N4008422R0041_RFP.pdf

INDEFINITE DELIVERY/INDEFINITE QUANTITY (IDIQ) DESIGN-BUILD (DB)/DESIGN-BID-BUILD (DBB) MULTIPLE AWARD CONSTRUCTION CONTRACT (MACC) FOR THE U.S. MARINE CORPS AIR STATION (MCAS) IWAKUNI, JAPAN; MCAS-Iw akuni controlled area around Iw akuni, Japan.

A. Proposal Documents

(1) Section 00 01 10 - Table of Contents; (2) Section 00 10 00 - Solicitation; (3) Section 00 21 00 - Instructions; (4) 00 45 00 – Representations and Certif ications; (5) Section 00 70 00 - Conditions of the Contract; (6) Section 00 73 00 - Supplementary Conditions; (7) Section 01 00 00 - General Requirements

B. Standard Form (SF) 1442 Attachments and Exhibits Attachment 1: Pre-Proposal Inquiry Form; Attachment 2: Iw akuni MACC Specification; Exhibit A - Technical Approach Submittal; Exhibit B - Construction & Design Experience Project Data Sheet; Exhibit C - Past Performance Questionnaire; Exhibit D - Safety Narrative; Exhibit E - Technical Solution Submittal; Exhibit F - Price Proposal Form

YUKA KONDO 315-243-4098

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

15-Sep-2022

(RFP)

(IFB)

X

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

X

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______15 calendar days and complete it w ithin ________ calendar days after receiving aw ard, notice to proceed. This performance period is mandatory, negotiable. (See _________________________

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________0 copies to perform the w ork required are due at the place specified in Item 8 by ___________ local time ______________24 Oct 2022 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee X is, is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______180 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

NAVFAC FAR EAST

CORE EXECUTION TEAM

PSC 473 BOX 13

FPO AP 96349-0013

N40084

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

02:30 PM (hour)

Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

FAX:TEL: TEL: FAX:

N4008422R0041 73

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

Section 00 01 10 - Table of Contents

ATTACHMENT TITLE PAGES DATE

1 Pre-proposal Inquiry Form 1 N/A 2 N4008422R0041 Iwakuni MACC Specifications 432 1 October 2021

EXHIBIT TITLE PAGES DATE

A Technical Approach Submittal N/A B Construction & Design Experience Project Data Sheet N/A C Past Performance Questionnaire N/A D Safety Narrative N/A E Technical Solution Submittal N/A F Price Proposal Form N/A

DFARS 252.204-7000 Disclosure of Information applies to all Documents, Exhibits, and Attachments, as well as FAR 52.204-21 Basic Safeguarding of Covered Contractor Information Systems and DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls, 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information, and 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.

Attachment 2 will be made available to Offerors via approved controlled document request in Contract Opportunities (sam.gov). The point of contacts for all attachments and exhibits is Yuka Kondo, yuka.kondo.ja@fe.navy.mil, and Ms. Rosario Hocog, rosario.hocog@fe.navy.mil.

Offerors are encouraged to seek guidance from their own legal or cyber-security compliance advisors for advice concerning the 15 security controls required by FAR 52.204-21. Additional information concerning FAR 52.204-21 is also available through the below webpage:

https://pacific.navfac.navy.mil/Facilities-Engineering-Commands/NAVFAC-Far-East/About-Us/Contractors- Information/

NOTE: This solicitation includes Government furnished information (GFI) that requires unique handling, storage, marking, and/or release or dissemination procedures in accordance with Federal law and/or regulations and/or DoD policy. Contractor guidance on its duties and responsibilities with regard to GFI provided under this solicitation, which includes but is not limited to Controlled Unclassified Information (CUI) and/or Operations Security (OPSEC) (the CUI_OPSEC Guide) is located at the webpage indicated above and will be incorporated by reference into any resulting contract, task order, delivery order, etc

Section 00 10 00 - Solicitation

A. GENERAL OVERVIEW OF MULTIPLE AWARD CONSTRUCTION CONTRACTS (MACC):

A MACC is a contract awarded from a single solicitation and may result in award to multiple contractors. This procurement consists of one (1) solicitation with the intent to award approximately eight (8) Indefinite Delivery/Indefinite Quantity (IDIQ) type construction contracts to the Offerors submitting the proposals determined to represent the best value – the proposals most advantageous to the Government, cost/price and other factors considered. Successful Offerors will compete for future work during the term of the contract.

B. DESCRIPTION OF ACQUISITION

1. 1. There is one (1) seed project for this solicitation which will be awarded at the time of award of the MACC contracts. The proposed seed project is “Repair To Barracks B#314 Enlisted Quarters” at MCAS Iwakuni, Japan.

