ATTACH 8_N4008420T2002_Amendment 0001.pdf

ACQR20200515

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Solicitation No. N40084-20-T-2002 Fire Protection System Maintenance, Repair Services and Hood & Duct Services at Marine Corps Base Camp Butler, Okinaw a, Japan

See continuation sheet for description of this amendment 0001.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 31

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 19-Jun-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4008420T2002

X 9B. DATED (SEE ITEM 11)

22-May-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-Jun-2020

CODE

NAVFAC FAR EAST

FEAD CAMP BUTLER

UNIT 35006

FPO AP 96373-5006

N40084 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4008420T2002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

REVISED SUMMARY OF CHANGES

The following have been added by full text:

AMEND 0001

1. The purpose of this amendment is to provide response to Request for Information (RFI), revised ELINs, revised Performance Work Statement (PWS) and incorporate following changes to the solicitation as follows:

A. Provide the response to RFIs, see “ATTACH 1_Govt Response to RFIs_N4008420T2002”.

B. Provide the revised PWS, see “ATTACH 2_Rev. PWS 0100000”, “ATTACH 3_Rev. PWS 0200000”, “ATTACH 4_Rev. PWS 1502000”. Removed Ie Jima. **Revised portions are in red font**

C. Provide the revised inventory, see “ATTACH 5_Rev. J-502000-03 FACILITY PROPERTY INVENTORY”. Deleted Bldg. 4334 Camp Courtney and Bldg. 2490 Camp Hansen, and added Kitchen Hood Wash System.

D. Provide the revised ELINs, see “ATTACH 6_Rev. J-0200000-05 ELINs dated June 18 2020”. Added the “Urgent Service Orders” and “Routine Service Orders” under MCB (FM=Hood and Duct Cleaning). Also, change the quantity for BEQs/BOQs.

E. Provide the revised PAP & FAP, see “ATTACH 7_Rev. PAP_FAP for N4008420T2002 dated 18 May

2020”. Added “CUI//FEDCON” in header and footer.

F. Provide the revised RFQ, see “ATTACH 8_N4008420T2002_Amendment 0001”. **Revised portions are in red font**

2. Remaining inquiries (as-built drawings related) will be responded by 23 June 2020.

3. The proposal due date is extended from 22 June 2020, 10:00 a.m. (JST) to 25 June 2020, 10:00 a.m. (JST).

4. All other terms and conditions remain unchanged.

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from:

Fire Protection System Maintenance, Repair Services and Hood & Duct Services at Marine Corps Base Camp Butler, Okinawa, Japan.

Non-personal services: The Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to accomplish the requirements in accordance with the terms and conditions of this contract including the attachments.

The price for this Contract Line Item Number (CLIN) is the total of all line items being awarded for the Base Period Recurring Work (Total of Exhibit Line Item Numbers (ELINs) A001 through A005)

Planned Base Period: 13 July 2020 ~ 12 July 2021

To:

Fire Protection System Maintenance, Repair Services and Hood & Duct Services at Marine Corps Base Camp Butler, Okinawa, Japan.

Non-personal services: The Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to accomplish the requirements in accordance with the terms and conditions of this contract including the attachments.

The price for this Contract Line Item Number (CLIN) is the total of all line items being awarded for the Base Period Recurring Work (Total of Exhibit Line Item Numbers (ELINs) A001 through A005)

Quotations shall be priced only in Japanese Yen. At the discretion of the Contracting Officer Quotations not priced in Japanese Yen will be considered non-responsive and will not be evaluated.

Planned Performance Base Period: 15 July 2020 ~ 14 July 2021

CLIN 0002

Fire Protection System Maintenance, Repair Services and Hood & Duct Services at Marine Corps Base Camp Butler, Okinawa, Japan.

Non-personal services: The Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to accomplish the requirements in accordance with the terms and conditions of this contract including the attachments.

The price for this Contract Line Item Number (CLIN) is the total of all line items being awarded for the Base Period Non-Recurring Work (Total of Exhibit Line Item Number (ELIN) A700).

NOT-TO-EXCEED (NTE) amount is JPY7,500,000

Planned Base Period: 13 July 2020 ~ 12 July 2021

To:

Fire Protection System Maintenance, Repair Services and Hood & Duct Services at Marine Corps Base Camp Butler, Okinawa, Japan.

Non-personal services: The Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to accomplish the requirements in accordance with the terms and conditions of this contract including the attachments.

The price for this Contract Line Item Number (CLIN) is the total of all line items being awarded for the Base Period Non-Recurring Work (Total of Exhibit Line Item Number (ELIN) A700).

NOT-TO-EXCEED (NTE) amount is JPY7,500,000

Quotations shall be priced only in Japanese Yen. At the discretion of the Contracting Officer Quotations not priced

Planned Performance Base Period: 15 July 2020 ~ 14 July 2021

CLIN 0003

Fire Protection System Maintenance, Repair Services and Hood & Duct Services at Marine Corps Base Camp Butler, Okinawa, Japan.

