N3904026Q0004 Attachment 1 - Diesel Maintenance Statement of Work.pdf

Statement of Work Diesel Generator Maintenance and Repair Service

Spec #: 2026-01 Rev: - Page 1 of 17

1. SCOPE.

1.1. Purpose. Preventive Maintenance (PM)(scheduled) and Remedial Maintenance/Repair (RM) (unscheduled) of Diesel Generators and their ancillary components to ensure their operational reliability and availability.

1.2. Location of Work: Work shall be performed throughout Portsmouth Naval Shipyard (PNSY), Kittery, Maine, including the Controlled Industrial Area (CIA), Berths and Dry Dock areas.

1.3. Identification: Diesel Generators at PNSY being serviced are named CESG (Caterpillar Standby Generators).

An inventory list is provided within Appendix 1 (Diesel Generator Inventory) of this SOW (Statement of Work).

The Government anticipates the need to adjust (add, remove or replace) the Diesel Generators serviced under this contract and will issue modifications to make those adjustments.

1.4 Security Requirements: Contractor shall meet all applicable requirements to access PNSY and the CIA to accomplish work as written within this SOW.

2. REFERENCES.

2.1. NAVSEA Occupational Safety, Health and Environmental Corporate Manual (OSHECM) Chapter 250 (latest revision). (See Appendix 1)

2.2. 29 Code of Federal Regulations (CFR) Part 1915.89.

2.3. National Fire Protection Association 110 (Latest revision).

3. REQUIREMENTS.

3.1 GENERAL. Unless otherwise specified in the contract, the Contractor shall provide all labor, equipment, tools, materials, replacement parts, and supervision necessary to perform the maintenance and repair services for the diesel generators located at PNSY. The Contractor must complete all work in accordance with (IAW) the terms and conditions specified herein. All references in this SOW to “Contractor personnel” include employees of the Contractor and its subcontractors. The Government and the Contractor understand that the services to be provided under this contract by the Contractor are non-personal services and that no employer-employee relationship exists between the Government and the Contractor. The Government may provide technical directions which will assist the Contractor in accomplishing the maintenance IAW the SOW; however, the Government will not control the methods used by the Contractor to perform the service requirements set forth in the SOW, except where safety of personnel or equipment is at risk.

3.1.1. The Appendices below identify the PNSY technical code that has cognizance over the diesel generator(s), the frequency of PM, documentation requirements, and Hazardous Energy Control.

Appendix 1 – Diesel Generator Inventory Appendix 2 – Diesel Generator Maintenance Sheets Appendix 3 – Hazardous Energy Control

3.1.2. The Contractor shall not perform any maintenance or repair action unless the Contracting Officer’s Representative (COR) or a Technical Point of Contact (TPOC), identified in NAVSEA Clause G-242-H001, is present. PNSY’s primary (TPOC) is the Code 990 Temporary Services Electrical General Foreman. The alternate TPOC’s are the Code 990 Temporary Services Shop Operations Manager and the Code 230 Engineering Branch Head.

3.2. PERIOD OF PERFORMANCE. The Contractor shall perform during the period of performance shown in the contract.

3.3. PREVENTIVE MAINTENANCE (PM) (Scheduled). This maintenance service includes all labor, equipment, tools, materials, replacement parts, and supervision necessary to maintain equipment in satisfactory

Spec #: 2026-01 Rev: - Page 2 of 17 and reliable operating condition in accordance with the manufacturer’s recommended preventive maintenance tasks. The Contractor shall perform the required PM services identified in Appendix 1 when directed by the Government.

3.3.1. Appendix 1 lists the frequency, scope and other performance requirements for PM Services.

3.3.2. If the Contractor discovers the need to repair equipment while performing PM services, the Contractor shall notify the Government and shall accomplish those repairs under the Remedial Maintenance procedures, if approved by the Government.

3.4. REMEDIAL MAINTENANCE (RM) (Unscheduled). This maintenance service includes all labor, equipment, tools, materials, replacement parts, and supervision necessary to diagnose / troubleshoot equipment malfunctions, repair and restore the equipment to normal operating condition. This includes, but is not limited to, the repair of the following equipment:

• Diesel engine/generators, their ancillary systems, and subcomponents

• Integral load banks (of applicable units)

• Fuel system and tanks

• Any/all components to transfer fuel from the external tank to the internal fuel tank (and vice versa)

• Engine block heaters and enclosure heaters

• All Enclosure Electrical subsystems and components (Fuel Tank, gauges, louvers, doors)

• Any other equipment Temporary Services Engineering Division determines to require remedial repair.