Task Order for the seed project will be issued concurrently with the award of the basic contract to the contractor selected as the best value for the seed project

2. The resultant MACC, will be used to issue Task Orders for the design and construction of new construction, renovation/modernization, and routine repair/maintenance projects at the MCAS-Iwakuni and MCAS-Iwakuni controlled area around Iwakuni, Japan. The proposed scope of work will be specified in each Task Order and may include, but is not limited to office renovation, building demolition, built-in equipment repair/replacement, piping repair/replacement, pipe lagging, electrical work, mechanical work, carpentry work, road pavement, fencing, roofing, painting, site work, concrete work, masonry, welding, and incidental removal and disposal of lead based paint and asbestos containing material.

3. The Not-to-Exceed (NTE) amount for all the MACC contract awards combined is $495,000,000; it is not the maximum value of each individual MACC contract. The NTE capacity for the contract will be tracked using the U.S. dollar obligated amount of Task Orders and modifications at the time of execution.

4. Task Orders will range between ¥50,000,000 and ¥2,500,000,000 but may be other amounts by mutual agreement of the Government and Contractor.

5. Minimum guarantee is ¥500,000 each per contract. A Task Order for the minimum guarantee will be issued concurrently with the award of the basic contract for the Offerors awarded a MACC, but not awarded the seed project. The Government intends for the Contracting Officer will issue a unilateral no-cost cancellation for the minimum guarantee Task Order if/when the Contractor receives a Task Order that is equal to or exceeds the amount of the minimum guarantee.

C. DESCRIPTION OF SEED PROJECT

1. There is one (1) seed project for this solicitation which the Government intends to award at the time of award of the MACC contracts. The proposed seed project is “Repair To Barracks B#314 Enlisted Quarters” at MCAS Iwakuni, Japan. The Government reserves the right to award the seed project at the time of the basic contract award or before the proposal expiration period. If the seed project is not awarded with the basic award, the guaranteed minimum will be awarded.

2. In accordance with DFARS 236.204, the magnitude of the seed project is between ¥1,000,000,000 and ¥2,500,000,000.

3. In accordance with FAR 52.211-10 Commencement, Prosecution, and Completion of Work, the Offeror awarded the seed project shall be required to commence work for the seed project within 15 days after date of award, prosecute the work diligently, and complete the entire work ready for use not later than*_ calendar days after date of Task Order award. The time stated for completion shall include final cleanup of the premises.

* Calendar days determined upon issuance of seed project in RFP Phase II via amendment to the RFP.

In accordance with FAR 52.211-12 Liquidated Damages, if the Offeror awarded the seed project fails to complete the work within the time specified in the Task Order for the seed project, the Contractor shall pay liquidated damages to the Government in the amount of *_for each calendar day of delay until the work is completed or accepted.

* Liquidated damages to be determined upon issuance of seed project in RFP Phase II via amendment to the RFP.

D. FULL AND OPEN COMPETITION

This acquisition is solicited on an unrestricted basis using full and open competition.

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 495,000,000 Each Base Period Iwakuni MACC (5 Year)

FFP

Indefinite Delivery/Indefinite Quantity (IDIQ) Design-Build (DB)/Design-Bid- Build (DBB) Multiple Award Construction Contract (MACC) for the U.S. Marine Corps Air Station (MCAS), Iwakuni, Japan; MCAS-Iwakuni controlled area around Iwakuni, Japan. Work may be ordered in other areas throughout NAVFAC Far East’s area of responsibility in Japan, if deemed necessary and approved by the Contracting Officer for the MACC at NAVFAC Far East, Iwakuni.

The Contractor shall provide all supervision, material, equipment, labor, and any other incidental related work to perform the construction services specified in the basic contract, as supplemented in each task order.

The Not-To-Exceed (NTE) amount for all the MACC contract awards combined under Solicitation No. N4008422R0041 is $495,000,000; it is not the maximum value of each individual MACC contract.

The task order range is between ¥50,000,000 and ¥2,500,000,000 but may be other amounts by mutual agreement of the Government and contractor.

Refer to FAR 52.216-19 for order limitations. The base ordering period shall be for five (5) years.

Task orders will be solicited and awarded in Japanese Yen. Payment will be made in Japanese Yen. However, the price of task orders will also be expressed in U.S.

Dollars for the administrative convenience of the U.S. Government.

FOB: Destination

PSC CD: Z2JZ

MAX

NET AMT

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0002 UNDEFINED

OPTION Option Period - 3 Year Term

FFP

MAX

NET AMT

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 5 yrs. ADC 495,000,000 NAVFAC FAR EAST

INSPECTOR OF RECORD

CORE EXECUTION TEAM

PSC 473 BOX 13

FPO AP 96349-0013

N40084

0002 8 yrs. ADC (SAME AS PREVIOUS LOCATION)

N40084

Section 00 21 00 - Instructions

A. AMENDMENTS

Amendments will be posted to the Government wide point of entry (GPE), currently Solicitation module of Procurement Integrated Enterprise Environment (PIEE, https://piee.eb.mil) and Contract Opportunities on the System for Award Management website (SAM, https://sam.gov). Hard copies of the amendment will not be mailed.

It is the Offeror’s responsibility to check the website periodically for any postings or amendments to the solicitation.

