20B8301_AMD0003_RevisedSections&DWG.pdf

eProject No. 1550757

AMENDMENT NO. 0001 (1/3)

NAVFAC

SPECIFICATION NO.

eProject No. 1550757 PE: CI44 M.Tsuchitani

AMENDMENT NO. 0001

DATE: 7 February 2020 (Solicitation Amend. No. 0003)

UPDATE MONITORING SYSTEM SCADA

At the

NAVAL AIR FACILITY, ATSUGI, AYASE, JAPAN

The purpose of this amendment are to dell project manager and designer of record; to change qualifications of QC manager and System engineer;

to add information in drawings; to add kind of required documents.

SPECIFICATION:

SECTION 01 31 23.13 33 ELECTRONIC CONSTRUCTION AND FACILITY SUPPORT

CONTRACT MANAGEMENT SYSTEM

PARA. 1.4.2 Contractor Personnel List:

LINE 4, 5, 6, and 7. Delete the Sentence “Project personnel roles to be filled in the eCMS include the Contractor’s Project Manager, Designer of Record, On-site Superintendent, Quality Control (QC) Manager, and Site Safety and Health Officer (SSHO),” and substitute:

“Project personnel roles to be filled in the eCMS include the Contractor’s On-site Superintendent, Quality Control (QC) Manager, and Site Safety and Health Officer (SSHO).”

SECTION 01 45 00.00 33 QUALITY CONTROL

PARA. 1.5.1.2 Qualifications:

LINE 12 and 13. Delete the Sentence “1st Class Electric Works Execution Manager “1 Kyu, Denki koji seko kanri gishi””, and substitute:

AMENDMENT NO. 0001 (2/3)

“1st Class Electric Works Execution Manager “1 Kyu, Denki koji seko kanri gishi” or 1st Class Telecommunication Works Execution Manager “1 Kyu, Denki Tsushin koji seko kanri gishi””.

SECTION 25 10 10.00 33 UTILITY MONITORING AND CONTROL SYSTEM (UMCS)

FRONT END AND INTEGRATION

1.1.1.1 General System Requirements

LINE 17. After the period, add:

“Following documents as assumed by the Government are documents for bidding purposes.

Additional information and data what is considered necessary to the Government will be identified at Requirement definition meeting. For example, but not limited to;

- License ICHIRAN

- Equipment setting and Setting Operation (Including KANKYO HENSUU)

- System design document

- Software detail design document

- TANTAI Module design document

- Source Code

- TANTAI testing procedure/SEISEKI SYO

- Software testing procedure/SEISEKI SYO

- System testing procedure/SEISEKI SYO

- Operation manual

- Maintenance plan

- Operation manual of Maintenance tool and Testing tool”.

PARA. 1.8.1 Design Services:

LINE 1 through 5. Delete the Sentences “This --- experience.”, and substitute:

“This project require the design, review, test and oversight services of System Engineer(SE). For the purposes of meeting this requirement, SE is defined as an individual engineer or team of multiple engineers meeting the following conditions:

An individual engineer or team of multiple engineers have all certificates as follow and has relevant UMCS engineering experience.

Submit certificates and engineering experience.”.

DRAWING:

SECTION 01 11 00 SUMMARY OF WORK

PARA. 1.5 Contract Drawings:

AMENDMENT NO. 0001 (3/3)

Supersede previously issued drawings by following new drawings attached to the end of this document.

NAVFAC

DRAWING NO.

REVISION

LTR TITLE

17238642 A DESCRIPTION OF WORK, LEGEND,

ABBREVIATION AND LOCATION MAP

17238644 A LAYOUT AND WIRING PLAN FOR MAIN BOILER

PLANT, BLDG. 1600

17238646 A LAYOUT AND WIRING PLAN FOR WATER

TREATMENT PLANT

17238651 A LAYOUT AND WIRING PLAN FOR SUBSTATION,

BLDG. 27

17238654 A EXST AND REMOVAL NETWORK CONFIGURATION

DIAGRAM (CONCEPT)

17238655 A NETWORK CONFIGURATION DIAGRAM (CONCEPT)

-- End of Document --

Update Monitoring System SCADA eProject No. 1550757

SECTION 01 31 23.13 33 Page 1 (Rev. 1, 7 February 2020)

SECTION 01 31 23.13 33

ELECTRONIC CONSTRUCTION AND FACILITY SUPPORT CONTRACT MANAGEMENT SYSTEM

04/19

PART 1 GENERAL

1.1 CONTRACT ADMINISTRATION

Utilize the Naval Facilities Engineering Command’s (NAVFAC’s) Electronic Construction and Facility Support Contract Management System (eCMS) for the transfer, sharing and management of electronic technical submittals and documents. The web-based eCMS is the designated means of transferring technical documents between the Contractor and the Government. Paper media or e-mail submission, including originals or copies, of the documents identified in Table 1 are not permitted, except where eCMS is unavailable or non-functional. Contact the Contracting Officer’s Representative (COR) regarding availability of eCMS training and reference materials.

1.2 USER PRIVILEGES

The Contractor will be provided access to eCMS. All technical submittals and documents must be transmitted to the Government via the COR. Project roles and system roles will be established to control each user’s menu, application, and software privileges, including the ability to create, edit, or delete objects.

1.3 SUBMITTALS

Government approval is required for submittals with a “G” designation;

submittals not having a “G” designation are for Contractor Quality Control approval. When used, a designation following the “G” designation identifies the office that will review the submittal for the Government.

