N3904027Q3102 Combined Synopsis.pdf

COMBINED SYNOPSIS/SOLICITATION NOTICE:

Requirement Title: Rental of (1) Propane Water Heater (600,000 BTU/hr) and component parts

Solicitation Number: N3904027Q3102

Response Deadline: 11/3/2026 at 8:00 AM EST

POC: David Ham

(207) 994-4511

David.m.ham7.civ@us.navy.mil

GENERAL INFORMATION:

1. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.2, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued Paper copies of this solicitation will not be available. This combined synopsis/solicitation SHALL be posted on SAM.gov.

2. This solicitation documents and incorporates provisions and clauses in effect through FAC 2026-01 and DFARS

Change Notice 2026-0702. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses:

https://www.acquisition.gov/browse/index/far and http://www.acq.osd.mil/dpap/dars/change_notices.html.

3. This solicitation is being issues as a(n): Request for Quotation (RFQ)

4. This acquisition is for: Total Small Business Set-Aside

5. North American Industry Classification System Code (NAICS): 532490

6. The size standard is: $40,000,000.00

REQUIREMENT INFORMATION:

The Portsmouth Naval Shipyard requests responses from sources capable of providing the following:

• Period of Performance: 3/1/2027-5/31/2027 o Option 1 Period of Performance: 6/1/2027-6/30/2027 o Option 2 Period of Performance: 7/1/2027-7/31/2027

• Place of Performance: Naval Base Point Loma, San Diego, CA

METHOD OF PROPOSAL SUBMISSION:

Offers shall be emailed. All responsible sources may submit a quote which shall be considered by the agency.

System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

mailto:David.m.ham7.civ@us.navy.mil https://www.acquisition.gov/browse/index/far http://www.acq.osd.mil/dpap/dars/change_notices.html http://www.sam.gov/

REQUEST FOR QUOTATION

N3904027Q3102

THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

REFERENCE # N3904027Q3102 DUE DATE: 11/3/2026 @ 8:00 AM EST

From: Portsmouth Naval Shipyard Your company info:

David.m.ham7.civ@us.navy.mil Name:

Contracting, Code 410 POC:

Kittery, ME 03904 (P)

PHONE: 207-994-4511 Email:

Cage Code:

BUSINESS SIZE (circle one): SMALL LARGE PAYMENT TERMS ______%______DAYS

MOBILIZATION TIME: _________ARO PRICES DERIVED FROM (CHECK ONE)

F.O.B. DESTINATION, Y____N____ ___COMMERCIAL PRICE LIST DATED

IF NO, SHIPPING COST__________. ___INTERNAL PRICE LIST DATED

___OTHER ( PLEASE EXPLAIN )

Please indicate your preferred payment method by checking one of the options below. Payment option available is

WAWF. Please ensure that you register for WAWF (www.wawftraining.com)

WAWF (Wide Area Workflow) _____

*Please note that purchase card orders are not paid up front. Once material is received, a Government cardholder may be contacted for purchase card information.

_X__ If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.

YOUR SIGNATURE___________________________________DATE________________________

ITEM DESCRIPTION QTY Unit Price Total

0001 Rental of (1) Propane Water Heater and associated components (PC-01 –

PC-09) in accordance with 3.1 of the

Statement of Work (SOW)

3 Months

0002 Maintenance in accordance with 6.3 of the Statement of Work (SOW)

Surveillance Checks

Preventative Maintenance

Weekly Inspections

Repairs

3 Months

0003 Training in accordance with 6.4 of the Statement of Work (SOW)

1 Job

0004 Freight: All associated transportation costs in accordance with the

Statement of Work (SOW)

1 Job

0005 Info CLIN: Contract Data

Requirements List (CDRLs) in accordance with Exhibit A

A01 – Certification Data Report mailto:.civ@us.navy.mil http://www.wawftraining.com/

