N4008018R0307_Questions_Responses.pdf

Regional 8(a) Custodial Services N40080-18-R-0307 NAVFAC Washington Region Questions & Responses

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All of the following statements were received by April 3, 2018 by 02:00 PM per draft solicitation instructions posted.

VENDOR QUESTIONS GOVERNMENT RESPONSES

1 Who was the incumbent contractor on the project? LAE‐NDW JOINT VENTURE, LLC.

2 What is the price of the former contractor? The current contract total value is approximately $44,000,000.00 3 What is the total square foot of the building? See attachments J‐1503010‐07 inventories for square footage of buildings.

4 Does the Combined Synopsis/Solicitation under solicitation number

N4008018R0307 contain requirements similar to a current contract?

Yes, the requirements are similar to the current contract, see the solicitation for current requirement.

5 Please provide the current contract number N40080‐11‐D‐0475 6 Is this a new requirement for the government This is a re‐compete with similar requirements to the current contract but see the solicitation for current requirement.

7 Will building inventory or square feet be made available? See attachments J‐1503010‐07 inventories for square footage of buildings.

8 Please provide Section J‐1503010‐06 for maps and installations See attachments J‐1503010‐06 Maps with the solicitation.

9 Must we arrange site visits for these dates or will they be coordinated for all attendees?

Site visits were coordinated by the Govt and conducted March 20 – 27, 2018. See Pre‐proposal Conference PowerPoint and the Site Visit Sign‐in Sheet. An additional site visit may be considered if it is going to impact the requirement.

10 Will there be a dial‐in number for the pre‐proposal conference? Pre‐proposal conference was held on Tuesday, 20 March 2018. See attached Pre‐proposal Conference PowerPoint and Sign‐in Sheet.

11 Will the building inventory or square feet be made available? See attachments J‐1503010‐07 inventories for square footage of buildings 12 If there an Incumbent is Government able to provide name, date of award, amount and set‐aside?

CURRENT CONTRACTOR: LAE‐NDW JOINT VENTURE, LLC

DATE OF AWARD: July 28, 2011 SET‐ASIDE: Small Business Administration (SBA) 8a Program

13 Is this a re‐compete or other? Yes, this is a re‐compete.

14 Can you please advise if the following information is the incumbent for the above Solicitation? Is the below information correct?

‐Solicitation Number: N4008010R0457 ‐Contract Number: N40080‐11‐D‐0475 ‐Vendor Name: LAE‐NDW JOINT VENTURE, LLC

Yes, this information is correct.

15 Have you’ll done a site visit for the reference solicitation? See Response 9.

16 According to file N4008018R0307J‐0200000‐07_ELINs_Custodial (1) can you provide us with more details for the following:

‐No. of sinks ‐No. of trash cans, soap and paper dispensers in Kitchenettes, lunch, dining and breakroom areas

The Govt does not have inventories for sinks; trash cans, etc. However, see attachments J‐1503010‐07 for each location which list the following information:

‐Building Number ‐Floor

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‐Types & quantity of furniture’s and fixtures present in low area cleaning More details for the number of urinals, faucets, mirrors (if present), soap and paper dispensers in restrooms

‐Type of Space Bathrooms & Location ‐ Floor Type ‐Square Footage ‐COL (Service) Level An additional site visit may be considered if it is going to impact the requirement.

17 What would be the ideal distance from each building to disposal location?

The distance of disposal locations varies for each building; however, most buildings have a dumpster close by.

18 We were unable to locate maps mentioned during the site visit in the solicitation or as an attachment, can you please provide the means for obtaining the site maps.

See attachments J‐1503010‐06 Maps for each location.

19 I noticed that Section J‐1503010‐06 for maps and installations was not included in this Draft Solicitation. Can you please provide this information?

See attachments J‐1503010‐06 Maps for each location.

20 What is the current amount for the base year and all option years? See Response 2.

21 Has the sq. ft. changed since the last contract such as has any space been added or removed?

Yes, there have been buildings/spaces added and deleted since award of the existing contract. See solicitation which reflects these changes.

22 In the last five years has the scope of work changed? Yes, scope of work has changed for various sites/buildings in regards to inventories.

23 Is there a labor union involved with this contract? Yes:

‐‐ Laborers’ International Union of North America (LIUNA) Local 572 ‐‐ American Federation of Government Employees (AFGE), AFL‐CIO Local ‐‐ Transportation Workers Union of America(TWUA), AFL‐CIO Local 525

24 What is the current contract term (1 base year and 4 option years)? One 6‐month Base period with four 12‐month options.

25 Is there a mandatory site visit? The Site Visit was not mandatory, but recommended. SEE RESPONSE 9.

26 Can you give us the current staffing number? This information is considered proprietary information and we are unable to release. You may submit a Freedom of Information Act (FOIA) request.

27 Can you give us the current monthly contract amounts? See Response 2.

28 Can you give us an estimate of the daily population for each facility? No, however the square footage for each building is available in attachment J‐01503010‐07.

29 What type of cleaning services are needed (basic, clinical, prestige, level 1‐6)?

See attachment J‐1503010‐01 through 05 for frequencies. Service Classes are specified in attachments J‐1503010‐07 inventories.

30 Are these services required to be performed during the Day or Night? See Section C 0200000‐Management and Administration Spec Item

2.2.1.2 through 2.2.1.2.2.

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31 What is the total Sq. ft. for each location? See attachment J‐1503010‐07 inventories. Inventories show TOTAL SF for each building at each location.