The following must be submitted in accordance with Section 01 33 00.00 33

SUBMITTAL PROCEDURES:

The use of a “G” following a submittal indicates that a Government approval action is required. Submit the following in accordance with Section 01 33 10.05 33 DESIGN SUBMITTAL PROCEDURES and Section 01 33 00.05

33 CONSTRUCTION SUBMITTAL PROCEDURES.

SD-01 Preconstruction Submittals

List of Contractor’s Personnel; G

1.4 SYSTEM REQUIREMENTS AND CONNECTIVITY

1.4.1 General

SECTION 01 31 23.13 33 Page 2

The eCMS requires a web-browser (platform-neutral) and Internet connection. Obtain from an approved vendor an External Certification Authority (ECA), Primary Key Infrastructure (PKI) certificate, or other similar digital identification to support two-factor authentication and access to eCMS. Provide and maintain computer hardware and software for the eCMS access throughout the duration of the contract for all Contractor-designated users. Provide connectivity, speed, bandwidth, and access to the Internet to ensure adequate functionality. Neither upgrading of the Contractor’s computer system nor delays associated from the usage of the eCMS will be justification or grounds for a time extension or cost adjustment to the Contract.

1.4.2 Contractor Personnel List

Within 20 calendar days of contract award, provide to the Contracting Officer a list of Contractor’s personnel who will have the responsibility for the transfer, sharing and management of electronic design, technical submittals and documents and will require access to the eCMS. Project personnel roles to be filled in the eCMS include the Contractor’s Project Manager, Designer of Record, On-site Superintendent, Quality Control (QC) Manager, and Site Safety and Health Officer (SSHO). Personnel must be capable of electronic document management. Notify the COR immediately of any personnel changes to the project. The Contracting Officer reserves the right to perform a security check on all potential users. Provide the following information:

First Name Last Name E-mail Address Office Address Project Role (e.g. Project Manager, QC Manager, On-site Superintendent)

1.4.3 Field Administration

Provide a tablet computer with a Common Access Card (CAC) reader at the job site for Government use only. The tablet computer must have a web-browser, built-in camera, and cellular data connectivity. The tablet computer must be fully charged and made available at all times for Government use to facilitate the input of construction data at the job site. After completion of the work, reset the tablet computer to factory default settings. The tablet computer remains the property of the Contractor and must be removed from the site.

1.5 SECURITY CLASSIFICATION

In accordance with Department of Navy guidance, all military construction contract data are unclassified, unless specified otherwise by a properly designated Original Classification Authority (OCA) and in accordance with an established Security Classification Guide (SCG). Refer to the project’s OCA when questions arise about the proper classification of information.

The eCMS and tablet computer must only be used for the transaction of unclassified information associated with construction projects. In conformance with the Freedom of Information Act (FOIA), Department of Defense Manual 5200.01-V4: DoD Information Security Program: Controlled

SECTION 01 31 23.13 33 Page 3

Unclassified Information (CUI), and DoD requirements, any unclassified project documentation uploaded into the eCMS must be designated either “U

– UNCLASSIFIED” (U) or “FOUO - UNCLASSIFIED-FOR OFFICIAL USE ONLY” (FOUO).

1.6 ECMS UTILIZATION

Establish, maintain, and update data and documentation in the eCMS throughout the duration of the contract.

Personally Identifiable Information (PII) transmittal is not permitted in the eCMS.

1.6.1 Information Security Classification/Identification

The eCMS must be used for the transmittal of the following documents.

This requirement supersedes conflicting requirements in other sections), however, submittal review times in Section 01 33 00.00 33 SUBMITTAL PROCEDURES remain applicable.

Table 1 - Project Documentation Types provides the appropriate U and FOUO designations for various types of project documents. Construction documents requiring FOUO status must be marked accordingly. Apply the appropriate markings before any document is uploaded into eCMS. Markings are not required on U documents. Table 1 also identifies which eCMS application is to be used in the transmittal of data (these are subject to change based on the latest software configuration). If a designated application is not functional within 4 hours of initial attempt, defer to the Submittal application and submit the required data as an uploaded portable document (e.g. PDF), word processor, spreadsheet, drawing, or other appropriate format. Hard copy or e-mail submission of these items is acceptable only if eCMS is documented to be not available or not functional. For Submittals, select the following:

Preparation by = Contractor personnel assigned to prepare the submittal Approval by = Contracting Officer Representative (COR) Returned by = Design Lead/Manager Forwarded to = Contractor project manager

Table 1 - Project Documentation Types

SUBJECT/NAME CLASS REMARKS ECMS APPLICATION

As-Built Drawings U Locations of sensitive areas must be labeled as either “Controlled Area” or “Restricted Area” and may be shown on unclassified documents with the approval from Site Security Manager

Submittals and Transmittals

SECTION 01 31 23.13 33 Page 4

SUBJECT/NAME CLASS REMARKS ECMS APPLICATION

Building Information Modeling (BIM)

U 1. Locations of sensitive areas must be labeled as either “Controlled Area” or “Restricted Area” and may be shown on unclassified documents with the approval from Site Security Manager

2. Design reviews will be performed in existing “Dr Checks”

Submittals and Transmittals

Construction Permits

U Refer to rules of the issuing activity, state or jurisdiction d

Construction Schedules (Activities and Milestones)

U After the schedule submittal is approved by the COR, import the schedule file into the scheduling application, and select “Approve” to establish a new schedule baseline

Submittals, Transmittals and Scheduling App

Construction Schedules (Cost- Loaded)

FOUO After the schedule submittal is approved by the COR, import the schedule file into the scheduling application, and select “Approve” to establish a new schedule baseline