3.4.1. The Contractor may be required to perform nine (9) specified repair tasks listed in Exhibits D through F or other unanticipated repair tasks. The Government contemplates acquiring the specified repair tasks on Firm, Fixed Prices established at the time of contract award and the unanticipated repair tasks on a Time-and-Materials basis using fixed-hourly rates established at the time of contract award. When RM services are required, the Contractor will inspect the system, diagnose the problem and recommend a repair; the Contractor’s recommendation shall give priority consideration to using the specified repair tasks over the unanticipated repair tasks if appropriate. If the Contractor believes that none of the specified repair tasks are appropriate, the Contractor shall explain the basis for its assessment. The Government will assess the Contractor’s report and determine how to proceed.

3.4.2. If the Government discovers the need to repair equipment, the Government will notify the Contractor, by phone or email, and will inform the Contractor if the repairs are considered emergent or routine. The Contractor and Government may attempt to resolve equipment malfunctions telephonically. If the Government determines that process is not possible or effective, the Contractor shall report to the installation based on the timelines in paragraph 3.9.

3.4.2.1. If the Government considers the repairs routine, the Contractor shall inspect the equipment, provide a written diagnosis of the problem, recommend a repair and provide a cost estimate for the repairs if it involves unanticipated repair tasks. Paragraph 3.5 provides guidance for these cost estimates.

The Contractor shall provide this information to the Government as soon as feasible, but no later than 48 hours after inspecting the equipment. The Contractor will begin routine repairs only after written approval by the Contracting Officer (see paragraph 3.6.1.)

3.4.2.2. If the Government considers the repairs emergent, the Contractor shall inspect the equipment, verbally diagnosis the problem, verbally recommend a repair and begin making repairs if authorized to do so by the Contracting Officer, COR or TPOC, verbally or in writing. If the recommended repair is one of the 9 specified repair tasks, then the Contractor shall provide those repair services based on the Firm, Fixed Price in the contract. If the recommended repair involves an unanticipated repair task, then the Contracting Officer authorizes the Contractor to provide repair services up to $7,500.00; that cost shall serve as the ceiling price that the contractor exceeds at its own risk.

Spec #: 2026-01 Rev: - Page 3 of 17

3.4.3. The Contractor shall provide the Government POCs in paragraph 3.1.2 with a point of contact and telephone number to receive and respond to remedial maintenance service requests. The Contractor shall ensure that this telephone number is constantly monitored so as to provide a telephone response, not to exceed one (1) hour, for service requests at all times, including weekends and holidays.

3.5 Cost Estimates for Unanticipated Repair Tasks. The Contractor shall provide a written cost estimate for unanticipated repair tasks.

3.5.1. The cost estimate shall be consistent with guidance in FAR 52.216-31, Time-and-Materials / Labor Hours Proposal Requirements – Commercial Acquisition, and FAR 52.232-7, Payments under Time-and- Materials and Labor-Hours Contracts, and shall include:

(a) the total projected cost (ceiling price) of Time and Materials to make the necessary repairs;

(b) the total hours for each labor category;

(c) the fixed hourly rates for each labor category; and

(d) the cost of materials.

3.5.2. The labor categories and fixed hourly rates must match those on the awarded contract.

3.5.3 Material costs shall be listed separately from any material handling costs, allocable indirect costs or other directs costs. Material costs shall only include costs that are clearly excluded from the hourly rates.

3.5.4. Supporting Documentation. For each proposed material or part, the Contractor shall provide:

• A supplier invoice or formal quote showing the Contractor's actual cost.

• One or more of the following to establish fair and reasonable pricing:

(i) Commercial invoice/receipt to a non-government customer.

(ii) Screenshot or link to commercial pricing (e.g., catalog or retailer).

(iii) Manufacturer’s published price list.

3.6. AUTHORIZATION TO PROCEED.

3.6.1. The Contractor is not authorized to perform any repairs without authorization from the Contracting Officer for routine repairs as specified in paragraph 3.4.2.1, or from the Contracting Officer, COR or TPOC for emergent repairs as specified in paragraph 3.4.2.2.

