AMENDMENT_06_PPI Log.pdf

PRE PROPOSAL INQUIRY LOG

SOLICITATION N33191‐20‐R‐4003

QUESTION ANSWER AMD #

1 Will there be a SEED Task Order or a sample Task Order to properly come up with a right coefficient?

There will not be a seed project. AMD # 01

2 RFP requirement section C.4.2 says that "Quantities used on individual Task

Order proposals shall be taken from field measurement or design plans, as appropriate, without allowance for waste". Can the government accept quantities of those materials that are purchased in ROLLS or by bulk quantities instead of the exact measurement because you usually can't buy it by the exact quantity required?

Yes, rolls or other typical bulk quantities can be used.

AMD # 01

3 RFP requirement section C.4, contractor will propose a coefficients using RS

MEANS. Based on our experience, RS MEANS price varies depending on location of state in the US. Can you please which define which state in the

US should we base our pricing to come up with coefficient.

RS Means pricing is based on US National average costs. Contractor proposals shall be based on the standard US National average costs listed in RS

Means with no locality factor applied.

AMD # 01

4 We intend to bid for the above mentioned project. Can an offeror utilize a subcontractor's experience to be considered for FACTOR 1, EXPERIENCE and NON‐PRICE FACTOR 4, PAST PERFORMANCE of technical proposal?

No, Subcontractors experience will not be evalutated. Please see Pg. 21 of the Soliciation.

The Government will not consider any project submitted for Factor 1 if it was performed by a firm other than the offeror and there is no supporting joint venture agreement, partnership agreement, teaming agrement, letter of commitment, or explanation of meaningful involvement.

AMD # 01

5 Page 16 of the solicitation, para 1.8 what situations would allow for a 4% performance guarantee?

A request by Offeror must be submitted for

Contracting Officer approval.

AMD # 01

6 Can we provide a surety (bond), upon award for the overall project covering several TOs or does each TO have to have its own bond?

Please see Pg. 16 of the solicitation. The offeror shall provide, within ten (10) days after award of task/delivery order equal to or greater than

$250,000, either (1) a notarized Performance

Gurantee letter, or (2) Performance and Payment bonds conforming to the requirements noted in paragraph 1.8 Performance Guarantee.

AMD # 01

7 What is the incumbent's historical coefficients? The incumbent's coefficient will not be released. AMD # 01

8 Reference C.4 COEFFICIENTS, Section C.4.2 indicates the coefficient is to include off base storage facilities and offices. Sec C.2.3, Government

Furnished Facilities, Equipment, Materials and Services states 1. Facilities.

The Government will designate a Laydown Area for contractor operations during the term of the contract. The Contractor will be responsible for providing Administrative Space which will be located within the Laydown

Area. Question: If on‐site storage and administrative space is required under a specific task order, will the cost of the storage and administrative space be part to the direct cost of the task order and not part of the coefficient?

Re: C.4 Coefficients; Costs for any off base storage and administrative facilities, if required by the contractor, shall be included in the coefficient. Re: C2.3 Government furnished facilities; Space will be designated for laydown and administrative space. That is all that the government will provide. Any costs associated with administrative and laydown space, whether on site or off base will be included in the contractors coefficient. No direct costs allowance will be permitted for administrative or laydown space, regardless of location. These costs must be included in the contractors coefficient. This is considered part of the contractors overhead and a routine costs of doing business.

AMD # 01

9 RFP requirement section C.14.16 says that "NSA Passes and Badges:

Contractor employees and representatives performing work under this contract are required to be either United States citizens or documented legal residents". Please define the nationality of DOCUMENTED LEGAL

RESIDENTS mentioned.

Access to NSA requires a DBIDS Badges. The requirement documentation for the DBIDS application include the following: Passport, CPR

Card (Bahrain's ID), and Resident Visa.

AMD # 02

10 We refer to section 00800‐ Special Contract Requirements, paragraph C.2, sub paragraph C.2.3, which states that the government will furnish water and electricity at existing outlets required for the work to be performed under the contract at no cost to the Contractor. Under the same sub paragraph C.2.3, under point 3 (Availability of Utility Sservices), it is mentioned that water and electricity will be available to the Contractor on a reimbursable basis. There is a conflict in the above statements. Kindly clarify.

