVFAC, located in Norfolk, VA. Immediately following this meeting, the Preliminary FF&E and A/V submittal binders must be submitted. Three (3) submittals will be required. FF&E requires (1) each for the NAVFAC Interior Designer, FEAD/ROICC, and the Activity. A/V requires (1) each for the NAVFAC Electrical Engineer, FEAD/ROICC, and the Activity.

Submit the following in a 3-ring binder (with the exception of the 16x20 color boards for the Activity only) for review and approval:

The Preliminary FF&E and A/V Submittals must include the following:

1. Cover Title Page (project name, project #, submittal date, submittal title)

2. Table of Contents

3. Point of Contact List (includes contact info for recommended Best Value BPA Holder(s) vendors and subcontractors)

4. Preliminary FF&E and A/V lists (Cost Summary), split into the two phases, to include shipping, freight, handling, professional installation, project management, HAR and applicable sales tax

5. Preliminary Procurement Data Spec Sheets, split in the two phases, completed for each product. Indicate general appearance as well as proposed finish and fabric selections

6. Furniture and A/V placement plans coded to the FF&E and A/V lists and Procurement Data Spec Sheets

7. Technical Specifications used in bid request for all furniture, [and A/V] etc.

8. 16x20 inch color boards of furniture and finishes specified for Activity presentation to indicate overall design intent (1 copy for Activity only)

9. Final Finish/Fabric Selections and Samples in 8 x 10 binder format in edge-reinforced heavy-duty plastic sheet protectors (FF&E)

10. Copy of Quote(s)/Bill of Materials (BOM) on letterhead from the vendor(s) determined to be the Best Value. Code BOM line items to FF&E and A/V Cost Summary Item Codes. Indicate and provide explanations for all changes to quantities and/or pricing that occur between accepted vendor proposal and Final Submittal.

11. 8x10 color photographs of the color boards (FF&E)

g. Final FF&E and A/V Submittal: The Contractor's Interior Designer must submit the Final

FF&E and A/V Packages within 60 calendar days following the receipt of review comments on the preliminary FF&E submittal. All required documentation revisions of price changes and product reselection due to price increases or discontinued product must be the responsibility of the Prime Contractor’s Interior Designer. Three (3) submittals will be required. FF&E requires (1) each for the NAVFAC Interior Designer, FEAD/ROICC, and the Activity. A/V requires (1) each for the NAVFAC Electrical Engineer, FEAD/ROICC, and the Activity

The Final submittal must include the following:

1. Cover Title Page (project name, project #, submittal date, submittal title identified on binder cover and spine)

2. Table of Contents

3. Manufacturer Point of Contact List (includes contact info for recommended Best

Value BPA Holder(s), vendors and subcontractors)

4. Final FF&E and A/V lists (Cost Summary), split into the two phases, to include

Repair Fleet Training Bldg. N-25A, Phase 2 Work Order Number 1365861 shipping, handling, freight, professional installation, project management, HAR and any applicable sales tax.

5. Final Procurement Data Spec Sheets, split into the two phases, completed for each product. Indicate final finish and fabric selections

6. Final Finish Selections and Memo Samples for the FF&E submitted in 8 x 10 binder format, using heavy-duty plastic sheet protectors.

7. Copy of Final Quote(s)/Bill of Materials (BOM) on letterhead from the vendor(s) determined to be the Best Value. Code BOM line items to FF&E Cost Summary Item Codes.

8. Best Value Determination Guidelines sheets (completed and signed by the Contactor's Interior Designer)

9. Final Furniture and A/V Placement Plans coded to the FF&E and A/V lists, Procurement Data Sheets and specifications

10. CD copy of the final FF&E and A/V binders.

h. Punch List: The Contractor's Interior Designer (and A/V consultant or other specialty consultants, if applicable) must attend at least two punch list site visits with the installation dealer(s), NAVFAC Interior Designer, NAVFAC Electrical Engineer, and the Base Representative/Activity Contact. The first site visit must identify all punch list items (at installation dealer's 98% completion and the second (at 100% completion) will confirm that all punch list items have been resolved.

FF&E CONSTRUCTION SUBMITTALS

Submit any revisions or deviations caused by discontinued items to the Contracting Officer for approval by the NAVFAC Interior Designer.

SD-10 Operation and Maintenance Data

List Operation and Maintenance Manuals for seating, systems furniture and keyboard trays.

E2010 FIXED FURNISHINGS (SID)

Fixed furnishings (SID) are funded as part of the construction project and are not funded as part of FF&E Each submittal must demonstrate complete coordination with the facility design and with the package for movable furnishings.

Develop design as described herein and provide storage shelving, equipment racks, and window treatments. Cross reference C10 Interior Construction, and C30 Interior Finishes, for performance requirements. Each submittal must demonstrate complete coordination with the facility design and with the package for movable furnishings.