32 Who is the incumbent contractor? See Response 1.

33 Can you provide us with the past solicitation numbers? N40080‐10‐R‐0457 34 Are all locations on 1 solicitation? Yes, all locations are on the one requirement/solicitation.

35 Is this a live Solicitation? Or Pre‐Solicitation/Draft? The Solicitation is DRAFT until further notice.

36 Are the slides from the Pre‐Proposal conference going to be posted on

FBO or NECO to have a digital copy.

Pre‐proposal conference was held on Tuesday, 20 March 2018. See attached Pre‐proposal Conference PowerPoint and Sign‐in sheet.

37 Will you send out the sign in sheet from the meeting? Yes, see Response 9.

38 I am unable to locate the site maps mentioned yesterday. Could you please guide me to the document? It is not in NECO?

See attachments J‐1503010‐06 Maps for each location.

39 Please provide us with the current due date(s) for Questions and the current due date for the Proposal Submittal for the above referenced solicitation?

Questions were due April 3, 2018. Anticipated due date for proposals is Wednesday, May 30, 2018. If it impacts the requirement, questions may be considered. Please ensure you refer to this attachment and review before submitting any additional questions.

40 Will employees be required to obtained RapidGate credentials? If so, are these provide at no cost to the contractor?

No, we no longer have RAPIDGate. The new requirement is DBIDS. See Section J‐0200000‐03 DBIDS Standard Operating Procedures.

41 Please provide a copy of the attendance sheets for site visit? See Response 9.

42 Concerning proposal format.

a. May headers and footers be smaller than 12 point font?

b. May tables and graphics be smaller than 12 point font, so long as legibility is maintained?

c. Are title pages and tables of contents excluded from the page limits?

d. Are CPARS and any other documentation not generated by the offer (e.g., OSHA 300A forms and related documentation) excluded from the 12 point font requirement?

CHANGE OF INSTRUCTIONS:

All proposal documents shall be in font size no less than 10 point, including headers, footers, tables and graphics. Any documents generated outside of the control of the offeror, i.e. a CPARS report or Past Performance Questionnaire (PPQ) are not required to meet this standard of 10 point font, however the documents must be legible.

43 Since we were not permitted to see all building during the site visit, please provide the following statistics:

a. doors that have entrance/glass in order for bidders to bid entrance glass cleaning:

b. A breakout of all of the buildings stating the following:

1. Number of entrance ways with glass for each building

2. The sizes of glass within each building

Entryways/entrances are specified on the inventories, Attachments J‐ 1503010‐07. An inventory for the size of glass within each building is not available.

44 Will the contractor/team be required to possess a current ISSA CIMS‐ GB certification or equivalent at contract’s start date and maintained

This Is not a requirement and has been removed.

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ISSA CIMS‐GB certification or equivalent throughout the contract period?

45 Will the government require company to provide the employees uniforms?

Yes, see Section C, 0200000 Spec Item 2.7.2.2 Employee Appearance.

46 Will the government require company logos on the uniforms? Yes, see Section C, 0200000 Spec Item 2.7.2.2 Employee Appearance.

What are the current wages and benefits of the union employees? The Service Contract Act (SCA),1 as implemented by FAR 22.1008‐2, requires contracting officers to incorporate complete copies of relevant predecessor CBAs into solicitations for successor contracts requiring similar work. The CBA provide did not include wages and required benefit as required by FAR Clause FAR 22.1008‐2.

As a general rule, a contracting agency must give sufficient detail in a solicitation to enable offerors to compete intelligently and on a relatively equal basis. Crown Contract Servs., B‐288573, Oct. 31, 2001, 2001 CPD ¶ 179 at 2. Further, when an agency solicits offers for a requirements contract on the basis of estimated quantities, the agency must base its estimates on the best information available. While the estimates need not be absolutely correct, the estimated quantities must be reasonably accurate representations of anticipated needs. Inventory Accounting Serv., Inc., B‐ 271483, July 23, 1996, 96‐2 CPD ¶ 35 at 2‐3.

22.1008‐2 Successorship with incumbent contractor collective bargaining agreement.

(a) Early in the acquisition cycle, the contracting officer shall determine whether 41 U.S.C. 6707(c) affects the new acquisition. The contracting officer shall determine whether there is a predecessor contract covered by the Service Contract Labor Standards statute and, if so, whether the incumbent prime contractor or its subcontractors and any of their employees have a collective bargaining agreement.

(b) 41 U.S.C. 6707(c) provides that a successor contractor must pay wages and fringe benefits (including accrued wages and

All attached CBAs provide wage and benefit information. See Attachment J‐0200000‐02 Wage Determinations and Collective Bargaining Agreements, which includes the following:

WD 2015‐4279 Revision 5 ‐‐ Patuxent River (St Mary’s County)

WD 2015‐4281 Revision 9 – CBD/USNO (DC: MD; VA)

WD 2015‐4275 Revision 5 – CBD/Tilghman Island (Caroline; Dorchester;

Kent; Talbot)

Carderock (Montgomery County, MD) LIUNA Local 572 (CBA‐2017‐10412)

Dahlgren (King George, VA) AFGE AFL‐CIO Local 2096 (CBA‐2017‐10410)

Indian Head (Charles County, MD) TWUA AFL‐CIO Local 525 (CBA‐2017‐ 10411)

5 | P a g e benefits and prospective increases) to service employees at least equal to those agreed upon by a predecessor contractor under the following conditions:

(1) The services to be furnished under the proposed contract will be substantially the same as services being furnished by an incumbent contractor whose contract the proposed contract will succeed.

