AMENDMENT 0004 N4008020R0006 Bethesda Janitorial Solicitation.pdf

N4008020R0006

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Amendment 0004 The purpose of this Amendment is to:

1) extend the proposal due date from 14:00 EST on 15 June 2020 to 14:00 EST on 07 July 2020

2) provide responses to RFIs

3) provide updated ELINs and Inventory

4) provide ATTACHMENT C Past Performance Questionnaire

5) provide ATTACHMENT D Corporate Experience Questionnaire

6) provide updated information in various contract sections and clarify that 60 days phase in is not part of the base period of performance (01 March 2021 to 28 February 2022). Phase-In Period is 60 days preceding the start of the base period.

See Page 2 for details.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 182

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 04-Jun-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4008020R0006

X 9B. DATED (SEE ITEM 11)

05-May-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

04-Jun-2020

CODE

PUBLIC WORKS DEPARTMENT

PWD BETHESDA

4655 TAYLOR RD.

BLDG. 27, 2ND FL.

BETHESDA MD 20889-5639

N40080 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0004

N40080‐20‐R‐0006 Janitorial Services at Naval Support Activity (NSA) Bethesda, MD

Question# 1: Clauses Incorporated by Full Text, Section 52.212‐2 EVALUATION‐‐COMMERCIAL ITEMS (OCT 2014), Section 2.b.2.i.a [RFP p. 97 of 266] Discussion: This section lists specific size, scope, and complexity criteria the Government will use to evaluate our relevant experience reference projects. As this procurement is a small business set‐aside, it is uncommon for a small business to have more than one healthcare facility janitorial contract with more than 1 million sq. ft. The additional Scope and Complexity criteria further reduce the chances of a small business being evaluated as qualified and posing minimal risk.

Questions:

• Please clarify whether or not all offeror references are required to meet each of these relevancy criteria?

• Alternately, can offerors meet these criteria collectively across all of their reference projects?

Answer# 1:

• Yes, it is required for all offeror to meet each of these relevancy criteria.

• Offerors shall submit up to THREE janitorial services contracts that best demonstrates the Offeror’s relevant experience performing contract similar in size, scope, and complexity to this requirement.

Offerors shall provide 1 million square feet or greater for each relevant experience. Please refer to Factor 2 – Corporate Experience, page 97.

Question# 2: Clauses Incorporated by Full Text, Section 52.212‐2 EVALUATION‐‐COMMERCIAL ITEMS (OCT 2014), Section 2.b.2.i.b [RFP p. 97 of 266] Discussion: This section states that JV offerors are required to submit at least one of the three past performance references from the JV entity or – for JVs that do not have shared relevant experience – at least one project reference shall be submitted for each JV partner. This requirement is in direct conflict with the spirit and guidelines of the SBA Mentor‐Protégé program, which considers both the Mentor’s and the Protégé’s experience as that of the Mentor‐Protégé JV.

Questions:

• Please confirm that the Corporate Experience requirements provided for JVs in the RFP paragraph above are not applicable to SBA‐approved Mentor‐Protégé JVs.

• Furthermore, please confirm that Mentor‐Protégé JVs are exempt from submitting one relevant experience reference from each partner.

Answer# 2:

• Yes. The requirements is applicable to SBA-approved Mentor-Protégé JVs.

• No, they are not exempt from submitting one relevant experience reference from each partner. Please refer to Factor 2 – Corporate Experience, page 97.

Question# 3: Are you satisfied with the staff that you currently have in place?

Answer# 3: Please refer to 0200000 – Management and Administration for staffing requirements

Question# 4: Do you require any specific chemicals or equipment for disinfection and floor maintenance? (ex:

sprayers versus handwiping; specific stripper or wax, etc.)

Answer# 4: All chemicals are EPA approved and reviewed by Infection control at Walter Reed.

Question# 5: Reference: Factor 4 ‐ Past Performance on Recent, Relevant Projects Will the Government please provide Attachment C ‐ PPQ?

Answer# 5: Please see Attachment C located on beta.sam.gov entitled, “ATTACHMENT C Past Performance Questionnaire.docx”

Question# 6: Reference: Factor 2 ‐ Corporate Experience

• Will the Government please provide Attachment D ‐ Corporate Experience Questionnaire?

• Since this is a small business procurement, is the government requiring offerors to submit three projects or are offerors allowed to submit “up to three projects” that meet the relevancy requirement?

o “ Offerors shall submit janitorial services contracts that best demonstrates the Offeror’s relevant experience performing contract similar in size, scope, and complexity to this requirement. The Government will only review three contracts for janitorial services. Any contracts submitted in excess of the three contracts will not be considered.”

Answer# 6:

• Please see Attachment D located on beta.sam.gov entitled, “ATTACHMENT D Corporate Experience Questionnaire.docx”

• Offerors shall submit up to THREE janitorial services contracts that best demonstrates the Offeror’s relevant experience performing contract similar in size, scope, and complexity to this requirement.

Offerors shall provide 1 million square feet or greater for each relevant experience. Please refer to Factor 2 – Corporate Experience, page 97.

Question# 7: Reference: Page 255 Parking Garage 32 is not listed? Is this an oversight?

Answer# 7: Building 32 is now added to ATTACHMENT J‐1503010‐08 (15) PARKING GARAGE SPECIAL INSTRUCTIONS. Total parking spaces in Building 32 NSA Parking Garage is 1,206 spaces.

Question# 8: Attachment ‘FINAL_N4008020R0006_J‐0200000‐06_ELINS.xlsx’ calls out Building 55 for needing Service Class A (ELIN: A1001BM), however, in the ‘FINAL_J‐1503010‐10_MASTER_INVENTORY.xls’, there is no Service Class A listed for Building 55.