B. BID GUARANTEE AND BONDING REQUIREMENTS

A bid guarantee and performance bond are required by this solicitation. See, FAR 52.228-1, 52.228-15, and 52.228- 2 for details. Corporations executing bid and performance bonds as sureties will be considered acceptable if they have received official approval to do so from the Ministry of Finance, Government of Japan, notwithstanding any requirement stated elsewhere that such corporations be approved by the U.S. Department of Treasury. Guarantees by Japanese banks executed on will also be accepted where authorized under Japanese banking laws. Individual sureties will only be permitted where the Offeror proposing an individual to act as surety complies with FAR 52.228-11 herein and the Government, in its discretion, determines the individual surety to be acceptable for purposes of this procurement. Japanese sureties (whether corporations, banks or individuals) are requested to register with NAVFAC Far East prior to issuing any bond. Refer to FAR 52.228-1 for Government acceptable forms of firm commitments.

The company name and address of Bid Bond (SF24), Performance Bond (SF25), and Additional Bond (SF1415) should match with the company name and address of bid form. Bonding company or Bank should register with the contracting office before they issue the bond. If the bonding company or bank does not register with the contracting office, their bond will be rejected. If the contractor wants to use the check for bond, the issue office should be Bank or financial (banking) institution. We cannot accept the check issued by the Offerors.

Electronic copy of SF24 can be downloaded at below URL:

http://www.gsa.gov/portal/forms/download/115982

Electronic copy of SF25 can be downloaded at below URL:

http://www.gsa.gov/portal/forms/download/115986

Electronic copy of SF1415 can be downloaded at below URL:

https://www.gsa.gov/forms-library/consentsurety-and-increase-penalty

C. CONTRACTOR LICENSING REQUIREMENTS

Any contract resulting from this solicitation will be awarded and performed in its entirety in the country of Japan.

Contractors must be duly authorized to operate and conduct business in Japan and must fully comply with all laws, decrees, labor standards, and regulations of Japan during the performance of the contract. Prior to award of any contract, Offerors must be registered to do business and possess a construction license (Kensetsu Gyo Kyoka) issued by the Ministry of Land, Infrastructure and Transport, or prefectural government. Offerors will be required to provide verification on such construction license prior to award of any contract to the Contracting Officer if such information is not already on file with or available to the Contracting Officer.

D. CUSTOMS AND TAX EXEMPTION

In accordance with the Status of Forces Agreement, the U.S. Government is entitled to an exemption from Japanese customs duties and Japanese commodity and gasoline taxes. The Contractor warrants that all taxes and customs duties pertinent to the procurement for which the U.S. Government is exempt have been excluded from the contract price. The Contractor is required to submit a request in writing to the Contracting Officer for issuance of an import or tax exemption certificate, as appropriate, relieving the Contractor from such customs duties or taxes.

E. ENFORCEABILITY OF PROPOSAL

The proposal must set forth full, accurate, and complete information as required by this solicitation. The Government will rely on such information in the award of the contract. By submissions of the offer, the Offeror agrees that all items proposed (e.g., key personnel, subcontractors, materials, design concept, etc.) will be utilized for the duration of the contract and any substitutions shall require Contracting Officer’s approval

F. FAR PROVISION 52.229-11 AND FAR CLAUSE 52.229-12

FAR provision 52.229-11 and FAR clause 52.229-12 are included in this solicitation. This provision and clause concern the imposition of a 2 percent Federal excise tax withholding on any resultant contract award or payment request. This rule applies to Federal Government contracts for goods or services that are awarded to foreign persons.

It implements the Department of the Treasury final regulations published in the Federal Register at 81 FR 55133 on August 18, 2016, under section 5000C of the Internal Revenue Code relating to the 2 percent tax on payments made by the U.S. Government to foreign entities pursuant to certain contracts.

Exemptions from this excise tax must be claimed by an Offeror when it submits, with its offer, a U.S.

Department of Treasury Internal Revenue Service (IRS) Form W-14, Certificate of Foreign Contracting Party Receiving Federal Procurement Payments, available via the internet at www.irs.gov/w14. If not submitted with the offer, exemptions will not be applied to any resulting contract and the Government will withhold a full 2 percent on each payment. Failure to submit IRS Form W-14 with a payment request will also result in an automatic withholding of 2 percent from the payment request.

When filling out the IRS Form W-14 the following information may be used to complete Part I, Line 6 and 7:

Line 6 Contract / reference number: N4008422R0041 Line 7 Name and address of the acquiring agency:

Naval Facilities Engineering Systems Command (NAVFAC) Far East City or town, state or province. Include postal code where appropriate Bldg. 1828, 1F, Tomari-cho Yokosuka, Kanagawa, 238-0001 Country (do not abbreviate): Japan

Any exemption claimed and self-certified is subject to audit by the IRS. Any disputes concerning this tax are adjudicated by the IRS because the Section 5000C tax is a tax matter not a contract issue.

