Attachment_22N___MSC_N41_Newsletter_2021_Vol_2 (1).pdf

MSC N41 Newsletter 2021 – Vol. 2

Director’s Note: Team MSC, Since our last newsletter, much has changed, with various COVID-19 restrictions being lifted or adjusted to provide more flexibility to the fleet. Our folks are now permitted to travel, so you may be seeing some of us come by for assistance in Husbanding, HAZMAT, postal, etc.

We’ve had more personnel changes, all additions. Jim Andreano has returned from an extended duty to N1. He will be working in Husbanding. Jennifer Miller has also joined the husbanding team here in Norfolk.

I continue to recommend attendance to the Supply Officer Refresher Course (SORC) when you are able, as we now have a virtual course available. The course is designed to provide the latest guidance, and several of the shore staff will be speaking to the classes as well.

One issue I should point out, as we’ve seen it on many ships. When conducting your annual HAZMAT inventory, be sure to include the shelf life of those items in your report. Managing shelf life helps to ensure you have material on hand ready for issue and to identify expired material for extension or disposal.

We look forward to seeing you in the fleet as ship-visit and travel restrictions are lifted.

Ernest Harden, MSC Logistics Operations Division Director.

PROVIDING PROVISIONS REQUISITIONING SUPPORT WHEN COMMUNICATIONS ABOARD SHIP ARE

DEGRADED/DOWN

(POC: Jerry Holley, Food Service Operations Manager (N43), Jerry.Holley@navy.mil)

Recently, there have been several instances when a ship communication system was severely degraded or completely down for a period of several days and the Chief Steward/Steward Cook needed assistance from the N43 Ashore Food Service Team in placing a provisions order on behalf of the ship.

If your ship has a communication issue in the future and will be down for a prolonged period of time, the correct course of action is to reach out to the N43 Ashore Food Service Team listed below who will assist you with submitting the ship’s provisions order.

The ashore food service team has the capability of creating and extracting provisions orders for your ship through the Shore Automated Subsistence System (SASS-E) in CMLS. Once the ship’s communication system is back online, the order placed ashore will automatically replicate to your ShipCLIP FSM.

In this Issue

• Providing Provisions Requisitioning Support

When Communications Aboard Ship Are Degraded/Down

• HSP Announcements

• ShipCLIP GCPC “Last Six Digits” Input

Requirement In The Comments Section

• Use of Ships FPO Address

• Your NWCF Inventory Will Be Audited

• Supply Chain Management (N48) Updates

• Aged Outstanding Requisitions – A Critical

Readiness Issue

• CLF Required Actions During Receipt and

Transfer of Customer Ship DLRs

• Contracted Mariner SAAR-N Security Clearance

Verification Change

• Logistics System SAAR-N Processing Reminders

Attachment 22N

Please use the below methods to send the ship’s provisions order request to the ashore food service team:

1. Send your provisions order via SIPR e-mail to a food service team member listed below.

2. Call a team member and verbally communicate the list of items and quantity required over the phone.

3. Write out your list of items and quantity required, take a photo with your cell phone and send it to food service team members.

4. Call or send a text that your ship will need the food service team to build your ship’s provisions endurance requirements through SASS-E.

Once the ship’s provisions requirements are received, the ashore food service team will place the order in SASS-E, extract the provisions order file and send it to the Fleet Logistics Center (FLC) or Combat Logistics Officer that is responsible for processing and sending your requirements to the Subsistence Prime Vendor.

If you have any questions or concerns, don’t hesitate to reach out to one of the N43 Food Service Team Members:

Jerry Holley (Norfolk) Food Service Operations Manager (N43) 📱📱 Cell: (757) 510-4677 📧📧 E-mail SIPR: Jerry.holley@navy.smil.mil

Christopher Jones (Norfolk) Foodservice Policy and Systems Management Cell phone: (757) 763-8580 📧📧 E-mail SIPR:christopher.d.jones@navy.smil.mil

Nathan Peck (Naples, Italy) Food Service Manager MSC Expeditionary Vessels 📱📱 Cell: +39 335-800-8317 📧📧 E-mail SIPR: nathan.peck@eu.navy.smil.mil