3.7. WORK EXECUTION AND REPORTING.

3.7.1. The Contractor shall perform only the scope of work and cost elements approved in the Government’s Work Request (Attachment 1).

3.7.2. If repairs are more extensive, or cost more than originally estimated, the Contractor will obtain the approval of the Government before continuing work.

3.7.3. The Contractor is not authorized to make repairs that exceed the scope or costs approved by the Government and the Government is not obligated to reimburse the Contractor for services or costs that exceed those approved by the Government.

3.8. INVOICING. The Contractor’s Wide Area Workflow (WAWF) invoice must match the approved work request and associated documentation. Any discrepancies between the invoice and approved scope of work may result in rejection of the invoice and delay in payment.

3.9. MAINTENANCE PERFORMANCE SCHEDULE.

3.9.1. The Government will notify the Contractor, by phone or email, when Remedial Maintenance / Repairs are required and will inform the Contractor if the repairs are considered emergent or routine. In general, the

Spec #: 2026-01 Rev: - Page 4 of 17

Government considers any malfunction on the generators that are in-service or the two designated back-up power sources emergent.

3.9.2. If the Government considers the repairs emergent, the Contractor shall have a qualified technician report to PNSY within two hours of the Government’s notification. The Contractor shall continue performing remedial maintenance services until the diesel generator is returned to full operational capability or as otherwise instructed by the designated Government representative.

3.9.3. If the Government considers the repairs routine, the Contractor shall have a qualified technician report to PNSY within 24 hours of the Government’s notification.

3.9.4. Upon arrival at the site, the Contractor shall first report to the COR or TPOC, then inspect the system to diagnose the problem and then follow the procedures noted in SOW 3.4.1.

3.9.5. In many cases, maintenance actions will be performed on power generation equipment that is being relied on as a source of standby power for critical equipment or evolutions. During periods of maintenance, the Contractor shall be responsible for restoring operational integrity as soon as possible. Work shall be sequenced to minimize time to restore operational integrity. During Minor Preventive Maintenance restoration time shall be five (5) minutes or less. If, based on the maintenance actions to be performed, this time constraint cannot be met, the Contractor shall notify the Government immediately and request a determination on how to proceed. Maintenance actions requiring diesel generators to be offline for extended periods of time will require specific permission from applicable technical organizations including the Nuclear Test Engineering Division, and Temporary Services Engineering Division (PNSY).

3.10 REPLACEMENT PARTS/PRODUCTS. When performing PM or repairs, the Contractor shall only use replacement parts that are the same as or equal to those recommended by the technical manuals or specifications of the diesel generator’s manufacturer. The Contractor shall only use new parts or parts refurbished to a “like new” condition that function or operate at a level equal to the specification of the original equipment. The Contractor’s invoice and work order shall identify the refurbished parts that have been installed or used.

3.10.1. The Contractor shall include the costs for parts used for PM in its price for the required PM service and shall not invoice separately for these parts.

3.10.2. The Contractor shall invoice for parts required to perform repairs in accordance with the terms and conditions of this contract. Before acquiring repair parts, the Contractor shall contact the COR or TPOC to determine if the Government has the required part in its inventory. If the part is available, the Government will provide the part to the Contractor; the Contractor shall use that part to perform the repair and shall not invoice the Government for that part.

3.10.3. The Contractor shall only use CATERPILLAR fluids in all diesel generators.

3.10.4. The Government will provide maintenance manuals if available; the Contractor is responsible for obtaining equipment maintenance service manuals and software that are not available from the Government.

3.10.5. The Contractor shall turn over all parts and equipment removed from the diesel generators to the Government when requested. Exceptions may be made by the Government for just causes (e.g. to obtain a core charge reimbursement, etc.). Exceptions shall be in writing and signed by the cognizant technical organization as defined in paragraph 3.1.1 of this SOW.

3.11. MAINTENANCE SERVICE MEETING AND DOCUMENTATION. Prior to and after performing any PM or RM services, the Contractor shall meet with and provide a formal In/Out Brief with the Temporary Services Production Shop and the Temporary Services Engineering Division. The Contractor shall complete an accurate maintenance service document for all PM and RM services provided and shall submit completed copy of the PM forms during the Out Brief for discussion. The Contractor shall also submit a report within five (5) working days after completion of the maintenance services to PNSY POC listed in paragraph 3.1.2. Either electronic or hard

Spec #: 2026-01 Rev: - Page 5 of 17 copy delivery is acceptable. Appendix 1 identifies maintenance service documentation required for each diesel generator asset.