Non-personal services: The Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to accomplish the requirements in accordance with the terms and conditions of this contract including the attachments.

The price for this Contract Line Item Number (CLIN) is the total of all line items being awarded for the Base Period Recurring Work (Total of Exhibit Line Item Numbers (ELINs) B001 through B005)

Planned Base Period: 13 July 2021 ~ 12 January 2022

To:

Fire Protection System Maintenance, Repair Services and Hood & Duct Services at Marine Corps Base Camp Butler, Okinawa, Japan.

Non-personal services: The Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to accomplish the requirements in accordance with the terms and conditions of this contract including the attachments.

The price for this Contract Line Item Number (CLIN) is the total of all line items being awarded for the Base Period Recurring Work (Total of Exhibit Line Item Numbers (ELINs) B001 through B005)

Quotations shall be priced only in Japanese Yen. At the discretion of the Contracting Officer Quotations not priced

Planned Performance 1st Option Period: 15 July 2021 ~ 14 January 2022

CLIN 0004

Fire Protection System Maintenance, Repair Services and Hood & Duct Services at Marine Corps Base Camp Butler, Okinawa, Japan.

Non-personal services: The Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to accomplish the requirements in accordance with the terms and conditions of this contract including the attachments.

The price for this Contract Line Item Number (CLIN) is the total of all line items being awarded for the Base Period Non-Recurring Work (Total of Exhibit Line Item Number (ELIN) B700).

NOT-TO-EXCEED (NTE) amount is JPY2,500,000

Planned Base Period: 13 July 2021 ~ 12 January 2022

To:

Fire Protection System Maintenance, Repair Services and Hood & Duct Services at Marine Corps Base Camp Butler, Okinawa, Japan.

Non-personal services: The Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to accomplish the requirements in accordance with the terms and conditions of this contract including the attachments.

The price for this Contract Line Item Number (CLIN) is the total of all line items being awarded for the Base Period Non-Recurring Work (Total of Exhibit Line Item Number (ELIN) B700).

NOT-TO-EXCEED (NTE) amount is JPY2,500,000

Quotations shall be priced only in Japanese Yen. At the discretion of the Contracting Officer Quotations not priced

Planned Performance 1st Option Period: 15 July 2021 ~ 14 January 2022

CLIN 0005

Fire Protection System Maintenance, Repair Services and Hood & Duct Services at Marine Corps Base Camp Butler, Okinawa, Japan.

Non-personal services: The Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to accomplish the requirements in accordance with the terms and conditions of this contract including the attachments.

The price for this Contract Line Item Number (CLIN) is the total of all line items being awarded for the Base Period Recurring Work (Total of Exhibit Line Item Numbers (ELINs) C001 through C005)

Planned Base Period: 13 January 2022 ~ 12 July 2022

Fire Protection System Maintenance, Repair Services and Hood & Duct Services at Marine Corps Base Camp Butler, Okinawa, Japan.

Non-personal services: The Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to accomplish the requirements in accordance with the terms and conditions of this contract including the attachments.

The price for this Contract Line Item Number (CLIN) is the total of all line items being awarded for the Base Period Recurring Work (Total of Exhibit Line Item Numbers (ELINs) C001 through C005)

Quotations shall be priced only in Japanese Yen. At the discretion of the Contracting Officer Quotations not priced

Planned Performance 2nd Option Period: 15 January 2022 ~ 14 July 2022

CLIN 0006

Fire Protection System Maintenance, Repair Services and Hood & Duct Services at Marine Corps Base Camp Butler, Okinawa, Japan.

Non-personal services: The Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to accomplish the requirements in accordance with the terms and conditions of this contract including the attachments.

The price for this Contract Line Item Number (CLIN) is the total of all line items being awarded for the Base Period Non-Recurring Work (Total of Exhibit Line Item Number (ELIN) C700).

NOT-TO-EXCEED (NTE) amount is JPY2,500,000

Planned Base Period: 13 January 2022 ~ 12 July 2022

Fire Protection System Maintenance, Repair Services and Hood & Duct Services at Marine Corps Base Camp Butler, Okinawa, Japan.

Non-personal services: The Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to accomplish the requirements in accordance with the terms and conditions of this contract including the attachments.

The price for this Contract Line Item Number (CLIN) is the total of all line items being awarded for the Base Period Non-Recurring Work (Total of Exhibit Line Item Number (ELIN) C700).

