N4008422R6305-Amend 0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

RFP N4008422R6305, Maintenance and Repair Services for Military Family Housing (MFH) at Command Fleet Activities, Sasebo (CFAS), Japan Description of amendment begins on page 2.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 15

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 29-Jul-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4008422R6305

X 9B. DATED (SEE ITEM 11)

03-Jun-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

29-Jul-2022

CODE

NAVFAC FAR EAST

FEAD SASEBO

PSC 476 BOX 66

FPO AP 96322-1160

N40084 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4008422R6305

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

The purpose of this Amendment 03 is to make the following changes to the solicitation. Changes are highlighted in blue color except for the referenced site link:

1. Revised PWS (See Sections 2.7.1.2, Pg. 19 and 2.7.1.3, Pg 20)

2. Response to Q&A

3. Instructions to Offerors - Added Item #17 (Pre-Award Survey)

4. Evaluation Factors for Award/General Submission – Deleted Paragraph (d) (Submit Offeror’s Qualifications)

5. Technical Factors/Factor 2/Size/Complexity/Basis of Evaluation – Changed

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM TO 52.212-1

INSTRUCTIONS TO OFFERORS

1. POINT OF CONTACT (POC): POC for this requirement is the Contract Specialist, Keiko Ujiie.

Email: Keiko.ujiie1.ja@fe.navy.mil Telephone (local) 0956-50-2502

Telephone (from USA) 011-81-956-50-2502

2. SYSTEM FOR AWARD MANAGEMENT REGISTRATION:

All offerors (i.e., whether individually or as a joint venture, etc.) responding to this solicitation must be registered in the System for Award Management (SAM) database to be eligible for award. For more information please go to https://www.sam.gov, or by calling 866-606-8220 or 334-206-7828 for international call and complete the provisions associated with the annual representations and certifications identified in the Federal Acquisition Regulation (FAR) Subpart 4.1202 and Defense FAR Supplement (DFARS) Subpart 204.1202.

An offeror is required to be registered in SAM when submitting its proposal, and shall continue to be registered at all relevant times, i.e., time of award, during contract performance, and through final payment of the contract resulting from this solicitation.

CAUTION: All offerors are required to be registered in SAM at the time their proposal is submitted. Offerors with no active SAM registration upon receipt of their proposal shall be considered ineligible for award.

A contract cannot be awarded to a contractor not registered in SAM with ACTIVE status. Remember to review the NAICS codes listed in your record and make sure that you have listed the NAICS code for this procurement.

PRE-PROPOSAL CONFERENCE AND SITE VISIT:

Pre-Proposal Conference:

Date and Time: 16 June 2022, 09:00 AM Location: PWD Sasebo Conference Room, 2nd Floor at Bldg. 200 Point of Contact (POC): Keiko Ujiie, Contract Specialist

TEL: 0956-50-2502

Site Visit:

(1) Date and Time: 16 June 2022, 10:00 AM Location: Dragon Vale and Fiddler’s Green (Meet at Nimiz Park Partking Lot)

(2) Date and Time: 16 June 2022, 01:30 PM

Location: Hario Housing (Meet outside of Hario Housing Gate)

Point of Contact (POC): Keiko Ujiie, Contract Specialist

TEL: 0956-50-2502

Note:

1) The Government will not provide transportation for the site visit.

2) Individuals are required to have a “DBIDS Card” (Base Access Pass) for CFAS Main Base and Hario Housing Area for the event. If you do not have a DBIDS Card for CFAS Main Base and Hario Housing Area, please submit a DBIS Request with color copy of your picture ID and the pass request form, Attachment (a), or, for U.S. Nationals only, Attachment (a) and Attachment (b) , to the POC via email no later than 10:00 AM at least seven business days prior to the Pre-Bid Conference in order to receive a DBIDS Paper Pass (Temporary Pass)

** Picture ID ** Japanese National ‐ Valid Japanese Passport, Japanese My-Number-Card or Japanese driver's license with address (Juminhyo Honseki Kinyu ari), or Permanent Address indicated paper from JN police. Non‐Japanese National (Japanese resident) ‐Valid Passport and either a Japanese Resident Card or Japanese driver’s license.

Non‐Japanese National (not a Japanese resident) ‐Valid Passport.

3) Individuals that do not have a DBIDS CARD must be escorted by Government personnel. Individuals requiring escort must be present at the CFAS Back Gate at the time designated by the POC on the date of the event in order to be escorted.

4) Pass applicants must carry picture identification (ID). Valid picture ID for Japanese Personnel means a Driver’s License, which indicates nationality or permanent address, a Passport or a Resident Card with picture (Jyuki Card). A valid picture ID for non- Japanese Personnel means a Passport or Alien Registration Card. A Driver’s License which does NOT indicate the individual’s nationality or permanent address is NOT considered a valid picture ID. A Driver’s License which does not indicate the individual’s nationality or permanent address may be used if accompanied with a valid Jumin Hyo with permanent address (Honseki chi).