Offerors are encouraged to seek guidance from their own tax, legal, or accounting professionals for advice concerning the provision, clause, and the execution/submission of IRS Form W-14. Additional information is also available at:

https://pacific.navfac.navy.mil/Facilities-Engineering-Commands/NAVFAC-Far-East/About-Us/Contractors- Information/

However, Offerors are advised to consult Title 26 U.S.C. 5000C and its implementing regulations at 26 CFR 1.5000C-1 through 1.5000C-7 (see FAR 29.402-3, 31.205-41(b)(8)) for specific details and/or updates.

G. INCORPORATION OF PROPOSAL

The Contractor’s proposal, including revisions and amendments, made prior to contract award and a copy of which is in the possession of both parties, shall be incorporated into this contract upon award by reference with the same force and effect as if set forth in full text. In the event of any inconsistency between the provisions of this contract and the proposal, the inconsistency shall be resolved by giving precedence in the following order: (i) the contract (excluding the technical proposal) and then (ii) the proposal.

H. INCURRED EXPENSES

The Government is not responsible for any costs incurred or associated with preparation and submission of a proposal in response to this solicitation.

I. JOINT VENTURE (JV), LIMITED LIABILITY COMPANIES (LLC), LIMITED PARTNERSHIPS

(LTD), ETC.

Joint Ventures and Limited Liability Companies and Limited Partnerships shall submit the following additional documentation regarding their business entities with the offer:

a. A copy of the JV, LLC or LTD agreement.

b. A detailed statement outlining the following in terms of percentages where appropriate:

1) The relationship of the team/partners/parties in terms of business ownership, capital contribution, profit distribution or loss sharing.

2) The management approach in terms of who will conduct, direct supervise, and control.

3) The structure and decision-making responsibilities of the partners/parties in terms of who will control the manner and method of performance of work.

4) Identify (by name and title) the personnel having the authority to legally bind the partners/parties (including authority to executed the contract documents and bonds).

c. A list of partners/parties, to include company name, Unique Entity Identifier UEI and CAGE numbers, address, point of contact, e-mail address, phone number and facsimile number.

NOTE: An offer may be rejected if the company name identified on the submittals and any bonds or guarantees is different from the JV, LLC or LTD name identified on the agreement.

J. PRE-PROPOSAL INQUIRIES

Inquiries regarding this Request for Proposal (RFP) shall be submitted electronically using the Pre-Proposal Inquiry (PPI) form provided as Attachment 1. The Point of Contact (POC) for inquiries is Ms. Yuka Kondo, Contract Specialist, at yuka.kondo.ja@fe.navy.mil and Ms. Rosario Hocog, Contract Specialist, at rosario.hocog@fe.navy.mil. The Government does not intend to respond to inquiries submitted less than 10 calendar days before the proposal closing date and time. Failure of a prospective Offeror to submit any questions will be construed to mean that the Offeror fully understands the requirement of the solicitation.

K. PRE-PROPOSAL CONFERENCE AND SITE VISIT

See Section 00 21 00 Instructions, FAR 52.236-27 Site Visit (Construction) (FEB 1995) – Alternate I (FEB 1995) for more information.

L. RESPONSIBILITY DETERMINATION/PRE-AWARD SURVEY

FAR 9.103 requires the Contracting Officer to make an affirmative determination of responsibility prior to making an award. The general standards for responsibility are outlined in FAR 9.104 and include having adequate performance schedule, having a satisfactory performance record, having the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them, having the necessary production, construction, and technical equipment and facilities, or the ability to obtain them, and being otherwise eligible to receive an award under applicable laws and regulations. The pre-award survey is not a part of the technical evaluation.

The Government may conduct a pre-award survey of Offerors to determine whether such Offeror is qualified and capable of performing the contract. The pre-award survey may involve examination of the Offeror's financial and technical status and understanding of the contract requirements.

Requested information shall be forwarded within three (3) business days upon request or as indicated on the letter from the Contracting Officer. Failure to provide requested information may result in rejection of the proposal.

The following are examples of the information that, upon request, the Offeror shall be required to provide in writing to the pre-award survey team.

1. Identification of the Contractor's personnel and management to be used on this contract.

2. The Contractor's technical and management plans for performing required services.

3. Description of Contractor's facilities and equipment.

4. Summary of the Contractor's experience in performing work of the type required by this specification.

5. Current financial statements and data.

6. Other work presently under contract.

7. Prior contracts for similar work, and the names and addresses of individuals with the organization issuing the contract who may be contacted for information concerning the Contractor's performance.

8. Contractor Quality Control plan for this contract.

M. SYSTEM FOR AWARD MANAGEMENT REGISTRATION

All offerors (i.e., whether individually or as a joint venture, etc.) responding to this solicitation must be registered and have an active status in the System for Award Management (SAM) database at the time an offer is submitted to be eligible for award. For more information please go to https://www.sam.gov, or by calling 866-606-8220 or 334- 206-7828 for international call and complete the provisions associated with the annual representations and certifications identified in the Federal Acquisition Regulation (FAR) Subpart 4.1202 and Defense FAR Supplement (DFARS) Subpart 204.1202.