NOT-TO-EXCEED (NTE) amount is JPY2,500,000

Quotations shall be priced only in Japanese Yen. At the discretion of the Contracting Officer Quotations not priced

Planned Performance 2nd Option Period: 15 January 2022 ~ 14 July 2022

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 13-JUL-2020 TO

12-JUL-2021

N/A NAVFAC FAR EAST

INSPECTOR OF RECORD

FEAD CAMP BUTLER

UNIT 35006

FPO AP 96373-5006

FOB: Destination

N40084

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 15-JUL-2020 TO

14-JUL-2021

N/A NAVFAC FAR EAST

INSPECTOR OF RECORD

FEAD CAMP BUTLER

UNIT 35006

FPO AP 96373-5006

The following Delivery Schedule item for CLIN 0002 has been changed from:

CAGE

POP 13-JUL-2020 TO

12-JUL-2021

N/A NAVFAC FAR EAST

INSPECTOR OF RECORD

FEAD CAMP BUTLER

UNIT 35006

FPO AP 96373-5006

CAGE

POP 15-JUL-2020 TO

14-JUL-2021

N/A NAVFAC FAR EAST

INSPECTOR OF RECORD

FEAD CAMP BUTLER

UNIT 35006

FPO AP 96373-5006

The following Delivery Schedule item for CLIN 0003 has been changed from:

CAGE

POP 13-JUL-2021 TO

12-JAN-2022

N/A NAVFAC FAR EAST

INSPECTOR OF RECORD

FEAD CAMP BUTLER

UNIT 35006

FPO AP 96373-5006

POP 15-JUL-2021 TO

14-JAN-2022

N/A NAVFAC FAR EAST

INSPECTOR OF RECORD

FEAD CAMP BUTLER

UNIT 35006

FPO AP 96373-5006

The following Delivery Schedule item for CLIN 0004 has been changed from:

CAGE

POP 13-JUL-2021 TO

12-JAN-2022

N/A NAVFAC FAR EAST

INSPECTOR OF RECORD

FEAD CAMP BUTLER

UNIT 35006

FPO AP 96373-5006

CAGE

POP 15-JUL-2021 TO

14-JAN-2022

N/A NAVFAC FAR EAST

INSPECTOR OF RECORD

FEAD CAMP BUTLER

UNIT 35006

FPO AP 96373-5006

The following Delivery Schedule item for CLIN 0005 has been changed from:

CAGE

POP 13-JAN-2022 TO

12-JUL-2022

N/A NAVFAC FAR EAST

INSPECTOR OF RECORD

FEAD CAMP BUTLER

UNIT 35006

FPO AP 96373-5006

POP 15-JAN-2022 TO

14-JUL-2022

N/A NAVFAC FAR EAST

INSPECTOR OF RECORD

FEAD CAMP BUTLER

UNIT 35006

FPO AP 96373-5006

The following Delivery Schedule item for CLIN 0006 has been changed from:

CAGE

POP 13-JAN-2022 TO

12-JUL-2022

N/A NAVFAC FAR EAST

INSPECTOR OF RECORD

FEAD CAMP BUTLER

UNIT 35006

FPO AP 96373-5006

CAGE

POP 15-JAN-2022 TO

14-JUL-2022

N/A NAVFAC FAR EAST

INSPECTOR OF RECORD

FEAD CAMP BUTLER

UNIT 35006

FPO AP 96373-5006

The following have been modified:

ADDENDA TO FAR 52.212-1

ADDENDA TO FAR 52.212-1 – ADDITIONAL INSTRUCTIONS TO OFFERORS

1. GENERAL INFORMATION

a. Naval Facilities Engineering Command Far East is soliciting proposals for Fire Protection System Maintenance, Repair Services and Hood & Duct Services at Marine Corps Base Camp Butler, Okinawa, Japan.

This acquisition will result in an IDIQ contract comprised of RECURRING (Firm Fixed Price) and NON- RECURRING (IDIQ) contract for facilities support services. The outcomes for this acquisition are consistent with the FAR 37.101 definition of service contracts. The recurring work will be based on Performance Work Statement and ELIN Section J 0200000-05.

The requirement is performance based fixed price, Indefinite-Delivery/ Indefinite- Quantity (IDIQ) contract comprised of Recurring and Non-Recurring Contract Line Items (CLINs). The contract will be procured using FAR 12.203, FAR 12.6 and FAR13.106-2 (Including awards under FAR 13.5). This plan is designed to evaluate proposals offered under a commercial items contract, in the most efficient and minimally burdensome manner.

b. The Government intends to award a single contract whereby the contractor provides all labor, supervision, management, tools, materials, equipment, transportation, incidental engineering, and other items necessary to provide the services described in Attachment (1), Performance Work Statement (PWS) issued with this requirement.

c. This contract contains a 12-month Base Period with provisions for two (2) six months Option Periods for a total 24-months contract. The Base Period and each Option Period shall be for the following performance period (Dates are approximate dependent upon the actual award date of the contract):

(1). Base Period -- CLINs 0001 & 0002: 12 months from 15 July 2020 to 14 July 2021 (2). 1st Option Period -- CLINs 0003 & 0004: 6 months from 15 July 2021 to 14 January 2022 (3). 2nd Option Period -- CLINs 0005& 0006: 6 months from 15 January 2022 to 14 July 2022

2. APPLICABILITY

This solicitation is a Request for Quotations (RFQ), therefore the words “offer” and “offeror” may be construed to mean “quotation” and “quoter”, where appropriate, and the words “proposal” or “proposing” may be construed to mean “quote” or “quoting”, where appropriate.