5) Vehicle Pass applicants must submit a copy of the Japanese Vehicle Registration (Shaken-sho), a copy of the Compulsory Automobile Liability Insurance (JCI - Jibaiseki Hoken Sho), and a color copy of the driver’s license to obtain the Temporary Vehicle Pass (TVP).

6) In order to receive the DBIDS PAPER PASS (Temporary Pass) and/or the Temporary Vehicle Pass (TVP), the applicant must be escorted from the CFAS Back Gate by Government Personnel to the Pass Office. There is no parking at the CFAS Back Gate. Utilize Public Transportation, park at a public parking location near CFAS and walk to the CFAS Back Gate, or be dropped off at the CFAS Back Gate where the Government Personnel will meet the applicant.

4. PERIOD OF ACCEPTANCE OF PROPOSALS: By submission of a proposal, the Contractor agrees to hold their proposal valid for 120 calendar days from the date specified for closing date of the proposal.

5. PRE-PROPOSAL INQUIRIES: All inquiries concerning this solicitation shall be made using the attached Pre-

Proposal Inquiry Form (Attachment (c)) and submitted via email to the Contract Specialist at Keiko.ujiie1.ja@fe.navy.mil. And Contracting Officer at roxan.boado@fe.navy.mil. The Government does not intend to respond to inquiries submitted less than 7 working days before the proposal closing date.

Correspondence shall be in English ONLY in accordance with FAR 52.214-34 Submission of Offers in the mailto:roxan.boado@fe.navy.mil

English Language and DFARS 252.225-7041 Correspondence in English. Responses to inquiries will be provided in an Amendment and posted to the GPE currently located at https://beta.sam.gov/. It is the offeror’s responsibility to check the website periodically for any amendments.

6. PROPOSAL CLOSING/DUE DATE: Proposals (in accordance with the Proposal Requirements below) for furnishing the supplies or services in the schedule will be received by NAVFAC Far East PWD Sasebo FEAD Contracting Branch Office on the time and date specified in Block 8 of the SF1449 or as amended.

7. PROPOSAL REQUIREMENTS:

(1) The technical proposal and the price proposal shall be submitted in separate volumes. The technical proposal shall not contain any pricing information. The technical proposal submitted by the offeror to whom the award is made will be incorporated into the contract at time of award.

(2) The offeror shall submit the following information (See FAR 52.212-2 Evaluation-Commercial Items):

(a) General Submission Requirements (Adobe PDF form (*.pdf))

(b) Price proposal (Adobe PDF form (*.pdf) and Conformed copy of Microsoft Excel format (*.xlsx))

(c) Technical (Non-Price Factors) proposal (Adobe PDF form (*.pdf))

(d) One (1) electronic format of (a), (b) and (c) above on CD /DVD if/when you choose to submit hand delivered proposals (hard copy).

8. SUBMISSION OF PROPOSALS:

All proposals (with all required supporting documentation) shall be electronically submitted through the Department of Defense (DoD) Solicitation Module in the Procurement Integrated Enterprise Environment (PIEE) or the DoD Secure Access File Exchange (SAFE) or Email or Hand Delivery so that they are received by the date and time specified in Block 8 of the SF-1449.

Proposal Submission using Solicitation Module in PIEE

Proposals shall be submitted in English in Adobe PDF format (*.pdf) and Microsoft Excel format (*.xlsx) via Solicitation Module in PIEE.

In order to submit a proposal through the Solicitation Module in PIEE, you must have an active Proposal Manager role in PIEE at https://piee.eb.mil/

To upload the proposal in Solicitation module in PIEE:

1. Ensure you have an active role as with the Proposal Manager in PIEE.

2. Log into PIEE at https://piee.eb.mil/ to access the Solicitation Module or go directly to the Solicitation

Module at the following link: https://piee.eb.mil/sol/xhtml/unauth/index.xhtml.

3. Select Solicitation icon.

4. At the Home screen of the Solicitation Module, select the Search link to find the solicitation you intend to post an offer against.

5. In the Solicitation Search Criteria filter by entering the complete solicitation number and for Status, select

Open, then click Search.

6. When search results display, select the solicitation number link to open the solicitation.

7. The solicitation displays, with information as view only.

8. To post the offer, click the Offer tab.

9. Click the Add button to add an offer to the solicitation.

10. Select the applicable CAGE Code for which you are submitting the offer. The list is prefiltered based on the Cage Code in the Proposal Manager’s profile.