(2) The services will be performed in the same locality.

(3) The incumbent prime contractor or subcontractor is furnishing such services through the use of service employees whose wages and fringe benefits are the subject of one or more collective bargaining agreements.

(c) The application of 41 U.S.C. 6707(c) is subject to the following limitations:

(1) 41 U.S.C. 6707(c) will not apply if the incumbent contractor enters into a collective bargaining agreement for the first time and the agreement does not become effective until after the expiration of the incumbent’s contract.

(2) If the incumbent contractor enters into a new or revised collective bargaining agreement during the period of the incumbent’s performance on the current contract, the terms of the new or revised agreement shall not be effective for the purposes of 41 U.S.C. 6707(c) under the following conditions:

(i)(A) In sealed bidding, the contracting agency receives notice of the terms of the collective bargaining agreement less than 10 days before bid opening and finds that there is not reasonable time still available to notify bidders (see 22.1002‐ 2(a)); or

(B) For contractual actions other than sealed bidding, the contracting agency receives notice of the terms of the

6 | P a g e collective bargaining agreement after award, provided that the start of performance is within 30 days of award (see 22.1002‐2(b)); and

(ii) The contracting officer has given both the incumbent contractor and its employees’ collective bargaining agent timely written notification of the applicable acquisition dates (see 22.1010).

(d)(1) If 41 U.S.C. 6707(c) applies, the contracting officer shall obtain a copy of any collective bargaining agreement between an incumbent contractor or subcontractor and its employees. Obtaining a copy of an incumbent contractor’s collective bargaining agreement may involve coordination with the administrative contracting officer responsible for administering the predecessor contract. (Paragraph (m) of the clause at 52.222‐41, Service Contract Labor Standards, requires the incumbent prime contractor to furnish the contracting officer a copy of each collective bargaining agreement.)

48 Please provide the current annual price for the incumbent contractor. See Response 2.

49 Will the Contractor be required to clean walk‐off mats? If yes, Please provide a count for the number of walk ‐off matts that are on–site.

Yes. Contractor is required to clean walk‐off mats. Estimate count as one per building entrance.

50 The AFGE CBA doesn’t list labor/job classifications. What are the CBA Labor/Job Classifications to be used at their covered sites?

The AFGE CBA refer to the labor/job classification in general terms.

51 Which union covers:

‐Public Works Department (PWD) Washington?

‐Public Works Department (PWD) South Potomac?

‐Public Works Department (PWD) Patuxent River?

‐Public Works Department (PWD) Annapolis?

See Attachment J‐0200000‐02 Wage Determinations and Collective Bargaining Agreements:

PWD Washington Carderock (Montgomery County, MD) LIUNA Local 572 (CBA‐2017‐10412)

PWD South Potomac Dahlgren (King George, VA) AFGE AFL‐CIO Local 2096 (CBA‐2017‐10410) Indian Head (Charles County, MD) TWUA AFL‐CIO Local 525 (CBA‐2017‐ 10411)

PWD Patuxent River

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WD 2015‐4279 Revision 5 ‐ Patuxent River (St Mary’s County)

PWD Annapolis WD 2015‐4281 Revision 9 – CBD/USNO (DC: MD; VA) WD 2015‐4275 Revision 5 – CBD/Tilghman Island (Caroline; Dorchester;

Kent; Talbot)

52 Building List does not provide sufficient detail to enable offerors to compete intelligently and on a relatively equal basis against the incumbent. The incumbent has relevant workload information that should be provide to the Contracting Agency to be included in the RFP.

Please provide all the following cost pertinent workload data.

SQUARE FOOTAGE: Restrooms, Kitchens, Other Tile, Carpet, Elevator, Total.

PLUMBING FIXTURES: Drinking Fountains, Toilets, Urinals, Waterless Urinals, Sinks, Showers

DISPENSERS: Soap, Tissue, Towel

WASTE: Trash, Recycle

Inventory of fixtures, dispenses and trash cans is not available. Square footage is provided on the inventories. See attachment J‐1503010‐07. The Government uses square footage and frequencies per COL/Service Levels.

An additional site visit may be considered if it is going to impact the requirement.

53 Are the exterior windows required to be cleaned under the new contract? What is the total square feet of exterior windows? What is the total square feet of exterior windows on a second story or higher?

If there are windows to be cleaned, they will be annotated on the inventories (Attachment J‐1503010‐07).

54 Please clarify the requirement for building with Kitchenettes, food service outlets and vending service. Who is responsible for the housekeeping on these areas?

See attachment J‐1503010‐01 through 05 for frequencies.

55 How many Emergency/Unscheduled Custodial Work hours were paid per year for the last 5 years?

In the last 5 years, the number of Emergency/Unscheduled Custodial Work hours paid are approximately as follow:

Base Period 3,200 Hours;

Option Period 1 11,000 Hours;

Option Period 2 7,000 Hours;

Option Period 3 9,800 Hours;

Option Period 4 8,500 Hours

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56 Contractor‐Furnished Items Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor‐ furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite. Energy efficient tools and equipment shall be used when available. The KO may at any time require Samples, Material Safety Data Sheets (MSDS) or Manufacturer’s Data Cut Sheets of Materials used in this contract.

a) In order for the contractor to project the cost to purchase and maintain an inventory of cleaning supplies adequate to sustain normal facility operation we need to know the historical usage. Since only the incumbent would have the reference information necessary to project these cost without risk.

b) What are the Government expectations of Contract Furnished Facilities?