Quoters are requested to hold quoted prices firm for 60 days after the date specified for receipt of quotes.

All work under this acquisition will be performed in Japan. Accordingly, there is no restriction on foreign participation as long as offerors adhere to the requirements of this solicitation, are registered to conduct business in Japan, and comply with all regulatory, industry, and business requirements to perform the required work in the country of Japan.

Also, the U.S. Government will not offer “United States Official Contractor” status under Article XIV of the U.S. – Japan Status of Forces Agreement (SOFA) to any offeror awarded a contract under this solicitation.

3. CONTRACTOR LICENSINGREQUIREMENTS:

Any contract resulting from this solicitation will be awarded and performed in its entirety in the country of Japan.

Contractor must be duly authorized to operate and conduct business in Japan and must fully comply with all laws, decrees, labor standards, and regulations of Japan during the performance of the contract. Prior to award of any contract, offerors must be registered to do business in Japan and possess all valid permits and licenses as required by the contract. Offerors will be required to provide verification of such permits and licenses prior to award of the contract to the contracting officer if such information is not already on file with or available to the contracting officer.

4. AMENDMENTS:

Amendments will be posted to the website https://beta.sam.gov/. Hard copies of the amendment will not be mailed.

It is the contractor’s responsibility to check the website periodically for any amendments to the solicitation.

NOTE: contractor must acknowledge any and all amendments issued under this solicitation either by annotating it on the SF1449 or signing each SF30 (amendment) and submitting it with the quote.

5. SAM REGISTRATION:

Contractors must be registered in the System for Award Management (SAM) prior to the closing date for receipt of proposals. Contractors may obtain information on registration and annual confirmation requirements via the SAM website accessed via https://www.acquisition.gov or by calling 866-606-8220, or 334-206-7828 for international calls. Quotations from a contractor not registered in the SAM or from a contractor whose SAM registration online Representations and Certifications are not current will not be eligible for award.

6. SITE VISIT:

(a) Site Visit information as below:

Date & Time: 4 June 2020, 1400 hours (JST) Meeting Locations: Bldg 5906, Ocean Breeze, Camp Foster

Note: For those who need access onto the base, please meet at 1340 hrs at Gate 6, (Legion Gate), Camp Foster

LIMITING THE SPREAD OF NOVEL CORONAVIROUS 2019: In light of the U.S. Government’s recent measures to combat the COVID-19 pandemic, FEAD Camp Butler is instituting some “social distancing” measures for the protection of Government and contractor personnel when conducting pre-proposal site visits. Each contractor is limited to having 2 representatives at the site visit. The contractor limit includes subcontractor representatives. Other measures include but are not limited to, maintaining a 6 foot/2 meter distance from other individuals (about 2 arm’s length), not gathering in confined or small space(s), refraining from shaking hands, and maintaining proper hygiene by frequently washing hands or using hand sanitizer with at least 60% alcohol. These measures are meant to be temporary in nature and will be in place no longer than necessary to get us through these difficult times. Thank you in advance for your cooperation and adherence to these measures.

(b) The interested parties shall notify Chikako Yamada of your attendance via e-mail at Chikako.Yamada.JA@fe.navy.mil by 28 May 2020, 10:00 hrs.

(c) All prospective Offerors are urged to attend the site visit.

(d) Individuals are required to have a “BASE ACCESS PASS for Camp Foster” for the event. If the attendee does not possess a valid pass for Camp Foster, please contact the Contract Specialist via email, Chikako Yamada at Chikako.Yamada.JA@fe.navy.mil no later than 28 May 2020, 10:00 hrs to coordinate for an escort. No transportation will be provided by the Government for the event.

(e) Pass applicants must carry picture IDs. Valid picture IDs for Japanese Personnel includes a Driver’ license, which indicates nationality or permanent address, a Passport or Resident Card with picture. Valid picture IDs for non-Japanese Personnel includes a Passport or Alien Registration Card. A Driver’s license which does NOT indicate the individual's nationality or permanent address is NOT considered a valid picture ID. A Driver’s license that does not indicate the individual’s nationality or permanent address may be used if accompanied with a Jumin Hyo with permanent address (Honseki chi).

(f) Vehicle Pass applicants must carry the Compulsory Automobile Liability Insurance (Jibaiseki) and Vehicle Registration Sheet (Shakensho) to obtain the vehicle pass. Conformed Copy is acceptable.

(g) ALL QUESTIONS MUST BE IN WRITING AND IN ENGLISH ONLY. All Questions / Inquiries must be submitted using Attachment (8), Government Inquiry Form in Excel format.