Raymond Olsen (Conus East/West) Food Service Manager MSC Expeditionary Vessels 📱📱 Cell: 757-287-0336 📧📧 E-mail SIPR: raymond.p.olsen2@navy.smil.mil

HUSBANDING SERVICE PROVIDER (HSP) ANNOUNCEMENTS

(POC: Monty Rycroft (757) 443-2997 or monty.rycroft@navy.mil)

DD 250:

The DD Form 250 is the key document prepared by the ship to verify port services received and allow payment to the HSP. This FIAR-compliant document needs to be completed and digitally signed by the SUPPO and e-mailed to the fleet COR no later than 3 days after completion of the PVST. All quantities documented on the DD Form 250 should have an audit trail to the receipt inspector’s documentation to verify quantities received. However, sometimes “actual quantities” might not be the amount paid to the HSP. For example, a task order was awarded to an HSP for 16 hours of crane service, but the ship only utilized the crane for 12 hours. Contractually the HSP is allowed to invoice for 16 hours. Therefore, you’ll need to enter on the DD Form 250 the 12 hours listed as the “Ship Actual Total” and 16 hours listed as the “DD 250 Qty.” These examples will be explained individually with each unit by the COR and contracting officer so the unit’s SUPPO understands each individual line item. For each service provided, the DD Form 250 will include sub-contract line item number, exhibit line item number, item nomenclature, unit of issue, unit price, actual quantity received, reconciled quantity, extended price and total price of services at bottom in blocks 15 through 20 or on the continuation pages. A fleet-customized DD Form 250 and a DD Form 250 message template for units submitting their DD Form 250 via message traffic are available from the HSPortal website.

Note: SUPPOs shall not wait for the vendor invoice to complete the DD 250. Additionally, KOs will not issue a modification until a DD 250 is received and uploaded into the HSPortal by the assigned COR.

ShipCLIP GCPC “LAST SIX DIGITS” INPUT REQUIREMENT IN THE COMMENTS SECTION (POC: Vernon Ferrer, 757-341-5860 or Vernon.ferrer@navy.mil)

SUPPO, JSO, and Purchase Card Holders.

A few weeks ago we sent a new Naval Message (R 012117Z JUN 21 SUBJ/SHIPCLIP GOVERNMENT COMMERCIAL PURCHASE CARD (GCPC) REQUISITIONS//) regarding inputting the last six digits of the purchase card in the comments using a specific format (FORMAT: PCARD_CC:123456) for every GCPC or PCARD transaction inputted in ShipCLIP. The importance of this is highlighted since this information is needed in order to have them accepted in the MSC ERP financial system and to avoid any PCARD suspensions in the future.

It is crucial to have the proper format as shown in the example in each PCARD line comments section. We have noticed many had some issues with the format and others did not input this information at all.

To clarify the FORMAT: PCARD_CC:123456.

1. The “123456” part of the format is meant to be changed to the actual last 6 digits of the credit card used as noted in the beginning of the message.

2. Use the exact format shown. Some wrong input examples seen in comments are “CC: 236576”, “PC 133456”, “GPC:463821”, and many others. The exact format is very important so that CMLS Ashore can pick up the last 6 digits since there may be other numbers in the comments field.

3. You can add the exact format anywhere in the comments along with other notes as long as the correct format is used with the actual 6 digits of the purchase card.

4. Each PCARD line transaction must have this information in the comments, not just one of the lines for the entire Purchase Request (PR).

5. Remember to input since this is the only way to have this data for now until ShipCLIP version 4.1.2 is installed on your ship which makes it a mandatory entry for each PCARD line entered in ShipCLIP.

We appreciate all the effort as we navigate this requirement to support ERP and more changes to come.

USE OF SHIPS FPO ADDRESS

(POC: LSCS Jamie Venvertloh, MSC_HAZMATOFFICER.fct@navy.mil)

MSC Fleet Postal Operations: ALL USNS vessels, please ensure you advise any entity (vendor, official business, personal contacts, etc), that they should utilize your respective ship’s FPO address when sending mail. We have had many instances of mail being sent to DDNV/DLA Norfolk, which can lead to longer processing times and potentially frustrated mail being delayed for further routing to USNS vessels.