11. Click on the Choose Files link to upload attachments that comprise your offer.

12. Enter Signature Date and click Signature button after entering all necessary information.

https://piee.eb.mil/

13. Sign Document pop-up will be displayed requiring the user to enter a Digital Pin and OTP. Click the Sign and Submit button to continue.

14. After successfully adding the Offer a success message of the submission will be displayed providing confirmation of on-time/late proposal receipt.

Refer to Attachment (g) for additional guidance on the use of the PIEE Solicitation Module.

For additional information on PIEE Vendor Access Instructions or PIEE Solicitation Module Frequently Asked Questions, visit: https://dodprocurementtoolbox.com/site-pages/solicitation-module

For additional instructions on how to post an offer, please refer to the Posting Offer demo:

https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf

OR

Proposal submission using DoD SAFE

Proposals shall be submitted in English in Adobe PDF format (*.pdf) via DoD SAFE.

In order to submit a proposal through DoD SAFE (https://safe.apps.mil/), you must request from the Contract Specialist a unique “Request for Drop-Off” code. The request should include the Offeror’s Point of Contact (POC) name, email address, and telephone number and shall be submitted to the assigned Contract Specialist(s) via email to Keiko Ujiie at Keiko.ujiie1.ja@fe.navy.mil and Calvin Caldwell at calvin.caldwell@fe.navy.mil at least 5 calendar days prior to the deadline for receipt of proposals.

Within 3 calendar days prior to the proposal due date, the Government will send a DoD SAFE invitation email to the Offeror’s POC email address with a “Request for Drop-Off” code for use in submitting the proposal. Only the identified POC will be able to drop-off proposals or proposals revisions in DoD SAFE. Failure to provide accurate POC information will preclude the Offeror from using DoD SAFE.

To upload the proposal in DoD SAFE:

1. Request a Drop-Off code from the Contract Specialist(s) identified in the solicitation at least 5 calendar days prior to the deadline for receipt of proposals.

2. Log into DoD SAFE at https://safe.apps.mil/

3. Click “Drop-off” and enter the Request Code that was provided by the Contract Specialist.

4. Enter the solicitation number, Offeror name, DUNS number and CAGE code in the field labeled “Short note to the Recipients.”

5. Upload files by clicking button labeled “Click to Add Files or Drag Them Here”.

6. Click “Drop-Off Files” to send the files to the recipient.

7. DoD SAFE will provide a time stamped notification to the Government when the file is uploaded. The DoD

SAFE system notification must show the proposal “Drop-Off” or submission was no later than the time and date specified in Block 8 of the SF 1449. The date and time of “Drop-Off” or submission recorded in DoD SAFE shall govern the timeliness of any offer/quotation/bid/proposal submission.

For DoD SAFE User Guide information visit: https://safe.apps.mil

Proposal Submission using E-mail:

Proposals shall be submitted as proposal to the POC (Contract Specialist, Keiko Ujiie) via email at keiko.ujiie1.ja@fe.navy.mil and Roxan Boado at roxan.boado@fe.navy.mil.

The subject of the email shall be “N4008422R6305 MFH CFAS”.

mailto:keiko.ujiie1.ja@fe.navy.mil

Emails must be less than 10MB in order to be received. Emails larger than 10MB may be submitted via DoD SAFE (https://safe.apps.mil/).

Proposal Submission using Hand Delivery:

Proposal shall be submitted to the following address:

Attn: Naval Facilities Engineering Command Far East PWD Sasebo, FEAD Contracting Branch Bldg 200, 2nd Floor, Hirase-Cho, Sasebo-shi, Nagasaki-ken 857-0056, Japan

Offerors are advised that the PWD Sasebo, Bldg. 200 Contracting Office is located on a secured base where passes are required to enter the base. Therefore, Offerors should anticipate delays in base access. Individuals are required to have a “DBIDS CARD” (BASE ACCESS PASS) for CFAS Main Base in order to access the PWD Sasebo, Bldg. 200 / Contracting Office. If the individual(s) submitting the bid does not have a DBIDS CARD, please contact the POC at least 5 days prior to the closing date and follow the POCs instructions.

If you do not have a “DBIDS CARD for CFAS, Main Base”, please submit a color copy of your picture ID and the pass request form, Attachment (a) or, for U.S. Nationals only, Attachment (a) and Attachment (b), to the Contract Specialist via email no later than 10:00 AM at least seven working days prior to the due date and time for receipt of proposal in order to receive a DBIDS PAPER PASS (Temporary Pass).

** Picture ID **

Japanese National - Valid Japanese Passport, Japanese My Number Card or Japanese driver's license with address (Juminhyo Honseki Kinyu ari), or Permanent Address indicated paper from JN police.