E201001 FIXED ARTWORK

Not Used.

E201002 WINDOW TREATMENTS

Provide manually operated 3% openness solar shading system at all windows and other glazed openings to the exterior of the building. These fixed window treatments are considered SID and are funded as part of the construction project.

Repair Fleet Training Bldg. N-25A, Phase 2 Work Order Number 1365861

Soft window treatments, such as valances, cornices, draperies, and blackout systems are considered FF&E and must be included in the FF&E package, as required.

E201003 FIXED SEATING AND TABLES

As required, but not limited to, provide fixed locker room benches, fixed tables and chairs, auditorium fixed seating, dining booths and site furniture.

Provide locker room benches with stainless steel legs and HDPE seat.

Refer to ESR G20 for Site Furniture requirements.

E201004 INTERIOR LANDSCAPE (FIXED)

Not Used.

E2020 MOVABLE FURNISHINGS

The design of the FF&E & A/V packages are funded as part of the construction contract base bid.

The purchase and installation coordination of FF&E & A/V are a planned modification to the contract and funded separately as part of Collateral Equipment. The specific process is outlined in PTS E20 in Part 4 of this RFP. If a Collateral Equipment list is provided within this RFP, the costs associated with the purchase and installation of these items are NOT to be included in the base bid. The estimated Collateral Equipment cost is provided for information purposes only. The Contractor only needs to propose the Handling and Administrative Rate (HAR)

Design and provide a FF&E package in accordance with UFC 03-120-10, Interior Design, and other portions of this RFP for all areas as developed during Activity programming to provide a fully usable and complete facility. Collateral Equipment may also include specialty items specified by the Activity and the Contractor's Interior Designer is responsible for incorporating these into the FF&E and/or the A/V package. The estimated Collateral Equipment cost(s) are provided for information purposes only.

Actual requirements may vary and it is the responsibility of the Contractor’s Interior Designer and/or Equipment Specialist to determine the specific requirements of the End User during the design phase and design to these requirements.

The FF&E Package must include shipping, freight, handling, and professional installation, project management, applicable sales tax, and HAR.

A Best Value Determination must be performed on a minimum of three manufacturers and UNICOR for orders exceeding a total procurement of $3500 from an individual manufacturer/vendor. Multiple BVDs may be required in order to complete the final FF&E and A/V packages. The required quantity of BVDs to be performed will be determined by the NAVFAC Interior Designer during the design phase and is dependent on the appropriate NAVSUP BPA category(s) to be utilized and specific project requirements. Documentation must be provided to the Government with the final FF&E package. Specific Documentation is indicated in Part 4 of the RFP. The BVD Statement must be completed and signed by the contractor's interior designer. A sample BVD form and instructions will be provided during the FF&E Procurement Requirements Meeting.

The Contractor, as a planned modification, must be authorized by the Government Contracting Officer to procure all furniture/furnishings in the approved final FF&E and A/V packages using predominately negotiated Federal contracts as directed by the Contracting Officer and the NAVFAC Interior Designer and Electrical Engineer. When the modification for turnkey furniture and A/V procurement is exercised, the Contractor's proposed Handling and Administrative Rate (HAR) must not exceed 5% of the total cost of the FF&E and A/V, shipping, freight, handling, project management, and installation.

Repair Fleet Training Bldg. N-25A, Phase 2 Work Order Number 1365861

The HAR includes all of the prime contractor's effort related to the storage, coordination, handling and administration of subcontractors, deposits, bonds and all other associated costs and profit for the procurement of FF&E and A/V No other charges, fees, or markups will be authorized. The contractor must establish and submit a fixed percentage figure, for the administration effort of this modification (HAR), with the initial project proposal as part of the contractor's Pricing Schedule.

E202001 MOVABLE ARTWORK

Provide movable artwork, to include a Command Board, as required and noted in Part 3, Chapter 5, “Room Requirements”.

E202002 MODULAR PREFABRICATED FURNITURE

Provide Workstation systems product or modular freestanding workstations as required. Provide at a minimum, an articulating keyboard tray with left or right handed mouse extension for each computer location.

E202003 FREESTANDING FURNITURE AND FILES

Provide ergonomic task seating, lounge, reception and guest seating, storage and filing, tables, as required.

E202004 RUGS & ACCESSORIES

Provide as required.

E202005 MULTIPLE SEATING (MOVABLE)

Not Used.

E202006 INTERIOR LANDSCAPING (MOVABLE)

Not Used.

E202090 OTHER MOVABLE FURNISHINGS

Provide waste receptacles, recycling containers, fire extinguishers, clocks, literature racks, microwave ovens, refrigerators, non-plumbed coffee makers and other appliances as required.

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