If you have questions regarding this or want postal training, please reach out to our Norfolk Regional Navy Mail Center POCs:

Tom Wilson - thomas.c.wilson1@navy.mil Gaston Cottrell - Gaston.cottrell@navy.mil

Cruz Lopez - cruz.lopez@navy.mil Quintin Aldridge - Quintin.aldridge@navy.mil

YOUR NWCF INVENTORY WILL BE AUDITED

(POC: Frank Dionne, MSC CLF Stock Control Officer,frank.dionne@navy.mil, This is a reminder to familiarize yourself and your team, again, of the new guidance and information in the updated NAVSUP P-723 regarding NWCF inventory management. USFFC is coordinating with Ernst & Young auditors to set up onboard visits and virtual audits of various NWCF inventory transactions. A significant update to the guidance requires all inventory transactions to be documented as it relates to LBI, GBI and Surveys. Prior to posting the actual adjustment in ShipCLIP CLF Module you must document the research and actions that led to the decision to post the inventory adjustment. Also, Letters of Designation are required to be signed and filed for the SUPPO and JSO or other designated custodians.

It is recommended that you review the external memo FY21-06 (Updated NAVSUP P-723 & Inventory Discrepancy Process Reference Guide) and go over the highlights of these changes with your team. These new administrative changes/updates will be specific areas the auditors focus on when conducting site visits or virtual sampling.

SUPPLY CHAIN MANAGEMENT (N48) UPDATES

ORDERING FROM OCONUS VENDORS

(POC: Al DeGuzman, Supply Chain Manager, al.deguzman@navy.mil)

Many overseas vendors accept US currency for payment. However, some will not. If those vendors will not accept US dollars and they happen to be an original equipment manufacturer (OEM), do not request a quote. Instead, pass the requirement to your Logistics Type Desk or GFM Manager, or query a US vendor (e.g. Lee Engineering or 17 Machinery) who can get you an OEM quote in US dollars. Conversely, research for a CONUS vendor who may be able to provide OEM parts and expedite shipment from the US anyway.

As always, when your materials have to be shipped by way of any of our warehouses, please instruct and remind the vendor to make sure the package is properly labeled and is clearly marked with the requisition/document number on the package. That way, when it comes through our warehouse, the distribution SMEs can quickly forward your package to your ship’s most current location.

OUTSTANDING REQUIREMENTS FOLLOW-UP (Repeat Reminder) (POC: Al DeGuzman, Supply Chain Manager, al.deguzman@navy.mil)

As mentioned in the last Newsletter; when sending requisitions to Supply Chain GFM Managers, especially those that have long procurement lead times, please provide follow-up emails about 2-3 weeks after your initial submission.

This will alert your GFM point of contact to reach out on your behalf for status. This will also ensure that your requirement is not put to the side, especially with the volume of material requests that are received from various ships. We continue to face challenges with ERP, so please track and follow up on open purchases by ensuring you send follow-up emails a few weeks after initial submission. Keep pressing for procurement status and also shipping status until you receive your material onboard.

FLEET ASSET SHARING (FAS) PROGRAM

(POC: James Shoemake, GFM/GFE Lead Manager, james.shoemake@navy.mil)

In accordance with the most recent guidance on FAS, please make sure that requested parts are sent to the requesting ship via fastest traceable means. Via fastest traceable means translates to a carrier/courier who is able to provide daily information on where the shipped material is and until it reaches the requesting ship. DHL, FEDEX, and

UPS are just a few examples of reliable shippers who can provide tracking information. Regular mail via the US Postal System (USPS) is not traceable and not fastest either so please do not use USPS.

Additionally, please clearly label the package you are shipping out to include the requisition number provided by the requesting ship. This is for every FAS material support which may or may not come through our warehouse. It is important that the requisition number is clearly marked to allow smooth and rapid follow-on shipment to the requesting ship.

PRIORITY MANAGEMENT OFFICE (PMO) ACCOUNT

(POC: James Shoemake, GFM/GFE Lead Manager, james.shoemake@navy.mil)

(https://pmohq.dc3n.navy.mil/PRIME.aspx) The link above is PMO’s URL. Barring any issues with your ship’s bandwidth and of course your workload, it is recommended that you create an account with PMO. In their website, there is information there to allow you to understand how they operate in the service of the entire fleet, which includes a recently updated standard operating procedure. Within your account, you can also create auto status that will feed daily CASREP and/or ANORS requisition status based on your ship’s UIC. There is also an option for how many times daily (and the actual time of the day) you would like for status to automatically pop in your e-mail address. This feature on the PMO website is very useful as it updates you on the status of your requirements in auto mode through your e-mail address.