3.12. MANDATORY REPORT. The Contractor shall report all Contractor labor hours (including subcontractor labor hours) required for the performance of services provided under this contract in its invoices. The Contractor shall be required to provide all required data/information requested by the Government. Inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each fiscal year. Contractors may direct questions to the Temporary Services Electrical Shop General Foreman or Temporary Services Engineering.

3.13. CONTRACTOR PERSONNEL.

3.13.1. IDENTIFICATION: Contractor personnel shall wear the Government furnished security badge so that it is above the waist and visible to PNSY personnel. Contractor personnel should wear distinctive clothing bearing the name of the company and/or appropriate badges which contain the company and employee’s name.

3.13.2. VEHICLES: Contractor personnel shall comply with directives pertaining to operation of privately owned vehicles on the PNSY.

3.13.3. QUALIFICATIONS: The Contractor shall only use trained and experienced field service technicians in the performance of this contract. Field service technicians are trained if they have been certified by the Electrical Generating Systems Association, certified or trained by Caterpillar to service generators, or have been certified or trained through an equivalent commercial or Government organization or program to service generators. Field services technicians must have three years’ experience servicing generators.

3.13.3.1 Field service technicians shall have sound mechanical aptitude and ability; a basic understanding of machinery, both mechanical and electrical; and the ability to understand and comprehend technical manuals, drawings, diagrams and any other technical data supplied by various manufacturers. All Contractor service technicians shall have a working knowledge of diagnosis and repair for the types of equipment included in this SOW and be capable of diagnosis and prompt repair.

3.14. QUALITY ASSURANCE SYSTEM. The Contractor shall establish and maintain a Quality Assurance System during contract performance.

3.14.1. The QA System shall include all inspection and testing for both PM and RM to ensure that all products and services conform to contract requirements.

3.14.2. The Contractor shall maintain records of all inspections and testing conducted by the Contractor and any necessary corrective action taken. The Contractor shall provide these records to the Government when requested.

3.14.3. After completing any maintenance action, the Contractor, in the presence of the Government, shall test the affected equipment to ensure it operates as intended and the maintenance services have been satisfactory performed. The Contractor shall remain on site and available during operational testing, deviation from this requires PNSY approval.

3.14.4. Contractor personnel shall be required to support the Government in various forums aimed at failure analysis and quality assurance. When equipment requires technical evaluation and investigation following an identified deficient condition, the Contractor shall be required to provide the same response times as indicated in paragraphs 3.4 and 3.5. Assistance from Contractor personnel may include, but is not limited to, written statements, meeting attendance, technical evaluation, on-site demonstrations, and failure analysis verbal or written reports.

Spec #: 2026-01 Rev: - Page 6 of 17

3.14.5. The Government reserves the right to inspect and test products and services furnished by the Contractor. The Government will notify the Contractor when any nonconforming supplies or services are detected and of any required corrective actions.

4. RESPONSIBILITIES.

4.1. MAINTENANCE SUPPORT HOURS. The Contractor shall provide PM services Monday through Friday between the hours of 06:30 and 15:00 (EST), excluding federal holidays. The Contractor may be required to perform RM services during different times and on federal holidays. The Government observes the following federal holidays:

New Year’s Day 1 January

Martin Luther King Jr. Birthday Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May

Juneteenth 19 June Independence Day 4 July

Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Fourth Thursday in November

Christmas 25 December

4.1.2. If the holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on a Sunday, it will be observed on the following Monday. The Contractor shall not be required to perform PM services on these days. Also, in the event an Executive Order issued by the President of the United States declares Agencies of the Federal Government closed on a Contractor-scheduled PM, service date, the Government will advise the Contractor on whether PM services should be performed for that day, or services should be rescheduled.

4.1.3. The Contractor shall be available 24 hours per day throughout the period of performance, to include federal holidays, for remedial maintenance requests to PNSY.

