pre-proposal_conf_3213_Tradeoff.pptx

N40083-14-R-3213 Seed Project (Buildings 2B & 1912) IDIQ Multiple Award Construction Contract, Naval Station Great Lakes, IL Pre-Proposal Conference

Agenda Welcome/Introductions Project Overview Contractual Background Small Business Utilization Safety Government Monitoring Wrap-Up Site Tour

Project Description Engineering Structural Specialty (Roofing)

Project Overview

Project Overview (continued) Completion Time – 120 days inclusive for both buildings.

Liquidated Damages – Building 2B: $300 per day past the contract completion date.

Building 1912: $80 per day past the contract completion date.

Special Issues Winter Shutdown – The Government believes that both buildings can be completed prior to the start of Winter shutdown, however offerors should take the normal winter shut down (December 10 2014 through March 15th 2015) into account, if appropriate.

Solicitation is for both the Multiple Award Construction Contract and the Seed Project. The Government does not know how many roofing projects will be required over the course of the contracts; therefore the award of the seed project/minimum guarantee task orders will meet the minimum guarantee of the contract.

Special Issues (continued):

While most roofing projects will probably be within the Naval Station Great Lakes general area, Contractors will be expected to perform roofing repair/replacement services within a 450 mile area.

Bonding Requirements – Successful offerors must have an annual bonding requirement equal to the contract maximum ($3 million).

Alternate securities may be considered in lieu of SF 25& 25A in accordance with FAR Part 28.

Special Issues (continued):

Extended Warranties: NAVFAC requires extended roofing warranties from 10 – 30 years (project dependent).

Contractual Background

The Solicitation

FEDBIZOPS

Amendments Questions CAUTION – Today’s Q&As are not contractually binding!

Proposal Procedures The Source Selection Process – Tradeoff Best Value The Source Selection Plan (SSP) The Source Selection Team Evaluation Factors Proposal Requirements

Trade-off Evaluation Process Non Price factors are evaluated and offerors are rated and ranked.

A “Competitive Range” is established consisting of the most qualified offerors.

It is the Government’s intention not to conduct discussions unless required to make an award decision.

Price is evaluated separately and;

Trade-off Evaluation Process (Continued) Award is made to the a maximum of five offerors who present the best value to the Government.

The best value (non price and price factors considered) will receive award of the seed project and a Multiple Award Construction Contract (MACC).

The offerors ranked 2 – 5 will receive award of a “minimum guarantee” task order for $5,000. This will be paid at the end of the base period if no other awards are made to those offerors during the base period.

Successful offerors will be expected and required to complete for projects as they are identified over the course of the contract.

Evaluation Factors:

Evaluation Factors:

Non Price Factors:

Factor 1 – Technical Approach Factor 2 – Experience Factor 3 – Past Performance Factor 4 – Safety Factor 5 – Technical Solution Price Factor (Seed Project)

Steps In the Source Selection Process Define the requirement Establish the team and the plan Request and evaluate offers Establish competitive range, Negotiate, (if required) Request Final Proposal Revision, Re-evaluate revised Proposals (if needed) Award MACCs, Seed Project Task Order and minimum guarantee Task Orders.

Background

NAVFAC has traditionally employed FAR Parts 14 and 15 to procure facility services greater than $100,000. Both procurement methods include laborious clause packages. FAR Part 14 requires evaluation solely based on price, responsibility, and responsiveness to the solicitation. Consequently, FAR Part 14 allows limited past performance evaluation. FAR Part 15 permits evaluations of offerors based on both technical and price factors; however, the procurement process is very formal and time consuming. Neither section encourages the contracting officer to investigate/research how similar products are procured in the commercial market place.

Attachment (A) outlines a comparison of procurement tools.

As early as 1972, the legislative and executive branches recognized the need to eliminate unnecessary government specifications and clauses, to streamline the acquisition process, and to ultimately expand commercial item purchases.

Federal Acquisition Streamlining Act (FASA): In 1994, the following changes were incorporated by FASA:

· DEFINED COMMERCIAL ITEM - FAR Part 2 incorporated the FASA definition of “commercial item” to be “other than real property, that is of a type customarily used for non-governmental purposes” and that:

v Has been sold, leased or licensed to the general public;

v Has been offered for sale, lease, or license to the general public;

v Has evolved from a commercial item that is sold or offered for sale – as a result of technological advancement;

v Requires either modifications of a type that is customarily available in the commercial marketplace or minor modifications for unique government purposes; or v Is any combination of the above.

· REQUIRED MARKET RESEARCH - Market research analysis determines if the government can buy a particular item in the commercial market place. FASA clearly identifies market research as the first step in any acquisition. FAR Part 10 implemented this requirement. Market research involves collecting and analyzing market place information to determine the following:

v If an item is available in the market place;

v Customary practices of customizing, modifying or tailoring items to meet customers needs;

v Terms and conditions under which commercial sales are made; and v Distribution and logistics support capabilities of potential suppliers.

· DEVELOPED NEW CLAUSES - FAR Part 12 implements the FASA requirements that federal commercial item contracts contain only clauses consistent with customary commercial practices.