Answer# 8: There is Class A service, 5 days a week, 3 times a day for a bathroom in the fire chief’s area. This has been updated in the inventory from Service Class B to Service Class A on Floor 3, Room# 3006.

Question# 9: Could we please get some clarification on ELIN A1003AB regarding Building 11.

‘FINAL_N4008020R0006_J‐0200000‐06_ELINS.xlsx’ calls out “COL 3 Base Measures (8,085 SQFT)”, however, that does not correlate with what the ‘FINAL_J‐1503010‐10_MASTER_INVENTORY.xls’ has listed.

Answer# 9: The ELINS and Inventory have been revised to reflect the correct square footages. See attached revised ELINs and Inventory.

Question# 10: Page 3 ‐ (Ref B.5) General Information. Please clarify if ACE Maintenance is presently over the Size Standard of $19,500,000?

Answer # 10: Please refer to the Small Business Administration.

Question# 11: Page 3 ‐ (Ref B.6) Seniority List. Please provide a current copy of the Seniority List? There is no way to assume what every employee is getting based on their tenure (hire date). We do not need the names we just need the hire date of each employee and it must be specified either active or call‐in status as well. The insurance company need this data for our Workmen's Comp rate for this work location.

Answer# 11: This information will be provided during the transition period.

Question# 12: General Question ‐ (Ref) ‐ Vacant Space Report. Are there currently any areas that are not utilized on the current contract? If so, what is the location, approximate square footage & floor‐type of those areas?

Answer# 12: Please see Inventory List. Any areas not in contract are specified as “NTC” (Not in Contract).

Question# 13: General Question ‐ (Ref) ‐ Vehicle Inventory / Type. Please provide a current inventory list of current vehicles on site? Please include the Golf Carts (specs) and quantity? We saw quite a few traveling around.

Answer# 13: Please see ATTACHMENT J‐1503010‐08 (7) WALTER REED NATIONAL MILITARY MEDICAL CENTER (WRNMMC) PATIENT EVACUATION VEHICLES (PEVs) CLEANING REQUIRMENTS.

Question# 14: General Question ‐ (Ref) – Management. Please provide the current list of management, supervisors & clerks and if the customer is please and they are eligible available for rehire?

Answer# 14: The list will be provided during the transition period.

Question# 15: General Question ‐ (Ref) ‐ Delivery of Equipment/ Supplies. Where are designated supply deliveries dropped to (which buildings) and how often are these deliveries made? How much of an advance notice does contracting require to approve the delivery driver? What size truck? (24 footer or 54 footer semi)?

Answer# 15: Delivery of supplies can be daily or weekly. The truck size is dependent on the load, and delivery is made to either loading dock Building 54/55.

Question# 16: General Question ‐ (Ref) ‐ Base Population. Please provide the current total base population at Naval Support Activity?

Answer# 16: The estimated population is approximately 12,000.

Question# 17: General Question ‐ (Ref) ‐ Floor Plans. If possible please provide Floor Plans (if any)?

Answer# 17: Please see attached Floor Plans located on beta.sam.gov entitled, “J‐1503010‐09 Floor Plans ‐ Updated.zip”

Question# 18: General Question ‐ (Ref) – Radius. If possible please provide the total radius of base (in mules) if possible?

Answer# 18: The campus of NSA Bethesda is approximately 243 Acres

Question# 19: Page 4, Section B – Supplies or Services and Prices, GENERAL INFORMATION, B.17, Proposal Delivery states, “Please refer to Section L, Instructions, Conditions, and notices to offerors, Section L.3: NOTICE TO

OFFERORS:

As this the solicitation appears to be under FAR Part 12 Procedures (e.g., 52.212‐1 and 52.212‐2) it is confusing that the government references Sections A – M. In this case, Section L (FAR 52.212‐1 and FAR Addendum 52.212‐ 1). Please clarify if this is a commercial acquisition under FAR Part 12 procedures.

Answer# 19: This is a commercial acquisition under FAR Part 12 procedures. Section B has been revised to remove Section M and add to refer to and FAR 52.212‐2

Question# 20: Page 5, Section B – Supplies or Services and Prices, GENERAL INFORMATION, B.21 Phase‐In Period states, “After official notification of award, the contractor will be provided a phase‐in period of 60 days to prepare for the start of the contract.”

a. Are the 60 days included in the base period of 01 March 2021 through 28 February 2022?

b. Will the government consider a Phase‐In CLIN to cover the costs of phase‐in administration costs (e.g., supplies, equipment, hiring/recruiting, etc).

Answer# 20:

a. The 60 days phase in is not part of the base period of performance (01 March 2021 to 28 February 2022).

Phase‐In Period is 60 days preceding the start of the base period.

b. No, there will be no Phase‐in CLIN.

Question# 21: Page 11, PWS 1.2, Project Location states, “The work shall be performed at various locations at Naval Support Activity Bethesda and could vary from location to location. The following is a list of locations:

• Naval Support Activity (NSA) Bethesda

• Regional Health Command – Atlantic (CORE)

• Regional Health Command – Atlantic (AMAP)

• National Capitol Region – Medical Directorate (NCR‐MD)

• Walter Reed National Military Medical Center (WRNMMC) and all supporting buildings/facilities.

• National Intrepid Center of Excellence (NICoE)

Is recurring and non‐recurring work performed at all six locations?