Non-Japanese National (Japanese resident) - Valid Passport and either a Japanese Resident Card or Japanese driver’s license.

Non - Japanese National (not a Japanese resident) - Valid Passport.

Individuals that do not have a DBIDS CARD must be escorted by Government personnel. Individuals requiring escort must coordinate for escort with the POC at least five business days prior to the due date and time for receipt of bids.

Please be advised that if the application information is received after the specified due date, access may be denied for hand-delivery of the proposal.

9. AUTHORIZATION TO PERFORM: In accordance with DFARS 252.225-7042, the Offeror must be duly authorized to operate and to do business in Japan.

10. CONTRACTOR LICENSING REQUIREMENTS: Prior to award of any contract, offerors must be registered to do business in Japan and possess any required license(s). Offerors may be required to provide verification of any required license(s) prior to award of any contract to the Contracting Officer if such information is not already on file with or available to the Contracting Officer. In the case of offers from a joint venture, at least one of the joint ventures must possess and provide verification of such license(s) prior to award.

11. BONDING REQUIREMENTS: Performance bonds and bid guarantees are NOT required by this solicitation.

12. AMENDMENTS: Amendments will be posted to the Government wide point of Entry (GPE) currently located at https://beta.sam gov/. Hard copies of the amendment will not be mailed. It is the offeror’s responsibility to check the website periodically for any amendments. Offerors must acknowledge any and all amendments issued under this solicitation either by annotating it on the SF1449 or signing each SF30 (amendment) and submitting it with the contractor’s proposal.

13. PROPOSALS SHALL BE PRICED ONLY IN JAPANESE YEN. PROPOSALS NOT PRICED IN

JAPANESE YEN WILL BE CONSIDERED NON-RESPONSIVE AND WILL NOT BE EVALUATED.

14. OFFERORS AND INVOICES EXCLUSIVE OF EXEMPTED TAXES AND DUTIES: Offerors and any subsequent invoices submitted during performance of this contract shall not include the cost of any taxes or duties for which the U.S. government is exempt from paying under SOFA agreement with Japan and for which the contractor may obtain relief from Japanese authorities.

15. INCURRED EXPENSES: The Government is not responsible for any costs incurred or associated with preparation and submission of a proposal in response to this RFP.

16. NO ALTERNATE OR MULTIPLE PROPOSALS: Neither multiple proposals, nor proposal variations or options, nor alternate or alternative proposals will be considered in the evaluation.

17. PRE-AWARD SURVEY

FAR 9.104 requires prospective contractors to demonstrate, among other things, that they have adequate financial resources to perform the contract or ability to obtain them, capability to comply with the required performance schedule, a satisfactory performance record, and be otherwise eligible to receive an award under applicable laws and regulations. The pre-award survey is not a part of the technical evaluation.

The Government may make a pre-award survey of an offeror to determine whether such offeror is qualified and capable of performing the contract. The pre-award survey will involve examination of the bidder's financial and technical status and understanding of the contract requirements.

In addition to General Submission Requirements as outlined above, the followings are examples of the information that, upon request, the offeror shall be required to provide in writing to the pre-award survey team.

Requested information shall be forwarded within three days of request. Failure to provide requested information, or a determination, after review of the information, of the offeror’s non- responsibility, will result in the offeror being determined “Non-Responsible” and will not be eligible of award.

a. Identification of the Contractor's personnel and management to be used on this contract.

b. The Contractor's technical and management plans for performing required services.

c. Description of Contractor's facilities and equipment.

d. Summary of the Contractor's experience in performing work of the type required by this specification.

e. Current financial statements and data.

f. Other work presently under contract.

g. Prior contracts for similar work, and the names and addresses of individuals with the organization issuing the contract who may be contacted for information concerning the Contractor's performance.

h. Contractor Quality Control plan for this contract.

LIST OF ATTACHMENTS

List of attachment included in the RFP and any subsequent award

Number of attachment File Name Date Number of pages 1 PWS-MFH 22 Sep 2021 669 pages 2 ELIN List-MFH Not applicable 12 tabs 3 PWS-MFH-Revised Pages-Amend 0003 Not applicable 2 4 PPI Response-Amend 0003 Not applicable 1

DFARS 252.204-7000 Disclosure of Information applies to all Documents, Exhibits, and Attachments as well as FAR 52.204-21 Basic Safeguarding of Covered Contractor Information Systems and DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls, 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information, and 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.

Attachments will be made available to Offerors via approved controlled document request in Contract Opportunities (sam.gov). The point of contacts for all attachments is Keiko Ujiie, keiko.ujiie1.ja@fe.navy.mil.

Offerors are encouraged to seek guidance from their own legal or cyber-security compliance advisors for advice concerning the 15 security controls required by FAR 52.204-21.

