21-R-2312 Amendment 3 Location Removal.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this admendment is to update the places of performance. This amendment does not affect proposal due date.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 53

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 08-Jul-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N3943021R2312

X 9B. DATED (SEE ITEM 11)

12-May-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

08-Jul-2021

CODE

NAVFAC EXWC

CODE ACQ / NAVAL BASE VENTURA COUNTY

1100 23RD AVE BLDG 1100

PORT HUENEME CA 93043-4301

N39430 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N3943021R2312

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

1.0 INTRODUCTION

1.1 The Naval Facilities Engineering Center (NAVFAC), Engineering and Expeditionary Warfare Center’s (EXWC) maintains a ready fleet of naval expeditionary equipment assets which support the mission of the United States Naval Expeditionary Forces and other Department of Defense (DoD) components worldwide.

1.1.1 Naval expeditionary equipment assets include a variety of standard commercial and militarized vehicles and equipment (refer to section 1.4 of this document).

1.1.2 EXWC equips, mobilizes, and sustains these naval expeditionary equipment assets to provide the end user with mission ready assets.

1.1.2.1 In addition, to maintain the readiness levels, EXWC retains the ability to perform repairs and maintenance on naval expeditionary equipment assets through organic and non-organic resources.

1.1.3 EXWC’s Expeditionary Maintenance Division is the principal organic resource for maintaining the readiness levels of naval expeditionary equipment assets.

1.1.3.1 To augment capabilities of EXWC’s Expeditionary Maintenance Division, EXWC manages an Equipment Support Services (ESS) Contract.

1.1.3.2 Within the context of this document, the term contractor references any contractor performing work under this contract, i.e. the ESS Prime Contractor and their subcontractors.

However, it should be noted that the ESS Prime Contractor bears ultimate responsibility for fulfilling the requirements of the contract.

1.1.3.3 Unless otherwise authorized by the COR, the Contractor’s facilities where ESS related services are provided, shall be located within 175-miles of the Naval Expeditionary Equipment Epicenter (refer to section 1.5 of this document) that is the point of origin for the specific equipment.

1.1.4 The point of origin, and ultimate return point, of the naval expeditionary equipment assets will be at U.S. military installations located within the Contiguous United States (CONUS).

1.1.4.1 Only personnel, vehicles, and equipment (including transport means) that meets the requirements of the installation being accessed will be allowed onboard that installation.

1.1.5 It is the Contractor’s responsibility to provide personnel, vehicles, and equipment that can meet the access requirements of the particular military installation being accessed.

1.1.5.1 The Contractor shall validate access requirements with the Pass and ID Office of the installation being accessed prior to attempting to access the installation.

1.1.6 In addition, the Contractor shall submit the necessary documentation for access in sufficient time to meet schedule requirements.

1.1.6.1 Time in addition to what is allocated on Task Orders, will not be given to meet routine access requirements.

1.1.7 It should be noted that each military installation has access requirements specific to that particular installation.

1.1.7.1 Meeting the access requirements established by one installation does not constitute meeting the access requirements set by a different installation.

1.2 All ESS related services provided by the Contractor shall be conducted at facilities owned and/or operated by the ESS’s Prime Contractor or a pre-approved subcontractor.

1.2.1 The Contractor shall only utilize subcontractors and subcontractor locations for ESS Services approved by EXWC for this contract.

1.2.1.1 The Contractor shall identify locations and subcontractors where ESS related services is intended to be performed prior to contract award.

1.2.1.2 Any additional locations, changes to locations, additions or changes to subcontractors must be approved by the Contracting Officer’s Representative (COR) assigned to the ESS contract prior to awarding any associated Task Orders (TO).

1.2.2 ESS services include: inspections, preventative maintenance, refurbishment, repairs, overhauls, upgrades, modernization, modifications, and Logistics Management Information Services provided to support of naval expeditionary equipment assets (refer to section 1.6 of this document).

1.2.3 The Contractor shall be solely responsible for all logistical activities and transporting costs regarding the movement of equipment identified on the respective TO. This includes transporting equipment from a naval expeditionary equipment epicenter to the Contractor’s facilities, between different repair and/or test facilities, and the return of the equipment to the Government.

1.2.3.1 Naval expeditionary equipment assets must not be transported from one location to another without specific directions by, or concurrence from the COR.

1.2.3.2 The Contractor shall inform the COR in writing (e-mail is sufficient) each time equipment is transported; the COR must receive this notification no later than 24-hours prior to the transportation.

1.2.3.2.1 Notification must include: equipment to be moved (by USN, Make, and Type), current location of equipment, destination (company and address), and reason for relocation.

1.2.3.3 Notification on the part of the Contractor does not constitute concurrence from the COR.

The Contractor must receive written concurrence (e-mail is sufficient) from the COR prior to equipment being transported.

1.3 The Contractor shall preform all ESS related services at the Contractor’s facility or facilities (or EXWC approved subcontractor’s facility or facilities).

1.3.1 The Contractor’s facility or facilities (to include their subcontractor’s facility or facilities), where ESS services are being performed must be located CONUS.

1.3.2 Under no circumstances shall the Contractor transport Government property outside of

CONUS.

1.3.3 As a general rule, no repair work by a Contractor is to be conducted on a Government facility. However, the Government can make an exception to this rule its discretion.