Answer# 21: Yes, recurring and non‐recurring work are performed for these customers. These customers are located on the campus of NSA Bethesda. The only other location that is offsite is Dalecarlia. Dalecarlia has been added to Section C 0100000 – General Information Spec Item 1.2 Project Location

Question# 22: Page 12, PWS 1.3, Acquisition of Additional Work, states, “Additional Services will be incorporated into the contract in accordance with the CHANGES clause, Section I…”

As this is a commercial solicitation under FAR Part 12 and anticipated contract under FAR 52.212‐4, please clarify if FAR 52.212‐4(c), Changes, is the applicable clause for changes to the contract.

Answer# 22: Yes, FAR 52.212‐4(c) is applicable.

Question# 23: Page 12, PWS 1.5, Verification of Workload and Conditions states, “…to visit the technical library during posted hours…”

May the technical library be accessed online?

Answer# 23: The technical library cannot be accessed online.

Question# 24: Page 13, PWS 1.8.3, Industry’s Best Practices states, “The third principle is that the Navy will adopt industry best commercial practices…”

Within the Army and Air Force medical community, the industry standard for healthcare/hospital housekeeping is the Association of Healthcare Environment (AHE) practices and procedures. Does the Navy also recognize the commercial industry standards of AHE?

Answer# 24: Yes.

Question# 25: Page 19, PWS 2.3.3, Permits and Licenses states, “The Contractor shall submit copies of permits and licenses per Section F;” and then Page ___Section F, 0200000/2.3.3, Deliverable Title, “Permits and Licenses,” there are no permits and/or licenses listed/identified..

What permits and licenses are required as stated in PWS 2.3.3 requirement and expected for Deliverable 2.3.3?

Answer# 25: The government reserves the right to request permits or licenses as required to meet the Joint Commission requirements.

Question# 26: Page 24, PWS 2.6.7.2, Quality Inspection and Surveillance, states, “The Contractor shall establish and maintain an inspection and surveillance system in accordance with the FAR Clause 52.246‐4 Inspection of Services – Fixed Price.”

As the requirement appears to be solicited under FAR Part 12 Procedures, to include FAR 52.212‐4, Commercial Terms and Conditions, it would seem that FAR 52.212‐4(a) Inspection/Acceptance would be the applicable clause?

Answer# 26: Yes, FAR 52.212‐4, Commercial Terms and Conditions and FAR 52.212‐4(a) Inspection/Acceptance are applicable to the contract.

Question# 27: Page 58, PWS 3.1.5, Building Perimeter Services, states, “The Contract shall provide building perimeter services to ensure they are sightly.” It is defined as the area 10 feet from the building outside wall and extended to include “associated porches, patios, sidewalks, and designated smoking areas.”

In PWS 1.6, Climate Patterns, it states “Snow fall is usually under a foot per year. However, in 2009 and 2010, the snow fall was over 3 feet in and around Washington D.C. area.” Is the contractor responsible for snow removal under PWS 3.1.5?

Answer# 27: No. The contractor is not responsible for snow removal under PWS 3.1.5.

Question# 28: Page 85, Deliverables, 0200000, 2.13.2.1 states, “IDIQ Proposal.

Should the deliverable be corrected to “Task Order Proposal?

Answer# 28: This has been corrected from IDIQ Proposal to Task Order Proposal.

Question# 29: Section I, Contract Clauses, the solicitation incorporated multiple clauses that are not applicable to this commercial contract such as, but not limited to:

52.207‐1Notice of Standard Competition 52.208‐4Vehicle Lease Payments 52.208‐5Condition of Leased Vehicles 52.208‐6Marking of Leased Vehicles 52.208‐7Tagging of Leased Vehicles

52.211‐10 Commencement, Prosecution, and Completion of Work 52.215‐1Instructions to Offerors – Competitive Acquisition 52.215‐2Audit and Records – Negotiation 52.215‐8Order of Precedence – Uniform Contract Format 52.215‐11 Price Reduction for Defective Certified Cost or Pricing Data – Modifications 52.216‐24 Limitation of Government Liability 52.216‐25 Contract Definitization 52.216‐25 Alt 1 Contract Definitization (Oct 1997) – Alternate I 52.216‐28 Multiple Awards for Advisory and Assistance Services 52.219‐9Small Business Subcontracting Plan 52.219‐16 Liquidated Damagaes – Subcontracting Plan 52.219‐27 Notice of Service‐Disabled Veteran‐Owned Small Business Set‐Aside

Under FAR Part 12 Procedures, many of the clauses included in this solicitation are either non‐applicable. Request Government review and clarify clauses included in commercial solicitation.

Answer# 29: All of these clauses have been removed.

Question# 30: Page 88, FAR Provision 52.212‐2, Evaluation – Commercial Items, Evaluation Factors for Award.

The solicitation does not identify “Price” as a Factor for award. Request clarification of price factor in terms of evaluation of price and the non‐price factors, Factors 1 – 4. Also clarify if the source selection process is a Trade‐ off Process, FAR 15.101; the language in the evaluation criteria is unclear for price and non‐price factor evaluation.

Answer# 30: Please see FAR 52.212‐2 for Price and Non‐Price Factors

Question# 31: Page 154, FAR Clause 52.222‐42, Statement of Equivalent Rates for Federal Hires is incomplete.

Request Government to provide information as stated in clause.

Answer# 31: ‐ This clause has been removed.

Question# 32: Reference Section 3.

Is there a paragraph in section 3 that explains expectations for dining area cleaning? Specifically, building 9 dining areas have a service class of 5‐A+. What does this mean exactly? Also, attachment J‐0200000‐06‐Exhibit J – ELINS, under building 9 there is no CLIN for 5‐A+. Where should this group be priced?