On CASREPS; when sending W requisitions to PMO, please Cc myself, Juan Acevedo (juan.e.acevedo1@navy.mil), and Dahlia Feliciano (dahlia.feliciano.civ@us.navy.mil) especially on your initial email requisition so that we can begin tracking/monitoring for you. On the subject line of your email, please indicate the CASREP document number, CASREP category, and CASREP NAVMSG date time group. Example below:

GCPC, CMLS and HIGH-PRIORITY REQUISITIONS (POC: Vernon Ferrer, Code 45, vernon.ferrer@navy.mil)

Please be reminded that any critical part being requisitioned via GCPC by the ship must be processed as purchase card (PC). Do not use Supply Chain (Non-STD) option to generate a “W” or “A” document for “tracking” and/or messaging purposes. Input the requisition as PC if the intent is to buy directly from a vendor using the GCPC.

However, notify MSC Supply Chain of all pertinent information such as CASREP ID, CASREP Category, Criticality Code, SWFL, and other information as directed by current CASREP reporting procedures including the PC “S” requisition created in ShipCLIP. Additionally, indicate on the PARTS line of the actual CASREP message something like “PART ORDERED VIA GCPC ON REQN NBR (UIC-JULIAN DATE-REQN SER NUMBER).” This allows us to help monitor/track your “W” or “A” requisitions. Questions may be directed to either myself or Mr. James Shoemake.

AGED OUTSTANDING REQUISTIONS – A CRITICAL READINESS ISSUE

(POC: Parrish P. Guerrero, parrish.guerrero1@navy.(smil).mil, 757-341-2317)

Recent N41 CM Program Lead and ShipCLIP Program Lead audits have found that some units are not conducting an effective maintenance of the Material Outstanding File (MOF)/Requisition File. Most units have numerous “Aged” outstanding material requisitions (FY-18 and older). At this point, “Aged” material requisitions (FY-18 and older) are in excess of 1,000 and one ship alone has over 525 “Aged” requisitions.

To address this issue, Supply Officers are reminded to take a round turn in reviewing the Material Outstanding File (MOF)/Requisition File. An aggressive follow-up program assures an effective MOF. Validate external Material Obligation Validation (MOV) requisitions in conjunction with the monthly internal MOV processing of all outstanding DTO and Stock requisitions. Ensure each outstanding requisition is, in fact, a valid outstanding requisition held by a supply activity.

Utilize the attached MOF check-off sheets to validate all requisitions and establish an aggressive MOF maintenance program.

BOTTOM LINE: MOF problems will have a major impact and disruption across your entire operation, inventory accuracy, financial accountability, and stock record maintenance. The benefits of properly managing and maintaining the MOF include budget savings, decreased requisition lead-time, increased supply and maintenance effectiveness, and improvement in readiness and sustainability.

MOF CHECK OFF

SHEET.pdf

CLF REQUIRED ACTIONS DURING RECEIPT AND TRANSFER OF CUSTOMER SHIP DLRs (POC: Kevin Crosby (757) 443-3887 or kevin.a.crosby@navy.mil)

CLF procedures for receipt and processing Depot Level Repairables from customer ships are attached in the eRMS 2.0 Quick Reference Guide for your review. SUPPOs and JSOs, please review these procedures and hold training with your DLR manager and junior supply personnel.

When processing customer ship DLR retrograde, your DLR manager MUST post receipt of the DLR manifest in eRMS

2.0 upon receipt from the customer ship and also post the transfer when you offload to ATAC.

In cases where eRMS connectivity is not available, the receiving CLF ship MUST scan the DD-1348s and associated manifest and email them to your area servicing TARP Representative. This step is vital to ensure proper tracking and accountability of customer DLRs.

If you have questions about the process please contact your local area TARP Rep or the POC above.