Reasonable amounts of water and electricity (at existing outlets) will be made available to the

Contractor without charge. Local Utilities Energy

Management will determine what is reasonable.

The Contractor shall pay all costs incurred in connecting, converting and transferring the utilities from existing outlets to the work. The

Contractor shall be responsible for making connections, providing transformer(s), etc., and making disconnection. It is standard practice that contractors use generators at their laydown areas for their electricity.

AMD # 02

11 We refer to section 00800‐ Special Contract Requirements, paragraph number C.2 (Management and Administration), sub paragraph number

C.2.6. Kindly confirm if we need to provide dedicated PM, SSHO & Quality

Control Manager for each task orders running concurrently under this contract.

PM – No. QC‐ No, unless stated on the individual task order. SSHO‐ Yes they must be dedicated to the project, and cannot serve any other organizational roles.

AMD # 02

12 We refer to section 00100‐ Bidding Schedule / Instruction to Bidders, subsection 1.9, which states the submission date as 14th April 2020. In view of the current COVID19 pandemic, we are countering following issues: a)

50% staff loading at office which is resulting in delay of proposal compilation b) Delayed response from suppliers for major material pricing

We request for an extension to the proposal submission date by minimum two weeks.

The proposal due date is extended to 21 April

2020.

AMD # 02

13 Do the details of the coefficient need to be disclosed at any point during contract performance or proposal?

Reference page 16 of the solicitation, item #5. A bulleted list, identifying all the cost factors included in your coefficent shall be submitted as part of the price proposal.

AMD # 02

14 The RS means databook is usually provided in other solicitations for similar projects as a reference. Will that be provided?

The RS Means data will NOT be provided. It is expected and required that the contractor have the most current editions of the various RS

Means databooks throughout the life of this contract. It is also available as an electronic document (Costworks). RS Means has a variety of cost and pricing tools available for contractors that tie back into their database.

AMD # 02

15 Solicitation Submittal Requirement for FACTOR 2, Management Approach limit this factor's pages to 15. Can you please confirm if the Organizational

Chart is included on the page limitation or only applicable on the narrative itself?

Yes, the organizational chart is included on the 15‐ page limit.

AMD # 03

16 We have been having difficulty in contacting subcontractors in Bahrain and

UAE because of coronavirus curfews. Is there any way to get additional time for the proposal considering this?

The proposal due date is extended to 21 April

2020. No additional extension will be provided.

AMD # 03

17 SAM page of the solicitation indicates that the solicitation classification is set aside to total small business (FAR19.5). Please confirm

This solicitation is not a small business set‐aside AMD # 04

18 In reference to NON‐PRICE EVALUATION FACTORS (Volume II – Non‐Price

Proposal), FACTOR I EXPERIENCE, Please advice what is the minimum/maximum projects to be submitted for design and what is the min/max. for construction.

The total number of recent and relevant projects submitted must be a minimum of five and a maximum of ten, regardless of whether the projects are for design or construction.

AMD # 04

19 What is the minimum bonding capacity? Please see page 20 of the solicitation. The offeror is to submit as part of the price proposal a letter from the offeror's surety. The letter is to verify the offeror has at least a $4M aggregate bonding capacity.

AMD # 05

20 Kindly clarify if an offeror can submit the experience of key subcontractors with letter of commitment to be considered for proposal evaluation?

Please see Pg. 21 of the Soliciation. The

Government will not consider any project submitted for Factor 1 if it was performed by a firm other than the offeror and there is no supporting joint venture agreement, partnership agreement, teaming agrement, letter of commitment, or explanation of meaningful involvement.

AMD # 05

21 We kindly request if the Government will waive the requirement of bonding capacity at this stage in order to increase participation of more contractors. Else, can an offeror submit letter from surety company for the amount of $4M aggregate bonding capacity on the name of the local key subcontractor?

Please see page 20 of the solicitation. The offeror is to submit as part of the price proposal a letter from the offeror's surety. The letter is to verify the offeror has at least a $4M aggregate bonding capacity. The Government will not waive this requirement.

AMD # 05

22 We would appreciate it if you could clarify if the font size in the tables, figures and graphics are also subject to Times New Roman 12 font ‐ or can a reduced font be used?

A reduced font size may be used for tables, figures, and graphics.

