AMENDMENT 0003 N4008020R0006 Bethesda Janitorial Solicitation.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Amendment 0003 The purpose of this Amendment is to:

1) provides responses to RFIs

2) extends the proposal due date from 14:00 EST on 8 June 2020 to 14:00 EST on 15 June 2020

3) provide fully executed Collective Bargaining Agreement (CBA) and Janitorial Site Visit Sign In Sheet dated 14-May-2020.

4) deletes FAR Clause 52.208-9, Contractor Use of Mandatory Sources of Supply or Services

See Page 2 for details.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-May-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4008020R0006

X 9B. DATED (SEE ITEM 11)

05-May-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-May-2020

CODE

PUBLIC WORKS DEPARTMENT

PWD BETHESDA

4655 TAYLOR RD.

BLDG. 27, 2ND FL.

BETHESDA MD 20889-5639

N40080 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4008020R0006

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0003

N40080‐20‐R‐0006 Janitorial Services at Naval Support Activity (NSA) Bethesda, MD

Question# 1: Would the government provide an extension to the June 8, 2020 due date?

Response#1: This Amendment extends the proposal delivery date from 14:00 EST on 8 June 2020 to 14:00 EST on 15 June 2020 to allow more time to Response Request for Information (RFIs).

Question# 2: Is it the staff or the vendor itself that needs to have the various certifications?

Response# 2: Staff needs to have the required certifications.

Question# 3: Is FAR 52.208‐9 Contractor Use of Mandatory Sources if Supply or Services required?

Response# 3: The clause FAR 52.208‐9 has been removed from this solicitation.

Question# 4: Is Walter Reed considering a 24/7 full service hospital as our experience we are aware that most military medical treatment facilities no longer have 24/7 full hospital services, and are almost all just M‐F clinics.

Could you please confirm.

Response# 4: Walter Reed is a 24/7 full service hospital.

Question# 5: Who is the current incumbent?

Response# 5: Ace Maintenance & Services, Inc.

Question# 6: What is the current contract value?

Response# 6: Response to this RFI was provided in Amendment 0002. Approximately $18,000,000.00 per year.

Question# 7: Was the pre‐bid/site visit mandatory?

Response# 7: No. The pre‐bid/site visit was not mandatory.

Question# 8: Reference: 2.7.1.4 Environmental/Energy Manager for NSA Bethesda and WRNMMC Does the Environmental/Energy Manager need to be onsite or can this be a remote position?

Response# 8: The Environmental/Energy Manager needs to be onsite.

Question# 9: Reference: L3.b. Proposal shall be sent via FedEx to the address below no later than 14:00 EST on 8 June 2020

Will the Government consider submitting the proposal via email with the ongoing COVID‐19 pandemic restrictions (EX: Surge in FedEX deliveries)?

Answer# 9: No, the government will not accept proposals via email. Please refer to Section L for Instruction to Offerors.

Question# 10: Is it your intent to ensure AbilityOne Skilcraft products are supplied on this contract? Skilcraft product purchases, through government contracts, are the main vehicle which directly impact blind and low vision employment. AbilityOne non profit agencies such as Outlook Nebraska, Envision Industries and Austin Lighthouse all manufacture janitorial products for the federal government. All of our agencies’ products are on the Procurement List identified in FAR clause 52.208‐9. With your support in Skilcraft product purchases we can drive the current 70% blind unemployment number down.

Response# 10: The clause FAR 52.208‐9 has been removed from this solicitation.

Question# 11: 52.208‐9 How will you ensure that your bidder’s pricing factors the use of AbilityOne products vs.

commercial equivalents or foreign made products?

Response# 11: The clause FAR 52.208‐9 has been removed from this solicitation.

Question# 12: Without oversight, custodial service contractors often overlook or ignore some federal requirements including the purchase of AbilityOne products. Who will be responsible for the oversight of 52.208‐9 post award?

Response# 12: The clause FAR 52.208‐9 has been removed from this solicitation.

Question# 13: Will you be able to include support collateral for compliance to 52.208‐9, such as abilityone.gov, the DLA Troop Support AbilityOne Catalog and a POC from the National Industries for the Blind?

Response# 13: The clause FAR 52.208‐9 has been removed from this solicitation.

Question# 14: Page 3 ‐ (Ref B.4) Set – Aside. Please clarify if ACE Maintenance is the incumbent (100%). I am seeing "Sandy's Supply" listed as the current contractor at Naval Support Activity of Bethesda?

Response# 14: Ace Maintenance & Services, Inc. is the incumbent

Question# 15: Page 3 ‐ (Ref B.6) Wage Determination / Collective Bargaining Agreement. Could you please provide a current copy of the full CBA? The Benefits (Sick Leave, Vacation) need to be accurately calculated and factored into our cost proposal. There were only 2 pages provided containing Wages, Pensions and H&W

Response# 15: The full Collective Bargaining Agreement is posted to sam.gov. See the separate document entitled, “CBA Fully Executed”

Question# 16: Page 3 ‐ (Ref B.6) Operating Hours. Please clarify if Walter Reed is considered a 24 hour / 7‐Days per week facility? There are literally no active hospitals that function like this (24 hour / 7 Days) and the ones that are controlled by CAMS, HAMS, etc. Most Medical facilities are now Medical Facilities operating 5 Days per week (Monday thru Friday). Please Confirm this claim.

Response# 16: Walter Reed is considered a 24/7 facility.