Additional information concerning FAR 52.204-21 is also available through the below webpage:

https://www.navfac.navy.mil/navfac worldwide/pacific/fecs/far_east/about_us/contractors_information.html

NOTE: This solicitation includes Government furnished information (GFI) that requires unique handling, storage, marking, and/or release or dissemination procedures in accordance with Federal law and/or regulations and/or DoD policy. Contractor guidance on its duties and responsibilities with regard to GFI provided under this solicitation, which includes but is not limited to Controlled Unclassified Information (CUI) and/or Operations Security (OPSEC) (the CUI_OPSEC Guide) is located at the webpage indicated above and will be incorporated by reference into any resulting contract, task order, delivery order, etc.

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

BASIS FOR AWARD

1. The Government reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract to negotiate with offerors in the competitive range; and to award the contract to the offeror submitting the lowest priced, technically acceptable offer

2. As stated in the solicitation, the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. In addition, if the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

3. The LPTA process is selected as appropriate for this acquisition because the best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price.

4. An overall non-price factors rating must be at least “ACCEPTABLE” in order to be eligible for award. An “UNACCEPTABLE” rating in any factor results in the overall non-price factors proposal being rated “UNACCEPTABLE” unless corrected through discussions. An overall non-price factors rating of “UNACCEPTABLE” makes a proposal ineligible for award.

EVALUATION FACTORS FOR AWARD

1. The solicitation requires the evaluation of price and the following non-cost/price factors:

Factor 1 – Safety Factor 2 – Corporate Experience Factor 3 – Past Performance https://www.navfac.navy.mil/navfac%20worldwide/pacific/fecs/far_east/about_us/contractors_information.html

2. General Submission Requirements. Offerors shall submit or complete the following items as part of their proposal:

(a) Cover letter not exceeding one (1) page that provides the full name, address, DUNS number, and point(s)-of-contact for the Offeror and generally introduces the capabilities of your firm.

(b) Representations and Certifications – Prior to submitting any proposal, Offerors must have an active registration and current Representation and Certifications in the online System for Award Management (SAM) database. Representations / Certifications – Electronic Annual representations and Certifications through On-line Representations and Certifications Application at https://www.acquisition.gov/. Offerors who are already registered in SAM are advised to check SAM prior to submitting their proposal to ensure that their SAM registration and online representations & certifications are active and current.

(c) (If applicable) Copy of Joint Venture (JV) Agreement or Partnership Agreement. The JV or Partnership entity itself must be registered online in the System for Award Management (SAM) as the JV or Partnership. Each JV member or partner must also be individually registered in the SAM database. Failure to submit the Joint Venture Agreement may result in an offeror’s proposal being rejected.

(d) Submit Offeror’s Qualification.

(1) A copy of the following licenses, certificates, or qualifications:

• Refrigerant Freon Handling Technician (冷媒フロン類取扱技術者)

• Refrigerant Recovery Technician (冷媒回収技術者)

• Second Class Electrician (第⼆種電気⼯事⼠)

• Category I Class 4 Fire Protection Equipment Engineer (消防設備⼠ 甲種第4 類)

• Plumbing Technician (配管技能⼠)

• Second Class Architectural Construction Management Engineer (⼆級建築施⼯管理技⼠)

(3) If a bidder does not have the following training certificates - EM 385-1-1 Awareness Course, OSHA

Construction Safety Class, or Construction Quality Management, the bidder shall indicate this in their submission. NAVFAC Far East will provide these trainings within six (6) months after contract award and the contractor shall complete training certification during this time. If the bidder has the following certificates then please provide them.

• Training Certificate for Site Safety and Health Officer (SSHO): 24 hours EM 385-1-1 Awareness

Course

• Training Certificate for SSHO: OSHA 30-hour Construction Safety Class or equivalent course

• Training Certificate for Quality Control Manager: Construction Quality Management for

(4) Do Documentation of the business’s latest Financial resources/Financial Statement/Balance Sheet (直近

の決算報告書)

(e) Copies of all amendments (if applicable) acknowledged.

(f) Completed Attachment (d) Provision 52.204-24 - The Offeror must submit this unless the Offeror has represented that it “does not provide covered telecommunications equipment or services as a part of its offeror products or services to the Government in the performance of any contract, subcontract, or other contractual instrument” in the provision at 52.204-26, Covered Telecommunications Equipment or Services – Representation. If required, complete with the Contractor Name, RFP Number, Project Description, and Contractor POC, signed, and dated. The applicable block in the provision must be checked.

(g) Completed Attachment (e) Provision 52.229-11 with the Contractor Name, RFP Number, Project

Description, and Contractor POC, signed, and dated. The applicable blocks in the provision must be checked.