1.3.3.1 Consideration for an exception may be given by the Government in cases where servicing can be accomplished immediately at the equipment’s location, or under certain circumstances in which the equipment cannot be moved.

1.3.3.2 It should be noted that exceptions to this rule are not often given. As such, the Contractor must have the exception from the COR (for that specific task) prior to the commencement of work.

1.3.3.3 It should also be noted that an exception granted for one tasking does not constitute, or otherwise stipulate, an exception for another task; even if the tasks are similar in scope. Each individual tasking, when applicable, must obtain its own exception.

1.4 The Contractor shall provide ESS related services for naval expeditionary equipment assets in accordance with the associated TO.

1.4.1 Naval expeditionary equipment assets include a variety of standard commercial and militarized vehicles and equipment.

1.4.2 Militarized vehicles and equipment are often similar to standard commercial equipment with military specific modifications applied to them (e.g. military transportation provisions, custom paint, specialized markings, applied armor protection, etc.). However, some militarized vehicles and equipment may be unique to the military.

1.4.3 For the purpose of this contract, naval expeditionary equipment assets fall into the following categories:

I. Automotive vehicles (e.g. cars, vans, trucks, truck tractors, buses, etc.)

II. Heavy and light construction equipment (includes motorized and non-motorized equipment) III. Material handling equipment (e.g. forklifts, tele-handlers, container handlers, etc.)

IV. Weight handling equipment (i.e. cranes) V. Water well drilling and support equipment VI. Mineral processing equipment (mineral products and plant facilities equipment) VII. Specialized construction support equipment (e.g. light plants, air compressors, portable welders, etc.)

VIII. Power Support Equipment (i.e. generators, portable power panels, substations, transfer switches, etc.)

IX. Fire and emergency response vehicles (i.e. ambulances, law enforcement vehicles, fire-fighting trucks, etc.)

X. Trailers (e.g. towable, fifth-wheel, etc.)

XI. International Standard Organization (ISO) shipping container XII. Small boats and watercraft

1.5 For the purpose of this contract, naval expeditionary equipment epicenters are:

I. Naval Base Ventura County, Port Hueneme, California II. Naval Construction Battalion Center, Gulfport, Mississippi III. Naval Amphibious Base Coronado, San Diego, California IV. Naval Amphibious Base Little Creek, Little Creek, Virginia

1.6 ESS related services will fall under the following task categories:

I. Inspection Services II. Preventative Maintenance Services III. Refurbishment, Repair, and Overhaul Services IV. Upgrade, Modernization, and Modification Services V. Logistic Management Information and Services (LMIS)

1.7 The Contractor shall inherently comply with applicable Military, Federal, and Commercial standards (to include NAVFAC Publications and International Mandatory Compliance References) during the performance of these tasks.

1.7.1 Order of Precedence.

1.7.1.1 In the event of a conflict between the text of this document and the references cited herein or references cited in associated TOs, the text of this document takes precedence.

1.7.1.2 In the event of a conflict between the text of this document and the text of an associated TO, the text of the TO takes precedence.

1.7.1.3 Nothing in this document, stated or implied, supersedes applicable laws and regulations unless a specific exemption has been obtained.

1.8 The Contractor shall have Original Equipment Manufacturer (OEM) certified technicians performing repairs on respective equipment and major components; for example: Caterpillar certified technicians to perform work on Caterpillar equipment, Allison certified technicians to perform work on Allison components, etc.

1.9 With the exception of consumables, if a component requires replacement, the Contractor shall only utilize components that are of the same make and model to replace the item being replaced.

1.10 The Quality Assurance Surveillance Plan (QASP) identifies performance requirements, acceptable quality level, assessment methodology, and the incentive/remedy.

1.10.1 The QASP is included as Attachment 1 of this document.

1.10.2 The COR will evaluate the Contractor’s performance each time service is performed in accordance with the QASP.

1.10.3 The QASP is a living document and is subject to change as appropriate during the contract period of performance.

1.11 TOs issued under this contract will have specific information intended to direct the Contractor as to the required work related with that TO.

1.11.1 Each TO will have a distinct work statement associate with it (i.e. Statement Of Work (SOW), Performance Work Statement (PWS), or Statement of Objectives (SOO)). The work statement will identify specifics about the individual task (and subtasks when applicable), to include items such as performance objectives, performance standards, mandatory specifications, directions, reporting requirements, and validation requirements.

2.0 CONTRACT BACKGROUND AND EXAMPLES OF POTENTIAL TASKING

2.1 EXWC currently has an Indefinite Delivery, Indefinite Quantity (IDIQ) Firm Fixed Price contract to perform services similar to those described in this document. This contract is approaching its expiration date; as such, it is the Government intention to award a new contract for the furtherance of fleet readiness.

2.2 The following are examples of potential ESS related services the Government may request during the duration of this contract. These examples are provided for illustrative purposes only;

they are intended to provide the reader with a representation of ESS related services that might be a requirement within a given ESS TO. They are not intended to predict the specific type of work or scope that will actually be required on any particular ESS TO.