Answer# 32: 5‐A+ means 5 times a day at Service Class A+.

Question# 33: Reference section 3.3.5. The information relays that there are 20 operating rooms. We count at least 29 in building 9 alone.

Can the Government please clarify?

Answer# 33: There are 20 main operating rooms.

Question# 34: Reference attachment J‐0200000‐06‐Exhibit J, Building 9A

The schedule asks for pricing for Service class A. We cannot locate any Service class A for this building. Please clarify.

Answer# 34: The ELINS and Inventory have been revised to reflect the Service Class A Rooms. Please see attached ELINS and Inventory.

Question# 35: Reference attachment J‐0200000‐06‐Exhibit J and the Master Inventory.

Where should costs be entered for Building 60 WRNMMC Rooms and Building 61 Common Areas?

Answer# 35: Building 60 WRNMMC Rooms have been removed from the inventory. See revised ELINs.

Question# 36: Reference attachment J‐1503010‐08 (10).

Shouldn’t this exhibit be applicable to building 64? Or possibly 62 and 64?

Answer# 36: No, this only applies to building 62.

Question# 37: Reference attachment J‐0200000‐06‐Exhibit J and Master Inventory Building 11.

ELIN A 1003 AB (Base Period) shows the Army portion to be 8,085 SF. The Master Inventory Building 11 shows the Army portion to be 7,895. Please clarify.

Answer# 37:The ELINS and Inventory have been revised to reflect the correct square footages. Please see attached ELINS and Inventory.

Question# 38: Is building 19 A’s data included in building 19’s data in the Master Inventory? Also, building 19 has a service class 4‐A+. What exactly does this mean and where should it be priced?

Answer# 38: There is no Building 19A. There is only Building 19. This has been corrected on the ELINS and Inventory. 4‐A+ mean 4 times a week at Service Class A+.

Question# 39: Reference attachment J‐1503010‐08 (1) – Critical Area Cleaning Minimum Staffing

Is this chart showing minimum staffing during declared emergencies ONLY? Or is this chart showing minimum staffing at all times?

Answer# 39: Attachment J‐1503010‐08 (1) – Critical Area Cleaning Minimum Staffing has been revised to remove the words “declared emergencies”. This is the minimum staffing requirement every day.

Question# 40: There is no reference for linen service.

Is linen service provided by the contractor?

Answer# 40: No, linen service is not provided by the janitorial contractor.

Question# 41: Reference ‐ GFM: The government will not furnish materials in this contract.

There is no reference for hand sanitizers. Will hand sanitizers be provided by the contractor? If so, how many hand sanitizer dispensers are there and what is the description for the hand sanitizers? What size batteries are needed for the dispensers?

Answer# 41: Soap is provided by the contractor. Hand sanitizer is provided by the government. See 3.3.1.1 Space Cleaning.

Question# 42: Reference 3.3.3.2 Restroom Servicing

How many dispensers are there for toilet tissue, paper towels, hand soap, hand sanitizing lotion, deodorizers for all the buildings? What is the specific description for these dispensers? What size batteries are needed for the dispensers?

Answer# 42:

Toilet Tissue Dispensers:

1. SCA Tork 55‐55‐28A Jumbo Roll Mini Twin T2 System Supplies: SCA Tork 12‐02‐44‐02 2 Ply L12X75ft W3.55 inches

2. Single Roll Dispensers Supplies: 2 ply reg bathroom tissue

Hand Towel Dispenser: SCA Tork 55‐10‐28A

Hand Towel Matic Roll H1 System Supplies: SCA Tork 29‐00‐88 Brown 1 Ply L700ft W7.75 inches

Multifold Hand Towel Dispenser:

Supplies: Multifold Brown L3 1/8 inches X W9 1/4 inches 4,000Pk

Hand Soap Dispenser:

Purell Healthy Soap Naturally Clean Foam ES8 Touch‐Free 1200 ml, SKU:7785‐02

Hand Sanitizer Units in Elevator Lobbies:

GOVT furnishes Dispensing units and hand sanitizer Gel. Contractor stocks only

Question# 43: Can the government provide the sizes and thickness of RMW liners?

Answer# 43: 3 mil. is the thickness.

Question# 44: What Computerized Management System is currently in place? Will that equipment/setup (if any) be transitioned to the new contractor?

a. Will contractor be expected to provide new hardware AND software to utilize Computerized Maintenance Management System or just integrate contractor software?

Answer# 44: Contractor is expected to provide their own hardware and software.

Question# 45: How is the current Quality Management System program/performance communicated to the client?

(i.e. frequency of reporting, platform/format of data presented)

Answer# 45: The government shall have access to whatever Quality Management System is utilized by the contractor.

Question# 46: Final + N4008020R0006+J‐0200000‐06+ELINS Spreadsheet –

• Do we have to bid on every building? If not and none of them are the medical facilities or the hospital must the Corporate Team of commercial background with 5% of medical experience (Page 97), 2. Factor 2 ‐ have the same amount of experience in hospital/healthcare (Critical care areas, inpatient areas, outpatient areas, Child Development Care (CDC) areas) as those bidding the hospital/medical facilities?

Answer# 46: Contractor is required to bid on every building.

Question# 47: Are consumables being tracked, if so can we get the consumables history for the past 10 years?

Answer# 47: The government does not track consumables.

Question# 48: The supervisors are they working supervisors and are supervisor required for 2nd shifts and weekends?

Answer# 48: Yes, also see ATTACHMENT J‐1503010‐08 (1) CRITICAL AREA CLEANING MINIMUM STAFFING

Question# 49: On Amendment 0003 Question 21, please re‐read.