A02 – Equipment Technical Manual

A03 – Contractor’s Personnel Roster

A04 – Maintenance Support Plan

A05 – Maintenance Service Report

A001 Certification Data Report in accordance with Exhibit A

1 Set

A002 Equipment Technical Manual in accordance with exhibit A

1 Set

A003 Contractor’s Personnel Roster in accordance with Exhibit A

1 Set

A004 Maintenance Support Plan in accordance with Exhibit A

1 Set

A005 Maintenance Service Report in accordance with Exhibit A

13 Weeks

1001 Option to Extend CLIN 0001 1 Month

1002 Option to Extend CLIN 1002 1 Month

1005 Info CLIN: Contract Data accordance with Exhibit B

B01 – Certification Data Report

B02 – Equipment Technical Manual

B03 – Contractor’s Personnel Roster

B04 – Maintenance Support Plan

B05 – Maintenance Service Report

B001 Certification Data Report in accordance with Exhibit B

1 Set

B002 Equipment Technical Manual in accordance with exhibit B

1 Set

B003 Contractor’s Personnel Roster in accordance with Exhibit B

1 Set

B004 Maintenance Support Plan in accordance with Exhibit B

1 Set

B005 Maintenance Service Report in accordance with Exhibit B

5 Weeks

2001 Option to Extend 1001 1 Month

2002 Option to Extend 1002 1 Month

2005 Info CLIN: Contract Data accordance with Exhibit C

C01 – Certification Data Report

C02 – Equipment Technical Manual

C03 – Contractor’s Personnel Roster

C04 – Maintenance Support Plan

C05 – Maintenance Service Report

C001 Certification Data Report in

1 Set

C002 Equipment Technical Manual in accordance with exhibit C

1 Set

C003 Contractor’s Personnel Roster in accordance with Exhibit C

1 Set

C004 Maintenance Support Plan in accordance with Exhibit C

1 Set

C005 Maintenance Service Report in

5 Weeks

Period of Performance: 3/1/2027-5/31/2027 o Option 1 Period of Performance: 6/1/2027-6/30/2027 o Option 2 Period of Performance: 7/1/2027-7/31/2027

Place of Performance: Naval Base Point Loma, San Diego, CA

• For evaluation purposes, please provide technical specification documents. If no information is provided, your quotation may be determined to be unresponsive.

• See Below for Detailed Statement of Work and Applicable Clauses.

• Attachments:

o Attachment 1 – OPSEC Enclosure 2 o Attachment 2 – SOW Compliance Checklist o Exhibit A o Exhibit B o Exhibit C

Response to Request

As part of the response to this request, descriptive literature shall be furnished in sufficient detail to show that the proposed design will meet these specifications. The Contractor submittals shall include brochures of the models being submitted, assembly sketches with critical dimensions, sketches (with dimensions) of all tooling being provided, statements of compliance with specification, and performance statements with special instructions. Supporting information shall be organized and packaged by unit. If supporting information includes multiple models the

Contractor shall clearly state model number of proposed unit and redact all information not applicable to proposed unit.

ALL OFFERS SHALL INCLUDE THIS FORM FILLED OUT IN ITS ENTIRETY (HIGHLIGHTED YELLOW

FIELDS ARE REQUIRED).

STATEMENT OF WORK

1. SCOPE

1.1. Portsmouth Naval Shipyard (PNSY) is seeking to lease a propane powered water heater and associated components for use at Naval Base Point Loma in San Diego, CA. The system must include a water heater; temperature, pressure and flow monitoring capability; and safety, control and isolation valves. The system must be frame/skid mounted with fork truck pockets as well as lifting pad eyes.

2. REFERENCES

2.1. ASME Boiler and Pressure Vessel Code, Section IV

2.2. US Federal Standard A-A-59326: Standard for cam action couplings

3. REQUIREMENTS

3.1. Component List

3.1.1. Required components PC-01 through PC-09 are listed below.

PIECE NO. QTY. NAME OF PART REF.

NO.

NSN PARA NO.

PC-01 1 Water Heater N/A N/A 3.2

PC-02 1 Water Heater Drain Valve N/A N/A 3.2.3

PC-03 1 Air Vent Valve N/A N/A 3.2.4

PC-04 2 Temperature Gauge N/A N/A 3.2.7

PC-05 1 Water Pressure Gauge N/A N/A 3.2.8

PC-06 1 Flow Meter N/A N/A 3.2.9

PC-07 2 Water Heater Isolation Valve N/A N/A 3.2.6

PC-08 1 Reducing Tee N/A N/A 3.3.1

PC-09

Temperature and Pressure relief

Valve

N/A N/A 3.2.10

3.2. Water Heater

3.2.1. The water heater shall be capable of providing a minimum output of 600,000

BTU/hr.