2.2.1 Inspection Services

a. Diagnostic services

b. Oil and fluid analysis

c. Oil and fluid analysis report

d. Welding

e. Non-Destructive Testing (NDT)

f. NDT of hook blocks

g. Insulation testing

h. Load testing of generators

2.2.2 Preventative Maintenance Services

a. Fuel and oil treatment

b. Fluid and filter replacement

2.2.3 Refurbishment, Repair, and Overhaul Services

a. Vehicle and equipment restoration

b. Diesel and gasoline engine rebuilds

c. Transmission and drive train repairs and overhauls

d. Troubleshoot automotive and equipment mechanical and electrical issues

e. Repair and/or the replace individual automotive and equipment mechanical and electrical parts/devices

f. Ability to source original equipment manufacturer parts; and if required, after market equivalents, rebuilt, or used suitable substitutes

g. Replacement of tires

h. Body repair

i. Corrosion control and abatement

j. Painting and identification marking

2.2.4 Upgrade, Modernization, and Modification Services

a. Upgrade software

b. Modernization of antiquated components and/or replacement of obsolete components

c. Modify equipment to meet emerging DOD requirements

2.2.5 Logistic Management Information and Service (LMIS)

a. Engineering data for provisioning

b. Manufacturer’s commercial manuals

c. Design change notices

3.0 SCOPE

3.1 The purpose of the ESS contract is to maintain the readiness of EXWC’s fleet of naval expeditionary equipment assets.

3.2 Within the context of this document, and associated TO, the term ‘Business Days’ shall be considered Monday through Friday, except for Federal holidays.

3.3 Federal holidays are identified as those designated by the federal government in section 6103(a) of title 5 of the United States Code.

3.4 ESS Services Process.

3.4.1 Request for Task Order Proposals (RFTOP). The process for ESS services begins with the release of a RFTOP by the Government to the Contractor.

3.4.1.1 The RFTOP will indicate the equipment involved and provide an overview of services being sought by the Government.

3.4.1.2 The RFTOP will be for either Inspection or Repair Services (reference sections 4 and 5 of this document respectively).

3.4.1.2.1 If the full scope of repairs are unknown, the Government would issue an Inspection

RFTOP.

3.4.1.2.2 If the full scope of repairs are known, the Government would issue an Repair RFTOP.

3.4.2 Initial Evaluation. Upon receipt of a RFTOP, the Contractor can schedule an on-site visit to the equipment’s location to conduct an initial evaluation of the equipment identified in the RFTOP. The Contractor would schedule on-site visits through the COR.

3.4.2.1 The initial evaluation allows the Contractor access to the equipment to make a visual determination as to the overall complexity of the work scope identified in the RFTOP. The initial evaluation can be helpful when developing a proposal for both Inspection and Repair RFTOPs; but particularly for Repair Services. In addition, the initial evaluation provides an opportunity for the Contractor to identify the mode of transportation for the equipment.

3.4.2.2 Within five (5) business days after the issuance of the RFTOP by the Government; the Contractor shall have conducted the initial inspection (if the option is taken) and submitted a Proposal (Inspection or Repair as applicable) to the Government.

3.4.2.3 The Government would review the Contractor’s submitted proposal. Giving consideration to the information provided in the proposal, the Government at its discretion may, or may not award a TO.

3.4.2.4 If a TO award is not issued by the Government resulting from the RFTOP; no further action is required on the part of the Contractor regarding the efforts identified in that particular

RFTOP.

3.4.2.5 Sections 3.4.4 (Inspection TO) and 3.4.5 (Repair TO) below describes the continued process if a TO award is issued by the Government.

3.4.3 Capturing Equipment Transportation Costs. When submitting an Inspection Proposal, the ‘To’ and ‘From’ transportation costs for equipment will be captured in that Inspection Proposal as a separate line item. The Contractor shall not include equipment transportation costs captured on an Inspection Proposal onto a follow-on Repair Proposal.

3.4.3.1 When submitting a Repair Proposal that is not a follow-on to an Inspection TO, the ‘To’ and ‘From’ transportation costs for equipment will be captured in that Repair Proposal as a separate line item.

3.4.4 Inspection TO. If an Inspection TO is issued, the services indicated in an Inspection TO will be in broad terms (versus detailed instructions). The intent is to provide the Contractor with a general understanding of the overall scope.

3.4.4.1 If an Inspection TO is issued by the Government, and unless otherwise stipulated in the individual TO, transportation of the equipment to the Contractor’s work facility must be completed within five (5) business days after issuance of the Inspection TO award.

3.4.4.2 After the equipment’s arrival at the Contractor’s work facility, the Contractor shall perform the necessary inspection procedures, diagnostic tests, and/or equipment/component tear-down required to establish the needed work to be performed and develop a follow-on Repair Proposal Report.

3.4.4.3 Repair Proposal Report. A deliverable for all Inspection TO will inherently be a Repair Proposal Report. The Repair Proposal Report must comply with CDRL A001 associated with this ESS Contract.

3.4.4.3.1 The Repair Proposal Report shall represent the Contractor’s official Firm Fixed Priced repair proposal submission for repair services requested in the associated TO.

3.4.4.3.2 Unless otherwise stipulated in the individual TO; the Contractor shall submit the Repair Proposal Report to the Government within fifteen (15) business days of receipt of the equipment at the Contractor’s work facility.