4.3. ENVIRONMENTAL COMPLIANCE. The Contractor shall comply with all Federal, State and Local regulations as well as Naval Sea Systems Command (NAVSEA) installation rules and policies regarding the use, storage, transport and disposal of hazardous materials and wastes. The contractor shall be responsible for all liquid spill protection to ground surfaces. The contractor shall be responsible for maintaining a spill cleanup kit (in a ready to deploy condition) on site during maintenance operations. The Contractor shall dispose of hazardous waste generated on-site through the PNSY Hazardous Waste Facility. The Government will identify a point of contact in the Environmental Office (Code 106) to enable use of that facility. Any liquid or solid matter shall be cleaned and disposed of prior to the end of the shift that it is generated. If for any reason, the site is left in unsatisfactory condition, the contractor shall be responsible for cleaning up at no additional charge to the Government. In the event of a spill to the ground or surface waters, it shall be the Contractor’s responsibility to immediately notify the Federal Fire Department (207-438-2333). In addition to contacting the Federal Fire Department, the Contractor shall notify a representative of the Temporary Services Production Shop, the Temporary Services Engineering Division, of PNSY.

4.3.1. The Contractor shall provide a Safety Data Sheet (SDS) to the Contracting Officer or Government for any chemicals required to perform the contract prior to bringing the chemicals on PNSY.

4.4. SECURITY REQUIREMENTS. The Contractor shall submit a roster, on company letterhead, identifying all Contractor personnel who will perform under this contract on PNSY to the Contracting Officer’s Representative or Technical Points of Contact.

4.4.1. The roster shall contain the following information for each individual.

Spec #: 2026-01 Rev: - Page 7 of 17

• (1) Name (last, first, middle initial), aliases

• (2) Status (type of employment)

• (3) Name of company

• (4) Office Phone

• (5) Home address

• (6) Date of birth

• (7) Weight, height, color of hair and eyes

• (8) Length of anticipated employment

• (9) Social Security Number

4.4.2. The Contractor shall submit the roster to the Government within five (5) business days after the date of contract award. When any Contractor personnel changes occur, the Contractor shall submit an updated roster and individual information to the Government within five (5) business days. The prompt submission of the roster is necessary to ensure Contractor personnel are authorized to access PNSY and to avoid any delays in the performance of the contract. The COR or TPOC will provide the Contractor with documentation (e.g., SECNAV 5512/1) that the Contractor must complete and submit in order to have its personnel cleared to access PNSY and to obtain a DBIDS pass or credential. The NAVSEA Local Visitor Request is submitted electronically from the PNSY homepage by the Government sponsor for NAVSEA PNSY Security Office Code 1120.

4.4.3. Contractor personnel shall bring two (2) valid forms of personal identification which indicates proof of United States citizenship, such as an original birth certificate or current Passport, and all completed forms to the Pass & ID office for badge photograph and identification when notified by the Government and during each visit to PNSY.

4.4.4. The Contractor and Contractor personnel shall comply with all security requirements imposed by the installation Commander at all times while on the installation. Contractor personnel are prohibited from carrying items such as alcohol, illegal drugs, controlled substances, or firearms (by definition of 18 U.S.C. § 921(a)(3)) on Government property. Entry into some Government spaces may constitute consent to search person(s) and property within their control. Personal Electronic Devices (PEDs) are restricted inside certain spaces within the Controlled Industrialized Area (CIA) however, photography, video and audio recording are not authorized. PEDs include camera equipped mobile phones, dashboard/vehicle mounted cameras, photographic equipment, audio recording devices, etc. Contractor personnel involved in civil crimes and/or other incidents of misconduct may be restricted from entry to PNSY. The Contractor shall be responsible for ensuring badge(s) are returned within three (3) calendar days of employee termination or contract completion.

Contractors may be provided with a more complete list of security requirements upon request.

4.4.5. The Contractor shall prohibit the use of Government issued keys or Electronic Access Cards by any persons other than Government personnel. The Contractor shall prohibit the opening of locked areas by Contractor personnel to permit entrance of persons other than Contractor personnel engaged in the performance of assigned work in those areas if the area has been turnover to the contractor by the Government.

4.4.6. Additional security requirements (e.g., laptop registration form, etc.) may be imposed by the Government prior to granting access to secured spaces. All computer equipment shall be made available for inspection upon request, and in general should not contain camera equipment or recording capabilities of any kind. Contractors are responsible for disclosing any computer equipment being brought onto Government property prior to being granted access. Requirements shall be specified as performance specifications containing the criteria to determine satisfactory performance.

4.5. SAFETY REQUIREMENTS. The Contractor shall read and adhere the requirements of NAVSEA OSHECM Chapter 250, Hazardous Energy Control, during contract performance. A copy of that guidance is available upon request.