It appears that you indicate that the Phase In Period is part of the Base Year, I think you meant that it will precede the base year or do you intend to extend our contract for 60 days during the phase‐in?

The cost to phase in is considerably less than full operation. Phase in should be at NO cost to the Government.

Please clarify or let me know or intent.

Answer# 49: The 60 days phase in is not part of the base period of performance (01 March 2021 to 28 February 2022). Phase‐In Period is 60 days preceding the start of the base period.

Question# 50: 52.212‐2 Evaluation, FACTOR 2 – CORPORATE EXPERIENCE, (b) If we were to form a Joint Venture, will you put the same weight on the project reference submitted by both entities? Will the project references submitted by the entities in a JV count as a prime’s experience vs. subcontractor’s?

Answer# 50: Please refer to Factor 2 – Corporate Experience, page 97.

Question# 51: Can you provide the contract value of this opportunity?

Answer# 51: Response to this RFI was provided in Amendment 0002. Approximately $18,000,000.00 per year.

Question# 52: Is the bidder to include Management and the support staff costs into the unit cost?

Answer# 52: Yes.

Question# 53: Is the bidder to include phase‐in costs into the unit cost?

Answer# 53: Yes.

Question# 54: Section B and J‐0200000‐06: Can you provide details of the ELINs identified as recurring and the ELINs identified as non‐recurring?

Answer# 54: See J‐0200000‐06. Tab “Reprocurement‐Base Yr‐FFP” is for recurring work and tab “ExB‐Base Yr‐IDIQ” is for non‐recurring work.

Question# 55: Section L2. Page 263, will you accept electronic submission of proposal?

Answer# 55: No, the government will not accept proposals via email. Please refer to Section L for Instruction to Offerors.

Question# 56: Is there a page limitation on Volume 1?

Answer# 56: No, there’s no page limitation on Volume 1, Price Proposal.

Question# 57: Master Inventory has 2 tabs for Bldg 61 – 1) NSA Common Areas; and 2) NSA Offices. Can you confirm if unit cost is required for both tabs? Attachment J has one section (refer to cell C21) for Building 60 and notes “Floors 1 & 2 except 2nd Floor on the Eastwing”

Answer# 57: See revised ELINs and inventory.

Question# 58: Master Inventory has a tab for Building 60 – WRNMMC Rooms but is not listed in Attachment J‐ 0200000‐06. Can you confirm whether services are required for this building?

Answer# 58: Building 60 WRNMMC Rooms have been removed from the inventory. See revised ELINs.

Question# 59: Attachment J‐0200000‐06: Building 9A – please confirm whether there is any SF under Service Class A. The master inventory only shows A+, B, and C.

Answer# 59: The ELINS and Inventory have been revised to reflect the Service Class A Rooms. Please see attached ELINS and Inventory.

Question# 60: Building 11 – The Master Inventory shows combined SF for building 11 NSA & Army. Can you confirm the separate SF total for NSA and Army? The unit cost is requested in 2 different sections for Building 11.

There are also 2 totals listed – 1) Total ‐33,101; 2) Total COL 3 ‐7,895

Answer# 60: The ELINS and Inventory have been revised to reflect the correct square footages. See attached revised ELINs and Inventory.

Question# 61: Attachment J‐0200000‐06: A 1001 – WRNMMC Building 19 & 19A. Master Inventory only shows SF for Bldg 19. Can you confirm SF for Bldg 19A?

Answer# 61: There is no Building 19A. There is only Building 19. This has been corrected on the ELINS and Inventory.

Question# 62: Attachment J‐0200000‐06: A 1001 CQ requires a unit cost for “Quality Control Manager.” Is this a separate QC Manager for WRNMMC? In other words, must the contractor require 1 QC Manager for WRNMMC and 1 QC Manager for the NSA Bethesda Buildings?

Answer# 62: This is a performance‐based contract; it is up to the contractor to provide appropriate number of QC managers.

Question# 63: Can you provide SF details for the WRNMMC Special Requirements (OR, Tru‐D Rapid Room)?

Answer# 63: See Attachment J‐1503010‐08(3) TRU‐D RAPID ROOM DISINFECTANT SOP

Question# 64: Attachment J‐1503010‐08(10) specifies requirements for the Wounded Warrior Room (Building 62).

However, building 64 of the Master Inventory references J‐1503010‐08(10) as well. Please confirm whether building 64 must follow the same cleaning requirements.

Answer# 64: There is no Attachment J‐1503010‐08(10) for Building 64. This has been corrected on the ELINS and Inventory.

Question# 65: Can you confirm total square footage of all buildings that require services?

Answer# 65: See attached Inventory.

Question# 66: Are square footages in the master inventory gross SF or cleanable SF?

Answer# 66: Gross SF.

Question# 67: Master Inventory: Bldg 9 – can you confirm whether the total SF includes the SF/steps from tables in cell H1 and H9? Escalator cleaning, Service D, is not in Attachment J‐0200000‐06, please confirm if services are required for this class

Answer# 67: The Inventory have been revised to reflect the correct square footages.

Question# 68: Master Inventory ‐ tab is combined "BLDG 257‐258," but unit prices are required separately for both buildings. Can you confirm the separate SF for both buildings?

Answer# 68: The Inventory have been revised to reflect the correct square footages.

Question# 69: Master Inventory: Building 54 Liberty Garage shows 2 different totals. Please confirm totals for each service class.

Answer# 69: The Inventory have been revised to reflect the correct square footages.

