ATTACH 1_Govt Response to RFIs_N4008420T2002.pdf

PRE PROPOSAL INQUIRY FORM

DATE: 19 June 2020

Question No.

Reference (Sect/Para/Page)

QUESTION GOVERNMENT RESPONSE

1 1502000, Spec Item 3.4.1

1502000, Spec Item 3.4.1 states “The Contractor shall service designated exhaust hoods and ducts and associated equipment to ensure they are clean and sanitary.

Is contractor expected to clean entire length of the duct line to include horizonal, vertical, spiral, flexible, dampers, in-line fans, etc. that may be connected to each kitchen hood duct or system? If so, many duct systems come in different shape and forms, and they could be in locations that are very difficult to reach with construction items such as cables, conduits, steel bars, plumbing, insulations etc. that could cause concern for safety.

Yes, Contractor shall comply with National Board of Fire and Underwriteres and current standards of the National Fire Protection Association, NFPA Standard 96, Charter 8, 8-3 throught 8-4 Safety plan and implementation shall be applied and monitored by the SSHO.

2 1502000, Spec Item 4.1

1502000, Spec Item 4.1 states “The contractor shall install an inspection hatch to exhaust duct to enable maintenance, cleaning, and inspection work.”

Can Government provide mechanical drawing of existing duct work for each facility to facilitate location of hatch that are to be installed?

Spec Item 4.0 and 4.1 are Non-Recurring work. All work related to these Spec Item requirement will be in accordance with the "Non-Recurring Work Contract Line Item Quantities and will be negotiated at the task order level by the KO.

3 1502000, Spec Item 4.1

1502000, Spec Item 4.1 states “The contractor shall install an inspection hatch to exhaust duct to enable maintenance, cleaning, and inspection work.”

If requirement is to install inspection hatches, and location of inspection hatches are found difficult to install due to building structure, design or layout of ductwork or space, is contractor still responsible, and will contractor required to modify or alter existing duct work to adequately gain access for cleaning/inspecting. Also, as above ceiling space are not normally designed for such work, safety will be an important factor in such work conditions and added fall protection and equipment would have to be in place or installed. This will all have to be considered and added to our burden cost for each facility and will require and allow contractor ample time for work, equipment and resources to meet this requirement.

Spec Item 4.0 and 4.1 are Non-Recurring work. All work related to these Spec Item requirement will be in accordance with the "Non-Recurring Work Contract Line Item Quantities and will be negotiated at the task order level by the KO.

4 1502000, Spec Item 4.1

1502000, Spec Item 4.1 states “The contractor shall install an inspection hatch to exhaust duct to enable maintenance, cleaning, and inspection work.”

With regard to installation requirement and possibly needing to have considerable time for installation and preparation of hatches, can the facility provide ample time to meet this requirement. Or would this be considered to be done outside normal business hour for the particular facility?

Spec Item 4.0 and 4.1 are Non-Recurring work. All work related to these Spec Item requirement will be in accordance with the "Non-Recurring Work Contract Line Item Quantities and will be negotiated at the task order level by the KO.

EMAIL:

SOLICITATION NO.: N40084-20-T-2002

ADDRESS:

PHONE NUMBER:

PROJECT TITLE: FIRE PROTECTION SYSTEM MAINTENANCE, REPAIR SERVICES AND HOOD & DUCT SERVICES FOR MCB BUTLER OKINAWA, JAPAN

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104

Question No.

Reference (Sect/Para/Page)

QUESTION GOVERNMENT RESPONSE

EMAIL:

SOLICITATION NO.: N40084-20-T-2002

ADDRESS:

PHONE NUMBER:

PROJECT TITLE: FIRE PROTECTION SYSTEM MAINTENANCE, REPAIR SERVICES AND HOOD & DUCT SERVICES FOR MCB BUTLER OKINAWA, JAPAN

5 1502000, Spec Item 4.1

1502000, Spec Item 4.1 states “The contractor shall install an inspection hatch to exhaust duct to enable maintenance, cleaning, and inspection work.”

With above note and concerns associated with safety, can the Government consider cleaning will be limited to that area which is accessible.