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4.5.1. The Contractor shall provide and require their personnel to wear personal protection equipment (PPE) (e.g., hearing protection, eye protection, hard hat, gloves, steel-toed shoes or boots, aprons, masks, face shields, reflective vests, safety harnesses for fall protection in accordance with OSHA 29 CFR 1926 (construction) and 29 CFR 1915 (PNSY) standards. The contractor shall be required to follow all appropriate lockout/tag out requirements as specified by OSHECM Chapter 250 and 29 CFR 1915.89. Contractor shall conform to all applicable safety and occupational health standards published in the Federal Register or any other Occupational Safety and Health Administration (OSHA) Public Laws and ensure employees observe safety, traffic control, and fire prevention requirements in effect at the site.

4.5.2. Hazardous Energy Control Contractor Compliance Certification Document of page 1 of Appendix 3 (Hazardous Energy Control) shall be signed and returned to the Government prior to working at PNSY.

4.5.3. The Contractor shall notify the Contracting Officer or Government immediately (within one (1) hour) of the occurrence of any accidents and incidents resulting in personal injury, loss of life, property damage to a government facility or equipment.

4.6. GOVERNMENT-FURNISHED FACILITIES AND SUPPORT SERVICES.

4.6.1. Work area: The Government will make available during performance of this contract work spaces close to equipment location. The Contractor shall be responsible for the order and cleanliness of all areas utilized in the performance of this contract. These areas shall be neat and clean, free from fire and safety hazards and unsanitary conditions.

4.6.2. Utilities: When possible, the Government will make available at no cost to the Contractor water and electricity for Contractor connection at Government provided work areas. Given the scope of this work (e.g.

power outages, inclement weather, mechanical failures, etc.), government provided utilities may not be available for use by the Contractor therefore requiring the Contractor to be self-sufficient with respect to air, water, and electrical utilities. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions which preclude the waste of utilities and shall include the following:

• Lights shall be used only in areas where and when work is being performed.

• Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the Contractor or by Contractor personnel in Government areas unless authorized.

• Water faucets or valves shall be turned off after use.

• Government telephones shall not be used for personal reasons. Telephone access will be made available for the Contractor’s use for approved calls only. All calls require prior authorization by the Government. Unauthorized calls by the Contractor will be reported to the Contracting Officer for resolution.

4.7. GOVERNMENT OBSERVATIONS. Government personnel other than representatives from the Temporary Services Electrical Shop may, with Contractor/Government coordination, observe or inspect Contractor operations. These personnel may not interfere with Contractor performance.

4.8. DOCUMENTATION AND RECORDS. All documentation, records, and schedules, as described in this SOW, which are the responsibility of the Contractor, are the property of the Government and shall remain so upon termination or completion of the contract. The Contractor shall keep these items current. Documentation, records, and schedules shall be turned over to the Government upon termination or completion of the contract. All documentation, records, and schedules are subject to the Freedom of Information Act and Privacy Act.

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APPENDIX 1 DIESEL GENERATOR INVENTORY

Manufacturer: Caterpillar Caterpillar Model No.: 3512C C32

Serial/Order No.:

LYH00478 (CESG-1)

YBD00416 (CESG-2)

YBD00417 (CESG-3)

LYH00740 (CESG-12)

LYH00749 (CESG-14)

JSJ04832 (CESG-4)

JSJ04833 (CESG-5)

JSJ03844 (CESG-6)

JSJ06044 (CESG-7)

JSJ06045 (CESG-8)

JSJ06046 (CESG-9)

JSJ06047 (CESG-10)

JSJ03845 (CESG-11)

JSJ03842 (CESG-13)

Load Rating: Standby 1500 kW/1875 kVA 1000 kW/1250 kVA Power Factor: 0.8 0.8

Frequency: 60 Hz 60 Hz Full Load in Amperage: 2255 A 1504 A

Output Voltage: 480 VAC 480 VAC

Phase: 3 Phase, Ungrounded

3 Phase, Ungrounded**

** In some cases a grounded diesel may be uses and the contractor will be brief prior to commencing work.

1 Note: Location of equipment is based on time of issuance of this statement of work. Locations may change during the period of performance without warning. Units shall be identified using unique identification numbers to ensure proper maintenance and documentation.