Question# 17: General Question ‐ (Ref) – Deli. Is the Main Street Deli closed up for good due to COVID‐19? We noticed that the gate was dropped down and no Deli Staff in sight.

Response# 17: Main Street Deli is temporarily closed due to Covid‐19

Question# 18: General Question ‐ (Ref) ‐ Credit Union. Is the Credit Union closed up for good due to COVID‐19? We noticed that the Credit Union door was locked and no Credit Union Staff in sight.

Response# 18: The Credit Union is temporarily closed due to Covid‐19

Question# 19: General Question ‐ (Ref) ‐ Floor Maintenance. We noticed that the VCT floors in Building 1 were very immaculate. Were they recently scheduled or randomly serviced?

Response# 19: Yes, they are cleaned according to the scheduled provided in the inventory.

Question# 20: Page 3, Section B ‐ Supplies or Services and Prices GENERAL INFORMATION, B.1. Contract Title:

Janitorial Services at Naval Support Activity (NSA) Bethesda, MD:

Please clarify if the Janitorial Services at NSA is inclusive of Walter Reed Naval Medical Center.

Response# 20: Walter Reed National Military Medical Center is one of the tenants on the Naval Support Activity campus and is included in this solicitation .

Question# 21: Page 3, Section B – Supplies or Services and Prices, GENERAL INFORMATION, B.9. Period of Performance states, “The proposed phase‐in period, base period, and option periods are as follows: Base Period 01 March 2021 through 28 February 2022…”

Is the phase‐in period included in the base period of 01 March 2021 – 28 February 2022?

Response# 21: Yes.

Question# 22: Page 4, Section B – Supplies or Services and Prices, GENERAL INFORMATION, B.20 Pre‐Proposal Conference and Site Visit.

Due to the COVID‐19 pandemic, for offerors who were unable to attend the pre‐proposal conference and site visit, will the government post the site visit attendees and slides?

Response# 22: The attachment is posted to Sam.gov under the title “Janitorial Site Visit Sign In Sheet 14‐May‐ 2020”

Question# 23: Page 6, Section B – Supplies or Services and Prices, CLINs 0002, 0004, 0006, 0008, and 0010:

Please define “Quantity 100,000 Each” in terms of non‐recurring work.

Response# 23: “Quantity 100,000 Each” means $100,000 capacity for non‐recurring work. This is for IDIQ type work.

Question# 24: The current fiscal Year To Date Budget Variance Report for each Environmental Services department cost center to be assessed including all associated department expenses, payroll & benefits, purchased services, supplies, equipment, etc. (please note fiscal year period and include labor statistics.)

Response# 24: This is proprietary information and cannot be shared.

Question# 25: The previous fiscal year 12‐month Budget Variance Report for each Environmental Services department cost center to be assessed (with labor statistics.)

Response# 25: This is proprietary information and cannot be shared.

Question# 26: A Chart of Accounts for all cost centers for each Environmental Services related department cost center to be assessed.

Response# 26: This is proprietary information and cannot be shared.

Question# 27: Accounts Payable report for past fiscal year for each Environmental Services department cost center to be assessed

Response# 27: This is proprietary information and cannot be shared.

Question# 28: A position listing of employees in each Environmental Services department cost center to be assessed with wage rate, job title, date of hire, shift assignment, etc.

Response# 28: This is proprietary information and cannot be shared.

Question# 29: An organizational leadership chart for each Environmental Services department to be assessed with number of direct reports.

Response# 29: This is proprietary information and cannot be shared.

Question# 30: Annual Census Report by unit

Response# 30: This is proprietary information and cannot be shared.

Question# 31:

Census Data Detail below

Total number of Licensed Beds

Total number of Staffed (actively open) Beds

Actual Annual Admissions

Actual Annual Average Daily Census

Annual Patient Days

Annual Adjusted Patient Days

Annual Outpatient Visits

Annual Number of Inpatient Surgical Procedures

Annual Number of Outpatient Surgical Procedures

Annual Births (including C Sections)

Annual Emergency Department visits

Annual Patient Discharges

Annual Inpatient Internal Transfers (room to room)

Response# 31: This is proprietary information and cannot be shared.

Question# 32: Does Janitorial Services oversee microfiber and/or uniforms program?

a. If yes:

i. Microfiber mops currently in use in Environmental Services?

ii. Microfiber cleaning cloths currently in use in Environmental Services?

iii. If microfiber products are in use, how are they currently laundered?

iv. Does the hospital provide uniforms for the department employees

Response# 32: No, they do not.

Question# 33: Section L. Instruction to Offerors regarding printed binders for both price and non‐price proposals.

• With the current Covid‐19 crisis, corporate offices of both our team members remain closed, would the government accept electronic copies of the response, in lieu of printed binders and CDs delivered by Fedex?

• Would the government accept hand‐delivery of printed binders and CDs, if developed in the DC/Maryland area?

Response# 33: No, the government will not accept proposals via email. Please refer to Section L for Instruction to Offerors. No, please mail your binders and CDs.

Question# 34: In consideration of current Covid‐19, with many employees of respondents still working from home, or little/no access to corporate resources.

Would the government provide an extension to the June 8, 2020 due date?

Response# 34: This Amendment extends the proposal delivery date from 14:00 EST on 8 June 2020 to 14:00 EST on 15 June 2020.

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 08-Jun-2020 02:00 PM to 15-Jun-2020 02:00 PM.

SECTION I - CONTRACT CLAUSES

The following have been deleted:

52.208-9 Contractor Use of Mandatory Sources of Supply or Services MAY 2014

(End of Summary of Changes)