(h) Failure of a prospective offeror to submit any questions will be construed to mean that the offeror fully understands all highlight requirements of the solicitation. Prospective offeror are advised that the pre- bid conference will be held for sole purpose of explaining terms and conditions of this solicitation only.

(i) No minutes of this meeting will be issued.

7. INQUIRIES

All questions related to this solicitation must be submitted in writing and received by the Contract Specialist by 11 June 2020, 10:00 a.m. There is no guarantee that questions submitted after the cut-off date will be answered before the solicitation closes. Submit all questions to Chikako Yamada of your attendance via e-mail at Chikako.Yamada.JA@fe.navy.mil and Ms. Patiphanh. Sithideth at Patiphanh.Sithideth@fe.navy.mil Use of Attachment 8, Inquiry Form is required.

END OF ADDENDA TO FAR 52.212-1

EVALUATION

OVERVIEW

This is a Lowest Price Technically Acceptable Quote (LPTA) RFQ for Fire Protection System Maintenance, Repair Services and Hood & Duct Services at Marine Corps Base Camp Butler, Okinawa, Japan.

SUBMISSION:

Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Proposals must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

NOTE: All proposal preparation costs will be the sole responsibility of the Offeror. The Government will not reimburse any firm for their proposal preparation costs.

INSTRUCTIONS:

The Offeror is requested to submit proposal to the POC listed below by mail or hand-carry no later than the offer due date 22 June 2020, 1000 hrs 25 June 2020, 1000 hrs. (unless extended by amendment to this RFQ)

Attention: Ms. Chikako Yamada

NAVFAC FAR EAST

FEAD Camp Butler Unit 35006

FPO AP 96373-5006

BASIS FOR AWARD

1. The Government reserves the right to eliminate from consideration for award any or all quotes at any time prior to award of the contract; to negotiate with quoters in the competitive range; and to award the contract to the quoter submitting the lowest price technically acceptable quotation.

2. As stated in the RFQ, the Government intends to evaluate quotations and award a contract without discussions with quoters (except clarifications as described in FAR 15.306(a)). The Government reserves the right to conduct discussions if the Procuring Contracting Officer (PCO) later determines them to be necessary. In addition, if the PCO determines that the number of quotations that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the PCO may limit the number of quotations in the competitive range to the greatest number that will permit an efficient competition among the most highly rated quotations.

3. T he number of proposals to be evaluated for technical acceptability may be limited to the lowest priced offer at the discretion of the Contracting Officer. If the number of proposals to be evaluated is limited, the technical proposal shall be provided to the evaluator(s) without any identification of price. If the lowest priced proposal is not found to be technically acceptable then the next lowest price proposal shall be evaluated. If that proposal is also not found to be technically acceptable, then the process described will be conducted again as many times as necessary, until such time as the Government identifies a technically acceptable proposal. The source selection method must be included in the request for proposal. If the Contracting Officer later determines that discussions are necessary, the procedures in FAR 15.306 shall be followed.

4. The LPTA process is selected as appropriate for this acquisition because the best value is expected to result from selection of the technically acceptable quotation with the lowest evaluated price.

5. An overall non-price factors rating must be at least “ACCEPTABLE” in order to be eligible for award.

An “UNACCEPTABLE” rating in any factor results in the overall non-price factors quote being rated “UNACCEPTABLE” unless corrected through discussions. An overall non-price factors rating of “UNACCEPTABLE” makes a quote ineligible for award.

6. Any quote found to have a deficiency in meeting the stated RFQ requirements or performance objectives will be considered ineligible for award, unless the deficiency is corrected through discussions. A deficiency is defined to be a material failure of a quote to meet a Government requirement or combination of significant weaknesses in a quote that increases the risk of unsuccessful contract performance to an unacceptable level.

EVALUATION FACTORS FOR AWARD

The RFQ requires the evaluation of price and the following non-price factors:

Factor 1 – Experience Factor 2 – Safety Factor 3 – Past Performance

Award will be made based on the lowest evaluated price quotation that is technically acceptable under the non-price factors.

Submittal Requirements and Basis of Evaluation for Price Factor.

1. Submittal Requirements:

Offerors shall submit 1 original, 3 hard copy and 1 CD of the proposal in three-ring binders clearly marked as “Proposal”. Each copy of the proposal shall include a separate tab for each item specified below:

(i) Although not part of the evaluation, Offerors should also include the following items if available with their proposal to assist the Government in validating eligibility to receive an award:

An informational page that contains the following information:

- Solicitation number and title

- Contractor name, address, phone number, point of contract, and email address

- DUNS number

- Cage code

(ii) Completed Standard Form 1449, RFQ /Contract/Order for Commercial. All prices shall be in Japanese Yen.

(iii) Acknowledgement of all Amendments, if applicable.

