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Meeting Notes for Pre Proposal Conference and site visit held June 10, 2014
Contract: N40083-14-R-3213 Title: Regional Roofing Multiple Award Construction Contract and Seed Project, Naval Station Great Lakes, IL
1. Attending the meeting were:
| Shawn Wales |
| Contract Specialist |
| FEAD Great Lakes |
| Krishna Kumar |
| Design Project Manager |
| PWD Great Lakes |
| Peter Livas |
| Construction Manager |
| PWD Great Lakes |
| Thomas Bockman |
| Engineering Technician |
| PWD Great Lakes |
| Mary Brush |
| Owner |
| Brush Architects |
| Steve Weinert |
| President |
| Crafts Inc. |
| David Wieks |
| Project Manager |
| Crafts Inc. |
| Matt Hollingsworth |
| General Manager |
| Manillaq Services |
| Trais Haire |
| Supervisor |
| Midwestern Roofing |
| Dennis Weatherford |
| President |
| Nation Construction & Design |
| Larry Hardt |
| Estimator |
| Nation Construction & Design |
| Caroline O’Neill |
| Vice President |
| O’Neill Contractors |
Ned O’Neill
O’Neill Contractors
| Ryan Schleihs |
| Chief Operations Officer |
| Panacea Group |
| Bill Helmer |
| President |
| Robbert Construction Incorporated |
| Bill McCollum |
| Assistant Project Manager |
| Troop Contracting |
The meeting was held in the main conference room, Building 2016, at 2625 Ray Street, Great Lakes, IL (Public Works Department, Naval Station Great Lakes) at 10:00 AM Central Time.
2. The purpose of the meeting was to conduct the Pre Proposal Conference and Site Visit for the Regional Roofing Multiple Award Construction Contract (Roofing MACC) including Seed Project for the demolition and replacement of the existing built up roofs at building 2B and building 1912, Naval Station Great Lakes, IL. The agenda items were as follows:
A. Introduction of parties
B. Overview of the technical requirements of the Seed project (Mr. Kumar).
C. Overview of the contractual background for the Regional MACC and Seed project.
| D. | Requirements for Post Award of the Regional Roofing MACC | |
| (1) | Area of responsibility for the MACC |
| (2) | Competition for Task Orders |
| (3) | Maximum for Options/contract life |
E. Administrative requirements for the project:
| (1) | FEDBIZOPS registration & posting of documents |
| (2) | SAM registration. |
| (3) | Bid Guarantee requirement |
| (4) | Requirements for submitting proposals |
| (5) | Pre Proposal Inquiry process |
| (6) | Estimated time for the project completion |
| (7) | Liquidated Damages for the two projects (Building 2B & 1912) |
| (8) | Applicable Laws |
| (9) | Applicable regulations |
F. Source Selection process, including:
| (1) | Approach (Tradeoff Best Value) | |
| (2) | Source Selection Plan | | |
| (3) | Source Selection Boards/major players: | |
| | (a) | Source Selection Authority (SSA) |
| | (b) | Source Selection Evaluation Board (SSEB) |
| (4) | Source Selection Process | |
G. Debriefing
| (1) | Who is entitled to debriefing |
| (2) | Purpose of debriefing |
| (3) | When debriefing may occur |
| (4) | When and how debriefing must be requested. |
3. Offerors were reminded that this action is set aside for firms which are Historically Underutilized Business Zone (HUBZone) small business concerns and/or Service Disabled Veteran Owned Small Business Concerns in accordance with the RFP and the requirements of FAR Part 19.
4. After the completion of the Pre Proposal Conference, the meeting moved to building 2B and 1912 for the site visit portion of the meeting. Questions regarding the laydown area for building 2B and regarding the requirement for the building 1912 portion of the work were asked, however no response was required. The Government team indicated that all questions must be addressed in writing; offerors were referred to the Pre Proposal Inquiry for the submission of questions. No verbal responses were provided during the site visit.
5. The Contractor representatives were reminded several times during both the Pre Proposal Conference and the Site Visit to submit their questions in writing as soon as possible, so as to ensure that they will be addressed in the solicitation via amendment.
6. The point of contact for these minutes is the undersigned.
PREPARED BY: SHAWN J. WALES, Contract Specialist June 11, 2014
MEETING SIGN-IN LOG
SOLICITATION/CONTRACT/TASK ORDER NO. __N40083-13-R-3102_________________________________________________________________ PROJECT TITLE/DESCRIPTION: _Artificial Turf Installation and Misc Upgrades to Quad Ball Fields 2 & 3, Naval Station Great Lakes, IL_____________ Meeting Purpose: Pre Proposal Conference and Site Visit_________________________________________________________________________ DATE: ____January 15, 2013_______________________________ TIME: __10:00 AM Central Standard Time (CST)_
| BADGE NO. |
| PRINTED NAME (Last, First MI) |
| U.S.* CITIZEN |
| COMPANY NAME |
| AREA CODE/PHONE NO. |
NA
| NAVFAC MW, FEAD Great Lakes |
| 847.688.5395 X249 |
NA
| NAVFAC MW, FEAD Great Lakes |
| 847.688.5395 X 239 |
| JEM Morris Construction Inc. |
| 630.556.3730 |
| FieldTurf Inc. |
| 630.474.9817 |
| Morale, Welfare and Recreation (MWR) |
| 847.688.3419 |
| Morale, Welfare and Recreation (MWR) |
| 847.688.3419 |
| NAVFAC MW, FEAD Great Lakes |
| 847.688.5395 X236 |