QRG_E_01_CLF_Proce ssing.pdf

CONTRACTED MARINER SAAR-N SECURITY CLEARANCE VERFICATION CHANGE

As of 23 April 2021 - DOD and Navy’s new system of record is the Defense Information Security System (DISS). The DISS only accepts the members’ Social Security Number as the means to verify clearance information in Part III of the SAAR form. DISS does not use the DOB and EDI PIN# to locate an individual. DISS only accepts the SSN as the only means to verify clearance information. Security clearance investigations or verifications are one of the authorized uses of a person’s SSN per DODI 1000.30. DO NOT PUT THE SSN Directly on the SAAR! Logistics Type Desk personnel must submit the members’ SSN via encrypted email directly to MSC_NRFK_N0211@navy.mil. Contact Sandra.m.steinson@navy.mil, (757)443-2872 if you have any questions.

Check-off Sheet

Steps for Material Outstanding File (MOF) / Requisition File maintenance and management Take the following actions:

Maintain the Material Outstanding File (MOF)/Requisition File per NAVSUP P-485, paras 3532 and 6188.

All STK outstanding requisitions, older than 5 days, must have "valid" and current supply status.

Those requisitions without valid status need to be followed up or cancelled to de-obligate funds.

See below listing of invalid statuses.

Check requisition status in One Touch. Although aged requisition is three fiscal years old or older, One Touch may indicate material is actually still outstanding – in which case, aggressively follow up by phone with last known requisition holder, e.g., PMO, DLA, NAVSUP, or GSA. See below Requisition Validation Contact Information.

Purge the Material Outstanding File (MOF)/Requisition Listing of all over-age shipment status.

Validate all outstanding DTO and STOCK requisitions. Research and clear requisitions with over-aged shipping (AS or BA) status. Consider shipment status over-age when material has not been received within 60 days in the continental U.S. (CONUS) or 90 days while deployed. In many cases, over-age shipment status results from material being received onboard without the receipt documents being processed. Thoroughly research the overage shipment, including contact with the customer/ordering department, before initiating follow-up action.

STOCK REQUISITIONS:

• Double check the “Completed” Requisition File for hard copy receipts associated with outstanding requisition. If you find hard copy receipt, complete requisition and post receipt in ShipCLIP. Perform physical spot check to ensure ShipCLIP stock on-hand and actual stock hand are in agreement.

• If receipt does not exist, perform physical spot check and review ShipCLIP on-hand quantity associated with the outstanding requisition. If actual material on-hand exceeds ShipCLIP quantity on hand, complete requisition/post receipt in ShipCLIP, using a “dummy” DoD Single Line Item Release/Receipt Document (DD Form 1348-1A).

• If actions above are negative:

- For requisition without valid supply status or shipping status, make sure follow-up action has been taken on all status documents (e.g., BF status is invalid for an active requisition;

additional research is required to obtain the correct status), otherwise, process an administrative cancellation in ShipCLIP and reorder, if still required.

- For requisition with over age shipping status, complete requisition (administrative receipt) in ShipCLIP, using a “dummy” DoD Single Line Item Release/Receipt Document (DD Form 1348-1A). Annotate the dummy receipt “Shipped not Receive" and file in Completed Requisition File. Post Loss by Inventory (LBI) in ShipCLIP to match ShipCLIP on-hand quantity and actual on-hand quantity. If an SDR is required, follow P- 485 paragraph 4268 to process Supply Discrepancy Reports (SDR). If the receipt shortage involves a DLR, prepare and process a Financial Liability Investigation of Property Loss (FLIPL), DD Form 200, for the loss in accordance with P-485, para 5034.

- If you receive material after posting an administrative receipt or administrative cancellation, process the receipt in ShipCLIP for the associated requisition.

DTO REQUISITIONS:

• Generate two ShipCLIP “Overdue Order Listing” for each shipboard department – one for Supply Representative conducting the Internal MOV and one for respective shipboard departmental representative for screening to make sure the customer still requires the material.

• Check “Completed” Requisition File for hard copy receipt associated with the outstanding requisition. If you find hard copy receipt, complete requisition and post receipt in ShipCLIP.

• Compare the annotated MOV listing from customer/ordering department against the MOF to validate the status of requisitions. The MOV listing should be annotated with: (a) V - Valid, C - Cancel or R - Received.

- For requisitions marked as R –Received. Complete requisition/post receipt in ShipCLIP, using a “dummy” DoD Single Line Item Release/Receipt Document (DD Form 1348- 1A). Have the respective Department Supply representative print their name and sign the dummy receipt before filing.