Submittals, Transmittals and Scheduling App

Construction Schedules (3-Week Lookahead)

U Import the schedule file into the scheduling application, and select “Approve” to establish a new schedule baseline

Scheduling App

DD 1354 Transfer of Real Property

U Submittals and Transmittals

Daily Production Reports

FOUO Provide weather conditions, crew size, man-hours, equipment, and materials information

Daily Report

Daily Quality Control (QC) Reports

FOUO Provide QC Phase, Definable Features of Work Identify visitors

Daily Report

SECTION 01 31 23.13 33 Page 5

SUBJECT/NAME CLASS REMARKS ECMS APPLICATION

Designs and Specifications

U 1. Locations of sensitive areas must be labeled as either "Controlled Area" or "Restricted Area" and may be shown on unclassified documents with the approval from Site Security Manager

2. Design reviews will be performed in existing “Dr Checks”

Submittals and Transmittals

Environmental Notice of Violation (NOV), Corrective Action Plan

U Refer to rules of the issuing activity, state or jurisdiction

Submittals and Transmittals

Environmental Protection Plan

(EPP)

FOUO Submittals and Transmittals

Invoice (Supporting Documentation)

FOUO Applies to supporting documentation only. Invoices are submitted in Wide-Area Workflow

(WAWF)

Submittals and Transmittals

Jobsite Documentation, Bulletin Board, Labor Laws, SDS

U Submittals and Transmittals

Meeting Minutes FOUO Meeting Minutes

Operations and Maintenance Support Information (OMSI/eOMSI), Facility Data Worksheet

U 1. Locations of sensitive areas must be labeled as either “Controlled Area” or “Restricted Area” and may be shown on unclassified documents with the approval from Site Security Manager

2. Design reviews will be performed in existing “Dr Checks”

Submittals and Transmittals

Photographs U Subject to base/installation restrictions

Submittals and Transmittals

QCM Initial Phase Checklists

FOUO Checklists (Site Management)

SECTION 01 31 23.13 33 Page 6

SUBJECT/NAME CLASS REMARKS ECMS APPLICATION

QCM Preparatory Phase Checklists

FOUO Checklists (Site Management)

Quality Control Plans

FOUO Submittals and Transmittals

QC Certifications U Submittals and Transmittals

QC Punch List U Punch Lists (Testing Logs)

Red-Zone Checklist U Checklists (Site Management)

Rework Items List FOUO Punch Lists (Testing Logs)

Request for Information (RFI) Post-Award

FOUO RFIs

Safety Plan FOUO Daily Report

Safety - Activity Hazard Analyses

(AHA)

FOUO Daily Report

Safety - Mishap Reports

FOUO Daily Report

SCIF/SAPF

Accreditation Support Documents

FOUO Note: Some Construction Security plans may be classified as Secret. Classified information must not be uploaded into eCMS.

Refer to the Site Security Manager, as applicable.

Submittals and Transmittals

Shop Drawings U Locations of sensitive areas must be labeled as either “Controlled Area” or “Restricted Area” and may be shown on unclassified documents with the approval from Site Security Manager

Submittals and Transmittals

SECTION 01 31 23.13 33 Page 7

SUBJECT/NAME CLASS REMARKS ECMS APPLICATION

Storm Water Pollution Prevention (Notice of Intent - Notice of Termination)

U Refer to rules of the issuing activity, state or jurisdiction

Submittals and Transmittals

Submittals and Submittal Log

U Submittals and Transmittals

Testing Plans, Logs, and Reports

FOUO Submittals and Transmittals

Training/Reference Materials

U Submittals and Transmittals

Training Records (Personnel)

FOUO Submittals and Transmittals

Utility Outage/Tie-In Request/Approval

FOUO Submittals and Transmittals

Warranties/BOD Letter

FOUO Submittals and Transmittals

Quality Assurance Reports

FOUO Checklists (Government initiated)

Non-Compliance Notices

FOUO Non-Compliance Notices (Government initiated)

Other Government-prepared documents

FOUO GOV ONLY

All O there Documents

FOUO Refer to FOIA guidelines and contact the FOIA official to determine whether exemptions exist

As applicable

1.6.2 Markings on FOUO documents

a. Only FOUO documents being electronically uploaded into the eCMS (.docx, .xlsx, .pptx, and others as appropriate), and associated paper documents described in the paragraph CONTRACT ADMINISTRATION require FOUO markings as indicated in the subparagraphs below.

SECTION 01 31 23.13 33 Page 8

b. FOUO documents that are originally created within the eCMS application using the web-based forms (RFIs, Daily Reports, and others as appropriate) will be automatically watermarked by the eCMS software, and these do not require additional markings.

c. FOUO documents must be marked “UNCLASSIFIED//FOR OFFICIAL USE ONLY” at the bottom of the outside of the front cover (if there is one), the title page, the first page, and the outside of the back cover (if there is one).

d. FOUO documents must be marked on the internal pages of the document as

“UNCLASSIFIED//FOR OFFICIAL USE ONLY” at top and bottom.

e. Where Installations require digital photographs to be designated FOUO, place the markings on the face of the photograph.

f. For visual documentation, other than photographs and audio documentation, mark with either visual or audio statements as appropriate at both the beginning and end of the file.

1.7 QUALITY ASSURANCE

Requested Government response dates on Transmittals and Submittals must be in accordance with the terms and conditions of the Contract. Requesting response dates earlier than the required review and response time, without concurrence by the Government COR, may be cause for rejection.