There will be no Government furnished material or equipment. Clause will be deleted from the Solicitation.

See 0200000‐Management and Administration, Spec Item 2.5 Contractor‐ Furnished Services.

57 How many vehicles of what type are currently required? The number of vehicles depends on vendor approach.

58 What is the population of the current staff and visitors? What is the occupancy of each building?

Requirement is based on task and square footage; not building population. This information not available.

59 Will areas be available in facilities to install wall mounted time clocks? No areas will be available to install wall mounted time clocks.

60 Is it acceptable for janitorial employees to drive their personal vehicles to their scheduled buildings rather than company service vehicles?

Parking requirements vary from base to base. Contractor will have to request after award.

61 How often are the employees paid? This is between the successful offeror and Employee.

62 Can invoices be submitted every two weeks? As a small business, under FAR 52‐232.1(b) we are allowed to invoice twice monthly to allow for better cash flow.

This will addressed after award on the Task Order level.

63 Is the contractor required to clean the refrigerators, microwaves and ice machines located in the breakrooms/areas?

See Section J Annex 1503010 Spec Item 3.1.1.4 Kitchenettes, Lunch and Breakroom Cleaning.

52.222‐17, Nondisplacement of Qualified Workers (May 2014) (E.O.

13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222‐17.

SEE ANSWERS BELOW

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Request for relevant information: Nondisplacement of Qualified Workers Under Service Contracts; The regulations require that workers on a federal service contract who would otherwise lose their jobs as a result of the completion or expiration of a contract be given the right of first refusal for employment with the successor contractor.

Since the Federal Government’s procurement, interests in economy and efficiency are served when the successor contractor hires the predecessor’s employees. Government studies have shown that a carryover work force reduces disruption to the delivery of services during the period of transition between contractors and provides the Federal Government the benefits of an experienced and trained work force that is familiar with the Federal Government’s personnel, facilities, and requirements.

Since all Offers will see immediate reductions in the cost of hiring new workers due to this regulation all Offers will need to be provided the same information about the current incumbent force has does the incumbent and those Offers that them may team or collaborate with.

They would have an unfair competitive advantage over other Offers without this cost saving information.

a. Please provide all Offers, the number incumbent employees on the list the contractor is required to provide the government upon request and the current position these employees are qualified for.

b. The employee wages and benefits are the major direct cost passed through as a direct cost to the government. If the union will not provide the current seniority list to all bidders, giving the incumbent a significant competitive advantage over all other bidders, since they would be the only one to know actual employee seniorities.

c. Please provide a copy of the current contractor's seniority list to adequately price for accumulation of vacation time in the proposal!

d. What is the average number of year’s seniority does each of the incumbent’s employees have?

a. The offerors are not required to provide the Govt a particular number of employees with particular positions. The offer is to provide their best solution for meeting the requirement. The number of incumbent’s employees is considered proprietary information and the list of positions is based on the offerors best solution. This information is considered proprietary information and we are unable to release. You may submit a Freedom of Information Act (FOIA) request.

b. Pay benefits are considered proprietary information and we are unable to release. You may submit a Freedom of Information Act (FOIA) request.

You may submit a Freedom of Information Act (FOIA) request.

c. Current contractor's seniority list is considered proprietary information and we are unable to release. You may submit a Freedom of Information Act (FOIA) request.

d. The average number of year’s seniority of the incumbent’s employee will available after award of the contract and during transition.

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e. What is the total number of employees currently employed?

e. The number of employees the incumbent use for the requirement is considered proprietary information, and we are unable to release. You may submit a Freedom of Information Act (FOIA) request.

65 Is it acceptable for janitorial employees to drive their vehicles rather than service vehicles?

See Response 60.

66 Since the Contractor is required to purchase supplies for the government owned dispensers the government must provide a complete list of government provide equipment including make and model in order for the bidders to price the compatible supplies. Will the government provide a complete list of the government provide dispensing equipment?

No, the Govt will not provide a complete list of the dispensing equipment, which are contractor‐owned. Per Annex 1503010‐Custodial, Spec Item 3.1.3.2, dispensers are considered supplies to be provided by the contractor.

67 We are having a difficult time making the distinction with respect to the different floor types. Is it possible to get floor plans for this solicitation or a more detailed building information sheet?

Floor types (Carpet, VCT, Ceramic Tile, Rubber, etc.) are annotated for each space/room on Attachments J‐0503010‐07 Inventories.

68 Laborers' International Union of North America CBA SECTION 11.5 Carderock Division: If the entire Carderock Division is closed for whatever reason and not made available to any personnel of the Employer, and if the Employer is paid by the Government for days the entire Ft. Lee Kenner Hospital is closed, the employees also will be paid. Will the Government pay the contractor for any days or particle days that the Ft. Lee Kenner Hospital is closed?

Do not understand the question because there is no Ft. Lee Kenner Hospital in this contract.

69 Will the contractor be paid the firm fixed price for all facilities that are closed for whatever reason and not made available to any personnel of the Employer?

Contractor will be paid only if facilities are not available due to Government Closure or Installation Shutdown.

70 How many vehicles may the contractor have on this contract and is special parking available in the event that there may floor maintenance project work required in a building?