Question# 70: Building 62 Tranquility Hall – Can you confirm if the SF in table “MOD Corridors Bldg 62 to Service Class C” (refer to cell I21) is included in the total SF table (cell D378)?

Answer# 70: The Inventory have been revised to reflect the correct square footages.

Question# 71: Attachment J‐0200000‐06: A 1003 – Army Troop Command Bldgs 147, 153, and 239 requests for Service Class C unit cost for Bldgs 147, 153, and 239. Unit cost for buildings 153 and 239 are also listed under NSA Bethesda Buildings, (A 1000 AS and A 1000 AT). Please confirm if requesting the same unit cost in both sections.

Answer# 71: See revised ELINs and inventory.

Question# 72: Attachment J‐0200000‐06: A 1000 AS ‐ Bldg 153 – requests for unit price for services performed at COL 3 base measure. However, SF workbook lists it as Service C. Please confirm service class for Bldg 153

Answer# 72: See revised ELINs and inventory.

Question# 73: Attachment J‐0200000‐06: A 1003 – Army Troop Command Bldgs 147, 153, and 239 requests for Service Class C unit cost. However, building 239 SF is listed under COL 3. Please confirm service class.

Answer# 73: See revised ELINs and inventory.

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 15-Jun-2020 02:00 PM to 07-Jul-2020 02:00 PM.

SECTION B - SUPPLIES OR SERVICES AND PRICES

The following have been modified:

GENERAL INFORMATION

B.1 Contract Title: Janitorial Services at Naval Support Activity (NSA) Bethesda, MD

B.2 Type of Contract: This is a Firm-Fixed Price (FFP) / Indefinite Delivery Indefinite Quantity (IDIQ).

B.3 Minimum Guarantee: The Firm-Fixed Price portion of the contract is the minimum guarantee.

B.4 Set-Aside: This procurement is being set-aside for 100% small businesses.

B.5 NAICS Code: The NAICS Code assigned to this procurement is 561720 with a small business size standard of $19,500,000. Refer to On-Line Representations and Certifications Applications (ORCA) via https://www.sam.gov/portal/public/SAM) (FAR 52.219-1 Small Business Program Representation (May 2004)).

B.6 Wage Determination (Service)/Collective Bargaining Agreement (CB): Service Contract Act

(SCA) Wage Determination and a Collective Bargaining Agreement are included in this solicitation. Refer to Section J.

B.7 Contract Term: This contract contains provision for a Base Period with 4 option periods, not to exceed a total of five (5) years. The Government reserves the right to have a reduced base year. The Government has the option to extend the term of the contract in accordance with Section I, Contract Clause, 5252.2179301, Option to Extend the Term of Contract-Services. In the option periods, the Government may adjust the prices, if applicable, based on the new Department of Labor Wage Determination.

B.8 Bid Guarantee/Bonding Requirements: NOT REQUIRED for this procurement.

B.9 Period of Performance: The proposed phase-in period, base period and option periods are as follows:

Base Period 01 March 2021 through 28 February 2022

1st Option 01 March 2022 through 28 February 2023 2nd Option 01 March 2023 through 29 February 2024 3rd Option 01 March 2024 through 28 February 2025 4th Option 01 March 2025 through 28 February 2026

B.10 Evaluation of Proposals: Please refer to Sections L and FAR 52.212-2

B.11 Contract Line Items (CLINs): Description of the basic contract line items (CLINs), and option CLINs:

CLIN Description

CLIN 0001 Base Period Recurring Work

CLIN 0002 Base Period Non-Recurring Work

CLIN 0003 1st Option Period Recurring Work

CLIN 0004 1st Option Period Non-Recurring Work

CLIN 0005 2nd Option Period Recurring Work

CLIN 0006 2nd Option Non-Recurring Work

CLIN 0007 3rd Option Period Recurring Work

CLIN 0008 3rd Option Period Non-Recurring Work

CLIN 0009 4th Option Period Recurring Work

CLIN 0010 4th Option Period Non-Recurring Work

B.12 Contract Line Items (CLINs) and Contract Exhibit Line Items:

a. Offerors shall enter unit prices for Exhibit Line Items Number (ELINs) for the Firm-Fixed

Price Base Year and IDIQ Base Year. Offerors shall also enter a proposed inflation rate for out year pricing *Inflation shall be submitted as a decimal (e.g. 1.01 inflation rate would indicate a 1% increase year to year), whereas 0.99 = 1% decrease year to year). This inflation rate will be utilized for all modifications throughout the contract period unless another rate is agreed upon both parties for any future ELIN items.

b. In the event there is a difference between the unit price and the extended total amount, the unit price will be held to be the intended bid and the total of the CLIN, SLIN and Exhibits Line Items (ELINs) will be recomputed accordingly. The CLIN, which included the SLIN will also be recomputed to take into account the changes in the contract SLINs or ELINs. If the offeror provides a total amount for a CLIN, SLIN, or ELIN, but fails to enter the unit price, the total amount divided by the CLIN, SLIN or ELIN quantity will be held to be the intended unit price.

B.13 Indefinite Quantity Contract Line Item Quantities:

Once the estimated quantities for individual line items shown in the Schedule have been ordered, additional quantities may be ordered as long as the overall not-to-exceed (NTE) amount of the contract per year is not exceeded and the Contractor agrees by signing the task order.

B.14 Unit Price Adjustments in Option Periods:

The Contracting Officer will make price adjustments for applicable workers subject to the Service Contract Act in accordance with FAR Clause 52.222-43 Fair Labor Standards Act and Service Act-Price Adjustment (Multiple Year and Option Contracts).