3.4.4.4 After receiving the Contractor’s Repair Proposal, if the Government decides to move forward with repairs, the Government will issue a Repair TO identifying scope and/or repair options (as applicable based on the Contractor’s Repair Proposal).

3.4.4.5 If the Government decides not to move forward with repairs after receiving the Contractor’s Repair Proposal Report, the Contractor shall return the equipment (in the condition it was received) to the place of origin no later than ten (10) business days after receiving notification from the COR by e-mail that a repair TO will not be issued.

3.4.4.6 Unless otherwise stipulated in the individual TO; all tasks associated with the Inspection TO must be completed in accordance with the schedule indicated above.

3.4.5 Repair TO. Based on the information provided in the Contractor’s Repair Proposal, the Government may or may not issue a Repair TO.

3.4.5.1 If a Repair TO is issued, the services required will be identified in detail within the Repair TO.

3.4.5.2 If a Repair TO is issued by the Government for equipment located at the Contractor’s facility (due to previous Inspection TO), the period of performance starts immediately upon issuance of the TO.

3.4.5.3 If a Repair TO is issued by the Government for equipment located at one of the Naval Expeditionary equipment epicenters, and unless otherwise stipulated in the individual TO, transportation of the equipment to the Contractor’s work facility must be completed within five

(5) business days after issuance of the Repair TO award.

3.4.5.3.1 The period of performance starts immediately upon the Contractor obtaining possession of the equipment at the naval expeditionary equipment epicenters.

3.4.5.3.2 If a Repair TO is not issued by the Government for equipment located at one of the naval expeditionary equipment epicenters; no further action is required on the part of the Contractor for this effort.

3.4.5.4 All tasks associated with the Repair TO must be completed in accordance with the schedule indicated in the associated TO.

3.4.5.5 If Additional Work Efforts (AWE) become evident during the performance of authorized repair efforts, the Contractor shall submit a Repair Proposal Report addressing the AWE.

3.4.5.5.1 Unless otherwise notified by the COR, while awaiting the Government’s decision regarding the AWE, the Contractor shall continue with the repairs identified within the original Repair TO and maintain the Repair TO’s schedule.

3.4.5.5.2 After receiving the Contractor’s Repair Proposal Report, if the Government decides to move forward with the AWE, the Government will either issue a separate Repair TO or a Task Order Modification identifying work scope and/or repair options (as applicable based on the Contractor’s Repair Proposal).

3.4.5.5.3 If the Government decides not to move forward with the AWE after receiving the Contractor’s Repair Proposal Report, the Contractor shall complete the repairs identified on the original Repair TO in accordance with the original Repair TO’s schedule.

4.0 Inspection Services

4.1 The Contractor shall perform Inspection Services in accordance with the Contract, the associated TO, and manufacturer’s recommendations.

4.2 In addition, Inspection Services must inherently comply with the following documents:

4.2.1 Automotive Vehicles inspections must comply with NAVFAC P-300 (Appendix K).

4.2.2 Motorized and Non-Motorized Construction Equipment, Special Military and Commercial Support Equipment, and Mineral Products Equipment and Plant Facilities shall be in compliance with Mine Safety and Health Administration (MSHA) Regulations, NAVFAC P-300 (Appendices L), and NAVFAC P-480.

4.2.3 Material and Weight handling equipment shall be in compliance with Occupational Safety & Health Administration (OSHA) regulations, NAVFAC P-307.

4.2.4 ISO Inspection must comply with Convention for Safe Containers (CSC)/46 U.S.C. app 1503 and 49 CFR.

4.2.5 Power Production and Environmental Control equipment Inspection shall comply with Applicable OEM Manual Specifications.

4.2.6 Extendible and Articulating Aerial Devices: The Contractor shall perform all tests, inspections and maintenance on Extendible and Articulating Boom Aerial Devices in accordance with ANSI/SIA A92.2-2015.

4.2.7 All welders and welding operators performing manual, semi-automatic or automatic welding shall be certified as a Certified Welder by American Welding Society (AWS) for the welds they are performing and materials they are performing it on.

4.2.8 Welding Inspection and testing of welds shall be performed by certified welding inspectors as specified in AWS-D1.1, D1.2, D1.6, and D14.1/D14.1M:2005-AMD1 as applicable. All welding shall be subject to normal continuous visual inspection. In addition to visual inspections, the Contractor shall conduct Non-Destructive Testing (NDT) on all welding performed on the boom and mast structures of weight and material handling equipment. NDT must be in accordance with AWS D14.1/D14.1M:2005-AMD1 (reference subsection 10.8 of AWS D14.1/D14.1M:2005-AMD1), performed by AWS Non-Destructive Examination certified personnel, and inspected by AWS Senior Certified Welding Inspectors. Failure of welds to conform to OEM requirements and NAVFAC Specifications shall be cause for rejection.

4.2.9 Fire, Hazmat, and Emergency Response Vehicles, must comply with National Fire Protection Association (NFPA) standard 1911.

4.2.10 Boats and Small Craft, must comply with; S9086-TX-STM-010/CH-583V1R7. Naval Ships’ Technical Manual, Chapter 583, Volume 1, Revision 7, and NAVSEA INSTRUCTION 4280.2C, Master Agreement for Repair and Alteration of Vessels, MASTER Agreement for:

Boat Repair (ABR) Eligibility Requirements.