Parking requirements vary from base to base. Contractor will have to request after award.

71 What are the parking requirements for employees? Varies from site to site based on each location.

72 How many janitors currently working under this contract as full‐time?

and part‐time?

The number of employees the incumbent use for the requirement is considered proprietary information and we are unable to release. You may submit a Freedom of Information Act (FOIA) request.

73 Does contractor have to provide any kind of trash containers, dumpsters and/or roll offs?

See Attachment 1503010 Custodial Spec Item 3.1.1.1 Contractor does not provide dumpsters and/or roll offs.

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74 Is contractor responsible for cleaning, dumping and maintaining document shredder(s)?

No, this requirement does not require the contractor to cleaning, dumping and maintaining document shredders.

75 Are there any snow removal requirements for the for this contract? If so, is contractor required to supply salt and supplies to accomplish these tasks? (i.e., removing of snow and salting of entrance ways, etc.)

No, this requirement does not require snow removal.

76 Will you provide us suitable office and storage space/s with access to phone and data lines? If so, is there a charge for this space/s? Are the structures/trailers provided by the Government? Is the contractor responsible for water and electric?

Storage is available for some areas at no charge. No phones, computer or data lines will be provided. See attachment J‐0200000‐05 for Government Furnished Property, Materials, and Services, and see Annex 020000 Spec Items 2.4.1, 2.4.2, 2.4.3, 2.4.4, and 2.4.5 for further information.

77 Are trash receptacles conveniently located near all buildings or do we need to haul trash to central bins?

See Response 17.

78 It would be helpful to know the specifics of the drug and background‐ screening requirements as the depth and breadth of the requirements impacts the cost. We did not see the specifics outlined in the material we reviewed.

See attachment J‐0200000‐03 DBIDS Standard Operating Procedures will describe the specifics of background screening. Other security requirements (Secret, Top Secret) are annotated on Attachments J‐

0200000‐08 DD254.

79 What type of background screening will be needed for cleaning secured areas?

See Response 78.

80 Are there any scheduling constraints that certain buildings be completed by specific time of day or night?

Special Cleaning hours are annotated in Section C Annex 0200000 Spec Item 2.2.1 through 2.2.1.2.2. Other specific times of day or night will be annotated on Attachments J‐1503010‐07 Inventories.

81 Accessibility requirements ‐ Are there any specific requirements to enter areas that need special training? If so are there costs associated with this such as inoculations, shots, or special training?

Specific requirements/training is annotated in Section J Annex 1503010 Spec Item 2.2.1 Certification, Training, and Licensing; and Spec Item 2.3.1 Pathogen Exposure.

82 Parking on base ‐ Is there any costs associated with parking? Do vehicles be it company owned or its employees owned need any special on campus registration or tag? If so what are the costs associated with parking vehicles?

There are no costs associated with parking; however, parking on base varies from site to site.

83 During the walk through a comment was made about keys –

1) Is there a badge process as well?

2) What is the Security badge process, and what are the steps in obtaining a badge?

3) How long does it take a new employee to complete the process and be granted a badge?

4) Is there anything we should know or be aware of about the process that could help us to establish a timeline on recruiting employees?

The security badge process is explained in Attachment J‐0200000‐03 DBIDS Standard Operating Procedures and Attachment J‐020000‐04 Form

SECNAV 55121.

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84 Are there any cleaning products requirements; whereby you require specific brands or type of cleaning supplies that must be used other than the basic cleaning products?

Use of environmentally preferable products is explained in Section C Annex 0200000 Spec Item 2.10.3.1 and Spec Item 2.10.3.3 Use of Bio‐ based Products. All cleaning products must be approved by the Government and MDS’s must be provided for each product.

85 Is there any requirements for Mandatory Sources of Supply or Service IAW FAR Clause 52.208‐9?

There are no requirements for Mandatory Sources of Supply or Services.

86 Do you require Day Porters at any of the facilities? if so how many are required?

Day Porters are not required at any of the facilities.

87 Are there any metal polishing requirements? If so, please provide what type of metals and where these metals are located.

Types and location of metals are not available; however, use of environmentally preferable products is explained in Section C Annex 0200000 Spec Item 2.10.3.1 and Spec Item 2.10.3.3 Use of Bio‐based Products.

88 Are recycled trash receptacles conveniently located near all buildings or do we need to haul recyclables to central bins?

See Response 17.

89 Are janitor’s closets located in each building? Janitor’s closets are not located in every building.

90 Block 28 of the SF 1449 states that it is to be signed and returned in 2 copies, the Proposal Preparation Instructions for L‐2, which includes the SF 1449, requests one electronic copy and one original paper copy.

Does the Government require one signed (original) copy of the SF 1449? Or, does the Government want one original PLUS one COPY of the signed SF 1449? Or, does the Government want one original PLUS TWO copies of the signed SF 1449? Please clarify.

See solicitation for Addendum 52.212‐1 INSTRUCTIONS.

The Govt requires offeror submit one (1) original copy plus two (2) hardcopies, and one (1) CD copy of all Volumes.

91 Proposal Preparation Instructions, requires 12 pitch font and 1” margins. Government‐prepared and provided documents – such as the SF 1449 and the Past Performance Questionnaire form – do not meet these formatting requirements. Please confirm that these Government‐ generated and Government‐provided documents are excluded from these formatting requirements

See Response 42. Past Performance Questionnaire form does not include formatting requirements.

92 Are headers and footers excluded from the requirement for 12 pitch font?

See Response 42.