3.2.2. The Contractor shall provide sufficient propane supply to support continuous operations.

3.2.2.1.1. Any external propane tank(s) shall be 200 gallons minimum.

3.2.2.1.2. Tank shall have a tank level indicator.

3.2.2.1.3. If fuel needs to be refilled, the shipyard will notify the Contractor two (2) days in advance of needing fuel refill.

3.2.2.2. Compliant with California fuel power emissions laws.

3.2.2.3. Contractor shall ensure all permits for operation in California are acquired.

3.2.3. The water heater shall have a bottom drain valve installed in accordance with

Reference 2.1.

3.2.4. There shall be an air vent valve with male NPT threaded connection fitted downstream of the water outlet to allow for air venting during the filling of the tank. This vent valve shall be rated to a minimum of 150 PSI and contain a manual vent feature.

3.2.5. Inlet and outlet water connections shall be 2-1/2 IN and must be adapted to 2-1/2

IN diameter cam and groove quick disconnect fittings.

3.2.6. Inlet and outlet water connections must be fitted with 2-1/2 IN diameter isolation valves made of nonferrous/metals rated to a minimum of 150 PSI.

3.2.7. Must provide temperature monitoring gauges at the inlet and outlet water connections. Temperature gauges must provide a minimum resolution of 1 DEG F over a minimum operating range from 40 DEG F to 150 DEG F.

3.2.8. Fresh water inlet must be fitted with a water pressure gauge graded in minimum 5

PSI increments over a range from 0 PSI to 200 PSI.

3.2.9. Freshwater outlet must be fitted with a flowmeter rated to a minimum of 150 PSI providing a minimum accuracy of 1% of reading over a minimum range from 50 to 250 GPM and minimum resolution of 1 GPM.

3.2.10. The water heater shall have an ASME rated temperature and pressure relief valve installed in accordance with Reference 2.1.

3.3. Fittings

3.3.1. Reducing tee, 2-1/2 IN x 2-1/2 IN x 1-1/2 IN made of non-ferrous/non-galvanized metal. End connections must be adapted to accept same size cam and groove quick disconnect fittings.

4. NOTES

4.1. Design and Testing

4.1.1. The design and construction of the water heater shall be in accordance with

Reference 2.1. The tank shall have a 150 PSI working pressure.

4.1.2. The water heater tank shall contain magnesium anode(s) to protect against corrosion.

4.1.3. The assembled water heater jacket shall have a channel iron skid base for ease of installation and lifting lug access.

4.1.4. The water heater tank shall be insulated with high-density non-CFC polyurethane foam to meet the minimum stand-by loss requirements of the latest edition of

ASHRAE Energy Efficiency Standards.

4.1.5. The water heater vessel and electrical controls shall be enclosed in a sheet metal enclosure with hinged door access and key locked door.

4.2. Contractor Identification of Itemized and Ancillary Equipment

4.2.1. The Contractor shall uniquely tag and permanently mark all its ancillary and itemized equipment / hardware (e.g. manifolds, hose assemblies, pipe fittings, duct adapters, ducting, etc.) so as to differentiate from that owned by either the

Shipyard or other Contractors.

5. GOVERNMENT FURNISHED MATERIAL (GFM)

5.1. The Government will provide all necessary hoses to move fresh water to and from the heater and valves except parts mentioned in 3.1.

5.2. The Government will make forklifts and operators available to load and unload the equipment from the Contractor’s vehicles.

6. RESPONSIBILITIES

6.1. Government

6.1.1. Equipment Technical Evaluation: C230 Engineering

6.1.2. Receipt Inspection: Contracting Officer’s Representative (COR) & Technical

Point of Contact (TPOC)

6.1.3. Schedule equipment delivery & returns: COR & TPOC

6.1.4. Schedule equipment service, repair, and training: COR & TPOC

6.2. Contractor

6.2.1. Use Table E1 of Enclosure 1 to verify conformity with the technical requirements

6.2.2. All required State approved safety features (i.e. safety pressure relief valves, low water cutout, over pressure protection) installed with applicable State certification.

6.2.3. The contractor shall maintain a stringent maintenance program and be responsible for all preventative maintenance, except for daily check of liquid levels.