4.3 Inspections Services may consist of, but not be limited to:

4.3.1 Oil and Fluid Analysis / Oil and Fluid Analysis Report:

4.3.1.1 Oil and Fluid Analysis may be requested in conjunction with either Inspection or Repair Services TOs.

4.3.1.1.1 For Oil and Fluid Analysis that are performed in conjunction with an Inspection Services TOs, the analysis report(s) must accompany the Contractor’s associated Repair Proposal Report, the TO will indicate when the Repair Proposal Report is due.

4.3.1.1.2 For Oil and Fluid Analysis that are performed in conjunction with an Repair Services TOs, the TO will indicate when the analysis report(s) are due.

4.3.1.2 When an Oil and Fluid Analysis is specified in individual TO, the Contractor shall draw samples of Engine Lubricating Oil, Transmission Fluid, Hydraulic Fluid, Transfer Case Fluid, and all Differential Oils from each piece of motorized equipment associated with that TO.

4.3.1.2.1 These samples are to be utilized as the reference material for the equipment’s oil and fluid analysis.

4.3.1.2.2 The overall intended purpose of the analysis is to detect and identify excess metal particles, acids, corrosives, dirt, water, and/or any other foreign matter.

4.3.1.2.3 In addition, the analysis of in-service (used) oils or fluids is intended to provide quantifiable data to track wear trends.

4.3.1.2.4 And the analysis on new (unused) oils or fluids is intended to provide a base reading for those particular oils or fluids.

4.3.1.3 Each sample analyzed must undergo the appropriate analysis/testing procedures necessary to render an accurate and reliable analysis of oil properties, contaminants, and wear debris.

4.3.1.3.1 All analysis/testing procedures utilized in the performance of developing results for the analysis must conform to standards established by a nationally recognized technical standards development organization, for example:

a) American Society for Testing and Materials (ASTM)

b) International Organization for Standardization (ISO)

c) International Petroleum (IP)

4.3.1.4 When an Oil and Fluid Analysis is specified in individual TO, the Contractor shall inherently provide the Government with an in-depth Oil and Fluid Analysis report(s); whether or not the reports are specifically identified as a deliverable in the TO.

4.3.1.4.1 The associated Oil and Fluid Analysis report(s) must provide a full detailed accounting of analysis results capture for each sample drawn.

4.3.1.4.2 Each Oil and Fluid Analysis report must be in accordance with CDRL A002 associated with this ESS Contract.

4.3.1.4.3 When an Oil and Fluid Analysis is specified in individual TO, the Contractor shall provide a separate, independent report for each individual piece of equipment identified in the individual TO.

4.3.1.4.4 Each report must independently address results from the analysis of individual samples related to the subject equipment (i.e. Engine Lubricating Oil, Transmission Fluid, Hydraulic Fluid, Transfer Case Fluid, and all Differential Oils).

4.3.1.4.5 Oil and Fluid Analysis Reports must be viewable utilizing either Microsoft Office 2010 products (MS WORD, EXCEL) or Adobe Acrobat (PDF).

4.3.2 Material and Weight Handling Equipment (Forklifts and Cranes): Upon completion of repair and in accordance with OSHA regulations and the requirements of NAVFAC P-307, the Contractor shall perform load test and condition inspections on all material and weight handling equipment. The Contractor shall complete and forward the following P-307 inspection reports electronically:

4.3.2.1 Certification of Load Test and Condition Inspection

4.3.2.2 Certification of Load Test and Condition Inspection (Supplemental for Mobile Crane Tests)

4.3.2.3 Crane Condition Inspection Record

4.3.2.4 Maintenance Inspection Specification and Record

4.3.2.5 Maintenance Inspection Specification and Record, Crane.

4.3.3 Welding Inspection Report(s): The Contractor shall provide the Government with a weld inspection report when required in individual TO, or inherently for any weld performed on equipment’s structural frames or when NDT is required (inherently is to be defined as whether or not it is specifically identified as a deliverable in the TO).

4.3.3.1 At a minimum, each Welding Inspection Report must contain the following information:

a. Date

b. Date inspection performed

c. Company performing inspection

d. Location of inspection

e. Client

f. Type of inspection

a. Applicable code

g. Specific code section

h. Item inspected

i. Part or subassembly inspected

j. Results of inspection

k. Remedial work required

l. Summary

m. Identification of Welder

n. Sign off by AWS Senior Certified Welding Inspector

4.3.3.2 The weld inspection reports must be signed by a certified welding inspector.

4.3.3.3 The weld inspection reports must be viewable utilizing either Microsoft Office 2010 products (MS WORD, EXCEL) or Adobe Acrobat (PDF).

4.3.3.4 The Contractor shall deliver the weld inspection report to the COR within 48-hours of the repair via e-mail.

4.3.3.5 If Non-Destructive Testing is conducted, the Contractor shall include additional record information as an attachment to the report; reference the applicable sample forms in appendix A of AWS D14.1/D14.1M:2005-AMD1.

4.3.4 Extendible and Articulating Aerial Devices: The Contractor shall provide inspection certification, in accordance with ANSI/SIA A92.2.