Incomplete submittals will be rejected without further review and must be resubmitted. Required Government response dates for resubmittals must reflect the date of resubmittal, not the original submittal date.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

-- End of Section --

SECTION 01 45 00.00 33 Page 1

SECTION 01 45 00.00 33

QUALITY CONTROL

07/19

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to in the text by the basic designation only. The latest version of the publication at time of award must be used.

Ministry of Land, Infrastructure, Transport and Tourism, GOVERNMENT

OF JAPAN (KOKUDO KOTSU-SHO)

Construction Quality Control Guide for Building Construction (“Kenchiku Koji Kanri Shishin”)

AMERICAN SOCIETY OF HEATING, REFRIGERATING AND AIR-CONDITIONING

ENGINEERS (ASHRAE)

ASHRAE 52.2 Method of Testing General Ventilation Air-Cleaning

Devices for Removal Efficiency by Particle Size

ASTM INTERNATIONAL (ASTM)

ASTM D6245 Using Indoor Carbon Dioxide Concentrations to Evaluate Indoor Air Quality and Ventilation

ASTM D6345 Selection of Methods for Active, Integrative

Sampling of Volatile Organic Compounds in Air

SHEET METAL AND AIR CONDITIONING CONTRACTORS’ NATIONAL ASSOCIATION

(SMACNA)

ANSI/SMACNA 008 IAQ Guidelines for Occupied Buildings Under

Construction, 2nd Edition

JAPANESE SCIENCE AND TECHNOLOGY AGENCY PUBLICATION

List of Testing Laboratories (Zen-koku Shiken Kenkyu Kikan Meikan)

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 Safety and Health Requirements

U.S. DEPARTMENT OF DEFENSE (DOD) UNIFIED FACILITIES CRITERIA (UFC)

UFC 3-600-01 Fire Protection Engineering for Facilities

SECTION 01 45 00.00 33 Page 2

1.2 SUBMITTALS

Government approval is required for submittals with a “G” designation;

submittals not having a “G” designation are for Contractor Quality Control approval. When used, a designation following the “G” designation identifies the office that will review the submittal for the Government.

Submit the following in accordance with Section 01 33 00.00 33 SUBMITTAL

PROCEDURES:

SD-01 Preconstruction Submittals

Construction Quality Control (CQC) Plan; G

SD-07 Certificates

Preliminary Inspections and Final Acceptance Testing; G

Final Life Safety/Fire Protection Certification; G

Certificates of QC Specialist’s Qualification; G

1.3 INFORMATION FOR THE CONTRACTING OFFICER

Prior to commencing work on construction, the Contractor can obtain a single copy set of the current report forms from the Contracting Officer.

The report forms will consist of the Contractor Production Report, Contractor Production Report (Continuation Sheet), Contractor Quality Control (CQC) Report, CQC Report (Continuation Sheet), Preparatory Phase Checklist, Initial Phase Checklist, Rework Items List, and Testing Plan and Log.

Deliver the following to the Contracting Officer during the construction period. Delivery method must be either via e-mail or hand-carry to the Contracting Officer, unless otherwise indicated.

a. CQC Report: Submit the original (with wet signatures) and one copy by

10:00 a.m. the next working day after each day that work is performed and for every seven consecutive calendar days of no-work.

b. Contractor Production Report: Submit as directed by the Contracting

Officer by 10:00 a.m. the next working day after each day that work is performed and for every seven consecutive calendar days of no-work, attached to the CQC Report. Attach each of the original and the copy to the original CQC Report and the copy of CQC report, respectively.

c. Preparatory Phase Checklist: Submit the original and one copy. Attach each of the original and the copy to the original CQC Report and the copy of CQC report, respectively.

d. Initial Phase Checklist: Submit the original and one copy. Attach each of the original and the copy to the original CQC Report and the copy of CQC report, respectively.

e. QC Specialist Reports: Submit as directed by the Contracting Officer by

10:00 a.m. the next working day after each day that work is performed.

SECTION 01 45 00.00 33 Page 3

f. Field Test Reports: Submit as directed by the Contracting Officer, the original within two working days after the test is performed. Attach each of the original and the copy to the original CQC Report and the copy of CQC report, respectively.

g. Monthly Summary Report of Tests: Submit monthly summary report of test attached to the last CQC Report of the month.

h. Testing Plan and Log: Submit testing plan and log attached to the last CQC Report of each month and one copy attached to each CQC Report copy.

A copy of the final Testing Plan and Log must be provided to the Operation and Maintenance Support Information (OMSI) preparer for inclusion into the OMSI documentation.

i. Rework Items List: Submit rework items list attached to the last CQC

Report of each month and one copy attached to each CQC Report copy.

j. CQC Meeting Minutes: Submit as directed by the Contracting Officer within two working days after the meeting is held, attached to the original CQC Report and one copy attached to each CQC Report copy.

k. QC Certifications: As required by the paragraph entitled “QC Certifications.”

l. Monthly Man-Hour Report

m. The Contractor must maintain a photographic record of the project throughout the duration of construction. Photographs must be digital in nature and be kept electronically for a period of one year past the project completion. A printed copy of each photograph must be submitted when requested. Photographs must be taken as follows;

(1) Before construction starts, take enough photographs to accurately document existing conditions.

(2) Before the start of each definable feature of work, take photographs of that definable feature of work.

(3) After the completion of each definable feature of work, take photographs of that definable feature of work.

(4) Take photographs to document significant events. Significant events may include, but are not limited to, inspections, tests, defective materials, construction deficiencies, and accidents that result in injury or damage.

(5) Take photographs as directed by the Contracting Officer.

A digital copy of all photographs taken must be submitted with the final invoice.