6.2.4. The Contractor shall provide repair service within twelve (12) hours after notification by the COR. If the machine or a component cannot be returned to service within twenty-four (24) hours of notification, the Contractor shall deliver a replacement and restore function within forty-eight (48) hours of notification at no extra charge to the Government.

6.2.5. The Contractor shall be responsible for equipment failure and shall bear all costs to repair and replace the system or its components unless the Contractor demonstrates that the Government willfully or negligently damaged the system or its components.

6.2.6. There shall be no changes unless authorized by the COR.

6.2.7. The Contractor shall provide technical support to PNSY project personnel as required and requested by the COR or TPOC.

6.3. Maintenance

6.3.1. Surveillance Checks –Except for daily surveillance checks (including daily check of liquid levels), the Contractor is responsible for all equipment preventative maintenance, weekly inspections and repairs for the duration of the lease. The Contractor shall coordinate with the COR and TPOC, in writing, to schedule preventative maintenance and weekly inspections.

6.3.2. Preventative Maintenance - The Contractor shall provide Preventative

Maintenance (PM schedules which are equipment specific and include a list of actions for both weekly inspections and PM. The PM shall meet all requirements determined by the Original Equipment Manufacturer (OEM). If a list of actions is not available from or recommended by the OEM, the Contractor shall develop a list of actions and perform these services in accordance with the SOW. The

Contractor shall prepare and submit a technical service report that identifies what

PM was performed (CDRL A004, B004, C004)

6.3.3. Weekly Inspections - In addition to providing routine preventative maintenance, the Contractor shall provide a service technician on a weekly basis for the duration of the lease to perform weekly equipment inspections. Weekly equipment inspections shall consist of checking all functional operating parameters of each individual piece of equipment. The Contractor shall prepare and submit a technical field report that identifies what inspections were performed. (CDRL A005, B005, C005)

6.3.4. Repairs - The Contractor shall provide a qualified service technician to repair all equipment deficiencies and malfunctions and return the system to an operable condition. The response time for the repair or replacement of deficient equipment shall meet the requirements defined in section 6.2.

6.4. Training

6.4.1. The Contractor is responsible for and shall provide training sessions to Shipyard

Personnel, designated by the COR or TPOC, on the operation and setup of all equipment. The Contractor shall contact the COR to coordinate training with

Shipyard Personnel. Training shall be available throughout the duration of the lease to accommodate equipment swap out and seasonal equipment operation.

6.5. Deliverables – In addition to all required equipment, the Contractor shall deliver the following technical information. Minimally, the documentation shall consist of:

6.5.1. Instructions for Lifting and Handling the equipment with its padeye(s)

Certification (CDRL A001, B001, C001)

6.5.2. Technical Instructions (TIs) such as an Operations & Maintenance Manual, Operating Instructions, Controls Manual, and/or Mechanical/Electrical Manual with Schematics; Note, all Technical Instructions shall be affixed to each machine. (CDRL A002, B002, C002)

6.5.3. Equipment Data Sheet (EDS) (CDRL A002, B002, C002)

6.5.4. Points of contact with telephone numbers for requesting emergency repairs 24 hours 7 days a week. CDRL A003, B003, C003)

6.5.5. Preventative Maintenance Schedules (CDRL A004, B004, C004)

6.5.6. Technical Field Report (CDRL A005, B005, C005)

7. DELIVERY/ ACCEPTANCE/ RETURN

7.1. Delivery - The Contractor shall deliver machinery that is fully-charged/fueled, fully-assembled, ready-to-use, in a first-class-operating condition and functions as intended.

The machinery with its support equipment shall be delivered to the site on or prior to the request date. The Contractor shall confirm the date and time of delivery prior to each delivery with the COR and TPOC, if appointed. The Government can provide forklift services for removing machinery from Contractor’s transport during work hours. The

Contractor shall provide the COR and TPOC with an itemized list of all equipment delivered at the time of delivery.

7.2. Acceptance - Upon satisfactory completion of inspection and test of the equipment, the authorized Government Representative (PNSY COR and TPOCs) will sign and forward the acceptance document(s) to Code 410 Contracting Division for completion. Unloading of equipment from Contractor’s transport does not signify acceptance.