FASA granted contracting officers significant discretion when acquiring commercial items. The rules for procuring commercial item acquisitions are intentionally broad, so as to encourage government contracting officers to exercise sound business judgment. The policies rely heavily on contracting officers’ education, training and professional expertise for his or her effective decision-making.

Federal Acquisition Reform Act (FARA): Just a year after the passage of FASA, FARA relaxed certain laws when acquiring commercial items. The laws specifically addressed the following:

· Relieves suppliers of commercial items from submitting certified cost or pricing data.

· Exempts commercial item contracts and subcontracts from cost accounting standards.

· Requires agencies to establish special simplified procedures for purchases up to $5,000,000, when the contracting officer reasonably expects that only offers of commercial items will be received.

The Team Source Selection Authority (SSA) Oversee acquisition Determine competitive range Select best value (Tradeoff) offerors Source Selection Evaluation Board (SSEB) Make recommendations on competitive range & Tradeoff selection to SSA based on Technical Evaluation (TET) & Price Evaluation Team (PET) evaluation Technical Evaluation Team (TET) Evaluate non-cost/price proposals based on Source Selection Plan (SSP)/Request for Proposal (RFP) evaluation factors Document strengths, weaknesses, deficiencies, risks & possible discussion questions Assign adjectival ratings

Background

NAVFAC has traditionally employed FAR Parts 14 and 15 to procure facility services greater than $100,000. Both procurement methods include laborious clause packages. FAR Part 14 requires evaluation solely based on price, responsibility, and responsiveness to the solicitation. Consequently, FAR Part 14 allows limited past performance evaluation. FAR Part 15 permits evaluations of offerors based on both technical and price factors; however, the procurement process is very formal and time consuming. Neither section encourages the contracting officer to investigate/research how similar products are procured in the commercial market place.

Attachment (A) outlines a comparison of procurement tools.

As early as 1972, the legislative and executive branches recognized the need to eliminate unnecessary government specifications and clauses, to streamline the acquisition process, and to ultimately expand commercial item purchases.

Federal Acquisition Streamlining Act (FASA): In 1994, the following changes were incorporated by FASA:

· DEFINED COMMERCIAL ITEM - FAR Part 2 incorporated the FASA definition of “commercial item” to be “other than real property, that is of a type customarily used for non-governmental purposes” and that:

v Has been sold, leased or licensed to the general public;

v Has been offered for sale, lease, or license to the general public;

v Has evolved from a commercial item that is sold or offered for sale – as a result of technological advancement;

v Requires either modifications of a type that is customarily available in the commercial marketplace or minor modifications for unique government purposes; or v Is any combination of the above.

· REQUIRED MARKET RESEARCH - Market research analysis determines if the government can buy a particular item in the commercial market place. FASA clearly identifies market research as the first step in any acquisition. FAR Part 10 implemented this requirement. Market research involves collecting and analyzing market place information to determine the following:

v If an item is available in the market place;

v Customary practices of customizing, modifying or tailoring items to meet customers needs;

v Terms and conditions under which commercial sales are made; and v Distribution and logistics support capabilities of potential suppliers.

· DEVELOPED NEW CLAUSES - FAR Part 12 implements the FASA requirements that federal commercial item contracts contain only clauses consistent with customary commercial practices.

FASA granted contracting officers significant discretion when acquiring commercial items. The rules for procuring commercial item acquisitions are intentionally broad, so as to encourage government contracting officers to exercise sound business judgment. The policies rely heavily on contracting officers’ education, training and professional expertise for his or her effective decision-making.

Federal Acquisition Reform Act (FARA): Just a year after the passage of FASA, FARA relaxed certain laws when acquiring commercial items. The laws specifically addressed the following:

· Relieves suppliers of commercial items from submitting certified cost or pricing data.

· Exempts commercial item contracts and subcontracts from cost accounting standards.

· Requires agencies to establish special simplified procedures for purchases up to $5,000,000, when the contracting officer reasonably expects that only offers of commercial items will be received.

The Team (Continued) Price Evaluation Team (PET) Evaluate reasonableness of individual cost elements Evaluate price reasonableness & risk Establish offeror’s responsibility (financial, etc.)

Evaluate Proposals Establish competitive range Include the proposals found to be the best value (Tradeoff) Evaluate using evaluation criteria Preaward debriefing to those outside competitive range (if requested) Conduct negotiations (if required) Discuss all weaknesses and deficiencies Request final proposal revisions Re-evaluate

Select Best Value Source Selection Authority determines Best Value Independent decision Comparative assessment against all evaluation criteria Document decision

Debriefing Post Award Debrief Purpose – Provide information to offerors to assist them in improving future proposals.

Who may be debriefed – both Unsuccessful & Successful offerors Debriefing provides offerors with information on evaluation of the proposal

Debriefing Continued Post Award Debriefing (Cont.)

Some information on successful proposal may be provided The rationale for award will be provided Request for debriefing must be made in writing and within three (3) days of the date of the notice of award/award date, or date that the unsuccessful offeror should have known of the award.

Debriefing Continued Post Award Debriefing (Cont) Requests for debriefing received after three (3) days may or may not be debriefed, at the Contracting Officer’s discretion.

Small Business Utilization

Safety

Government Monitoring

Any Questions?

Discussion Wrap-Up

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