Spec Item 4.0 and 4.1 are Non-Recurring work. All work related to these Spec Item requirement will be in accordance with the "Non-Recurring Work Contrat Line Item Quantities and will be negotiated at the task order level by the KO.

6 1502000, Spec Item 2.6.3

1502000, Spec Item 2.6.3 states “The Contractor's work shall not interfere with normal Government business.

In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference.”

Is contractor to understand that the customer is beholden to accept schedule services within the times of 07:30-16:30, Monday through Friday, except observed Federal Holidays?

Government hours are primarily for administrative purposes. The service contractors are reasonably enabled to schedule appointments with the tenants.

7 0200000, Spec Items 2.9.3.1~ 2.9.4.3

0200000, Spec Items 2.9.3.1~ 2.9.4.3 Management and Administration (Ref. Alcohol Drug Abuse, Chemical Hazard Communication, Critical Lift Plan, etc) As this will be a service/maintenance contract, are all the titles identified within the items 2.9.3.1~ 2.9.4.3 still required under this contract?

YES, These are all Government required programs.

8 1502000. Spec Item 3.4.1

1502000. Spec Item 3.4.1 States “Exhaust hoods and ducts and associated equipment are cleaned and sanitized in accordance with Contractor's work schedule.

Statement primary addresses to clean and sanitize, and does not directly address maintenance and repair; with respect to the exhaust hoods, is it the contractor’s responsibility to troubleshoot, maintain, repair, and abide by thresholds depicted in 3.1 & 3.2?

Contractor shall follow all Specifications in the Contract.

9 1502000, Spec Item

3.1.2 and 3.1.3

1502000, Spec Item 3.1.2 and 3.1.3 Urgent and Routine Service Order.

Spec Item states its respective type (Urgent/Routine) of service call shall not exceed 32 labor hours and the total cost of each trouble call should not exceed ¥100,000. General Question: Is the contractor to understand that they are “Pre-Approved” to put forth the labor and materials, within the NTE amount of each Service Order, and that the contractor will be paid for those individual charges outside the Non-Recurring Work portion of the contract?

Spec Item 3.1 - The Contractor shall notify the KO, KS, COR and PAR upon identification that the service order will exceed the liability limits specified below in accordance with reporting requirements in Annex 2. (Spec Item 2.114.1)

Question No.

Reference (Sect/Para/Page)

QUESTION GOVERNMENT RESPONSE

EMAIL:

SOLICITATION NO.: N40084-20-T-2002

ADDRESS:

PHONE NUMBER:

PROJECT TITLE: FIRE PROTECTION SYSTEM MAINTENANCE, REPAIR SERVICES AND HOOD & DUCT SERVICES FOR MCB BUTLER OKINAWA, JAPAN

10 1502000, Spec Item

3.1.2 and 3.1.3

1502000, Spec Item 3.1.2 and 3.1.3 Urgent and Routine Service Order.

With respect to Spec Item 3.1.2 and 3.1.3 above, Question: Is the contractor to understand that Service Orders may normally be placed on the Fire Suppression Systems as there is not a location to annotate the unit price rates for the Facility Maintenance (FM) portion?

See revised J-0200000-05 ELIN Schedule.

11 1502000, Spec Item 3.4.2

1502000, Spec Item 3.4.2 Kitchen Hood Wash System.

Would there be any publication such as manual, drawings, manufacture information for kitchen wash hood system? Would there be any historical data as to soap usage or type used or required?

And would there be quantity or inventory list that can be provided.

Revised Inventory to include Kitchen Hood Wash System. Per new requirement, the Government does not have requested information other than the inventory.

12 1502000. Spec Item 3.4.2

1502000. Spec Item 3.4.2 Kitchen Hood Wash System states in part “The Contractor shall check for leakage, deformation, damage, corrosion, and other deterioration.

The statement states, check for leakage, deformation, damage, corrosion and other deterioration and does not address repair or restoration. Is it the contractor’s responsibility to repair and abide by thresholds noted on 3.1 & 3.2 or if major repair or upgrade is needed, non-recurring work may be ordered?

Yes, contractor responsibility to perform work up to the threshold of "recurring work", non-recurring Task Order may be issued for work above the threshold.