4.3.5 International Standard Organization (ISO) Containers: The Contractor shall ensure that all ISO Containers maintenance, repair, inspection, and certification on ISO Shipping Containers are performed by personnel with a Convention for Safe Containers (CSC) Re-Inspection certification. Initial evidence of employee CSC Re-inspection certifications shall be submitted to the Contracting Officer with the Contractor’s proposal.

4.3.5.1 ISO Initial Re-inspection Training certification shall be accomplished through the U.S.

Army Defense Ammunition Center (ADAC) in a classroom environment. Once certified, container inspectors will be re-certified every 48 months. Evidence of inspector ADAC re-certifications shall be submitted to the Contracting Officer within five (5) business days of receipt.

4.3.6 Fire Trucks, Hazmat, and Emergency Response Vehicles. The Contractor shall certify that all Fire Fighting, Hazmat, and Rescue Systems; Water, Foam PKP, Ariel, Lighting, Sirens & Horns, have been inspected and tested (as applicable) in accordance with NFPA-1911.

5.0 Repair Services

5.1 When indicated on the TO, the Contractor shall:

5.1.1 Provide preventative maintenance services (as specified on the associated TO).

Preventative maintenance services includes any services intended to prevent predicable catastrophic equipment failure through normal maintain operations; such as changing fluids and filters, tightening or replacing belts, corrosion control efforts, as well as performing preservation and de-preservation processes.

5.1.2 Refurbish, repair, and/or overhaul each piece of equipment (listed in the associated TO) to such condition, that the equipment is restored to like-new condition and performs all its intended functions (as designated in the OEM’s operational and technical manuals applicable to that equipment).

5.1.3 Provide upgrade, modernization, and modification services (as specified on the associated

TO).

5.2 The Contractor shall not alter any system or components without written prior approval from the Contracting Technical Representative.

5.3 Repairs services may consist of complete or partial overhaul; major and minor repair;

preventative maintenance; ‘Fabrication’, Duplication and/or re-manufacturing of obsolete parts and equipment. Guidelines for repair services will be specified in individual TO.

5.3.1 To complete repair services, the Contractor may be required to remove damaged, defective, or deteriorated materials or parts and install new materials or parts.

5.3.1.1 Any removed material or parts that is considered to be consumable, shall be properly disposed of by the Contractor (in accordance with applicable local, state, and federal ordinances, laws and regulations).

5.3.1.2 Any removed material or parts that are considered to be non-consumable shall be packaged, palletized, and returned to the Government.

5.4 The Contractor shall verify weld quality and workmanship using American Welding Society (AWS) Certified Welding Inspectors trained to perform these inspection functions.

5.5 Repair Services may also include:

5.5.1 Repair Parts: All material and repair parts shall be new unless specified otherwise in the associated TO. The Contractor shall use only OEM repair parts and materials. After market equivalents, rebuilt, or used parts may be used when authorized in the individual TO.

5.5.1.1 If a part is obsolete or otherwise unobtainable, the Contractor shall provide the Government with the name of the part, description, part and/or model number, and information concerning a suitable substitution.

5.5.1.1.1 The suitable substitution information shall include the name of the part, description, part and/or model number, price, and manufacturer’s specification sheet (if available).

5.5.2 Tires: Government will provide tires to Contractor as Government Furnished Materials (GFM) but may also require Contractor to procure and provide tires. The Government will disposal of old tires and inner tubes removed from equipment.

5.5.3 Fuel and Oil Treatment: The Contractor shall treat fuel and oil reservoirs for each piece of motorized equipment to ensure that vehicles do not experience downtime due to rust or algae.

The treatment shall be applied in accordance with the product manufacturer’s specifications.

The contractor is responsible for ensuring that the rust/algae inhibitor does not damage any vehicle part or component.

5.5.3.1 EXWC CESE currently uses Hydrotex Essentialube to meet preservation requirement.

The use of alternative rust/algae fuel and oil treatment additives is acceptable but must be compatible with Hydrotex Essentialube and is equivalent or better than the salient characteristics specified in Attachment 4.

5.5.4 Painting Requirements: The Contractor shall comply with specific painting recommendations of the paint manufacturer (e.g. thickness of paint application)and requirements provided by EXWC in each TO (e.g. Type of Paint to be used in the Base and Finish Coats).

5.5.4.1 Unless it directly contradicts the painting recommendations of the paint manufacturer and/or the requirements provided by EXWC in each TO, the Contractor shall inherently comply with NAVFAC P-300, Section 2 for painting requirements and Attachment 5 of this document.

5.5.5 ISO Shipping Container Certification: All ISO shipping containers that move in the Defense Transportation System (DTS) must satisfy and be certified to meet Title 49 on the Code of Federal Regulations (CFR), the requirement of the International Convention for Safe Containers (CSC), and CSC/46 U.S.C. App. 1503 standards. The Contractor shall ensure that containers satisfy the requirements of MIL-HDBK-138B and DTR DOD regulation 4500-9-R and shall certify the containers in accordance with these references.

5.5.6 ISO Container Repairs: Removal and Replacement of damaged metal material and structural reinforcements Ribs and ISO Lock Pockets through the welding process; Repair doors, locking latches, handles, and door moisture seals; and Sand Blasting and Painting.