(h) Completed Attachment (f) IRS Form W-14, if applicable. W-14 (required for any “Foreign Contracting

Party”) – Completed in its entirety including being signed, dated, with the capacity to act (job title) included.

See below for additional details.

FAR PROVISION 52.229-11 AND FAR CLAUSE 52.229-12

In accordance with FAR 29.402-3, Tax on certain foreign procurements, FAR provision 52.229-11 and FAR clause 52.229-12 are included in solicitations, including solicitations using part 12 procedures for the acquisition of commercial products and commercial services. Solicitation means any request to submit offers or quotations to the Government. Acquisition means acquiring by contract, Task Order (TO), or Delivery Order (DO), supplies or services (including construction) for the use of the Federal Government. The base contract will incorporate the clause FAR 52.229-12, if the contractor has indicated that it is a foreign person in solicitation provision FAR 52.229-11. All TOs or DOs issued off the base contract will also incorporate the provision and clause unless one of the following exceptions applies:

(1) Acquisitions using simplified acquisition procedures that do not exceed the simplified acquisition threshold (as defined in 2.101).

(2) Emergency acquisitions using the emergency acquisition flexibilities defined in FAR Part 18.

(3) Acquisitions using the unusual and compelling urgency authority per 6.303-2.

(4) Contracts with a single individual for personal services that will not exceed the simplified acquisition threshold on an annual calendar year basis for all years of the contract.

(5) Acquisitions if the requiring activity identifies that the requirement is for certain foreign humanitarian assistance contracts which are payments made by the U.S. Government agencies pursuant to a contract with a foreign contracting party to obtain goods or services described in or authorized under 7 U.S.C.

1691, et seq., 22 U.S.C. 2151, et seq., 22 U.S.C 2601 et seq., 22 U.S.C. 5801 et seq., 22 U.S.C. 5401 et seq., 10 U.S.C. 402, 10 U.S.C. 404, 10 U.S.C. 407, 10 U.S.C. 2557, and 10 U.S.C. 2561.

This provision and clause concern the imposition of a 2 percent Federal excise tax withholding on any resultant contract award or payment request. This rule applies to Federal Government contracts for goods or services that are awarded to foreign persons. It implements the Department of the Treasury final regulations published in the Federal Register at 81 FR 55133 on August 18, 2016, under section 5000C of the Internal Revenue Code relating to the 2 percent tax on payments made by the U.S. Government to foreign entities pursuant to certain contracts.

Exemptions from this excise tax must be claimed by an Offeror when it submits, with its offer, a U.S. Department of Treasury Internal Revenue Service (IRS) Form W-14, Certificate of Foreign Contracting Party Receiving Federal Procurement Payments, available via the internet at www.irs.gov/w14. If not submitted with the offer, exemptions will not be applied to any resulting contract and the Government will withhold a full 2 percent on each payment.

Failure to submit IRS Form W-14 with a payment request will also result in an automatic withholding of 2 percent from the payment request.

When filling out the IRS Form W-14 the following information may be used to complete Part I, Line 6 and 7:

Line 6 Contract / reference number: N4008422R6301 Line 7 Name and address of the acquiring agency: Naval Facilities Engineering Command (NAVFAC) Far East City or town, state or province. Include postal code where appropriate: Bldg. 200, 2nd Floor, Hirase-Cho, Sasebo-shi, Nagasaki-ken 857-0056 Country (do not abbreviate): Japan

Any exemption claimed and self-certified is subject to audit by the IRS. Any disputes concerning this tax are adjudicated by the IRS because the Section 5000C tax is a tax matter not a contract issue.

Offerors are encouraged to seek guidance from their own tax, legal, or accounting professionals for advice concerning the provision, clause, and the execution/submission of IRS Form W-14. Additional information is also available at:

https://www.navfac.navy.mil/navfacworldwide/pacific/fecs/fareast/aboutus/contractorsinformation.html

Offerors are advised to consult Title 26 U.S.C. 5000C and its implementing regulations at 26 CFR 1.5000C-1 through 1.5000C-7 (see FAR 29.402-3, 31.205-41(b)(8)) for specific details and/or updates.

3. Basis of Evaluation and Submittal Requirements for each Factor.

a. Price

(1) Solicitation Submittal Requirements:

(a) Standard Form (SF) 1449: Complete blocks 17a, 17b (if applicable) and 30a, 30b, 30c. Complete

Contract Line Item Numbers (CLINs) 0001 through 0012 on the SF1449-Continuation Sheet and a total price for all CLINs. Prices shall be submitted in Japanese Yen only. CLIN prices are expressed in Japanese Yen. The contract will be awarded in a U.S. Dollar ($) amount value for the administrative convenience of the U.S. Government.

