N4008018R03060006.docx

N4008018R0307

N4008018R0307

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

Q & A 3

1. Q. Will the Government allow an in-person delivery option and if so, provide instructions?

1. A. In-person delivery ( or hand-delivery) of proposals are allowed only directly to the mailroom. Ensure the package is marked as follows:

NAVFAC Washington ATTN: Leticia D. Walton 1314 Harwood Street SE, Building 212, First Floor Mail Room Washington Navy Yard, DC 20374

NOTE: ALL proposals delivered to the mailroom after 1:00 PM EDT will be marked late . The Government will not be responsible for any delays due to access to the installation. See INSTRUCTIONS FOR HAND DELIVERY OF PROPOSALS at Addendum 52.212-1, Instructions to Offerors .

2. Q. NSF Indian Head and Dahlgren CBA expires Sept 30, 2018, therefore what rates are the contractors to base their pricing in one year after the existing CBA expires? Should SCA rates be used for the Option years? Should we expect an equitable adjustment from the SCAR rates to the new negotiated CBA rate?

2. A. CBA 2017-10412 Indian Head, MD expires on Sept 1, 2020. CBA 2017-10410 Dahlgren, VA expires on Sept 30, 2018. Based on FAR 22.1012-2, depending on award execution date, the offeror may or may not be eligible for a price adjustment for the base year. Incorporation of the latest CBA will be applied to follow on years when options are executed. For submittal of proposals, offerors should utilize the current CBA for the base an all options

3. Q. The non-recurring tab summary does not pull through to the summary tab. Please revise.

3. A. The non-recurring tab is corrected, as well as Base Period recurring tab unit price column and total column. See attached spreadsheet for revision.

4.Q. Can government further provide the performance period (base and all options) of the current contract valued at $44M?

4. A. The period of performance was for 1 October 2011 – 30 September 2018.

5. Q. In the solicitation under evaluation factors paragraph 1.a.ii on page 257 it states that if there is a discrepancy between the unit price and the extended price the unit price will govern. Attachment 7 for recurring cost calculates the unit price (month) from the extended price (total or year).

5. A. Question is unclear, however refer to questions 3 and 7 to see if they help; if not please rephrase the question and submit immediately.

6. Q. Is there an amendment #2?

6. A. Due to system error, there is no amendment 0002..

7. Q. ELIN A918 does not contain a formula in Column G. Request corrected spreadsheet.

7. A. Formula inclued in Column G. See the revised Spreadsheet.

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

GENERAL INFORMATION

Contract Title: Regional 8(a) Custodial Services NAVFAC Washington

Type of Contract: Firm-Fixed-Price single award Indefinite Quantity Service type contract.

Competition Requirements: This procurement is 8(a) competitive.

NAICS Code: 561720.

Wage Determination: Service Contract Act (SCA) Wage Determination.

Collective Bargaining: Attachments included.

MINIMUM/MAXIMUM CONTRACT VALUE

The guaranteed minimum quantity of work which will be required under this contract, and which will be initiated by one or more task orders, will not be less than $3,000.00. The estimated maximum dollar value of the contract is $47,000,000.00. If the Government’s requirement for services set forth in the solicitation do not result in task orders in the amount described as “estimated maximum,” this shall not constitute the basis for an equitable price adjustment under this contract.

Values provided under the Contract Line Item Numbers (CLINs) or by Installation, represent the estimated capacity only, and the Government reserves the right to move capacity between CLINs/Installations.

The estimated maximum value/estimated capacity per installation will be determined after selection of the apparent successful offeror, prior to award, however will not exceed the estimated maximum stated above.

NOTE: A separate task order (TO) will be awarded for each installation for the recurring work. The task orders will include the Base year and options, which will be exercised by each installation if it is determined to be in its best interest of the Government.

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late”. The Contracting Officer may determine that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was delivered authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 1:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(e) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(f) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(g) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

ADDENDUM 52.212-1 INSTRUCTIONS

General Information: The price proposal and non-price (technical) proposals shall be submitted separately, in three-ring binders, tabbed appropriately, and must include a cover page with the name of the prime contractor address, phone and fax numbers, email addresses, solicitation number, and point of contact. Binders must be marked as “Volume I: Price Proposal” and “Volume II: Non-Price Proposal”. One original copy and 2 hardcopies shall be submitted for each Volume. Should there be a discrepancy between paper and electronic (CD) information, the paper copies shall govern. HARD COPIES AND ELECTRONIC (CD) PROPOSALS ARE DUE BY 1:00 PM Eastern Daylight Time (EDT) WEDNESDAY, JUNE 27, 2018.

1. CONTRACTOR PROPOSAL CERTIFICATION

Contractor is required to certify in writing on page 1 of proposal the following:

(Name of Offeror) warrants that its proposal (of date or other identifier) incorporated herein by reference, including, but not limited to, proposed approaches, staffing, methodology, or work plans, will meet the performance objectives set forth in this contract during the execution thereof. The contractor is not excused from meeting such performance objectives in the event such proposal proves inadequate as conceived or executed to meet such performance objectives. The contractor understands that it bears all of the cost and performance risk associated with adopting acceptable additional (and/or alternative) means or methods of meeting the performance objectives.