- For requisitions marked as C – Cancel. If valid supply status or shipping status does not exist, submit cancellation request (AC1) in ShipCLIP and to the last known holder of requisition. Monitor “BQ” status cancellation in ShipCLIP.

- For requisitions marked as V – Valid but without valid supply or shipping status, make sure follow-up action has been taken on all status documents (e.g., BF status is invalid for an active requisition; additional research is required to obtain the correct status), otherwise, process an administrative cancellation in ShipCLIP and reorder, if still required.

• For requisition with over age shipping status, complete requisition/post receipt in ShipCLIP, using a “dummy” DoD Single Line Item Release/Receipt Document (DD Form 1348-1A).

Annotate the dummy receipt “Shipped not Receive" and have the respective customer/ordering department print their name and sign the dummy receipt before filing.

• For GFM requisitions, reach out to N44 Type Desk for status update and to ensure they are valid. Post updated status, receipt, or cancellation in ShipCLIP.

• For GCPC related requisitions, reach out to N48 Supply Chain Management for status update and to ensure they are valid. Post updated status, receipt, or cancellation in ShipCLIP.

Invalid statuses include:

a. A0 > 5 Days and no status

b. AT > 5 Days and no status

c. AE BM with TD > 10 Days

d. AE BD with TD > 10 Days

e. AE BF Invalid Status

f. AE BB,BV,BC,BP,BZ with passed ESD

g. AE BA, BN with TD > 10 Days

h. AS > 60 Days (90 Deployed)

i. AB > 60 Days (90 Deployed)

j. AU with ESD >= 60 Days

l. NW > 3 Days (21 Deployed)

m. NL Trans Date > 45 Days (90 Deployed)

n. AC/AK Trans Date > 10 Days

Requisition Validation Contact Information Priority Material Office (PMO):

Visit: https://www.csp.navy.mil/pmo/Services/ Email: PMOHQ.CDO@NAVY.MIL Call: 1-360-476-7285/7286/7287/7295

GSA

Visit: https://www.gsaadvantage.gov/advantage/main/home.do Email: NCSCCustomer.Service@GSA.Gov Call: 1-800-488-3111

OneTouch Visit: https://www.onetouch.navy.mil Email: GDSC@navy.mil Call: 1-877-418-6824

DLA

Visit: https://www.dla.mil/CustomerSupport/ Email: dlast@dla.mil Call: 1-877-352-2255, 1-269-961-7766, or DSN 661-7766

For questions/concerns, feel free to reach out:

Parrish P. Guerrero N41 Logistics Operations/CM Program Lead E-Mail:parrish.guerrero1@navy.(smil).mil Teams: parrish.p.guerrero.civ@us.navy P: 757-341-2317 C: 757-777-6792

Vernon Ferrer N45 ShipCLIP Program Lead E-mail: vernon.ferrer@navy.mil Teams: vernonlee.c.ferrer.civ@us.navy.mil P: 757-341-5860 C: 757-319-5204 mailto:parrish.guerrero1@navy.(smil).mil mailto:vernon.ferrer@navy.mil mailto:vernonlee.c.ferrer.civ@us.navy.mil kevin.a.crosby File Attachment MOF CHECK OFF SHEET.pdf

QUICK REFERENCE GUIDE (QRG)

eRMS 2.0 Combat Logistics Force (CLF) Processing

QRG_E_01 | LAST UPDATED: 02/08/2021

Technical Issue / Role Assistance (NAVY311): www.navy311.navy.mil | 855-628-9311 Training Related Assistance (TARP): tarphelp@leidos.com | 866-427-8277 / 717-303-2859 eRMS 2.0 Combat Logistics Force (CLF)

Receipt Processing

QRG_E_01

TABLE OF CONTENTS

Combat Logistics Force Processing

CLF Receipt Processing

Revisions & Changes

Overview

Posting a CLF Receipt

COMBAT LOGISTICS FORCE

PROCESSING

CLF Receipt Processing

Revisions & Changes

All changes to this document are captured in the below table.