Although the price of the contract will be stated in U.S. Dollars, payments will be made in Japanese Yen.

Acknowledge and sign all amendments. Failure to do so may cause rejection of proposal. Offers are solicited on an “all or none” basis. Failure to submit offers for all line items listed shall be cause for rejection of the offer.

(b) Completed Exhibit Line Item Numbers (ELINs) List (Attachment (2)). Prices shall be stated in

Japanese Yen only. In the event that there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended /offer and the total of the CLINs or ELINs will be recomputed accordingly. The CLIN which includes recomputed contract ELINs will also be recomputed to take into account the change in the contract ELIN. If the offeror provides a total amount for a CLIN or ELIN, but fails to enter the unit price the total amount divided by the CLIN or ELIN will be held to be the intended unit price. The Government reserves the right to award some or all of the ELINs in any order depending on availability of funds and operational requirements.

(2) Basis of Evaluation: The Government will evaluate price based on the total price. Total price consists of the basic requirements and all option items. The Government intends to evaluate all options and has included the provision FAR 52.217-5, Evaluation of Options (JUL 1990) in the solicitation. In accordance with FAR 52.217-5, Evaluation of Options will not obligate the Government to exercise the option(s). Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

(i) Comparison of proposed prices received in response to the RFP.

(ii) Comparison of proposed prices with the IGCE.

(iii) Comparison of proposed prices with available historical information.

(iv) Comparison of market survey results.

b. Technical Factors:

Factor 1 Safety:

(1) Solicitation Submittal Requirements: The Offeror shall submit a narrative no more than 2 single‐sided (1 double‐sided) pages that demonstrates its commitment to safely accomplishing the requirements identified in the Solicitation and how it will properly manage and implement safety procedures and accident prevention methods.

The Offeror shall submit a completed Safety Plan Sheet, Attachment (h). The narrative should address each of the following topics:

(a) The offeror’s method for selecting a subcontractor with a safe performance record;

(b) The offeror’s plan to monitor and oversee the safety compliance and performance of self‐performed and subcontractor performed work;

(c) The offeror’s methodology to execute an effective program that facilitates accident prevention techniques and processes, and employee reporting of unsafe conditions and unsafe activities.

(2) Basis of Evaluation: The Government is seeking to determine whether the information contained in the

Offeror’s proposal demonstrates a commitment to safety and that the Offeror plans to properly manage and implement safety procedures and accident prevention methods for itself and its subcontractors.

The evaluation will result in a rating of either “Acceptable” or “Unacceptable”.

An Offeror will be rated “Acceptable” if it demonstrates a commitment to safety and that the Offeror plans to properly manage and implement safety procedures and accident prevention methods for itself and its subcontractors.

An Offeror will be rated “Unacceptable” if it fails to meet the requirements to be rated acceptable described above.

Factor 2 – Corporate Experience:

(1) Solicitation Submittal Requirements: Submit a maximum of five (5) relevant projects that best demonstrates Offeror’s experience on projects that are similar in size, scope, and complexity to the RFP.

1) Scope: A project or combination of projects that demonstrate experience with the following types of services: change of occupancy, interior wall repairs, installation, removal, and repair of air conditioning units.

2) Size: A project with an annual value of at least ¥25,000,000. If submitting multiple projects the aggregate combined value of all projects submitted must be at least ¥25,000,000.

3) Complexity: A project or combination of projects demonstrating experience in providing ALL of the following types of services:

a) A project involving unit cleaning for change of occupancy

b) A project involving patch, repair and painting of interior walls

c) A project involving installation, removal, and repair of air conditioning units.

4) Recency: A project completed within the past five (5) years of the date of issuance of this RFP, or a project that has been in performance for more than 12 consecutive months at the time of proposal submission.

The attached Corporate Experience Form (Attachment (i)) is mandatory and shall be used to submit project information. Except as specifically requested, the Government will not consider information submitted in addition to this form. Individual blocks on this form may be expanded; however, total length for each project data sheet shall not exceed 1 double-sided or 2 single-sided pages. Any data submitted in excess of the 1 double-sided page or 2 single-sided pages will not be considered/evaluated.

If the Offeror is a joint venture or partnership, the Offeror shall submit a maximum of three (3) relevant projects for each partner/JV member. Offerors are still limited to a total of five (5) projects combined.

The Offeror may rely on sub-contractors experience to meet the experience required in paragraph (1), however, an experience data sheet is required for each sub-contractor project submitted, and shall submit maximum of three (3) projects for each sub-contractor. Offerors are still limited to a total of five (5) relevant projects combined.

(2) Basis of Evaluation:

The Government is seeking to determine whether the offeror has demonstrated recent and relevant experience as defined herein.