An Offeror is required to be registered in SAM when submitting its offer/quotation/bid, and shall continue to be registered at all relevant times, i.e., time of award, during contract performance, and through final payment of the contract resulting from this solicitation.

CAUTION: All offerors are required to be registered in SAM at the time their offer is submitted. Offerors with no active SAM registration upon receipt of their offer shall be considered ineligible for award.

A contract cannot be awarded to a contractor not registered in SAM with ACTIVE status. Remember to review the NAICS codes listed in your record and make sure that you have listed the NAICS code for this procurement.

N. SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE

Offers submitted in response to this solicitation shall be in the English language. Offers received in other than English shall be rejected.

O. SUBMISSION OF OFFERS IN JAPANESE YEN

Offers shall be priced only in Japanese Yen. Offers not priced in Japanese Yen shall be deemed non-responsive and will not be eligible for award.

P. PROPOSAL SUBMISSION – INSTRUCTIONS

1. PROPOSAL SUBMISSION

All proposals (with all required supporting documentation) shall be electronically submitted through 1) the Department of Defense (DoD) Solicitation Module in the Procurement Integrated Enterprise Environment (PIEE) or

2) through the DoD Secure Access File Exchange (SAFE) so that they are received by the date and time specified in Block 8 of the Standard Form (SF) 1442. Email or hard copy proposals will not be accepted.

Proposal Submission using Solicitation Module in PIEE Proposals shall be submitted in English in Adobe PDF form (*.pdf) via Solicitation Module in PIEE.

In order to submit a proposal through the Solicitation Module in PIEE, you must have an active Proposal Manager role in PIEE at https://piee.eb.mil/.

To upload the proposal in Solicitation module in PIEE:

1. Ensure you have an active role as with the Proposal Manager in PIEE.

2. Log into PIEE at https://piee.eb.mil/ to access the Solicitation Module or go directly to the Solicitation

Module at the following link: https://piee.eb.mil/sol/xhtml/unauth/index.xhtml.

3. Select Solicitation icon.

4. At the Home screen of the Solicitation Module, select the Search link to find the solicitation you intend to post an offer against.

5. In the Solicitation Search Criteria filter by entering the complete solicitation number and for Status, select

Open, then click Search.

6. When search results display, select the solicitation number link to open the solicitation.

7. The solicitation displays, with information as view only.

8. To post the offer, click the Offer tab.

9. Click the Add button to add an offer to the solicitation.

10. Select the applicable CAGE Code for which you are submitting the offer. The list is prefiltered based on the CAGEs in the Proposal Manager’s profile.

11. Click on the Choose Files link to upload attachments that comprise your offer.

12. Enter Signature Date and click Signature button after entering all necessary information.

13. Sign Document pop-up will be displayed requiring the user to enter a Digital Pin and OTP. Click the Sign and Submit button to continue.

14. After successfully adding the Offer a success message of the submission will be displayed providing confirmation of on-time/late proposal receipt.

Additional information is available at:

https://pacific.navfac.navy.mil/Facilities-Engineering-Commands/NAVFAC-Far-East/About-Us/Contractors-

Information/OR

Proposal Submission using DoD SAFE Proposals shall be submitted in English in Adobe PDF form (*.pdf) via DoD SAFE.

In order to submit a proposal through DoD SAFE (https://safe.apps.mil/), you must request from the Contract Specialist a unique “Request for Drop-Off” code. The request should include the Offeror’s Point of Contact (POC) name, email address, and telephone number and shall be submitted to the assigned Contract Specialist(s) via email to Ms. Yuka Kondo at yuka.kondo.ja@fe.navy.mil and Ms. Rosario Hocog at rosario.hocog@fe.navy.mil at least 5 working days prior to the deadline for receipt of proposals.

Within 3 calendar days prior to the proposal due date, the Government will send a DoD SAFE invitation email to the Offeror’s POC email address with a “Request for Drop-Off” code for use in submitting the proposal. Only the identified POC will be able to drop-off proposals or proposals revisions in DoD SAFE. Failure to provide accurate POC information will preclude the Offeror from using DoD SAFE.

To upload the proposal in DoD SAFE:

1. Request a Drop-Off code from the Contract Specialist(s) identified in the solicitation at least 5 calendar days prior to the deadline for receipt of proposals.

2. Log into DoD SAFE at https://safe.apps.mil/

3. Click “Drop-off” and enter the Request Code that was provided by the Contract Specialist.

4. Enter the solicitation number, Offeror name, DUNS number and CAGE code in the field labeled “Short note to the Recipients.”

5. Upload files by clicking button labeled “Click to Add Files or Drag Them Here”.

6. Click “Drop-Off Files” to send the files to the recipient.

7. DoD SAFE will provide a time stamped notification to the Government when the file is uploaded. The

DoD SAFE system notification must show the proposal “Drop-Off” or submission was no later than the time and date specified in Block 8 of the SF 1449. The date and time of “Drop-Off” or submission recorded in DoD SAFE shall govern the timeliness of any proposal submission.