Change Date Section Detailed Description of Change

08/14/2020 Document Version 1.1

08/24/2020 Document Version 1.2

08/31/2020 Document Version 1.3

09/14/2020 Document Version 1.4

10/20/2020 Document Version 1.5

10/25/2021 Document Version 1.6

02/08/2021 Document Version 2.0

Overview

Preface

To obtain access to eRMS 2.0 and for instructions on how to log into the system, please refer to the

QRG_A_01 System Access and QRG_A_03 ATAC eRMS 2.0 Basics.

For instructions on how to process CLF ship generated or end-use DLR’s, please refer to Carcass

Turn-in processing QRG_B_01 through QRG_B_06 BER/BR and Activity Disposal Turn-in. Note, in eRMS 2.0 only one login is required to process both DLR movements from the ship as well as other ship transshipments; these are combined in shipment processing.

One of the advantages of eRMS 2.0 is that it provides the CLF Supply Officer with the ability to see what Depot Level Repairables (DLRs) have been manifested to them by customer ships. These incoming shipments will be displayed on the dashboard in the Due In > Not Shipped or Due In > In

Transit process categories.

Purpose

The CLF receipt processing function is used to receive retrograde from other afloat activities and prepare them for transshipment to Advanced Traceability and Control (ATAC) sites ashore.

eRMS 2.0 Training Materials available at: https://tarp.navsup.navy.mil/erms https://tarp.navsup.navy.mil/erms

Posting a CLF Receipt

1. Click the Post CLF Receipt button to post a receipt and start the process. The user will have the option to Post a CLF Receipt by Manifest Number, eRMS Unique ID, or Document

Number information.

Posting a Receipt by Manifest Number

Posting a Receipt by Manifest Number will receive all documents included on a manifest generated by another CLF ship or shipments from a customer ship.

1. Enter the Manifest Number. A linear scanner may be used to fill this field. Scan the manifest document number from the offloading ship’s eRMS generated manifest.

2. Click the Submit button.

Note: Click Cancel to abort the receipt of the document and return to the dashboard.

The Receipt Confirmation screen displays.

3. Review the Confirmation Message which acknowledges a successful receipt.

At this point, there are two options.

POST ANOTHER RECEIPT | GO TO DASHBOARD

Description

Post Another Receipt To post another receipt at this time

Go to Dashboard To return to the eRMS home screen

4. If you want to continue receipt processing, click the Post Another Receipt button or, if finished, click the Go to Dashboard button.

Posting a Receipt by eRMS Unique ID

Receipts can be posted also for individual DD1348-1A documents by using the eRMS Unique ID.

The eRMS Unique ID is a bar code located in the bottom right corner of the DD1348-1A in block 27.

It is not human readable and must be scanned into the eRMS Identify Item to Receipt field. The eRMS Unique ID contains all information necessary to receipt for the item and re-manifest it properly to an ATAC or another CLF ship.

1. Enter the eRMS Unique ID by scanning the barcode from the DD1348-1A.

Note: The actual eRMS Unique ID number is represented by dots/asterisks.

2. Click the Submit button.

Note: Click Cancel to abort the receipt of the document and return to the dashboard.

A Receipt Confirmation screen displays.

3. Review the Confirmation Message which acknowledges a successful receipt. It also advises that this single receipt was only one of three which was manifested. In this example, The CLF receiving team should be on the lookout for the other components.

4. To continue receipt processing, click the Post Another Receipt button or, if finished, click the Go to Dashboard button.

Receipted Documents:

Once documents are received, they will move automatically to Due Out >

Shipment Preparation.

Posting a Receipt by Document Information

A receipt can be posted also using information displayed on a DD1348-1A. This method will be necessary to receive documents not created or not manifested in eRMS.

Shipping Discrepancies:

If a receipt is made and had not been manifested by the customer, query the document number in eRMS 2.0 Reports > Document History to determine if the transferring ship had manifested the item. If not:

If an item is shown on a manifest, but not received, also notify the supply officer.

Advise the transferring ship of action taken.

This action is necessary to ensure positive in-transit visibility and accountability of the item.

1. Enter the Document Number.

2. Enter the NIIN.

3. Enter the Doc Id, if known. If unknown, use BC1.

4. Enter the Received From Activity DODAAC.

5. The Receipt Date will default to the current date, but can be changed, if needed.

6. Click the Submit button. Note, use Cancel to abort the receipt of the document and return to the dashboard.

The Receipt Confirmation screen displays.