(iv) Completed Attachment J-0200000-05 Exhibit Line Item Numbers (ELINs) (CD in Microsoft Excel format)

(v) Copy of Representations/Certifications (FAR & DFARS Report)

(The Representations and Certifications may be completed ONLINE at https://sam.gov)

(vi) Joint Venture Agreement (if applicable)

(vii) Copy of current registration in the System for Award Management (SAM) website

Failure of an Offeror to complete and submit all applicable items will result in the Offeror’s quote being deemed non-responsive and ineligible for further consideration for award.

2 . Basis of Evaluation:

The Government will evaluate price based on the total price. Exhibit Line Item Numbers will be reviewed for price reasonableness. Analysis will be performed by one (1) or more of the following techniques to ensure a fair and reasonable price:

- Comparison of quoted prices received in response to the RFQ.

- Comparison of quoted prices with the Independent Government Estimate.

- Comparison of quoted prices with available historical information.

- Comparison of market survey results.

A price that is found to be unreasonably high will result in the quote not being considered for contract award.

Submittal Requirements and Basis of Evaluation for each Non-Price Factors.

Factor 1 – Experience:

1. Submittal Requirements:

Offeror shall submit a minimum of 1 and a maximum of 3 projects performed by the company that are relevant to work requirements specified in the solicitation.

For purposes of this evaluation, a relevant project is defined as follows:

(i) A project that demonstrates experience with the following type of services: Maintenance of Fire Protection

Systems and Hood & Duct Services (Annex 1502000)

(ii) A project performed in Japan;

(iii) A project with a contract completion date within the past 10 years of the issuance of this solicitation or an ongoing project with at least one year of completion;

(iv) A project with an annual value of ¥20,000,000 or greater.

Any projects submitted in excess of 3 will not be considered. If more than 3 projects are submitted, only the first 3 shall be considered.

In addition to the above, offerors may also include past experience information regarding predecessor companies, and subcontractors that will perform major or critical aspects of the requirement so long as at least 1 project has been performed by the prime contractor.

The attached Experience Form (Attachment 6) is mandatory and shall be used to submit project information. Except as specifically requested, the Government will not consider information submitted in addition to this form.

Individual blocks on this form may be expanded; however, total length for each project data sheet shall not exceed 1 double-sided or 2 single-sided pages. Any data submitted in excess of the 1 double-sided page or 2 single-sided pages will not be considered/evaluated.

For all submitted projects, the description of the project shall clearly describe the scope of work performed and the relevancy to the project requirements as described above.

Joint Ventures If the Offeror is a Joint Venture (JV), relevant project experience should be submitted for projects completed by the Joint Venture entity. If the Joint Venture does not have shared experience, at least 1 project shall be submitted for each respective Joint Venture partner. Offerors are still limited to a total of 3 projects combined.

Where an Offeror is/was a JV and would like to submit a project completed by the JV as a single entity to show the single entity's experience/capability, said JV project must clearly demonstrate the percentage of work performed by each firm in the JV and the single entity Offeror must provide a detailed description of the work the single entity self-performed.

2 . Basis of Evaluation:

The Government will evaluate Technical Experience based on relevancy of project in terms of scope, and complexity in comparison to the work being solicited. Relevant means sufficiently similar to this acquisition to provide indicators of expected performance. For example, services similarity and complexity, contract type, dollar value, major or critical subcontractors, teaming partners and joint ventures. The listing will be validated by the Government.

A quoter will be rated “Acceptable" if its submission for Factor 1 meets the definition of a relevant project as provided in the RFQ's Factor 1-Experience Submittal Requirements.

A quoter will be rated "Unacceptable" if the proposal does not meet each of the criteria of an “Acceptable” proposal defined above.

NOTE: The distinction between experience and past performance is experience pertains to the types of work and volume of work completed by a contractor that are comparable to the types of work covered by this requirement, in terms of size, scope, and complexity. Past performance pertains to both the relevance of recent efforts and how well a contractor has performed on the contracts.

Factor 2 – Safety:

1. Submittal Requirements:

The Offeror shall submit a narrative no more than 2 single-sided (1 double-sided) pages that demonstrates its commitment to safely accomplishing the requirements identified in the Performance Work Statement and will properly manage and implement safety procedures and accident prevention methods. The narrative should address each of the following topics:

(i) the offeror’s method for selecting a subcontractor with a safe performance record;

(ii) the offeror’s safety management system that they will use to oversee the safety compliance and performance of self-performed and subcontractor performed work;

(iii) the offeror’s methodology to execute an effective program that facilitates accident prevention techniques and processes, and employee reporting of unsafe conditions and unsafe activities.

2. Basis of Evaluation:

The Government is seeking to determine whether the information contained in the Offeror’s proposal demonstrates a commitment to safety and that the Offeror plans to properly manage and implement safety procedures and accident prevention methods for itself and its subcontractors.

An Offeror will be rated “Acceptable” if it demonstrates a commitment to safety and that the Offeror plans to properly manage and implement safety procedures and accident prevention methods for itself and its subcontractors.