5.5.7 Preservation, De-preservation, and Surveillance Requirements: The Contractor shall perform Preservation, De-preservation and Surveillance services.

5.5.8 Identification Markings: The Contractor shall attach new unit identification markings, safety signs, and decals. Unless otherwise specified in the associated TO, unit identification markings shall be applied using 3-inch Flat Black Spray on lettering/numbering and shall be placed at their original location. All safety and warning decals shall be of marine grade with a UV resistant rating of a minimum of five (5) years, adhesive type and shall be placed at their original location. The Government shall supply the Contractor with NAVFAC decals, which shall be placed at their original location. Any existing stenciled markings on the equipment shall be replaced to mirror the original in size, color, and placement. The Contractor shall re-use data plates, nameplates, and lifting plates where applicable. These plates shall be attached utilizing rivets and shall be placed at their original location. If the Contractor finds the date plates, nameplates, and lifting plates to be unusable, the Contractor shall find an alternative plate of equal or greater quality as a direct replacement and request approval from the Contracting Officer to change the plate.

5.5.9 Item Unique Identification (IUID): The IUID requirement is applicable for the equipment identified in the PWS End Item to include subassemblies, subcomponents, attachments, or collateral equipment with a Value of $5,000.00 or more.

5.5.9.1 If an existing nameplate can be reused (i.e. is legible and undamaged), the Contractor can utilize the existing IUID plate and re-affix it to the end item.

5.5.9.2 If existing nameplate is damaged, illegible, or cannot be found, the Contractor shall create a new IUID plate and affix it to the end item and load the IUID information into the IUID register as in compliance with the DFAR 252.211-7003.

5.5.9.3 IUID plates shall be constructed of an Aluminum Data Plate or a Stainless steel, laser engraved data plate with the 2D Data Matrix Symbol for IUID compliance, and human readable Text.

5.5.9.4 The 2D Data Matrix Symbol shall be Etched into the IUID Plate. The IUID Plate shall be configured per Attachment 6.

5.5.9.5 If conflict exists between the above and DFAR 252.211-7003 the more stringent shall apply.

5.5.10 Removal of Supplemental Armor: The Contractor may be required to remove Supplemental Armor from various types of Automotive and Construction equipment and re-configure to OEM standards and specifications including section or parts of following areas, i.e.

firewalls, floors, cab interior and exterior, doors, hardware, glass, mirrors and brackets. All repairs shall be performed in quality manner to insure proper form, fit and function. All units that are capable of retaining original equipment or add-on Air Conditioning system shall be fully operational. The decision will be made in concurrence with COR prior to disabling any add-on systems. All supplemental and Up-Armor that is removed from equipment shall be returned to the Government for proper disposal.

5.5.11 Fire Truck, Hazmat, and Emergency Response Vehicle Certifications. The Contractor shall Certify that ALL Fire Fighting, Hazmat, and Rescue Systems; Water, Foam PKP, Ariel, Lighting, Sirens & Horns, have been refurbished and tested in accordance with NFPA-1912.

Tests will be conducted with fluid and foam during Final Acceptance Inspection and witnessed by U.S. Navy to ensure complete operational capability.

6.0 LOGISTIC MANAGEMENT INFORMATION SERVICES (LMIS)

6.1 The Contractor shall provide logistical documentation for all equipment repairs that alters the physical configuration of the equipment. Logistical documentation must include the following: Provisioning Technical Documentation (PTD), Engineering Data For Provisioning (EDFP), Provisioning Parts List (PPL), and Original Equipment Manufacturers’ (OEM) Operation and Maintenance (O&M) Manuals.

6.1.1 The physical configuration of the equipment is altered when repairs to the equipment modifies, adds to, deletes, or supersedes existing parts in the equipment or its supporting equipment. This includes all parts acquired for Navy use, which have machinery, or electronic circuitry parts that are subject to wear out, failure, or replacement and will require maintenance at the Organizational or Intermediate (O or I respectively), level of maintenance.

6.1.2 When required, the Contractor shall submit LMIS to the Government no later than 20 business days after completion of repairs.

6.2 Provisioning Technical Documentation (PTD).

6.2.1 The Contractor shall develop and provide PTD for:

6.2.1.1 Any nonstandard (i.e. does not have a National Stock Number [NSN] assigned) component or part obtained from any source of supply unable to furnish PTD (Note: The Contractor shall screen all candidate parts in Federal Logistics Information Service http://www.dlis.dla.mil/webflis/default.asp to ensure there isn’t already a NSN for the item.)

6.2.1.2 Any component or part which the Contractor manufactures or modifies.

6.2.1.3 Any unique or Special Purpose Test Equipment.

6.2.2 This data must be provided (in MS Excel) to the Contracting Officer’s Technical Representative via email for subsequent Source, Maintenance, and Recoverability (SM&R) coding and uploading to Interactive Computer Aided Provisioning System (ICAPS). ICAPS was developed by the government for the purpose of developing and transmitting provisioning related data.

6.3 Engineering Data For Provisioning (EDFP).

6.3.1 EDFP Supplements PTD and is the technical data that provides definitive identification of dimensional, material, mechanical, electrical, or other characteristics adequate for provisioning of the support items of the end article(s) on contract. EDFP consist of but is not limited to data such as specifications, standards, drawings, photographs, sketches and descriptions, and the necessary assembly and general arrangement drawings, schematics, drawings, schematic diagrams, wiring and cable diagrams, etc.