2. PRICE & NON-PRICE (TECHNICAL) PROPOSALS

VOLUME I: PRICE PROPOSAL –The price proposal shall contain all the submission requirements listed in 52.212-2. Submit one (1) original signed copy and two (2) signed hardcopies in 8-1/2 x 11 format, font size 12 in a three ring binder along with one (1) CD copy. Documents should be in Word and Excel format. Please do not submit Adobe Acrobat format. Include the total price for the ELINS (Recurring and Non-Recurring Work) and CLINS.

TAB 1 - COVER LETTER: The cover letter shall be signed by an employee of the offeror who has authority to approve the positions listed in the cover letter. The cover letter shall include:

a. The solicitation number.

b. The offeror’s name, address, phone number, facsimile number, email address, DUNS and CAGE CODE which is identical to that on the Standard Form (SF) 1449, page 1 of the RFP.

c. A statement specifying agreement with all terms, conditions, and provisions included in the RFP and agreement to furnish any or all items upon which prices are offered at the price set opposite each item.

d. Acknowledgement of all amendments.

TAB 2 - STANDARD FORM (SF) 1449 SOLICITATION, OFFER AND AWARD AND SECTION B SUPPLIES OR SERVICES AND PRICES:

Offerors shall complete and submit the following:

SF1449, Page 1: Blocks 12 through 18 of the SF1449. In Block 12, the offeror shall indicate that their offer is valid for 180 days after the proposal due date. In block 17a include telephone number, facsimile number, e-mail address, TIN, DUNS Number, and CAGE Code. The address provided shall match the offeror’s address listed in the System for Award Management at https://www.sam.gov/portal/public/SAM/

SF1449, Section B, Supplies or Services and Prices, starting on page 3 – Complete each item number by entering the offeror’s proposed price.

TAB 3 - REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS: The offeror shall complete all the representations, certifications, and other statements required in the Solicitation at FAR 52.212-3 and on the ORCA website at www.orca.bpn.gov. The Government will download the representations, certifications, and other statements from the ORCA website. The offeror shall ensure the data is accurate and complete prior to submitting a proposal. The offeror shall submit a VETS-4212 report for the current period at the VETS-4212 website, http://www.dol.gov/vets/programs/fcp/main.htm. If a new partnership, new joint venture, or other new business entity is created to propose on this solicitation, such that the offeror is not required to have a VETS-4212 report, the offeror shall explain the circumstances which exempt the offeror from having a current VETS-4212 report on file. Offer shall complete representation in the Solicitation at DFARS 252.209-7999.

TAB 4- PRICING INFORMATION: Complete the Exhibit Line Item Numbers Spreadsheet (Attachment J-0200000-07 EXHIBIT LINE ITEM NUMBERS ELINs) for the base period and all option years. Submit the ELINs in Excel format totaling the (Recurring and Non-Recurring) portions and provide an overall total. Provide a completed Section J, Exhibit Line Item Number (ELIN) pricing Attachment for the base period and all option years. Offerors shall enter their proposed unit prices with total amounts for all Exhibit Line Item Numbers (ELINs) for the Base Period and all Option Years.

Please see the below information:

a. ELIN unit prices must be rounded to two (2) decimal places only. If an offeror does not round ELIN unit prices to two (2) decimal places then the Government will round the prices to two decimal places and the rounded prices will be used for evaluation purposes.

b. In the event there is a difference between a unit price and the total amount, the unit price will be held to be the intended offer and the total of the CLIN and ELIN will be recomputed to take into account the change in the contract ELINs. If the offeror provides a total amount for an ELIN, but fails to enter the unit price, the total amount divided by the ELIN quantity will be held to be the intended unit price.

c. In the event there is a discrepancy between the Section J ELIN pricing and the Section B CLIN pricing, the Section J ELIN will be held to be the intended offer.

d. Prices provided shall be fully loaded and no other allocations, fees, overheads, G&A, insurance, taxes, profits or any other markups shall be applied when an option is exercised or a task order for pre-priced work ordered is issued.

e. Costs for technical Specification 0100000 and 0200000 shall be considered overhead; therefore, these costs shall be allocated and included throughout the prices quoted for all other technical specifications.

f. Offerors may escalate costs for option years one through four.

VOLUME II: NON-PRICE (TECHNICAL) PROPOSAL – Solicitation Submittal Requirements: Submit one (1) original and two (2) copies of the technical proposal [total of three (3) copies], clearly marked as the technical proposal, and tabbed appropriately. Technical proposals shall be submitted in 8-1/2 x 11 format; font size no less than 10 Times New Roman, limited to 60 single-sided pages, inclusive of all charts, resumes, forms and other documentation responsive to the solicitation requirements. This includes the three (3) Past Performance Questionnaires/CPARs evaluations.