1.3.1 EXISTING CONDITION

The Contractor must verify existing conditions and take all field measurements necessary prior to ordering and fabrication of materials and equipment.

SECTION 01 45 00.00 33 Page 4

1.4 QC PROGRAM REQUIREMENTS

Establish and maintain a QC program as described in this section. The QC program consists of a QC Organization, QC Plan, QC Plan Meeting(s), a Coordination and Mutual Understanding Meeting, QC meetings, three phases of control, submittal review and approval, testing, completion inspections, and QC certifications and documentation necessary to provide materials, equipment, workmanship, fabrication, construction and operations which comply with the requirements of this Contract. The QC program must cover on-site and off-site work and must be keyed to the work sequence. No construction work or testing may be performed unless the QC Manager is on the work site. The QC Manager must report to the Project Superintendent. The QC Manager, Project Superintendent and Project Manager must work together effectively. Although the QC Manager is the primary individual responsible for quality control, all individuals will be held responsible for the quality of work on the job.

1.4.1 Acceptance of the Construction Quality Control (QC) Plan

Acceptance of the QC Plan is required prior to the start of construction.

The Contracting Officer reserves the right to require changes in the QC Plan and operations as necessary, including removal of personnel, to ensure the specified quality of work. The Contracting Officer reserves the right to interview any member of the QC organization at any time in order to verify the submitted qualifications. All QC organization personnel must be subject to acceptance by the Contracting Officer. The Contracting Officer may require the removal of any individual for non-compliance with quality requirements specified in the Contract.

1.4.2 Preliminary Construction Work Authorized Prior to Acceptance

The only construction work that is authorized to proceed prior to the acceptance of the QC Plan is mobilization of storage and office trailers, temporary utilities, and surveying.

1.4.3 Notification of Changes

Notify the Contracting Officer, in writing, of any proposed changes in the QC Plan or changes to the QC organization personnel, a minimum of 10 work days prior to a proposed change. Proposed changes must be subject to acceptance by the Contracting Officer.

1.5 QC ORGANIZATION

1.5.1 QC Manager

1.5.1.1 Duties

Provide a QC Manager at the work site to implement and manage the QC program. The QC Manager is required to attend the partnering meetings, QC Plan Meetings, Coordination and Mutual Understanding Meeting, conduct the QC meetings, perform the three phases of control except for those phases of control designated to be performed by QC Specialists, perform submittal review and approval, ensure testing is performed and provide QC certifications and documentation required in this Contract. The QC

SECTION 01 45 00.00 33 Page 5

Manager is responsible for managing and coordinating the three phases of control and documentation performed by the QC Specialist, testing laboratory personnel and any other inspection and testing personnel required by the contract. The QC Manager is the manager of all QC activities, and must not be designated as On-site Superintendent or Site Safety and Health Officer (SSHO) concurrently for the project.

1.5.1.2 Qualifications

A graduate of a four year accredited college or university program in one of the following disciplines: Engineering, Architecture, Construction Management, Engineering Technology, Building Construction, or Building Science, with a minimum of 10 years experiences as a Project Superintendent, QC Manager, Project Manager, Project Engineer or Construction Manager on similar size and type construction contracts which included the major trades that are part of this Contract.

The individual must have the Japanese license of Construction Quality Management Technician (“Kanri Gijyutsu-sha Shikaku-sha Sho”) and

1st Class Electric Works Execution Manager (“1 Kyu, Denki koji seko kanri gishi”) 1st Class Electric Works Execution Manager “1 Kyu, Denki koji seko kanri gishi” or 1st Class Telecommunication Works Execution Manager “1 Kyu, Denki Tsushin koji seko kanri gishi.”

1.5.2 Construction Quality Management Training

In addition to the above experience and education requirements, the QC Manager must have completed the course entitled “Construction Quality Management (CQM) for Contractors.” If the QC Manager does not have a current certification, they must obtain the CQM for Contractors course certification within 90 days of award. This course is periodically offered by the Naval Facilities Engineering Command and the Army Corps of Engineers. Contact the Contracting Officer for information on the next scheduled class.

1.5.3 Alternate QC Manager Duties and Qualifications

Designate an alternate for the QC Manager at the work site to serve in the event of the designated QC Manager’s absence. The period of absence may not exceed two weeks at one time, and not more than 30 workdays during a calendar year. The qualification requirements for the Alternate QC Manager must be the same as for the QC Manager.

1.5.4 QC Specialists Duties and Qualifications

Provide a separate QC Specialist at the work site for each of the areas of responsibilities, who must assist and report to the QC Manager and who may perform production related duties but must be allowed sufficient time to perform their assigned quality control duties. QC Specialists are required to attend the Coordination and Mutual Understanding Meeting, QC meetings and be physically present at the construction site to perform the three phases of control and prepare documentation for each definable feature of work in their area of responsibility. The qualification requirements for the QC Specialist(s) are as indicated in following table.