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A-1 PREVENTIVE MAINTENANCE (PM) (Scheduled).

The Contractor shall perform the Minor, Major and Triennial Preventive Maintenance services as specified below.

All PM shall be performed based on the frequencies noted below; this schedule requires the contractor to perform some level of PM every six (6) months.

-Minor PMs shall be performed every six months, but not more than seven months or less than five months. (See Table 1)

-Major PMs shall be performed every 12 months, but not more than 13 months or less than 11 months. (See Table 2). All attributes of a MINOR PM are included within any MAJOR PM. Therefore, completing a MAJOR PM will satisfy the requirement for a MINOR PM and may be tracked/recorded accordingly.

-Triennial maintenance shall be performed every three years. (See Table 3). All attributes of a MAJOR PM are included within a TRIENNIAL PM. Therefore, completing a TRIENNIAL PM will satisfy the requirement for a MAJOR PM and may be tracked/recorded accordingly.

The Government may require the Contractor to perform the Minor, Major and Triennial PM’s at any time and in any order, to support project schedules, a ship’s conditions or to meet other mission requirements.

-The Government’s TPOC, COR or both will establish the initial scheduling of PM tasks with the Contractor.

-The Contractor shall adhere to the initial PM schedule, unless the Government’s TPOC, COR or both approve a deviation in writing.

-The Contractor shall perform to the adjusted PM schedule at no additional cost to the Government if the adjustment made by the Government does not increase the frequency, scope or other PM services requirements.

A-1.1 The Government’s TPOC, COR or both shall give the Contractor notice 15 calendar days prior to the desired PM service date. The Contractor shall complete the required PM services within five (5) business days of the Government’s desired service date.

A-1.2 The Contractor shall perform PM services as recommended in the attached tables per the OEM’s maintenance manuals; the Contractor shall only use CATERPILLAR fluids in all diesel generators. The Government will provide maintenance manuals if available; however, if the Government does not have the maintenance manuals, the Contractor shall be responsible for obtaining the required maintenance manuals. All replacement parts, materials, environmental compliance and Contractor personnel transportation used for preventive maintenance services shall be included in the contract for preventive maintenance service.

A-1.3 The Contractor shall provide requested maintenance services to the diesel generator and all components within the unit enclosure which includes but is not limited to the diesel engine/generator, integral load bank, fuel system and tanks, electrical/lighting system for the enclosure, heaters, enclosure breakers, ventilation, air intake louvres and motors, the enclosure itself and any other equipment Temporary Services Engineering Division determines requires repair.

A-1.4 The Contractor shall provide the following fluid testing when performing all PM services or when necessary or requested to support troubleshooting efforts. The Contractor shall provide fluid testing for the diesel generator internal fuel tank and external fuel tank for microbial, sulfur content, bottom sediment, water bacteria culture and API gravity. Also, the Contractor shall provide diesel oil system analysis for wear elements, infra-red, PQ, particle count, oil viscosity and gas chromatography. The Contractor shall provide diesel generator coolant analysis for % Glycol, freeze point and boil point, pH, Nitrite, Moly, conductivity, color, appearance, odor, foam and oil. When requested, the Contractor shall perform a Level II Coolant Analysis or when a Level I Coolant Analysis requires a Level II Coolant Analysis to determine acceptability of Coolant. All sample results shall be shared immediately upon receipt with the PNSY POC’s discussed in paragraph 3.1.2 of this SOW. The Contractor shall use CATERPILLAR lab to process all fluid samples.

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A-1.5 The Contractor shall provide fuel system fluid polishing for internal CESG fuel tanks and one external 550-gallon fuel tank #A304 (Serial Number G10520388) when performing all PM services or when requested.

A-2. MAINTENANCE SERVICE MEETING AND DOCUMENTATION.

Before performing any PM or RM services, the Contractor shall meet with the Temporary Services Production Shop and the Temporary Services Engineering Division to discuss any issues, the needed services and a plan of action for accomplishing them.