13 0100000, Spec Item 1.1

0100000, Spec Item 1.1 Outline of Services Outline of Services includes location for Ie Jima Auxiliary Air Field but does not include in Facility Property Inventory, Attachment J-1502000-03 nor Exhibit Line Item Number Attachment J-0200000-05 Is this to be included? If so, would there be any historical data such as service orders or frequency performed for this Facility?

Ie Jima has been removed. See revised Spec.

14 Attachment J- 0200000-05

Attachment J-0200000-05 Exhibit A- CLIN 0001 Firm Fixed Price (Base Period) Unit of Issue is listed as MO (monthly) with 12 instances. Under 1502000

– Facility Investment Spec Item 3.2.1.4 Kitchen Fire Suppression Systems, NFPA 17A Chapter 7.3.3 requirements for inspection and testing is “Semi-Annual”. Within NFPA 17A, there is a requirement for “Owner’s Inspection” which is required on a monthly basis. Is the govt’s intent for contractor to include monthly inspections and to provide pricing for the 12 instances instead of 2 instances? If so, can this be modified/clarified and addressed in 1502000 Facility Investment Spec Item 3.2.1.4?

See revised J-0200000-05 ELIN Schedule.

Question No.

Reference (Sect/Para/Page)

QUESTION GOVERNMENT RESPONSE

EMAIL:

SOLICITATION NO.: N40084-20-T-2002

ADDRESS:

PHONE NUMBER:

PROJECT TITLE: FIRE PROTECTION SYSTEM MAINTENANCE, REPAIR SERVICES AND HOOD & DUCT SERVICES FOR MCB BUTLER OKINAWA, JAPAN

15 Attachment J- 0200000-05

Attachment J-0200000-05 Exhibit A- CLIN 0003 and CLIN 0005 Firm Fixed Price (1st and 2nd Option Period) Unit of Issue is listed as MO (monthly) with 6 instances. Under 1502000

– Facility Investment Spec Item 3.2.1.4 Kitchen Fire Suppression Systems, NFPA 17A Chapter 7.3.3 requirements for inspection and testing is “Semi-Annual”. Within NFPA 17A, there is a requirement for “Owner’s Inspection” which is required on a monthly basis. Is the govt’s intent for contractor to include monthly inspections and to provide pricing for the 6 instances instead of 1 instances?

See revised J-0200000-05 ELIN Schedule.

16 Attachment J- 1502000-03

Attachment J-1502000-03 Facility Property Inventory Following buildings are equipped with Kitchen Suppression systems but are not listed in;

Attachment J-0200000-05 Exhibit A- CLIN 0001 Firm Fixed Price (Base Period) Attachment J-0200000-05 Exhibit A- CLIN 0003 Firm Fixed Price (1st Option Period) Attachment J-0200000-05 Exhibit A- CLIN 0005 Firm Fixed Price (2nd Option Period)

- Camp Kinser B1091 School Age Center

- Camp Foster B9 Terra International

- Camp Foster B217 BEQ Barracks

- Camp Foster B473 BEQ Barracks

- Camp Hansen B2490 Brig Messhall

- Camp Schwab B3223 BEQ Barracks

- Camp Schwab B3224 BEQ Barracks (2F & 4F)

- Camp Schwab B3407 BEQ Barracks

Are these buildings intended to be excluded from the pricing in accordance to Exhibit A-CLIN 0001 thru CLIN0003 FFP?

Camp Hansen B2490 has been removed (See revised J-1502000-03.

BLDG# 217 is on "Stop-Work" with aniticpation of starting at a later date.

Pricing requirements are listed in the J-0200000-05 Exhibit A (See revised J- 0200000-05). Any additional building not listed in the Attachment J- 0200000-05 may be added by modification in the future.

17 PWS 0200000-

Management and Administration, Sec 2.2.1, Government Regular Working Hours, page 8

During the site visit, we heard some facilities will have certain hours that contractor cannot perform services (like lunch time, etc.). We would like to know permitted working hours within regular working hours at each facilities.

Contractor shall coordinate schedules with customers.

Question No.