An Offeror will be rated “Acceptable” if an Offeror’s submittal contains a project or a combination of projects that meet the definition of a recent and relevant project under the Submittal Requirements and in aggregate demonstrate providing ALL of the following types of services:

a) A project involving unit cleaning for change of occupancy

b) A project involving patch, repair and painting of interior walls

c) A project involving installation, removal, and repair of air conditioning units.

An Offeror will be rated “Unacceptable” if it fails to meet the requirements to be rated acceptable described above.

A proposal receiving an “Unacceptable” evaluation rating for Factor 2 will be ineligible for award.

Factor 3 – Past Performance :

(1) Solicitation Submittal Requirements:

(a) Offerors shall clearly demonstrate a history of past performance on contracts/projects that demonstrates experience in performing work similar to that described in the definition of a relevant project under Factor 2, Corporate Experience. The offeror shall submit past performance information for each project included in its proposal for Factor 2, Corporate Experience. If the Offeror is a joint venture or partnership, the Offeror shall submit a maximum of three (3) projects for each partner/JV member. Offerors are still limited to a total of five (5) projects combined.

(b) If a completed Contractor Performance Assessment Reporting System (CPARS) evaluation is available for any of the prior contracts identified, the CPARS evaluation shall be submitted with the proposal. If there is not a completed CPARS evaluation available for any prior contract identified, offerors shall use the Past Performance Questionnaire (PPQ) (Attachment (j)), included in the solicitation for the offeror or its team members to submit to the client for each project. AN OFFEROR SHALL NOT SUBMIT A PPQ WHEN A COMPLETED CPARS IS AVAILABLE. The Government will accept a completed interim CPARS evaluations for any partially completed projects identified.

(c) IF A CPARS EVALUATION IS NOT AVAILABLE, ensure correct phone numbers and email addresses are provided for the client point of contact on the PPQ. Completed PPQs should be submitted with your proposal. If the offeror is unable to obtain a completed PPQ from a client for a past project before proposal closing date, the offeror should complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact, Keiko Ujiie, via email at Keiko.ujiie1.ja@fe.navy.mil and Roxan Boado at roxan.boado@fe.navy.mil prior to proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs or CPARS previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

(d) Offerors may provide any information on problems encountered and the corrective actions taken on projects submitted under Factor 2, Corporate Experience. Offerors may also address any adverse past performance issues. Explanations shall not exceed 4 single-sided (2 double-sided) pages in total. Performance recognition/award(s) or additional similar information submitted will not be considered.

(e) The Government reserves the right to contact some, all, or none of the references for verification or additional information. The Government’s inability to contact any of the offeror’s references or the references unwillingness to provide the information requested may affect the Government’s evaluation of this factor.

mailto:Keiko.ujiie1.ja@fe.navy.mil mailto:roxan.boado@fe.navy.mil

(f) In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS) using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the offeror. While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

(g) All Past Performance Information must be submitted in English.

(2) Basis of Evaluation:

The Government is seeking to determine if the Offeror has relevant and recent past performance information that pertain to the services outlines in the solicitation. The past performance evaluation results is an assessment of the Offeror’s probability of meeting the solicitation requirements. The evaluation will consider how well the Offeror performed on recent and relevant projects submitted under Factor 2 and may also consider past performance on other projects currently documented in known sources.

The Government will consider the recency and relevancy of the information, the source of the information, context of the data, and general trends in the Offeror’s performance. This evaluation is separate and distinct from the Offeror’s responsibility determination. The assessment of the Offeror’s past performance will be used as a means of evaluating the Offeror’s probability to successfully meet the requirements of the solicitation.

The Government will evaluate the degree to which past performance evaluations and all other past performance information reviewed by the Government (e.g., PPIRS, Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), performance recognition documents, and information obtained from any other source) reflect a trend of satisfactory performance considering:

- A pattern of successful completion of tasks;

- A pattern of deliverables that are timely and of good quality;

- A pattern of cooperativeness and teamwork with the Government at all levels (task managers, contracting officers, auditors, etc.);

- Recency of tasks performed that are identical to, similar to, or related to the task at hand; and

- A respect for stewardship of Government funds

An offeror will be rated “Acceptable” if an offeror’s “Past Performance” information demonstrates:

- An overall rating of at least Satisfactory or better on the PPQs, Attachment (j),

- An overall rating of at least Satisfactory or better in CPARS or other DOD or Government appraisal systems, or

- Past Performance Evaluations from telephone interview of Satisfactory or better.

NOTE: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable.”

An Offeror will be rated “Unacceptable” if it fails to meet the requirements to be rated acceptable described above.

A proposal receiving an “Unacceptable” evaluation rating for Factor 3 will be ineligible for award.

(End of provision)

(End of Summary of Changes)