B.15 Period of Performance – Less Than One Year:

Offers shall be submitted for the performance of work for a period of one year. The contractor is cautioned to recognize that the initial term of the contract may be for a period of less than one year. In the event that the period of performance is less than one year, the Government will reduce the individual line item quantities to reflect work remaining in the contract term and no other adjustments to the pro-rated contract price will be made.

B.16 Government Purchase Card:

Indefinite Quantity work may be ordered at the prices offered in one of two ways:

1) by the issuing activity using a DD Form 1155 “Order for Supplies and Services”, or

2) by an authorized Government user via a Government Purchase Card (GPC through the DoD Emall). When receiving DoD Emall orders against Section B, the contractor shall provide the supplies and services at the offered price without additional markup or handling fee.

B.17 Proposal Delivery:

Please refer to Section L, Instructions, Conditions, and notices to offerors. Section L3:

NOTICE TO OFFERORS

B.18 Request for Information (RFI)/Clarification Questions:

Please refer to Section L, Instructions, Conditions, and notices to offerors. Section L4:

REQUEST FOR PROPOSAL (RFP) INFORMATION/CLARIFICATION QUESTIONS

B.19 Solicitation:

This solicitation incorporates by reference a Performance Work Statement (PWS) developed by using NAVFAC performance-based specifications. The PWS consists of Annexes 1, 2 and 15. The contractor will be required to meet the specification in those Annexes as if they were set forth in Section C.

B.20 Pre-Proposal Conference and Site Visit:

The site visit will be conducted on THURSDAY, MAY 14, 2020. Preceding the site visit, a Pre-Proposal Conference will be held at the Building 14 Conference Room on Naval Support Activity Bethesda, Maryland at 10:30 am EST.

Arrangements and Special Instructions for the site visit are indicated below. Any other site related information will be provided via amendment.

NAVAL SUPPORT ACTIVITY, BETHESDA, MARYLAND

DATE OF VISIT: THURSDAY, MAY 14, 2020 @ 10:30 AM EST

MEETING LOCATION FOR SITE VISIT:

PWD BETHESDA

8935 EAST PALMER ROAD

BUILDING 14

BETHESDA, MD 20889-5600

EACH CONTRACTOR IS LIMITED TO TWO (2) PARTICIPANTS FOR THE SITE

VISIT. CONTRACTORS MUST BE WEARING A FACE MASK TO ENTER THE

BASE. PLEASE SUBMIT PARTICIPANT’S NAMES (LAST NAME, FIRST NAME,

MIDDLE INITIAL) AND FULL COMPANY NAME WHERE THEY WORK BY

14:00 EST, MONDAY, MAY 11, 2020 TO Christine Ngo, Christine.ngo@navy.mil and Alexander Gordon, Alexander.m.gordon@navy.mil

NOTICES AND SPECIAL INSTRUCTIONS TO ALL CONTRACTOR SITE VISIT

PARTICIPANTS

1. ALL PARTICIPANTS MAY BE SUBJECT TO SCAN OR SEARCH.

SEARCHES/SCANS MAY CONSTITUTE USE OF GUARD DOGS AND/OR OTHER

DETECTION DEVICES, INSTRUMENTS OR SECURITY METHODS/PROCEDURES.

SECURITY PERSONNEL AND GUARD DOGS COULD BE PRESENT AT VARIOUS

LOCATIONS DURING THE SITE VISIT.

2. NO PARTICIPANT WILL BE ALLOWED TO CARRY ANY OF THESE ITEMS ON

THE BASE: CAMERAS OR CAMERA PHONES, KNIVES OR WEAPONS, PACKAGES

OR BRIEFCASES.

3. NO FOREIGN NATIONALS WILL BE PERMITTED TO PARTICIPATE IN THE

SITE VISIT.

4. THERE WILL ONLY BE ONE SCHEDULED SITE VISIT FOR THIS SOLICITATION.

CONTRACTORS WILL NOT BE ALLOWED ACCESS ON ANY OTHER DATES TO

VIEW THE SITE.

5. CONTRACTORS MUST BRING ACCEPTABLE IDENTIFICATION DOCUMENTS

(DRIVER’S LICENSE, PASSPORT, ETC.), AS WELL AS VEHICLE REGISTRATION

AND PROOF OF INSURANCE TO GAIN ACCESS TO THE SITE VISIT.

6. CONTROLLED ACCESS POINTS MAY NOT BE AVAILABLE ON THE DATE OF

THE SITE VISIT. ALL SERVICE REQUIREMENTS TO INCLUDE CONTROLLED

ACCESS AREAS ARE IDENTIFIED IN THE SOLICITATION.

NO QUESTIONS WILL BE ANSWERED AT THE SITES.

YOU ARE HEREBY ADVISED BY THIS NOTICE THAT THE LEVEL OF SECURITY

AT THE NSA BETHESDA, MD AND OTHER SITE LOCATIONS MAY CHANGE AT

ANY TIME. AS THE LEVEL OF SECURITY HEIGHTENS, THE AMOUNT OF TIME

REQUIRED FOR ENTRANCE TO THE BASE AND OTHER LOCATIONS ALSO

INCREASES. IN ADDITION, THE SITE VISIT MAY BE CANCELED BY THE

GOVERNMENT AT ANY TIME DUE TO CHANGES IN THE LEVEL OF SECURITY.

CONTRACTORS ARE RESPONSIBLE FOR ANY COSTS INCURRED TO

PARTICIPATE IN THIS SITE VISIT

B.21 Phase-In Period:

After official notification of award, the contractor will be provided a phase-in period of 60 days to prepare for the start of the contract. Please refer to J-0200000-07 DBIDS Standard Operating Procedures in Section J, as it is a requirement of this contract and can take up to 30 days to be processed. Please ensure that upon award you are registered for base access.