For DoD SAFE User Guide information visit:

https://safe.apps.mil

Offerors are responsible for submitting files in the format specified consistent with requirements stated elsewhere in this solicitation. Offerors should mark all electronic files with the solicitation number and should keep the file name as short as possible (i.e., under 40 characters) so that the files are accessible on Government share drives. Files with longer names may become corrupt or inaccessible. Files that cannot be opened, or are otherwise missing the required content are the responsibility of Offerors.

It is an Offeror’s responsibility, when transmitting its proposal electronically, to ensure the proposal’s timely delivery by transmitting the proposal sufficiently in advance of the time set for receipt of proposals to allow for timely receipt by the Government no later than the date and time stated in the solicitation. Offerors shall allow adequate time to upload files, which may be slower for non-DoD users, and to avoid other technical difficulties that may be encountered. An Offeror risks the late receipt and rejection of a proposal where it delays transmitting its proposal until the last few minutes before the time set for receipt of proposals. It is the responsibility of the Offeror to confirm receipt of proposals. Proposals that are received after the stated date and time in the solicitation shall be treated as late submissions and will not be considered except under facts and circumstances allowed by the Federal Acquisition Regulation (FAR).

2. PROPOSAL FORMAT

Offeror’s proposal must be submitted in accordance with the following instructions. Nonconformance may result in an unfavorable proposal evaluation.

Non-Cost/Price Proposal and Price Proposal shall be separate attached files and shall be labeled accordingly. All files shall be Adobe PDF formatted.

(1) Non-Cost/Price Proposal

The Non-Cost/Price Proposal shall be labeled “Non-Cost/Price Proposal”. All pages shall be numbered. Page limits, if stipulated, must be adhered to. Submissions related to the Factors shall be labeled and organized as follows:

Proposal for Phase One of the Solicitation SF 1442, with Blocks 14-20c completed, with all amendments acknowledged.

Tab 1 – Factor 1, Technical Approach (Exhibit A, Technical Approach Submittal, including Organizational Chart; Agreement(s)/Letter(s) of Commitment between Offeror and Entities in Offeror’s Organzational Chart, etc.)

Tab 2 – Factor 2, Experience (Exhibit B, Construction & Design Experience Project Data Sheet;

If applicable, explanation of meaningful involvement of affiliates/subsidiaries/parent/LLC/LTD member companies.)

Tab 3 – Factor 3, Past Performance (CPARS evaluations or Exhibit C, Past Performance Questionnaire; Explanations, if applicable) Tab 4 – Factor 4, Safety (Exhibit D, Safety Narrative)

Proposal for Phase Two of the Solicitation Tab 5 – Factor 5, Technical Solution (Exhibit E, Technical Solution Submittal) Tab 6 – Factor 6, Price (Exhibit F, Price Proposal From)

(2) Price Proposal

The Price Proposal shall be labeled “Price Proposal.” It shall be organized as follows:

Tab 6A – SF 1442, with Blocks 14-20c completed, with all amendments acknowledged Tab 6B – Exhibit E, Price Proposal Form Tab 6C – Bid Guarantee

Tab 6D – Offeror Letter Tab 6E – Representations and Certifications Tab 6F – Latest Financial Statement (Kessan Hohkoku sho) Tab 6G – Letter from Bonding Agent or Surety indicating single and aggregate bonding capacity Tab 6H – Construction License (Kensetsu Gyo Kyoka) Tab 6I – Completed IRS Form W-14, if applicable

The Non-Cost/Price Proposal and Price Proposal shall be submitted in accordance with the solicitation. The above list is provided for the Offeror’s convenience and is not exhaustive. Offerors shall refer to Section 00 21 00 Instructions, Paragraph S of the solicitation (“Evaluation Factors for Award”) for details regarding each submittal requirement.)

3. TIMELY RECEIPT OF PROPOSALS

Offerors shall ensure that proposals (with all required supporting documentation) are received electronically no later than the date and time stated in Block 13A of the Standard Form (SF) 1442 “Solicitation, Offer, and Award (Construction, Alteration, or Repair)”, unless revised by a formal amendment. Proposals not received by the date and time specified shall be treated in accordance with FAR 52.215-1 “Instruction to Offerors – Competitive Acquisitions” and may be rejected. Ultimately, it is the Offeror’s responsibility to ensure timely proposal submission. An Offeror risks the late receipt and rejection of a proposal where it delays submitting its proposal until the last few minutes before the time set for receipt of proposals. Hard copy submissions will not be accepted.

Q. BASIS FOR AWARD

1. The Government reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contracts; to negotiate with Offerors in the competitive range; and to award the contracts to the Offerors submitting the proposals determined to represent the best value—the proposals most advantageous to the Government, cost/price and other factors considered.