SECTION 01 45 00.00 33 Page 6

Qualification/Experience in Area of Responsibility Area of Responsibility Frequency

Fundamental Information Technology Engineer (FE), who has passed “Kihon Joho Shori Gijyutsu-sha Shiken” written examination administered by the Information-Technology Promotion Agency (IPA)

Overall quality control for Utility Monitoring and Control System (UMCS)

Full time

1.6 QUALITY CONTROL (QC) PLAN

1.6.1 Requirements

Provide, for acceptance by the Contracting Officer, a Construction QC Plan submitted in a three-ring binder that includes a table of contents, with major sections identified with tabs, with pages numbered sequentially, and that documents the proposed methods and responsibilities for accomplishing commissioning activities during the construction of the project:

a. QC ORGANIZATION: A chart showing the QC organizational structure.

b. NAMES AND QUALIFICATIONS: Names and qualifications, in resume format, for each person in the QC organization. Include the CQM for Contractors course certifications for the QC Manager and Alternate QC Manager as required by the paragraphs entitled, “Construction Quality Management Training” and “Alternate QC Manager Duties and Qualifications.”

c. DUTIES, RESPONSIBILITY AND AUTHORITY OF QC PERSONNEL: Duties, responsibilities, and authorities of each person in the QC organization.

d. OUTSIDE ORGANIZATIONS: A listing of outside organizations, such as architectural and consulting engineering firms, that will be employed by the Contractor and a description of the services these firms will provide.

e. APPOINTMENT LETTERS: Letters signed by an officer of the firm appointing the QC Manager and Alternate QC Manager and stating that they are responsible for implementing and managing the QC program as described in this Contract. Include in this letter the responsibility of the QC Manager and Alternate QC Manager to implement and manage the three phases of control, and their authority to stop work which is not in compliance with the Contract. The QC Manager must issue letters of direction to the Assistant QC Manager and all other QC Specialists outlining their duties, authorities, and responsibilities. Copies of the letters must be included in the QC Plan.

f. SUBMITTAL PROCEDURES AND INITIAL SUBMITTAL REGISTER: Procedures for reviewing, approving, and managing submittals. Provide the name(s) of the person(s) in the QC organization authorized to review and certify submittals prior to approval. Provide the initial submittal of the Submittal Register as specified in Section 01 33 00.00 33 SUBMITTAL

PROCEDURES.

SECTION 01 45 00.00 33 Page 7

g. TESTING LABORATORY INFORMATION: Testing laboratory information required by the paragraphs entitled, “Accreditation Requirements,” as applicable.

h. TESTING PLAN AND LOG: A Testing Plan and Log that includes the tests required, referenced by the specification paragraph number requiring the test, the frequency, and the person responsible for each test. Use Government forms to log and track tests.

i. PROCEDURES TO COMPLETE REWORK ITEMS: Procedures to identify, record, track, and complete rework items. Use Government forms to record and track rework items.

j. DOCUMENTATION PROCEDURES: Use Government form.

k. LIST OF DEFINABLE FEATURES: A Definable Feature of Work (DFOW) is a task that is separate and distinct from other tasks and has control requirements and work crews unique to that task. A DFOW is identified by different trades or disciplines and is an item or activity on the construction schedule. The list of DFOWs must include, but not be limited to, all critical path activities on the NAS. Include all activities for which this specification requires QC Specialists or specialty inspection personnel. Each submittal package must have separate DFOWs in the Network Analysis Schedule.

l. PROCEDURES FOR PERFORMING THE THREE PHASES OF CONTROL: Identify procedures you will use to ensure the three phases of control are used to manage the quality on this project. For each DFOW, a Preparatory and Initial phase checklist will be filled out during the Preparatory and Initial phase meetings. The Preparatory and Initial Phases and meetings must be conducted with a view towards obtaining quality construction by planning ahead and identifying potential problems for each DFOW.

m. PERSONNEL MATRIX: Not Applicable.

n. PROCEDURES FOR COMPLETION INSPECTION: Procedures for identifying and documenting the completion inspection process. Include in these procedures the responsible party for punch out inspection, pre-final inspection, and final acceptance inspection.

o. TRAINING PROCEDURES AND TRAINING LOG: Procedures for coordinating and documenting the training of personnel required by the Contract. Include a sample record of training for reporting what systems were included in the training, who provided the training, when and where the training was performed and who attended the training.

p. ORGANIZATION AND PERSONNEL CERTIFICATIONS LOG: Procedures for coordinating, tracking and documenting all certifications on subcontractors, testing laboratories, suppliers, personnel, etc. The QC Manager will ensure that certifications are current, appropriate for the work being performed, and will not lapse during any period of the contract that the work is being performed.

1.7 QC PLAN MEETINGS

Prior to submission of the QC Plan, the QC Manager will meet with the Contracting Officer to discuss the QC Plan requirements of the Contract.

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The purpose of this meeting is to develop a mutual understanding of the QC Plan requirements prior to plan development and submission and to agree on the Contractor’s list of DFOWs.

1.8 COORDINATION AND MUTUAL UNDERSTANDING MEETING

After submission of the QC Plan, and prior to the start of construction, the QC Manager will meet with the Contracting Officer to present the QC program required by this Contract. When a new QC Manager is appointed, the coordination and mutual understanding meeting must be repeated.

1.8.1 Purpose

The purpose of this meeting is to develop a mutual understanding of the QC details, including documentation, administration for on-site and off-site work, environmental requirements and procedures, coordination of activities to be performed, and the coordination of the Contractor’s management, production, and QC personnel. At the meeting, the Contractor will be required to explain in detail how three phases of control will be implemented for each DFOW, as well as how each DFOW will be affected by each management plan or requirement as listed below:

a. Waste Management Plan.

b. Procedures for noise and acoustics management.

c. Environmental Protection Plan.

d. Environmental regulatory requirements.

1.8.2 Coordination of Activities

Activities included in various sections must be coordinated to assure efficient and orderly installation of each component. Coordinate operations included under different sections that are dependent on each other for proper installation and operation.

1.8.3 Attendees

As a minimum, the Contractor’s personnel required to attend must include an officer of the firm, the Project Manager, On-site Superintendent, QC Manager, Alternate QC Manager, QC Specialists, Environmental Manager, and subcontractor representatives. Each subcontractor who will be assigned QC responsibilities must have a principal of the firm at the meeting.