An Offeror will be rated “Unacceptable” if it fails to meet the requirements to be rated acceptable described above.

Factor 3 - Past Performance:

1. Submittal Requirements:

Offerors shall clearly demonstrate a history of performance on contracts/projects that demonstrates experience in performing work similar to that described in the definition of a relevant project shown above. The offeror shall submit past performance information for each project included in its proposal for Factor 1, Experience. If a completed Contractor Performance Assessment Reporting System (CPARS) evaluation is available, it shall be submitted with the proposal. If there is not a completed CPARS evaluation, the Past Performance Questionnaire (PPQ) included in the solicitation is provided for the offeror or its team members to submit to the client for each project the offeror includes in its proposal for Factor 1, Experience. An offeror should not submit a PPQ when a completed CPARS evaluation is available. Ensure correct phone numbers and email addresses are provided for the client point of contact on the PPQ.

Completed PPQs should be submitted with your proposal. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror should complete and submit with the proposal the first page of the PPQ (Attachment 7), which will provide contract and client information for the respective project(s).

Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government's point of contact, Ms. Chikako Yamada via email at Chikako.Yamada.JA@fe.navy.mil prior to proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs or CPARS previously submitted for other RFQs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

Offerors may provide any information on problems encountered and the corrective actions taken on projects submitted under Factor 1 – Experience. Offerors may also address any adverse past performance issues.

Explanations shall not exceed 1 double-sided pages or 2 single-sided pages in total.

Performance recognition/award(s) or additional similar information submitted will not be considered.

In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS) using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the offeror.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

2. Basis of Evaluation:

The Government is seeking to determine if the quoter has relevant and recent past performance information that pertain to the products and/or services outlined in the RFQ. The past performance evaluation results is an assessment of the Quoter’s probability of meeting the RFQ requirements. The evaluation will consider how well the Quoter performed on recent and relevant projects submitted under Factor 1 and may also consider past performance on other projects currently documented in known sources. The Government will consider the recency and relevance of the information, the source of the information, context of the data, and general trends in the Quoter’s performance.

This evaluation is separate and distinct from the Quoter’s responsibility determination.

The Government will evaluate the degree to which past performance evaluations and all other past performance information reviewed by the Government (e.g., PPIRS, Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), performance recognition documents, and information obtained from any other source) reflect a trend of satisfactory performance considering:

- A pattern of successful completion of tasks;

- A pattern of deliverables that are timely and of good quality;

- A pattern of cooperativeness and teamwork with the Government at all levels (task managers, contracting officers, auditors, etc.); and

- Recency of tasks performed that are identical to, similar to, or related to the task at hand”

A quoter will be rated “Acceptable” if a quoter’s “Past Performance” information demonstrates: (1) An overall rating of at least Satisfactory or better on the Past Performance Questionnaires, Attachment 7 of this RFQ, (2) An overall rating of at least Satisfactory or better in the CPARS or other DOD or Government appraisal systems, or (3) Past Performance Evaluations from telephone interviews of Satisfactory or better.

A quoter will be rated “Unacceptable” if a quoter’s “Past Performance” information fails to demonstrate: (1) An overall rating of at least Satisfactory or better on the Past Performance Questionnaires, Attachment 7 of this RFQ,

(2) An overall rating of at least Satisfactory or better in the CPARS or other DOD or Government appraisal systems, or (3) Past Performance Evaluations from telephone interviews of Satisfactory or better.

Note: In the case of a Quoter without a record of relevant past performance or for whom information on past performance is not available or is so sparse that no meaningful past performance rating can be reasonably assigned, the Quoter may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)).

Therefore, the Quoter shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “Acceptable.”

A quote receiving an “Unacceptable” evaluation rating for Factor 3 will be ineligible for award.

1. Responsibility Determination / Pre-Award Survey

FAR 9.103 requires that purchases shall be made from, and contracts shall be awarded to, responsible prospective contractors only. Purchase or award shall be made only after the Contracting Officer makes an affirmative determination of responsibility.

To be determined responsible, a prospective contractor must—

(a) Have adequate financial resources to perform the contract, or the ability to obtain them (see 9.104-3(a));

(b) Be able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments;

(c) Have a satisfactory performance record (see 9.104-3(b) and subpart 42.15). A prospective contractor shall not be determined responsible or non-responsible solely on the basis of a lack of relevant performance history, except as provided in 9.104-2;

(d) Have a satisfactory record of integrity and business ethics

(e) Have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor and subcontractors)

(f) Have the necessary production, construction, and technical equipment and facilities, or the ability to obtain them

(g) Be otherwise qualified and eligible to receive an award under applicable laws and regulations (see also inverted domestic corporation prohibition at 9.1

AWARD OF CONTRACT

1. The Government reserves the right to eliminate from consideration from award any or all quotes at any time prior to award of the contract(s) that do not conform to the RFQ; to negotiate with offerors in the competitive range; and to award a contract to the offeror(s) submitting the lowest price technically acceptable quote(s) that conforms to the

RFQ.