2. The Government intends to evaluate proposals and award a contract without discussions with Offerors (except clarifications as described in FAR 15.306(a)). The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. In addition, if the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

3. The tradeoff process is selected as appropriate for this acquisition. The Government considers it to be in its best interest to allow consideration of award to other than the lowest priced Offeror or other than the highest technically rated Offeror.

4. Technical factors and their respective weighting in comparison to performance confidence assessment (past performance) and price are detailed within Section S. EVALUATION FACTORS FOR AWARD.

5. Any proposal found to have a deficiency in meeting the stated solicitation requirements or performance objectives will be considered ineligible for award, unless the deficiency is corrected through discussions. Proposals may be found to have either a significant weakness or multiple weaknesses that impact either the individual factor rating or the overall rating for the proposal. The evaluation report must document the evaluation board’s assessment of the identified weakness(s) and the associated risk to successful contract performance resulting from the weakness(s).

This assessment must provide the rationale for proceeding to award without discussions.

6. The Government intends to award approximately eight (8) multiple award construction contracts. The minimum guarantee is ¥500,000 per contract, except the Government intends to award one (1) Offeror the seed project, which will also serve as a minimum guarantee. The Offeror submitting the proposal, conforming to the RFP, determined to represent the best value – the proposal most advantageous to the Government, cost/price and other factors considered, will receive award of the seed project. Any additional selected contractor awarded a basic contract but not awarded the seed project, will be awarded a minimum guarantee of ¥500,000, and selection will be based on the same criteria as the first selection.

R. DEFINITIONS

The following definitions apply to the evaluation of the Non-Cost/Price Factors:

Strength: An aspect of an Offeror’s proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

Weakness: A flaw in the proposal that increases the risk of unsuccessful contract performance.

Significant Weakness: A flaw that appreciably increases the risk of unsuccessful contract performance.

Deficiency: A material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.

Renovation and Repair Project Types: Refers to projects where the primary work modifies existing facilities.

New Construction: Refers to projects creating entirely new facilities (or new expansions/additions to existing facilities where a new structure and foundation is provided as part of the expansion/addition).

100% Complete:

For construction projects: The facility is completely constructed and ready for the intended use.

For design projects: 100% plans and specifications signed off by an Architect-Engineer and ready for construction with final cost estimate. Does not include any Post Construction Award Support (PCAS).

Self-Perform: Refers to performing relevant and major construction trade work in-house without subcontractors.

This does not include project administration or management functions (such as quality control or safety program) and miscellaneous work (such as housekeeping or cleanup). Relevant and major construction trade work is the same or similar to the work that may be ordered under this contract.

S. EVALUATION FACTORS FOR AWARD

1. The solicitation requires the evaluation of price and the following non-cost/price factors:

Phase One:

Factor 1 – Technical Approach Factor 2 – Experience Factor 3 – Past Performance Factor 4 – Safety

The distinction between experience and past performance is experience pertains to the types of work and volume of work completed by a contractor that are comparable to the types of work covered by this requirement, in terms of size, scope, and complexity. Past performance pertains to both the relevance of recent efforts and how well a contractor has performed on the contracts.

Phase Two:

Factor 5 – Technical Solution Factor 6 – Price

2. The relative order of importance of the non-cost/price evaluation factors is as follows:

a. Phase One:

Phase One proposals shall be evaluated and rated considering Factors 1, 2, 3, and 4. Factor 1 (Technical Approach) will be rated as either Acceptable or Unacceptable. If an Offeror is rated

Unacceptable for Factor 1, such offeror will not be invited to participate in Phase Two, regardless of its rating under any of the other factors.

For the exclusive purpose of determining which Phase One proposals are the most highly rated and which Offerors will be invited to submit Phase Two proposals, Factor 2 (Experience) and Factor 4 (Safety) are of equal importance to each other, and Factor 2 (Experience) and Factor 4 (Safety), when combined, are of equal importance to Factor 3 (Past Performance).

Approximately ten (10) offerors will be selected to submit a Phase Two proposal, unless the Contracting Officer determines that a number greater than ten (10) is in the Government’s interest and is consistent with the purposes and objectives of two-phase design-build contracting.

b. Phase Two:

Phase Two proposals shall be evaluated and rated considering Factor 5 (Technical Solution) and Factor 6 (price).

The technical factors, Factors 2, 4, and 5 are of equal importance to each other and, when combined are equal in importance to the past performance evaluation / performance confidence assessment factor, Factor 3. When the proposal is evaluated as a whole, the technical factors and past performance/performance confidence assessment factor combined (i.e., the non-cost/price evaluation factors) are approximately equal to price.

The importance of price will increase if the Offerors’ non-cost/price proposals are considered essentially equal in terms of overall quality, or if price is so high as to significantly diminish the value of a non-cost/price proposal’s superiority to the Government. Award will be made to the responsible Offeror(s) whose offer conforms to the solicitation and represents the best value to the Government, price and non-price factors considered.