93 Are any tables or figures excluded from the requirement for 12 pitch font, so long as legibility is maintained?

See Response 42.

94 The proposal instructions require “12 pitch font.” Pitch is a printing term that refers to the number of characters in a horizontal inch of type prepared in the fixed‐width pitch setting on typewriters. Pitch is not applicable to word processing software and is not a font option

See Response 42.

13 | P a g e available in word processing software. Word and other modern processing programs employ variable width type and define font size as “point.” Is the Government requiring “12 point font”? Please clarify.

95 Will the custodians will be required to provide blood borne pathogen and bodily fluids clean up?

Yes, specific requirements/training is annotated in Section J Annex 1503010 Spec Item 2.2.1 Certification, Training, and Licensing; and Spec Item 2.3.1 Pathogen Exposure.

Subfactor 1 – Technical Approach, (i) Solicitation Submittal Requirements:, Integrated Maintenance Plan (IMP):, pg. 110 of 129

The offeror shall submit an Integrated Maintenance Plan. The offeror shall provide its methodology for Integrated Maintenance including maintenance and inspection tasks, schedules for planned work accomplishment, plan for minimizing occurrence of repair and downtime, process for identification of the need for repairs, and the process for scheduling and completing repair work for all equipment listed in the inventories in J‐1502000‐01. Will the government please provide J‐1502000‐01?

This will be deleted from the solicitation.

97 The Government will evaluate the offeror’s understanding of the work to be performed for each task in accordance with the PWS. The offeror shall submit a proposal that demonstrates its understanding of the work described in Annex 1502000 and the extent to which potential risks are identified and mitigated. In addition, an estimated 5% of the inventory on this contract is proprietary equipment. The offeror shall describe its plan to address proprietary control systems. Will the government provide a list of all inventory on this contract to include proprietary equipment?

This will be deleted from the solicitation.

98 LIUNA CBA, WD 2015‐4275 rev 3, WD 2015‐4279 rev 3, and WD 2015‐ 4281 rev 7

Will the government please identify which WD or CBA applies to each specific work location?

Wage Determinations and CBA are provided in Attachments J‐0200000‐02 in the solicitation.

99 N4008018R0307J‐1503010‐07 PWD South Potomac Dahlgren/NSWC/Custodial Inventory

For building 1118 the Total Square Feet (SF) and the area (SF) do not match. Could the Government please advise.

See Response 51.

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100 Attachment J‐1503010‐01, 02, 04, and 05

Attachment Js call for cleaning Restrooms and Drinking Fountains per shift. Could the Government please provide a list of facilities that run a second and third shift that would require more than once daily cleanings in the Restrooms and on the Drinking Fountains.

Facilities that run a second and third shift will be annotated in Attachment J‐1503010‐07 inventories for those buildings requiring shift work.

101 Is the incumbent going to bid? It is unknown if the incumbent is going to bid.

102 Will we need to pick up trash on the grounds at Solomon’s Annex? Pick up of trash requirements are annotated in Section J Annex 1503010

Spec Item 3.1.5 Building Perimeter Services.

103 Is there a housekeeping area on Solomon’s Annex? There is no housekeeping area on Solomon’s Annex.

104 What is the estimated usage of janitorial supplies for each site? Estimated usage of janitorial supplies for each site is unknown.

105 Are we allowed to leave vehicles on site? Vehicles are not allowed to be left on site.

106 Reference: 0200000 ‐ Management and Administration; 2.7.1.4 –

Environmental/Energy Manager. Is the Environmental/Energy Manager a Key Personnel position? If so, is a resume required? The E/E Manager is not included in 2.7.1 – Key Personnel.

The Environmental/Energy Manager is a Key Personnel position and a resume is required. EE Manager is included in Section C Annex 0200000 Spec Item 2.7.1.4.

107 Reference: 0200000 ‐ Management and Administration; 2.7.1.4 – Environmental/Energy Manager. Can the function of E/E Manager be combined with another Key Personnel position and labeled as dual‐ hatted?

No, refer to Section C Annex 0200000 Spec Item 2.7.1 Key Personnel.

108 Reference: 0200000 ‐ Management and Administration; 2.7.1.4 – Environmental/Energy Manager. Is the Environmental/Energy Manager included in the current contract supported by the incumbent?

No, Environmental/Energy Manager is not included in the current contract.

109 Reference: 0200000 ‐ Management and Administration; 2.7.1.4 – Environmental/Energy Manager. Can the Environmental/Energy Manager assignments be handled by corporate representative

Environmental/Energy Manager must meet requirements in Spec Item 2.7.1.4.

110 Reference: 0100000 – General Information What is the total contract value of the current contract?

See Response 2.

111 Reference: 0100000 – General Information; Government supplied space for contractor’s office and supply storage. During the site visit we saw a laydown yard at two (2) locations that would allow space for an office trailer. Will space be provided at each location for a contractor office and supply storage? Will this space be provided in a physical government building?

See Response 76.

112 Reference: 0100000 – General Information; Government supplied space for contractor’s office and supply storage. If space is provided in

See Response 76.

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113 Reference: 0100000 – General Information; Government supplied space for contractor’s office and supply storage. Will the government provide ample space for supplies needed for meeting contractor cleaning requirements at each of the four (4) locations, e.g.

Washington, South Potomac, Patuxent River, and Annapolis?

See Response 76.