7.3. Start Up – The Contractor shall be available to: (i) start and run the equipment to verify its operability; (ii) confirm that a set of operating instructions was previously delivered;

and/or (iii) instruct designated Shipyard personnel on how to properly run the equipment to include its operation, control, daily checks, & service contacts. For multiple sets of comparable equipment with essentially similar operation, the orientation given to a specific Project on a particular type and/or capacity of machine can be accomplished just once regardless of delivery.

7.4. Security

7.4.1. To be allowed onto Naval Base Point Loma, personnel must be US citizens and in possession of appropriate personal identification. Proof of US citizenship is required. Allowable documentation of US citizenship is an official government issued Certificate of Birth or Naturalization (w/ raised seal & not a photocopy) or a

US passport.

7.4.2. Documents: a valid REAL ID compliant driver’s license, passport, birth certificate or government CAC. All documents must be active. No expired documents will be accepted.

7.4.3. In order to access NAVSEA spaces a NAVSEA Standard Access Control Badge must be issued by PNSY Detachment Security Office if necessary.

7.4.4. BASE ACCESS: All contractors attempting to access Naval Base Point Loma must ensure they have a valid CAC or DBIDS issued by NBPL or a metro pass for the local area. If neither form of identification is in hand, a Standard Form 5512 for base access must be completed and submitted to Code 1120 Security Office for processing/vetting via the pass office. Once submitted to the pass office, the vetting process takes 7-10 business days. You may check the status or set an appointment for pickup of your DBIDS card by calling the pass office at 619-553-0938. Ensure you have two forms of identification when picking up your DBIDS card. The pass office hours are 6:30 am - 2:45 pm on Monday, Tuesday, Thursday, and Friday;

they close at 12:00 pm on Wednesday. The pass office is ALWAYS closed on holidays.

7.4.4.1. BADGE CRITERIA:

a) Green badges will be issued to contractors who are verified U.S. citizens, have a shipyard sponsor and a verified need to provide a service or perform work at PNSDETSD.

b) These badges provide unescorted access to the enclave, excluding Nuclear

Work Area’s (NWA’s), Controlled Nuclear Information Areas (CNIA’s), Security Islands (SI’s) and Other Sensitive Areas (OSA)

c) The Standard Access Control Badge (SACB) is U.S. Government property, and it must be protected and returned to Darius Randolph/Simon Moffat, PNSDETSD Code 1120 Security Department upon termination of employment, completion of work, service performed, expiration of contract or no longer a need to enter NAVSEA controlled spaces.

d) The SACB will be displayed at the chest level area of the outer clothing with the picture side visible at all times.

e) No objects, pins or stickers can be attached to the badge. If the badge becomes faded, damaged or illegible for any reason the bearer will report to the Pass & ID office for a new badge.

7.4.5. Access TO THE ENCLAVE & BOATS Personnel must have a valid CAC or

DBIDS card for access to the enclave. IAW with the contract you must also be issued a green badge during the time of services rendered. If entering the base and enclave with a company vehicle, you must have the vehicle inspected at the

Commercial Vehicle Inspection Station. Documents: a valid driver’s license, DBIDS or government CAC. All documents must be active. No expired documents will be accepted. If access to boats is required a visit request must be submitted to CS11. The Squadron office, or subordinate command, to be visited or having cognizance over the contract is responsible for ensuring that visitors or contractors are informed of the necessity of forwarding a visit request to CSS-

11/CSPRWC (Security Management Office (SMO) code: N424745) utilizing the

DISS online submission.

7.5. Receipt Inspection Criteria - Equipment must meet all criteria defined in this

Document.

7.6. Return - The Government will provide a temporary storage location convenient for

Contractor pick-up. The Government will notify the Contractor as well as the

Contracting Office as to when the rental Item has been released and is available for pick-

up. The last day of the rental period shall be the next normal workday after the

Contractor has been so notified. The Contractor shall be responsible for shipping. The

Government can provide forklift services during work hours for placing the equipment onto the Contractor’s transport.

Table E1

SOW Compliance Checklist

SOW REQUIREMENT

COMPLIANCE WITH SOW.

(See Instructions Below)

EXCEPTIONS TO SOW.