Minutes of the meeting will be prepared by the QC Manager and signed by both the Contractor and the Contracting Officer. The Contractor must provide a copy of the signed minutes to all attendees and must be included in the QC Plan.

1.9 QC MEETINGS

After the start of construction, the QC Manager must conduct weekly QC meetings at the work site with the On-site Superintendent, QC Specialists, and the foremen who are performing the work of the DFOWs. The QC Manager must prepare the minutes of the meeting and provide a copy to the

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Contracting Officer within two working days after the meeting. The Contracting Officer may attend these meetings. As a minimum, the following must be accomplished at each meeting:

a. Review the minutes of the previous meeting;

b. Review the schedule and the status of work and rework;

c. Review the status of submittals;

d. Review the work to be accomplished in the next two weeks and documentation required;

e. Resolve QC and production problems (RFI, etc.);

f. Address items that may require revising the QC Plan;

g. Review Accident Prevention Plan (APP);

h. Review environmental requirements and procedures;

i. Review Waste Management Plan;

j. Review Environmental Protection Plan; and

k. Review the status of training completion.

1.10 THREE PHASES OF CONTROL

The Three Phases of Control must adequately cover both on-site and off-site works and must include the following for each DFOW.

1.10.1 Preparatory Phase

Notify the Contracting Officer at least two work days in advance of each preparatory phase meeting. The meeting must be conducted by the QC Manager and attended by On-site Superintendent, and the foreman responsible for the DFOW. When the DFOW will be accomplished by a subcontractor, that subcontractor’s foreman must attend the preparatory phase meeting. Document the results of the preparatory phase actions in the daily Contractor Quality Control Report and in the Preparatory Phase Checklist. Perform the following prior to beginning work on each DFOW:

a. Review each paragraph of the applicable specification sections;

b. Review the Contract drawings;

c. Verify that field measurements are as indicated on construction and/or shop drawings before confirming product orders, in order to minimize waste due to excessive materials;

d. Verify that appropriate shop drawings and submittals for materials and equipment have been submitted and approved. Verify receipt of approved factory test results, when required;

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e. Review the testing plan and ensure that provisions have been made to provide the required QC testing;

f. Examine the work area to ensure that the required preliminary work has been completed;

g. Coordinate the schedule of product delivery to designated prepared areas in order to minimize site storage time and potential damage to stored materials;

h. Arrange for the return of shipping/packaging materials, such as wood pallets, where economically feasible;

i. Examine the required materials, equipment and sample work to ensure that they are on hand and conform to the approved shop drawings and submitted data;

j. Review the APP and appropriate Activity Hazard Analysis (AHA) to ensure that applicable safety requirements are met, and that required Safety Data Sheets (SDS) are submitted; and

k. Discuss construction methods, construction tolerances, workmanship standards, and the approach that will be used to provide quality construction by planning ahead and identifying potential problems for each DFOW.

1.10.2 Initial Phase

Notify the Contracting Officer at least five work days in advance of each initial phase. When construction crews are ready to start work on a DFOW, conduct the initial phase with On-site Superintendent and the foreman responsible for that DFOW. Observe the initial segment of the DFOW to ensure that the work complies with the contract requirements. Document the results of the Initial Phase in the daily CQC Report and in the Initial Phase Checklist. Repeat the initial phase for each new crew to work on-site, or when acceptable levels of specified quality are not being met. Perform the following for each DFOW:

a. Establish the quality of workmanship required;

b. Resolve conflicts;

c. Ensure that testing is performed by the approved laboratory; and

d. Check work procedures for compliance with the APP and the appropriate

AHA to ensure that applicable safety requirements are met.

1.10.3 Follow-Up Phase

Perform the following for on-going work daily, or more frequently as necessary, until the completion of each DFOW and document in the daily CQC Report:

a. Ensure the work is in compliance with Contract requirements;

b. Maintain the quality of workmanship required;

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c. Ensure that testing is performed by the approved laboratory;

d. Ensure that rework items are being corrected; and

e. Perform safety inspections.

1.10.4 Additional Preparatory and Initial Phases

Additional preparatory and initial phases must be conducted on the same DFOW if the quality of on-going work is unacceptable, if there are changes in the applicable QC organization, if there are changes in the on-site production supervision or work crew, if work on a DFOW is resumed after substantial period of inactivity, or if other problems develop.

1.10.5 Notification of Three Phases of Control for Off-Site Work

Notify the Contracting Officer at least two weeks prior to the start of the preparatory and initial phases.

1.11 SUBMITTAL REVIEW AND APPROVAL

Procedures for submission, review and approval of submittals are described in Section 01 33 00.00 33 SUBMITTAL PROCEDURES.

1.12 TESTING

Except as stated otherwise in the specification sections, perform sampling and testing required under this Contract.

1.12.1 Accreditation Requirements

Construction materials testing laboratories must be accredited by a laboratory accreditation authority and will be required to submit a copy of the Certificate of Accreditation and Scope of Accreditation. The laboratory’s scope of accreditation must include the appropriate Japanese Standards (i.e., JIS, JASS) or ASTM standards (i.e., ASTM E 329, ASTM C 1077, ASTM D 3666, ASTM D 3740, ASTM A 880, ASTM E 543) listed in the technical sections of the specifications. Laboratories engaged in Hazardous Materials Testing must meet the requirements of Japanese Laws, OSHA and EPA. The policy applies to the specific laboratory performing the actual testing, not just the Corporate Office.