AMD # 05

23 We're requesting a 15 days extension of the proposal due date to put the proposal together, due to the current pandemic, we're encountering some delays due to work restrictions stateside.

The proposal due date has been extended to 5

May 2020 at 1100 Central European Standard

Time.

AMD # 05

24 Due to the current COVID‐19 pandemic, we are having some issues communicating with suppliers. Hence, we would like to ask for your consideration in extending the due date for another 14 days.

The proposal due date has been extended to 5

May 2020 at 1100 Central European Standard

Time.

AMD # 05

25 Understanding the unique challenges and non‐standard working situation many of us find ourselves, we are seeking information/clarification if the

NAVFAC intends to issue another extension on the submittal of proposals for this solicitation. As you can understand, we are seeking to submit a compliant and competitive proposal and attempting to determine if

NAVFAC would consider extending the submittal date to allow us sufficient time to properly respond.

The proposal due date has been extended to 5

May 2020 at 1100 Central European Standard

Time.

AMD # 05

26 Volume 1 ‐ Price Proposal ‐ Please confirm that every year the bare cost will be calculated based on the latest edition of RS Means of the year. For example, if part of the base year TO is going to be priced in the year 2021

2nd Quarter, the bare cost will be considered using RS Means data released in the 2nd

Quarter of the year 2021. Please confirm.

Annual editions of RS Means costs data shall be used for each Task Order, Costs will not be revised after TO award to accommodate revised editions.

AMD # 06

27 Volume 1 ‐ Price Proposal ‐ in the RS Means, there are various cost data types available like 'Commerical New Construction', 'Facilities and

Commercial Renovation' and 'Facilities Maintenance and Repair'. Please confirm which cost data type will be used?

Please see p. 76 section C.5.3 of the solicitation.

It describes the order of precedence for use of

R.S. Means.

AMD # 06

28 Volume 1 ‐ Price Proposal ‐ in RS Means 'Facilities Maintenance and Repair'.

cost data type, only 'English' measurement system is available. But in the middle east region metric measurement system is being followed. Kindly confirm which measurement system will be used for costing?

RS Means is based on English unit of measure.

Proposals will be in English units.

AMD # 06

29 Volume 1 ‐ Price Proposal ‐ in RS Means 'Commercial New Construction' cost date there are various labor type available like standard union, open shop. Kindly confirm which labor type to be followed?

Basic RS Means published costs are to be used without regard for specialized labor groups.

AMD # 06

30 Volume 1 ‐ Price Proposal ‐ in RS Means 'Division 1‐ General Requirements', what are all the items will be considered under direct cost?

Direct costs are those costs, which can be attributed to a single task of construction work.

These costs are usually associated with a construction labor crew performing a task using specific equipment and materials for the task.

Labor foreman cost should normally be considered as a direct cost. Subcontracted costs should be considered as direct costs to the prime contractor in estimates. UFC 3‐740‐05

AMD # 06

31 Volume 1 ‐ Price Proposal ‐ Since the JOC period of performance will be maximum 5 yrs, due to the current situation, kindly confirm the procedure for the Contractors to get equitable adjustments in case of any introduction of new laws or taxes by the Host Nation which will impact the TO cost post‐ award?

Requests for equitable adjustment will be reviewed by the contracting officer. Decision will be made accordingly based on the situation and regulations.

AMD # 06

32 Statement, your firm must have a U.S.bank or U.S.Bank affiliate associated with you local bank. If we don't have such thing; Can we open an account with US Bank after, if project awarded for our Company?

Your firm must have a U.S. bank or a U.S. bank affiliate associated with your local bank at the time that your proposal is submitted. With your proposal, identify the name of your U.S. bank or affiliate for purposes of paying invoices.

AMD # 06

33 Page 20 of 108, Acknowledgement of all solicitation amendments. It means to acknowledge on Form (SF)1442 only or acknowledge all Amendments?

Acknowledge all amendments on the SF1442 and in accordance with SF30, Block

11.

AMD # 06

34 page 26,1.13 SOLICITATION ATTACHMENTS, Attachment C‐Pre‐Proposal

Inquiry Form, Is this attachment is only the blank Form, or we have to include all the Question and Answers?

All questions are submitted through this form and the answers are provided as an amendment to the solicitation.

AMD # 06