The offeror will have to utilize daily passes for deliveries until granted access.

B.22 Bid Schedule:

To be completed via Attachment J-0200000-06 ELINs in Section J, List of attachments.

END GENERAL INFORMATION

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WROK STATEMENT

0100000 – General Information

Spec Item Title Description

1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at Naval Support Activity Bethesda and Walter Reed National Military Medical Center, Bethesda, Maryland, by means of combination recurring and non-recurring contract. The Navy Standard Template (see Spec Item 1.9 below for further detail). PWS is organized into annexes. Annex 1 is "General Information". Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements. The annex numbers are identified as 1 through 18 in the description column, but the full expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page).

Annex 1 General Information Annex 2 Management and Administration Annex 3 Command and Staff – N/A Annex 4 Public Safety – N/A Annex 5 Air Operations – N/A Annex 6 Port Operations – N/A Annex 7 Ordnance – N/A Annex 8 Range Operations – N/A Annex 9 Health Care Support – N/A Annex 10 Supply – N/A Annex 11 Personnel Support - N/A Annex 12 Morale, Welfare and Recreation Support – N/A Annex 13 Galley – N/A Annex 14 Housing – N/A Annex 15 Facilities Support Sub-annex 1503010 - Janitorial Annex 16 Utilities – N/A Annex 17 Base Support Vehicles and Equipment – N/A Annex 18 Environmental – N/A

1.2 Project Location The work shall be performed at various locations at Naval Support Activity Bethesda and could vary from location to location. The following is a list of locations:

• Naval Support Activity (NSA) Bethesda

• Regional Health Command – Atlantic (CORE)

• Regional Health Command – Atlantic (AMAP)

• National Capitol Region – Medical Directorate (NCR-MD)

• Walter Reed National Military Medical Center (WRNMMC) and all supporting buildings/facilities.

• National Intrepid Center of Excellence (NICoE)

• Dalecarlia (DALE)

1.3 Acquisition of

Additional Work

The Government reserves the right to acquire additional services at additional locations in addition to the services and locations identified in the recurring work requirements of this contract. Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I or ordered under the Indefinite Delivery Indefinite Quantity provisions of the contract. Items of work not covered by this contract, but within the general intent, are considered in the scope of this contract.

1.4 Background Information Naval Support Activity (NSA) Bethesda host over 40 tenant commands and activities on the base. The base houses the “Flagship of Military Medicine”, the largest medical complex in the DoD with more than 2.4 million square feet of clinical space providing medical care to about a million beneficiaries per year. The President’s Hospital provides care also for member of congress, senior government leadership, all who have serviced our country and their family members. Including on the base are Tranquility Hall (a 153 suite ADA compliant duplex), American Building (a 515,000 square feet outpatient services treatment building), NICoE (a two story 72,000 square feet state-of-the-art technology treatment center for the diagnosis and clinical care of service members suffering from traumatic brain injury), five parking garages offering over 4300 parking spaces, a Surgical Center with 20 high tech surgical suites, the President’s Medical Treatment Unit, multiple buildings housing administrative services, additional outpatient services, research and a fitness center with a swimming pool and cardio fitness center, plus a military food services galley and five additional areas located throughout the building providing deli sandwiches and other cuisines.

1.5 Verification of

Workload and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Section J. Section J provides data such as inventories, maps, floor plans, and tables to represent the type, quantity and location of services to be provided. However, offerors are encouraged to visit the project site during the site visit for offerors and to visit the technical library during posted hours as part of its due diligence to assess the nature of work and conditions under which work is to be performed.

1.6 Climate Patterns The climate in this area is hot and humid during the summer months of June through August. The winter months are cold usually in the 20-30 degree range during the months of November through February. Snow fall is usually under a foot per year. However, in 2009 and 2010, the snow fall was over 3 feet in and around the Washington D.C. area.

1.7 Related Information There are four types of Related Information that can be found in the Description and Related Information columns of the specification as follows:

• Informational Notes as used throughout this PWS provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government. Information provided in "Informational Notes" does not create a contractual requirement on either party to this contract.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.8 Navy Approach to

Service Contracting

The Department of Navy (DoN) spends over $1 billion in annual obligations to meet global requirements for facility operations and maintenance provided through Facility Support Contracts (FSC) and additional billions to provide other base operations support services (OBOS). The Head of the Contracting Activity (HCA) of the Naval Facilities Engineering Command (NAVFAC) has focused increased attention on re-engineering FSC contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management and financial management regulations.

The Navy also supports the following principles:

1.8.1 Partnering Philosophy The first principle is that the Navy views its contractors as partners and not just abstract service providers. The Navy wants its contractors to succeed because partners' success drives the Navy's successful mission completion.

Within the bounds of acquisition policy the Navy intends to work to find solutions that will be beneficial to both the Government and its partners.

1.8.2 Contractor's Knowledge The second principle is that the Navy will receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle.

Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.8.3 Industry Best Practices The third principle is that the Navy will adopt industry best commercial practices and maintain state-of-the-art service delivery. It is the Navy's and contractor's responsibility as partners to reach this goal. To that end, the Navy's emphasis will be in evaluating performance objectives (end results).

1.9 Standard Template Key to implementing a programmatic approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation. NAVFAC intends to use this template-based approach for future service contracts. Offerors should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Navy’s requirements and expectations. The standard template contains 18 standard annexes.

Annex 01 will always contain information that is…