114 Reference: Pre‐Proposal Conference and Site Visit. Please provide the sign in sheet from the Pre‐Proposal Conference and Site Visit.

See Response 9.

Reference: Government Escorts for secured/classified areas. During the Site Visit at Dahlgren multiple questions were raised on the security clearance of custodians. Will a DD 254 be issued upon award?

Yes, see Attachment J‐0200000‐08 DD54.

116 Reference: Government Escorts for secured/classified areas. Will the government sponsor the investigations of each custodian that could work at these classified locations?

The Government will not sponsor the investigations of each custodian that could work at these classified locations.

117 Reference: Government Escorts for secured/classified areas. Please confirm at NWSC facilities, government escorts will not be provided for this solicitation?

If provided, government escorts will be annotated in Attachment J‐

0200000‐08 DD254.

118 Reference: Government Escorts for secured/classified areas. Locations at NDW Indian Head states a government escort will be provided for Building 2008. Is this correct, or are all government escorts being removed from this entire solicitation?

Security requirements/escorts are shown on the inventory, Attachment J‐ 1503010‐07.

119 Reference: Government Escorts for secured/classified areas. No building inventory for Bldg. 2272 is available; please confirm this building is included in this solicitation.

Building 2272 is included in the solicitation. See attachment J‐1503010‐ 07 inventories for PAX River.

120 Reference: Government Escorts for secured/classified areas. Patuxent River Building 2272, states that a government escort will be provided for secure areas. Is this correct, or are all government escorts being removed from this entire solicitation?

See Response 118.

121 Reference: Final Solicitation Will the government allow for additional questions once the final solicitation is released?

We are hoping the draft solicitation significantly minimizes any future questions. However, if it is going to impact the requirement, questions may be considered. Please ensure you refer to this attachment and review before asking any additional questions.

122 Reference: Final Solicitation Will the government allow for an additional round of questions once the first round of answers is supplied?

See Response 121.

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123 Reference: 0200000 – Management and Administration (PWS 2.7.1.3)

SSHO

Is a SSHO required per location or can the contractor utilize a SSHO representative that meets all training requirements?

The Contractor must have an SSHO that meets the requirements specified in Annex 0200000 2.7.1.3. The SSHO will have at each site a representative that will oversee the Contractor's Safety Program. Regarding the training requirements, each SSHO rep must meet all training requirements.

124 Reference: 0200000 – Management and Administration (PWS 2.7.1.3)

SSHO

Can the on‐site SSHO representative be dual hatted?

The on‐site SSHO representative cannot be “dual hatted”. See Annex 0200000 Spec Item 2.7.1 Key Personnel.

125 Reference: 1503010 Spec Item 3.1.2.3 Cleaning Walk‐off Mats Please clarify if the contractor is responsible for providing floor mats and inclement weather runners and the number of estimated entrance ways.

Contractor is not responsible for providing floor mates and inclement weather runners.

126 Reference: 0200000 Spec Item 2.8.2 Contractor Vehicles How many vehicles are currently used for the project and what type (e.g., van, pickup, passenger)?

See Response 57

127 Reference: 020000 Spec Item 2.8.6.1 Escort Arrangement for Secured Area Based on the contract levels of clearances for some locations, what is the average daily escort requirement?

Varies from site to site. See Attachment J‐0200000‐08 DD‐254 Requirements

128 Reference: 1503010 Spec Item 3 Recurring Work/Schedule B Item 0001 Recurring Work Has the Scope of Recurring Work, under this new solicitation remained the same, decreased or increased compared to the current contract?

The scope of work has increased compared to the current contract.

129 Reference: 0200000 Spec Item 2.12.6 and Attachment J‐0200000‐07 Option to Change COLS at Contract Award How have the COLS and Services Classes by site, as indicated in Attachment J of this RFP, changed since the current contract was initially awarded?

Yes, the COLs and Service Classes by site have changed since the current contract was initially awarded.

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130 Reference: 020000 Section F Spec item 2.3.3 Deliverable before work commences and as requested by the KO.

Please provide the known list of the permits required by federal, state and local agencies?

There are no permits required.

140 Reference: 1503010 Spec Item 3.2 Unscheduled Services An unscheduled service is limited to two labor hours or $100 of labor and materials cost per occurrence.

Please provide a history of emergency service requests over the past 3 years. How many occurred during normal operating hours? How many occurred after hours?

See Response 55.

141 Reference: 1503010 Spec Item 3.1.1.1 All waste shall be moved to designated refuse containers.

Please provide trash dumpster size and location information.

Most refuse containers are 8 CY dumpsters. Location varies by site.

142 Reference: 5252.245‐9300 Government‐Furnished Property, Materials and Services.

a) Government‐Furnished Facilities. The Government will furnish or make available to the Contractor the facilities described in Attachment J‐C.

(b) Government‐Furnished Equipment. The Government will provide the Contractor the use of existing and available Government‐owned equipment as listed in Attachment J‐C .

(c) Government‐Furnished Material. The Government will furnish the material described in Attachment J‐C to the Contractor on a one‐time basis.

Request to provide all referenced Attachment J‐C information

Government Furnished Facilities are provided in Attachment 0200000‐05.

specified in Section C 0200000 Management and Administration, there will be no Government‐Furnished Equipment (GFE) and there will be no Government‐Furnished Material (GFM).