Pages exceeding the 60 single-sided page maximum page limitation for Volume II shall not be considered during evaluation of the proposal.

No pricing shall be included in the technical proposal. The technical proposal shall include a cover page that provides: name and address of the prime contractor, DUNS number, CAGE Code and the name, title, email, phone and fax number of authorized representative.

TAB 1 - COVER LETTER: The cover letter shall be signed by an employee of the offeror who has authority to approve the positions listed in the cover letter. The cover letter shall include:

a. The solicitation number.

b. The offeror’s name, address, phone number, facsimile number, email address, DUNS and CAGE CODE which is identical to that on the Standard Form (SF) 1449, page 1 of the RFP.

c. A statement specifying agreement with all terms, conditions, and provisions included in the RFP and agreement to furnish any or all items upon which prices are offered at the price set opposite each item.

d. Acknowledgement of all amendments.

e. Names, titles, and telephone and facsimile numbers (and electronic addresses if available) of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this solicitation; and;

f. Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office. NOTE: Unsigned offers will not be considered for award.

3. NOTICE TO OFFERORS:

Your acquisition points of contact for this procurement are Contract Specialist Shonn Gilkes at 202-685-8262, or email shonn.gilkes@navy.mil and Contracting Officer Karen Monahan at 202-685-3144, or email karen.monahan@navy.mil.

Proposal shall be sent via Courier to the address and date stamped to the following address and POC no later than 1:00PM EDT on WEDNESDAY, JUNE 27, 2018:

NAVFAC Washington ATTN: Leticia D. Walton 1314 Harwood Street SE, Building 212, First Floor Mail Room Washington Navy Yard, DC 20374

Please allow SUFFICIENT TIME for your proposal to be received prior to the proposed closing time. Technical (non-price) and Price proposals shall be submitted in sealed envelopes/boxes marked in the bottom right corner “Solicitation N40080-17-R-0307, DO NOT OPEN IN MAILROOM.”

**All proposals must be received prior to the due date and time. Any proposals submitted after 1:00PM EDT on WEDNESDAY, JUNE 27, 2018 will be considered late.

INSTRUCTIONS FOR HAND DELIVERY PROPOSALS:

The current security condition at the Washington Navy Yard requires escorts for entry to the base by individuals not possessing a U.S. Government DoD Command Access Card (CAC) identification card. Individuals without a DoD CAC will not be permitted to enter the Navy Yard. NAVFAC Washington will NOT be able to provide escorts for Navy Yard entry of hand delivered proposals. NAVFAC Washington will NOT receive hand delivered proposals at the Visitor Office or any location other than that identified for receipt in the solicitation.

MAILROOM is staffed for hand delivery between 9:00 AM and 11:00 AM Monday through Wednesday. Shonn Gilkes at (202) 685-6282 or Karen Monahan at (202) 685-8052 may be reached if needed.

The Government considers use of a courier services, such as FedEx or UPS, or hand delivery proposals and the responsibility for timely delivery resides with the offeror.

Offerors are notified that the entry point for proposals submitted through the U.S. Postal Service is at Joint Base Anacostia-Bolling and NOT at the Washington Navy Yard. Contractor’s proposals must be received by NAVFAC Washington at the Navy Yard by the due date. Delivery time from the Joint Base Anacostia-Bolling to the Navy Yard cannot be predicted or guaranteed. Offerors should take this into consideration when determining delivery method.

4. FINANCIAL DATA

In addition, the offer shall provide the latest three complete fiscal year financial statements for the prime contractor, certified by an independent accounting firm, if practicable, or at least by an authorized officer of the organization. Submit evidence of availability of working/operating capital, which will be used for the performance of the resultant contract. For Joint Venture arrangements submit the latest three complete fiscal year financial statements for each Joint Venture companies and discuss the financial responsibilities among the companies. The Government may also utilize Dun & Bradstreet reports to evaluate the financial capacity of the offeror.

5. ADDITIONAL INFORMATION TO BE SUBMITTED WITH PRICE PROPOSAL

In order to be eligible for award, your firm must be determined responsible in accordance with FAR Part 9, specifically 9.104-1, General Standards. Your firm shall provide the following with its price proposal:

One (1) Signed Bank Reference demonstrating adequate financial resources. If your firm has a line of credit – provide information on how many figures can your firm borrow against the line of credit (i.e. medium 6 figures – exact line of credit is not required).

Three (3) signed credit references. Credit references must verify that your firm pays its creditors timely and in accordance with the terms negotiated with the creditor.

Although required to be submitted with your firm’s price proposal, this information will not be evaluated as part of the price proposal. This information forms the basis of your firm’s responsibility determination should your firm be considered for award.

6. DISPOSITION OF PROPOSALS

Proposals from unsuccessful offerors will not be returned to the offeror, but shall be destroyed by the Contracting Officer. No certificate of destruction will be issued.

(End of Summary of Changes) image1.wmf