Reference (Sect/Para/Page)

QUESTION GOVERNMENT RESPONSE

EMAIL:

SOLICITATION NO.: N40084-20-T-2002

ADDRESS:

PHONE NUMBER:

PROJECT TITLE: FIRE PROTECTION SYSTEM MAINTENANCE, REPAIR SERVICES AND HOOD & DUCT SERVICES FOR MCB BUTLER OKINAWA, JAPAN

18 PWS 1502000-

Facility Investment, Sec 3.3, Inspection, Testing, and Certification Program, Is Contractor required to have accompanied inspection with the Fire Department representative after the maintenance services?

MCBB Assistant Chief Fire Prevention doesn't see a requirement for a fire department representative, unless it is specifically outlined in the contract.

Contract representative monitoring the contract should be sufficient.

19 PWS 1502000-

Facility Investment, Sec 4.1 Installation of Inspection Hatch to Exhaust Duct, page

We would like to know if there are any facilities that already have existing access panel to the duct. If there are none, may we take that the price estimate of non-recurring work shall include the price of installing UL access panel to the ducts, and price for cleaning the duct after the installation? If there are no access panels, we won't be able to clean inside of ducts.

Ocean Breeze & Taiyo Golf has access panels. Installation of access panels is separate work from cleaning the ducts.

Spec Item 4.0 and 4.1 are Non-Recurring work. All work related to these Spec Item requirement will be in accordance with the "Non-Recurring Work Contrat Line Item Quantities and will be negotiated at the task order level by the KO.

20 PWS, attachment J- 0200000-05, page

ELIN A00124 does not have bulidng number in the description. Could you confirm the building number of it?

See revised J-0200000-05 ELIN Schedule.

21 PWS, attachment J- 1502000-03, page

In the facility property inventory of attachment J-1502000-03, Camp Foster Bldg. 217 BEQ Barrak is listed but there is no listing in the attachment J-0200000-05. Will it be added to the attachment J-0200000- 05?

BLDG# 217 is on "Stop-Work" with aniticpation of starting at a later date.

Pricing requirements are listed in the J-0200000-05 Exhibit A (See revised J- 0200000-05). Any additional building not listed in the Attachment J- 0200000-05 may be added by modification in the future.

22 PWS, attachment J- 1502000-03, page

In the facility property inventory of attachment J-1502000-03, Camp Courtney 4334 and Camp Hansen 2490 are listed but there is no listing in the attachment J-0200000-05. Wil they be added to the attachment J- 0200000-05?

Both these Bldgs are not being used for Hood and Duct. See revised J- 1502000-03.

23 PWS, attachment J- 1502000-03, page

It states Camp Schwab Facility No. 3224 as BEQ Barrak (2 Floor and 4 Floor). Could you tell us quantity of each floor?

Bldg. 3224 has two systems, 2F and 4F. See revised J-1502000-03.

24 PWS, attachment J- 1502000-03, page

The quantity of Camp Courtney Facility No. 901 does not match between J-1502000-03 and attachment 2 Floor Pans and Sketches. Could you confirm which number is correct?

Quantiy is two. Hood No.3 in the Sketch is not on this contract.

Question No.

Reference (Sect/Para/Page)

QUESTION GOVERNMENT RESPONSE

EMAIL:

SOLICITATION NO.: N40084-20-T-2002

ADDRESS:

PHONE NUMBER:

PROJECT TITLE: FIRE PROTECTION SYSTEM MAINTENANCE, REPAIR SERVICES AND HOOD & DUCT SERVICES FOR MCB BUTLER OKINAWA, JAPAN

25 N4008420T2002- SF1449 RFQ, page 3

It states that contract start date will be 13 July 2020. But considering the size of project and necessary time for the transition and preparation, we think it will take at least one month for commencement of operation. If we are awarded, would you consider to provide us at least one month of hand over and preparation period until the commencement of project?

The anticipated performance period will start 15 July 2020 - 14 July 2021 for the Base Period. The award date will be as early as possbile.

26 PWS, attachment J- 1502000-03, page

There is a section for the Cylinders. Does this Cylinder mean nozzle of fie extinguishing equipment?

No.