1.12.2 Laboratory Accreditation Authorities

Laboratory Accreditation Authorities include the National Voluntary Laboratory Accreditation Program (NVLAP) administered by the National Institute of Standards and Technology, the American Association of State Highway and Transportation Officials (AASHTO), International Accreditation Services, Inc. (IAS), U. S. Army Corps of Engineers Materials Testing Center (MTC), the American Association for Laboratory Accreditation (A2LA, or Japanese Equivalent testing laboratory listed in “List of Testing Laboratories (Zen-koku Shiken Kenkyu Kikan Meikan).”

1.12.3 Capability Check

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The Contracting Officer retains the right to check laboratory equipment in the proposed laboratory and the laboratory technician’s testing procedures, techniques, and other items pertinent to testing, for compliance with the standards set forth in this Contract.

1.12.4 Test Results

Cite applicable Contract requirements, tests or analytical procedures used. Provide actual results and include a statement that the item tested or analyzed conforms or fails to conform to specified requirements. If the item fails to conform, notify the Contracting Officer immediately.

Conspicuously stamp the cover sheet for each report in large red letters “CONFORMS” or “DOES NOT CONFORM” to the specification requirements, whichever is applicable. Test results must be signed by a testing laboratory representative authorized to sign certified test reports.

Furnish the signed reports, certifications, and other documentation to the Contracting Officer via the QC Manager. Furnish a summary report of field tests at the end of each month, per the paragraph entitled, “INFORMATION

FOR THE CONTRACTING OFFICER.”

1.12.5 Test Reports and Monthly Summary Report of Tests

The QC Manager must furnish the signed reports, certifications, and a summary report of field tests at the end of each month to the Contracting Officer. Attach a copy of the summary report to the last daily Contractor Quality Control Report of each month. A copy of the signed test reports and certifications must be provided to the OMSI preparer for inclusion into the OMSI documentation.

1.13 QC CERTIFICATIONS

1.13.1 Contractor Quality Control (CQC) Report Certification

Each CQC Report must contain the following statement: “On behalf of the Contractor, I certify that this report is complete and correct and equipment and material used and work performed during this reporting period is in compliance with the contract drawings and specifications to the best of my knowledge, except as noted in this report.”

1.13.2 Invoice Certification

Furnish a certificate to the Contracting Officer with each payment request, signed by the QC Manager, attesting that as-built drawings are current, coordinated and attesting that the work for which payment is requested, including stored material, is in compliance with Contract requirements.

1.13.3 Completion Certification

Upon completion of work under this Contract, the QC Manager must furnish a certificate to the Contracting Officer attesting that “the work has been completed, inspected, tested and is in compliance with the Contract.” A copy of this final QC Certification for completion must be provided to the OMSI preparer for inclusion into the OMSI documentation.

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1.14 COMPLETION INSPECTIONS

1.14.1 Punch-Out Inspection

Near the completion of all work or any increment thereof, established by a completion time stated in the Contract Clause entitled “Commencement, Prosecution, and Completion of Work,” or stated elsewhere in the specifications, the QC Manager and the CA must conduct an inspection of the work and develop a “punch list” of items which do not conform to the approved drawings, specifications and Contract. Include in the punch list any remaining items on the “Rework Items List,” which were not corrected prior to the Punch-Out Inspection. The punch list must include the estimated date by which the deficiencies will be corrected. A copy of the punch list must be provided to the Contracting Officer. The QC Manager, or staff, must make follow-on inspections to ascertain that all deficiencies have been corrected. Once this is accomplished, the Contractor must notify the Government that the facility is ready for the Government “Pre-Final Inspection.”

1.14.2 Pre-Final Inspection

The Government will perform this inspection to verify that the facility is complete and ready to be occupied. A Government “Pre-Final Punch List” may be developed as a result of this inspection. The QC Manager must ensure that all items on this list are corrected prior to notifying the Government that a “Final” inspection with the Client can be scheduled.

Any items noted on the “Pre-Final” inspection must be corrected in a timely manner and must be accomplished before the contract completion date for the work, or any particular increment thereof, if the project is divided into increments by separate completion dates.

1.14.3 Final Acceptance Inspection

The Contractor must notify the Contracting Officer at least 14 calendar days prior to the date a final acceptance inspection can be held. The notice must state that all items previously identified on the pre-final punch list will be corrected and acceptable, along with any other unfinished Contract work, by the date of the final acceptance inspection.

The Contractor must be represented by the QC Manager, On-site Superintendent, and others deemed necessary. Attendees for the Government will include the Contracting Officer, other construction Office personnel, and personnel representing the Client. Failure of the Contractor to have all contract work acceptably complete for this inspection will cause for the Contracting Officer to bill the Contractor for the Government’s additional inspection cost in accordance with the Contract Clause entitled “Inspection of Construction.”

1.15 DOCUMENTATION

Maintain current and complete records of on-site and off-site QC program operations and activities. The Contractor must submit all documentation.

1.15.1 Construction Documentation

Reports are required for each day that work is performed and must be attached to the Contractor Quality Control Report prepared for the same

SECTION 01 45 00.00 33 Page 14 day. Maintain current and complete records of on-site and off-site QC program operations and activities. The forms identified under the paragraph entitled, “INFORMATION FOR THE CONTRACTING OFFICER” must be used. Reports are required for each day work is performed. Account for each calendar day throughout the life of the contract. Every space on the forms must be filled in. Use N/A if nothing can be reported in one of the spaces. The On-site Superintendent and the QC Manager must prepare and sign the Contractor Production and CQC Reports, respectively. The reporting of work must be identified by terminology consistent with the construction schedule.