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143 Reference: 5252.245‐9300 Government‐Furnished Property, Materials and Services

(d) Availability of Utilities. The Government will furnish (indicate utilities provided such as electricity, steam, natural gas, fresh water, and sewage services) at existing outlets for use in those facilities provided by the Government, and as may be required for the work to be performed under the contract. Information concerning the location of existing outlets may be obtained from the Contracting Officer. The Contractor shall provide and maintain, at his expense, the necessary service lines from existing Government outlets to the site of work.

(a)Utilities specified above will be furnished at no cost to the Contractor.

OR

(b) The Contractor shall pay for utilities consumed and shall, at its expense, install meters as required by the Contracting Officer to measure consumption of utilities provided by the Government. Rates for reimbursement to the Government of metered utilities will be list the rates of reimbursement per type of service provided.

Please provide clarification regarding who pays utilities and installation of meters.

Section C 0200000 Spec Item 2.4.2 Government Furnished Utilities annotates that the Government will furnish water and electricity at existing outlets required for the work to be performed under the contract at no cost to the Contractor. Information concerning the location of existing outlets may be secured from the KO. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site. Provide and maintain backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines. Meet all Federal, State, local, and installation codes and regulations for backflow prevention devices and electrical transformer provisions.

Services required by the Contractor, for which there are no available Government outlets, shall be provided by the Contractor at no cost to the Government. Contractor may not modify the Government utilities;

“hook‐ups” or replacements are not allowed.

144 Reference: TAB 4‐ PRICING INFORMATION Offerors may escalate costs for option years one through four.

Please note the following FAR Clause is part of this contract:

X (4) 52.222‐43, Fair Labor Standards Act and Service Contract Labor Standards‐‐Price Adjustment (Multiple Year and Option Contracts) (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

Please confirm that pricing shall not include any increased costs to cover wages and fringe benefits for option years IAW FAR 52.222‐43 contained in the solicitation.

The statement “Offerors may escalate costs for option years one through four,” will be deleted from the solicitation. Upon exercising each option, wage adjustments will be reviewed in accordance with SCA or CBA.

145 Reference: RFP Section L2.a Volume 1: Price Proposal Font size 12 point Attachment J‐0200000‐07 default font is 10 point. Please clarify if the Government wants offerors to change the font size to 12 point or leave the formatting of the ELIN pricing spreadsheet unchanged.

See Response 42.

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146 Reference: 5252.245‐9300 Clause;

PWS 0200000 Spec 2.4.4 The contract clause states Government owned to be determined. PWS states there will be no Government furnished material and equipment.

Please clarify if it has been determined whether or not there will be any Government furnished equipment on this contract. If so, please provide equipment descriptions.

There is no Government Furnished Equipment.

147 Reference: Custodial Inventory Spreadsheets NSA PAX River and Webster Field Among the Attached Files posted to NECO are various Custodial Inventory spreadsheets for each of the installations/locations listed on page 59 of the RFP under Annex 15, with the exception of “Region at NSA Patuxent River and Webster Field (O&MN)” under “Public Works Department (PWD) Patuxent River.” Would the Government please post that missing spreadsheet.

Inventories are provided in the solicitation. See attachments J‐1503010‐ 07.

148 Reference: 1503010 Spec Item 3.1.1.7 Exterior Windows Contractor shall clean both sides of the storm window and the outside of the inner glass.

Please provide the floor level and quantities of exterior windows per installation.

The windows listed in the inventory (attachment J‐1503010‐07) are to be cleaned in accordance with specifications. Otherwise, window cleaning will be ordered against the IDIQ on a non‐recurring basis; quantities & measurements for the windows will be provided at time of order.

149 Reference: 1503010 Spec Item 3.2 Floor Care Unscheduled services limited to 2 labor hours or $100 To properly plan to provide these unscheduled services, would the Government please provide historical data per year?

See Response 55.

150 Reference: 5252.215‐9300 Contents of Proposal

(d) Price/Cost Proposal Each price/cost proposal shall contain a breakdown of direct labor costs; direct material costs; subcontracting costs; … Given that this is not T&M procurement and the award criteria is LPTA, did the Government mean to include this contract clause in this solicitation?

NAVFAC Local Clause NFAS 5252.215‐9300 will be removed.

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151 Reference: L.2 Vol I Instructions Do not submit in Adobe format Please clarify that individual pages PDF‐ed due to electronic signatures are acceptable and it was the Government’s intent that the entire Volume may not be PDF‐ed.

Adobe copy shall be limited to technical proposals, however any and all price/cost information shall be in MS Excel spreadsheet and/or MS Word.

152 Reference: Vol II Instructions Only resumes are exclude from page count.

CPARs vary in page length. Would the Government consider excluding CPARs from page count?

Yes, CPARS are excluded from the page count.

153 Reference: Subfactor 1 Integrated Maintenance Plan (IMP) The offeror shall submit an IMP…to accomplish …repair work for all equipment listed in the inventories in J‐1502000‐01.

Please confirm that this is not a requirement for this janitorial services contract and remove the requirement from the final FRP.

This will be deleted from the solicitation.

154 Reference: Factor 1 Basis of Evaluation Recent and Relevant Please provide the Government’s definition of recency and relevancy

The definitions for recency and relevancy vary between the Factors for Corporate Experience and Past Performance. Please see solicitation for the definition for each factor.

155 Reference: Factor 2 ‐ EMR Submit the three previous years Clarify: 2015, 2016, 2017

EMR is to be provided for years 2015, 2016, and 2017.

156 Reference: Factor 1 Basis of Evaluation The offeror…