6.3.2 EDFP are is required for all Commercial off the Shelf (COTS) items acquired for Navy use.

6.3.2.1 The Contractor shall provide CESE COTS data for subsequent inclusion into Technical Manuals (e.g. illustrated parts lists, system descriptions, operation and maintenance procedures, etc.).

6.3.3 EDFP is not required when the item is identified in the Defense Integrated Data System with a type item identification of 1, 1A (K), or 1B (L) or the item is listed as a reference item (subsequent appearance of an item on a parts list).

6.4 Provisioning Parts List (PPL).

6.4.1 The Contractor shall provide a the Government with a provisioning parts list containing all replacement parts.

6.4.2 Each part on the list must have identifying information such as: part name, part number, quantity per end item, quantity per application, OEM CAGE, unit price, and other unique characteristics to include identifying which part(s) expected lifespan.

6.4.3 PPL must be submitted in MS Excel.

6.5 Original Equipment Manufacturers’ (OEM) Operation and Maintenance (O&M) Manuals.

6.5.1 The Contractor shall provide the Original Equipment Manufacturers’ (OEM) Operation and Maintenance (O&M) Manuals for all equipment repairs that alter the physical configuration of the equipment within the scope of this contract to include illustrated parts list.

6.5.2 If a specific OEM O&M is does not exist, the Contractor shall provide the Government with a descriptive pamphlet or specification sheet.

6.5.3 O&M manuals, descriptive pamphlets, and specification sheet will be used to supplement EDFP and PTD. As such, the Contractor shall inform the Government if neither O&M manuals, descriptive pamphlets, nor specification sheets are available.

6.5.3.1 If neither O&M manuals, descriptive pamphlets, nor specification sheets are available;

the Contractor shall provide a remedy and time line to provide the information that is contained in those documents. Time line must not exceed 60 calendar days.

6.6 Design Change Notice (DCN).

6.6.1 DCN provides notification of change pages and other changes based on approved changes to the equipment configuration.

6.6.1.1 DCN requires the same type of information as required for the PPL.

6.6.2 The Contractor shall notify the Contracting Officer’s Technical Representative of all changes, whether of a production or enhance modification type which is approved for incorporation into the end item platform configuration and which modify, add to, delete, or supersede parts in the end item platform or its supporting equipment.

6.6.3 When an approved engineering production change requires new identification, the Contractor shall submit PTD revisions via DCN in accordance with the following:

6.6.3.1 When the approved change affects interchangeable repairable assemblies so as to introduce non-interchangeable parts, identify the part number before the change as a deletion and the part number after the change as an addition.

6.6.3.2 Change and document the part number of the next higher assembly, and those of all progressively higher assemblies, up to the assembly where interchangeability is re-established.

PTD shall include the interchangeable assembly.

6.6.3.3 EDFP is not required for deleted items.

6.7 Changes that occur after PTD has been delivered shall be documented as a revision to the applicable PTD.

6.8 When the design change significantly impacts the system or equipment configuration, and when directed by the Contracting Officer, a changed system or equipment shall be provisioned as a new end item and documented by PTD with associated EDFP.

7.0 PERSONNEL QUALIFICATIONS

7.1 The following definitions establish the key labor categories under this contract.

7.1.1 Project Manager

a. Must have Project Management certifications from a nationally recognized professional organization or accredited academic institution, and a minimum of five consecutive years of work experience as a Project Management. OR Must have a minimum of ten consecutive years of work experience as a Project Management.

b. Demonstrated expertise in the equipment overhaul and repair business.

c. Must be qualified with a broad spectrum of knowledge within the fields of construction equipment; automotive; weight handling equipment; materials handling equipment;

mineral products equipment; plant facilities equipment; weight and material handling equipment; water well drilling platform trucks and support equipment trucks; and Fire Fighting, Hazmat and Emergency Response Vehicles.

7.1.2 Shop Supervisor(s)

a. Must have Maintenance Supervisor certifications in heavy equipment maintenance or vehicle repair maintenance from a nationally recognized professional organization or accredited academic institution, and a minimum of five consecutive years of work experience as an Equipment or Vehicle Maintenance Shop Supervisor. OR Must have a minimum of ten consecutive years of work experience as an Equipment or Vehicle Maintenance Shop Supervisor.

b. Demonstrated knowledgeable of specialized shop repair capabilities.

c. Must be qualified with a broad spectrum of knowledge within the fields of construction equipment; automotive; weight handling equipment; materials handling equipment;

mineral products equipment; plant facilities equipment; weight and material handling

7.1.3 Quality Control Inspector(s)

a. Must have Quality Control certifications from a nationally recognized professional organization or accredited academic institution, and a minimum of five consecutive years of work experience as a Quality Control Inspector related to equipment maintenance and repairs. OR Must have a minimum of ten consecutive years of work experience as a Quality Control Inspector related to equipment maintenance and repairs.

b. Demonstrated expertise in the equipment overhaul and repair business.

c. Must be qualified with a broad spectrum of knowledge within the fields of construction equipment; automotive; weight handling equipment; materials handling equipment;

mineral products…