After performing any PM or RM services, the Contractor shall meet with and provide a formal Out-Brief with the Temporary Services Production Shop and the Temporary Services Engineering Division within five (5) working days after completion of the PM or RM services. At that meeting, the Contractor shall provide complete documentation that lists what PM services (e.g., Table 1, 2 or 3, as appropriate) or what RM services were performed and shall provide other information listed below, as applicable, for the PM and RM services performed. If the Contractor did not perform or complete any of the attributes below, the Contractor shall identify the affected attribute and explain why it was not performed or completed.

a. PDF copy of the Product Status Report (Caterpillar) of the Electronic Control Module (ECM).

b. PDF copy of the Fluid Sample Analysis Reports of the Fuel, Oil, and Coolant samples taken.

c. PDF copy of diesel generator parameters for the Minor, Major and Triennial maintenance.

d. Date and time of service call notification and arrival at Government location.

e. Manufacturer, model, serial number and location of the equipment involved.

f. For PM, the labor hours spent and tasks performed.

g. For RM, labor hours and associated labor rates worked.

h. For PM and RM, all replacement parts and fluids used by part number, part name, quantity, condition (i.e. “like new” per para 3.6) and cost per unit.

i. Description of malfunction and work/service performed, and corrective action taken if action is a repair.

j. If the diesel generator was run/operated:

(1) Start and stop time (24HR).

(2) Start and stop hour meter reading of equipment.

(3) Reason for operation of the diesel engine.

k. Legibly printed name of Contractor personnel who accomplished work.

l. A total dollar amount due for services rendered based on the above work performed.

Spec #: 2026-01 Rev: - Page 12 of 17

Appendix 2

Diesel Generator Maintenance Sheets

TABLE 1 CAT (Semi Annual (MINOR))

Spec #: 2026-01 Rev: - Page 13 of 17

TABLE 2 CAT Annual (MAJOR) Page 1

Spec #: 2026-01 Rev: - Page 14 of 17

TABLE 2 CAT Annual (MAJOR) Page 2

Spec #: 2026-01 Rev: - Page 15 of 17

TABLE 3 CAT Triennual PM Page 1

Spec #: 2026-01 Rev: - Page 16 of 17

TABLE 3 CAT Triennual PM Page 2

Spec #: 2026-01 Rev: - Page 17 of 17

APPENDIX 3

Hazardous Energy Control

Contractor Compliance Certification Document Rev B 8/26/2014

Purchase Order Number _______________________ Job Location _____________________

New Equipment Y/N _______

Company name ___________________________________ Date

By the contractor’s representative’s signature below the contractor’s representative certifies that the Company whose name is listed above understands and agrees to the following requirements for any task or work the contractor performs aboard the Portsmouth Naval Shipyard (NAVSHIPYD PTSMH) that involves Hazardous Energy Control (HEC).

29 CFR Part 1915.89, which became effective and enforceable on 31 October 2011, provided a new standard addressing hazardous energy control in shipyard employment. Part 1915.89 applies to private-sector contractors performing servicing operations in shipyard employment, and states the Navy’s HEC Program is in effect in Naval Shipyards. Private-sector contractors performing work that involves HEC aboard NAVSHIPYD PTSMH are responsible for ensuring the safety of their employees who may perform tasks or work involving HEC.

The contractor’s representative’s signature below certifies that the contractor understands and shall comply with all requirements for work involving HEC as provided in 29 CFR Part 1915.89 and the Naval Sea Systems Command (NAVSEA) Occupational Safety, Health and Environmental Corporate Manual (OSHECM) Chapter 250 (latest revision), including Lockout/Tags-Plus (LOTP). The text of 29 CFR Part

1915.89 is available at the OSHA Fact Sheet web site, and the latest revision of OSHECM Chapter 250 will be provided when requested.

WARNING: CONTRACTOR’S FAILURE TO COMPLY WITH THE HEC REQUIREMENTS REFLECTED IN

29 CFR PART 1915.89 AND OSHECM CHAPTER 250 MAY CAUSE SERIOUS INJURY OR DEATH TO

THE CONTRACTOR’S EMPLOYEES. UNDER NO CIRCUMSTANCES SHALL THE PORTSMOUTH

NAVAL SHIPYARD ASSUME ANY LIABILITIES THAT RIGHTLY ARE THE RESPONSIBILITIES OF THE

CONTRACTOR.

Shop Card Holder/PO _________________________________________________________

Lockout/Tags-Plus Coordinator _________________________________________________

Coordination Req’d (circle one) ( Y / N ) LOTP Serial Number ________________

Contractor’s Representative’s Name (Print clearly) ___________________________

Contractor’s Representative’s Signature __________________________Date________ Fax completed copy to LOTP Committee at x2540