2. As stated in the solicitation, the Government intends to evaluate proposals and award a contract without discussions with Offerors (except clarifications as described in FAR 15.306(a)). The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. In addition, the number of proposals to be evaluated for technical acceptability may be limited to the lowest priced offer at the discretion of the Contracting Officer. If the number of proposals to be evaluated is limited, the technical proposal shall be provided to the evaluator(s) without any identification of price. If the lowest priced proposal is not found to be technically acceptable then the next lowest price proposal shall be evaluated. If that proposal is also not found to be technically acceptable, then the process described will be conducted again as many times as necessary, until such time as the Government identifies a technically acceptable proposal. The source selection method must be included in the request for proposal. If the Contracting Officer later determines that discussions are necessary, the procedures in FAR 15.306 shall be followed.

3. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

This is a Lowest Price Technically Acceptable (LPTA) solicitation, which is best value resulting from selection of the technically acceptable proposal with the lowest evaluated price.

This is a request for quote for commercial items prepared in accordance with the format in FAR Subpart

12.6 (Streamlined evaluation of offers). This RFQ is issued as a Request for Quotation (RFQ) in accordance with

FAR 13.106. Written quotes are required (oral offers will not be accepted). Submission of quotes must be in accordance with FAR 52.212-1, Instructions to Offerors, Commercial Items. The Government will award Contract on the basis of the lowest priced offer with acceptable past performance. Since award of the Contract will be based on initial responses, offerors are highly encouraged to quote their most advantageous pricing in their initial response.

Award of the Contract will be made using the Simplified Acquisition Procedures in accordance with FAR 13.106- 2(a)(3)(b)(1).

A written notice of award mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract once accepted by the successful contractor. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), unless a written notice of withdrawal is received before award.

PART (D)

SOLICITATION DOCUMENTS, EXHIBITS OR ATTACHMENTS

LIST OF ATTACHMENTS

ATTACH 1 – Performance Work Statement (PWS) dated April 8, 2020 (187 pages).

ATTACH 2 – Floor Plans and Sketches (67 pages) ATTACH 3 – J-0200000-07 Exhibit Line Items (ELINs) dated April 8, 2020 (16 pages) ATTACH 4 – PAP & FAP for N4008420T2002 dated 18 May 2020 (41 pages) ATTACH 5 – Authorized Use and NDA_OPSEC Cert_N4008420T2002_MCB DELETED ATTACH 6 – Experience Project Data Sheet ATTACH 7 – Past Performance Questionnaire ATTACH 8 – Inquiry Form -- To be submitted in Excel format (1 page) ATTACH 9 – Site Visit Request Form (1 page)

NOTICE: DFARS 252.204-7000 Disclosure of Information applies to all Documents, Exhibits, and Attachments as well as FAR 52.204-21 Basic Safeguarding of Covered Contractor Information Systems and DFARS 252.204- 7008 Compliance with Safeguarding Covered Defense Information Controls, 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information, and 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.

ATTACHMENT RELEASE/ACCESS

Attachments (1) through (4) will be made available to Offerors upon request. The point of contact for Attachments

(1) through (4) is Chikako Yamada, email at Chikako.Yamada.JA@fe.navy.mil. Please complete Attachment (5) when requesting the Attachments (1) through (4). Attachments (5) through (9) are accessible with the SF1449.

SOLICITATION/CONTRACT ADDITIONAL INFORMATION

ADDENDA TO FAR 52.212-4 Contract Terms and Conditions – Commercial Items

1. IDIQ CONTRACT COMPRISED OF RECURRING AND NON-RECURRING LINE ITEMS

a. This is an Indefinite Delivery / Indefinite Quantity (IDIQ) contract comprised of Recurring work and Non- Recurring Contract Line Items for the supplies or services specified, and effective for the period stated in the Schedule and any accompanying exhibits. Work items for the Recurring portion are identified in the Schedule and any accompanying exhibits and include all work except that identified as Non-Recurring work items. The Recurring quantities shown in the Schedule and any accompanying exhibits are considered to be accurate estimates for this contract period.

b. Work items for the Non-Recurring portion of the contract are identified in the Schedule with a NTE amount and any accompanying exhibits. The quantities of supplies and services specified in accompanying exhibits and the Schedule as Non-Recurring are estimates only and may be ordered by issuance of separate task orders.

c. Delivery or performance shall be made only as authorized by orders issued in accordance with DFARS clause 252.216-7006. Issuance of orders orally, by facsimile, or by electronic commerce methods (i.e., e-mail, FedMall, GPC) are authorized. Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule and any accompanying exhibits up to the contract stated maximum. The minimum guarantee of work to be ordered is the Recurring portion of the Base Period.

d. Except for any limitations on quantities in…