(See Instructions Below)

Equipment

Section 3.1 Required Components

Section 3.2 Water Heater Requirements

Section 3.3 Fittings

Section 4 Notes

SOW REQUIREMENT

COMPLIANCE WITH SOW.

(See Instructions Below)

EXCEPTIONS TO SOW.

(See Instructions Below)

Services

Section 6 (in its entirety)

Deliverables

Section 7 (in its entirety)

Delivery Acceptance and Return

INSTRUCTIONS

1. COMPLIANCE WITH SOW.

(i) Use YES or NO to identify if equipment and services comply with all SOW requirements.

(ii) Ensure answers are consistent with any brochures, specification sheets or other descriptive literature provided in your quote.

2. EXCEPTIONS TO SOW.

(i) Identify any exceptions to the SOW. Note, answers are required for any NO in prior column.

(ii) Explain reason for exception.

CLAUSES:

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

52.203-3 Gratuities (Apr 1984)

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (Jan 2017)

52.204-7 System for Award Management

52.204-13 System for Award Management Maintenance

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation

52.209-5 Certification Regarding Responsibility Matters

52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

52.209-7 Information Regarding Responsibility Matters. (Deviation 2026-O0038)

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters. (Deviation 2026-

O0038)

52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services

52.217-5 Evaluation of Options (July 1990)

52.217-8 Option to Extend Services (Nov 1999)

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

52.219-4 Notice of Price Evaluation Preference for HubZone Small Business Concerns ( Oct 2022)

52.219-28 Post-Award Small Business Program Representation (Jan 2025)

52.222-3 Convict Labor (Deviation) (Feb 2026)

52.222-19 Child Labor—Cooperation with Authorities and Remedies (Deviation) (Feb 2026)

52.222-35 Equal Opportunity for Veterans (Deviation) (Feb 2026)

52.222-50 Combating Trafficking in Persons (Deviation) (Feb 2026)

52.223-5 Pollution Prevention & Right-To-Know Information (May 2024)

52.223-23 Sustainable Products and Services (Deviation) (Feb 2026)

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024)

52.228-5 Insurance-Work on Government Installation (Jan 1997)

52.232-18 Availability of Funds

52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018)

52.232-39 Unenforceability of Unauthorized Obligations (Jan 2013)

52.233-3 Protest after Award (Deviation) (Feb 2026)

52.233-4 Applicable Law for Breach of Contract Claim

52.240-90 Security Prohibitions and Exclusions Representations and Certifications (Deviation) (Feb 2026)

52.240-91 Security Prohibitions and Exclusions (Deviation) (Feb 2026)

52.240-93 Basic Safeguarding of Covered Contractor Information Systems (Deviation) (Feb 2026)

52.246-2 Inspection of Supplies Fixed Price (Aug 1996)

52.247-34 F.o.b. Destination

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

52.252-2 Clauses Incorporated by Reference (Feb 1998)

52.252-5 Authorized Deviations in Provisions (Nov 2020)

52.252-6 Authorized Deviations in Clauses (Nov 2020)

Additional DFARS contract terms and conditions applicable to this procurement are:

252.201-7000 Contracting Officer’s Representative (Dec 1991)

252.203-7000 Requirements Relating to Compensation of Former DoD Officials (Sep 2011)

252.203-7002 Requirement to Inform Employees of Whistleblower Rights (Dec 2022)

252.203-7005 Representation Relating to Compensation of Former DoD Officials (Sep 2022)

252.204-7022 Expediting Contract Closeout (May 2021)

252.204-7024 Notice on the Use of the Supplier Performance Risk System (Mar 2023)

252.209-7004 Subcontracting with Firms that are Owned or Controlled by the Government of a

Country that is a State Sponsor of Terrorism (Feb 2026)

252.211-7003 Item Unique Identification and Valuation

252.217-7012 Liability and Insurance (AUG 2003)

252.225-7001 Buy American and Balance of Payments Program. (Feb 2024)

252.225-7021 Trade Agreements. (Feb 2024)

252.225-7048 Export Controlled items (Jun 2013)

252.225-7055 Representation Regarding Business Operations with the Maduro Regime. (May 2022)

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime. (Jan 2023)

252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region-

Representation. (Jun 2023)

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region. (Jun 2023)

252.232-7010 Levies on Contract Payments. (Dec 2006)