3. Basis of Evaluation and Submittal Requirements for Each Factor.

(a) Non-cost/price Factors:

Instructions to Offerors:

FAR Part 9.6 defines Contractor team arrangements. Contractor team arrangement, as used in this subpart, means an arrangement in which -- (1) Two or more companies form a partnership or joint venture to act as a potential prime Contractor; or (2) A potential prime Contractor agrees with one or more other companies to have them act as its subcontractors under a specified Government contract or acquisition program.

If an Offeror is utilizing experience information of affiliates/subsidiaries/parent /LLC/LTD member companies (name is not exactly as stated on the SF1442), the proposal shall clearly demonstrate how the affiliate/subsidiary/parent/LLC/LTD member companies will have involvement in the performance of the contract in order for the experience information of the affiliate/subsidiary/parent/LLC/LTD member companies to be considered. The proposal shall state specific commitments of technical resources (e.g., personnel, management, equipment that the affiliate/subsidiary/parent/LLC/LTD member companies shall commit to the performance of this contract). In particular, the proposal shall clearly state the specific commitments of resources of the affiliate/subsidiary/parent/LLC/LTD member companies in terms of the work it will either self-perform or manage on behalf of the Offeror in the performance of the contract. Vague commitments to support are likely insufficient;

rather, they must demonstrate intent/manner of actual performance on the contract action being solicited.

The Offeror shall submit a signed copy of partnership agreement, teaming agreement, or letter of commitment for each member of the Offeror’s team (e.g., partner, team member, subcontractor, parent company, subsidiary, or other affiliated company, etc.) whose projects are submitted to demonstrate Construction or Design Experience. The Government will not consider any project submitted for Factor 2 if it was performed by a firm other than the Offeror and there is no supporting partnership agreement, teaming agreement, or letter of commitment demonstrating the necessary level of meaningful involvement. Note: See specific restrictions on the use of subcontractor experience under Factor 2.

(1) Factor 1, Technical Approach:

(a) Solicitation Submittal Requirements:

The composition and management of the firms proposed as the design-build (DB) team for this contract will be evaluated in this factor.

The Offeror should submit the following information:

(1) Provide a simple organizational chart that clearly identifies the lines of authority between the proposed primary construction firms and primary design firms for this contract. The organization chart shall also include the following:

(a) A brief description of the role and responsibility of each entity identified in the organizational chart, and

(b) If claiming the experience of an entity under Factor 2 that entity’s name must also be included in the organizational chart.

The organization chart shall not exceed (1) one single-sided page. Pages in excess of the page limit specified will not be considered/evaluated.

NOTE:

An entity included under Factor 2 but not included in the organizational chart will receive no consideration under Factor 2.

(2) Provide signed copies of the agreements between the offeror and the entities included in offeror’s organizational chart. These agreements include but are not limited to the following:

(a) joint venture agreement (JVA), partnership agreement (PA), teaming agreement (TA), approved mentor protégé agreement (MPA), Letter of commitment (LOC), etc.

NOTE:

• All submitted agreements shall be signed by each member of the offeror’s team, i.e., by each JVA member, PA partner, TA team member, subcontractor, parent company, subsidiary, or other affiliated company, etc., as applicable.

• The Designer of Record’s (DOR) LOC shall be addressed from the DOR to the

Offeror. The DOR’s authorized signing authority shall sign the LOC.

A copy of a blank Factor 1 Technical Approach Submittal form that may be used for submission of the Factor 1 Submittals is included as Exhibit A.

(b) Basis of Evaluation:

The assessment of the Offeror’s technical approach will be used as a means to evaluate the organizational structure and teaming relationships proposed by the Offeror. This factor will be rated on an Acceptable or Unacceptable basis. To receive an “acceptable” rating the offeror must provide all of the information and agreements called out under the Factor 1 Solicitation Submittal Requirements.

If an Offeror is rated “unacceptable” for Factor 1, such offeror will not be invited to participate in Phase Two, regardless of its rating under any of the other factors.

(2) Factor 2, Experience:

a) Solicitation Submittal Requirements:

The Offeror should submit the following information:

(1) Construction Experience:

Submit a maximum of five (5) relevant construction projects for the Offeror that best demonstrates your experience on relevant projects that are similar in size, scope, and complexity to the RFP.

The Government will only review five (5) projects for Construction. Any projects submitted in excess of five (5) for Construction Experience will not be considered. For purposes of this evaluation, a relevant project is further defined as

• A construction project with a total contract value (size) of at least ¥110,000,000 or $1,000,000 U.S. Dollars; and

• A construction project involving the following (scope): new construction of infrastructure or renovation, alteration, or repair of existing infrastructure; and

• A construction project with at least one of the following characteristics (complexity):

a. Construction or renovation, alteration, or repair of multi-unit residential living facility, such as Bachelor Quarters, dormitory, condominium or apartment building;

b. Installation, improvement and/or replacement of critical power realignment, shore to ship power systems, electrical distribution loop…