252.231-7000 Supplemental Cost Principles (Dec 1991)

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (Dec 2018)

252.232-7006 Wide Area Work-Flow Payment Instructions. (Jan 2023)

252.232-7010 Levies on Contract Payments. (Dec 2006)

252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel. (Jan 2023)

252.246-7003 Notification of Potential Safety Issues. (Jan 2023)

252.247-7023 Transportation of Supplies by Sea. (Oct 2024)

Additional NAVSEA contract terms and conditions applicable to this procurement are:

C-202-H001 ADDITIONAL DEFINITIONS--BASIC (NAVSEA) (OCT 2018)

C-204-H001 USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT FILES (NAVSEA) (OCT 2018)

C-211-H001 ACCESS TO THE VESSEL(S) (OCT 2018)

C-211-H018 APPROVAL BY THE GOVERNMENT (NAVSEA) (JAN 2019)

C-211-W001 REPLACEMENT PARTS AVAILABILITY (NAVSEA) (OCT 2018)

C-222-H001 ACCESS TO THE VESSELS BY NON-U.S. CITIZENS (NAVSEA) (OCT 2018)

C-223-H002 SAFETY, HEALTH AND FIRE REQUIREMENTS FOR SHIP REPAIR (NAVSEA) (JAN 2019)

C-223-H003 EXCLUSION OF MERCURY (NAVSEA) (MAR 2019)

C-223-H004 MANAGEMENT AND DISPOSAL OF HAZARDOUS WASTE (NAVSEA) (MAY 2023)

C-223-N002 RESTRICTIONS ON USE OF YELLOW MATERIAL (NAVSEA) (OCT 2018)

C-223-W002 ON-SITE SAFETY REQUIREMENTS (NAVSEA) (OCT 2018)

C-227-H006 DATA REQUIREMENTS (NAVSEA) (OCT 2018)

C-247-H001 PERMITS AND RESPONSIBILITIES (NAVSEA) (DEC 2018)

D-211-H001 PACKAGING OF DATA (NAVSEA) (FEB 2022)

D-211-H002 MARKING OF REPORTS (NAVSEA) (OCT 2018)

D-247-H002 PACKAGING OF SUPPLIES--BASIC (NAVSEA) (DEC 2020)

D-247-H004 MARKING AND PACKING LIST(S)- BASIC (NAVSEA)(FEB 2022)

D-247-W001 PROHIBITED PACKING MATERIALS (NAVSEA) (OCT 2018)

E-246-H013 INSPECTION AND ACCEPTANCE OF DATA (OCT 2018)

F-211-W001 PARTIAL DELIVERIES (NAVSEA) (OCT 2018)

F-242-H001 CONTRACTOR NOTICE REGARDING LATE DELIVERY (NAVSEA) (OCT 2018)

F-247-H001 DELIVERY OF DATA (NAVSEA) (OCT 2018)

G-232-H002 PAYMENT INSTRUCTIONS (NAVSEA) (FEB 2024)

G-232-H005 SUPPLEMENTAL INSTRUCTIONS REGARDING INVOICING (NAVSEA) (JAN 2019)

G-242-H001 GOVERNMENT CONTRACT ADMINISTRATION POINTS-OF-CONTACT AND RESPONSIBILITIES

(NAVSEA) (OCT 2023)

G-242-H002 HOURS OF OPERATION AND HOLIDAY SCHEDULE (NAVSEA) (JUL 2021)

H-209-H003 REQUIRED DISCLOSURE OF ORGANIZATIONAL CONFLICT OF INTEREST (NAVSEA) (NOV 2022)

H-223-N001 INFORMATION ON EXPOSURE TO HAZARDOUS MATERIAL (NAVSEA) (JUL 2024)

NAVSEA clauses are available upon request

52.212-1 Instructions to Offerors--Commercial Items

I. GENERAL

In addition to FAR 52.212-1, “Instructions to Offerors – Commercial Items” and any other instructions contained elsewhere in this solicitation, the following information is provided:

Objections to any of the terms and conditions of the RFQ will constitute a deficiency which will make the offer unacceptable.

IMPORTANT NOTES:

(1) Vendors shall respond to all requirements of the solicitation document. Vendors are cautioned not to alter the solicitation.

(2) Initial quotes and any modifications thereto are to be submitted to the Contracting Office on or before the closing dated time cited elsewhere in this Request for Quote.

(3) Responses should be submitted via email only

(4) Please review all specifications carefully.

II. CONTENT OF QUOTE:

(1) RFQ pricing and information pages completed by the vendor.

(2) A Point of Contact, name, email address, phone, CAGE code.

(3) Representations and Certifications completed by the vendor in accordance with instructions contained elsewhere in this solicitation. If the vendor has completed all of the representations and certifications required by this solicitation in SAM.gov in accordance with FAR 52.204-7, then the vendor need not submit the hardcopy Representations and Certifications.

(4) Technical Submission as noted below.

a. Submission of technical information demonstrating compliance with the specifications, including, but not limited to: Experience and Technical Acceptability.

(5) Pricing Submission. Vendors shall provide firm, fixed prices for each CLIN

Factor 1- Technical Acceptability Submissions: Vendors shall demonstrate their Technical Acceptability by meeting specifications and document capabilities

Factor 2- Past Performance Submission: Vendors shall submit documentation of one (1) projects/contracts that demonstrate recent and relevant experience with the one (1) major tasks identified in the

Statement of Work (SOW). Contracts or projects are considered recent if they have been completed within the last five (5) years. For each contract or project, Vendors shall provide the following:

(i) Customer’s name, organization and contact information;

(ii) Contract or project number and title;

(iii) Dates of performance (identify the start and end dates by month and year).

(iv) A description of the work performed and how it is relevant to the SOW.

Factor 3- Adherence to Schedule: The Government will evaluate the Vendor’s ability to meet the delivery schedule.

Factor 4- Price: The Price Factor will not be rated. The Vendor’s response will be evaluated for compliance with the Addendum to 52.212-1, completeness and price reasonableness in accordance with FAR 12.204(a).

If the technical submittal is determined “Unacceptable”, it renders the entire quote technically unacceptable.

Technical submissions that do not meet the minimum requirements will be rated as “Unacceptable” and will no longer be considered for further competition or award.

52.212-2, Evaluation - Commercial Items is applicable to this procurement.

The Government will award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The contract will be awarded to the lowest price technically acceptable (LPTA) vendor.

Vendors will be required to submit a quote that will be evaluated in accordance with the specifications provided in the solicitation, FAR 52.212-1 Instruction to Offerors. Failure to include pricing for all line items shall be cause for rejection of the quote for all line items.

Technical: Please provide documentation demonstrating your capabilities in fulfilling the SOW.

Technical Evaluation Ratings

Rating Description

Acceptable Submission clearly meets the minimum requirements of the solicitation

Unacceptable Submission does not clearly meet the minimum requirements of the solicitation

Technical Evaluation Ratings Rating Description Acceptable Submission clearly meets the minimum requirements of the solicitation Unacceptable Submission does not clearly meet the minimum requirements of the solicitation.

Past Performance: Past performance is a measure of whether the offeror has satisfied customers in the past. Past

Performance will be rated as “Acceptable” or “Unacceptable,” focusing on performance that is recent and relevant to the contract requirements. For the purpose of this selection, recent past performance is defined as contracts performed within three years immediately prior to the date of solicitation issuance. Trends showing improving or deteriorating performance will also be considered.

In evaluating this factor, the Government reserves the right to use information provided in the Vendor’s proposal and information obtained from other sources, such as the Past Performance Information Retrieval System, Contractor’s Performance Assessment Reporting Systems, Electronic Subcontract Reporting System, and other

Government or commercial databases or sources.

(a) The Government’s evaluation will focus on the following areas:

-Quality of Service

-Schedule

-Customer Satisfaction

-Management

Schedule:

Please confirm availability for requested period of performance. If your organization is unavailable for the requested period, please provide earliest available start.

Price:

The Price will be evaluated as Lowest Price Technically Acceptable, however, the Contracting Officer reserves the right to award based on ability to meet the required schedule.

If the technical submittal is determined “Unacceptable”, it renders the entire quote technically unacceptable.

Technical submissions that do not meet the minimum requirements will be rated as “Unacceptable” and will no longer be considered for further competition or award.

(END OF COMBINED SYNOPSIS/SOLICITATION)