7. Note: The Confirmation Message acknowledges a successful receipt.

8. If you want to continue receipt processing, click the Post Another Receipt button or, if finished, click the Go to Dashboard button.

RECEIPTED DOCUMENTS:

Once documents are received, they will move automatically to Due Out >

Shipment Preparation.

NEXT STEPS

eRMS 2.0 training material located at https://tarp.navsup.navy.mil/erms:

Refer to:

Corresponding QRS E01 CLF Processing

QRG G01 Manifesting (End Use Activity)

QRG H01 Shipping (End Use Activity)

Additional Reference Material:

QRG A02 End Use Activity eRMS 2.0 Basics

Combat Logistics Force Processing

CLF Receipt Processing

Revisions & Changes

Overview

Preface

Purpose

Posting a CLF Receipt

Posting a Receipt by Manifest Number

Posting a Receipt by eRMS Unique ID

Posting a Receipt by Document Information kevin.a.crosby File Attachment QRG_E_01_CLF_Processing.pdf

All Logistics System SAARs and Addendums for One Touch should continue to be submitted by the CONMAR to the MSC N44 Logistics Type Desk using the DoD Safe website. (https://safe.apps.mil/).

LOGISTICS SYSTEM SAAR-N PROCESSING REMINDERS

ENSURE YOU HAVE A PRIMARY SAAR ON FILE WITH MSC N6: We continue to see logistics system SAARs (One Touch, eRMS, NLL, PRIME) come back rejected from MSC N6 because the member did not have a Primary computer user SAAR on file. All MSC employees are required to have a Primary SAAR on-file with MSC N6. The Primary SAAR is what gives you access to the NMCI Network and computers and is needed prior to getting access to secondary systems such as One Touch Support or Electronic Retrograde Management System (eRMS). Please check with your N6 department and ensure you have an approved Primary SAAR on-file prior to submitting a Logistics System SAAR.

For questions or additional information about Primary SAARs, please review the MSC SAAR Portal using this link:

(https://msc.navy.deps.mil/Intranet/CICO/SitePages/SAARProcessing.aspx) or email the SAAR team at:

comsc_nrfk_saar_rqst@navy.mil

DoD SAFE REMINDER: Please remember to use the DoD SAFE to upload and transmit logistics system SAARs for review and approval. Civilian and Contracted Mariner supply personnel must submit logistics program System Authorization Access Request Navy (SAAR-N) forms via the DoD SAFE Website. This includes the following four logistics systems: One Touch Support (OTS), Electronic Retrograde Management System (eRMS), Priority Requisition Information Management Enterprise (PRIME) and the Naval Logistics Library (NLL). After uploading forms to the DoD Safe, CIVMARs should send the link for accessing the files to kevin.a.crosby@navy.mil. CONMARs must submit the DoD Safe link to their respective Logistics Type Desk POC for processing. Please do not email these logistics program SAAR-N forms. Find the DoD SAFE website at: https://safe.apps.mil/

IA TRAINING NOTE: All Log system SAARs must include the Information Assurance Awareness (IA) training date in block 10. The training is required each fiscal year. During FY21, all SAARs with IA training dates prior to 1 Oct 2020 will be rejected.

ONE TOUCH LOG-IN REQUIREMENT: The One Touch Support (OTS) web portal requires all users to log into their account every 30 days. After 45 days of non-activity, the account is deleted and users must fill out a new SAAR-N and Addendum to re-gain access. OTS has discontinued the Purge Exception option. OTS users that go on extended leave or TAD periods can use a personal computer with a CAC reader and log into their account to maintain access.

Previous N41 Newsletter Articles

Below is a list of past articles and the newsletters in which they were included. Past MSC N41 Newsletters replicate afloat and are located on the ship’s external document library on the ship’s server. Go to your QMS/SMS External Document library and look for “bulletins/newsletters” and then click on the “N41 Logistics Operations Newsletters” link.

TOPIC ISSUE TOPIC ISSUE

CBRD/ATFP 7th Fleet Quick Hits 2018 Vol 3 Special Material Logistics Type Desk Updates (N44), Cold Chain Shipments 2020 Vol 3 7th Fleet Quick Hits 2018 Vol 2

Special Material Logistics Type Desk Updates (N44) 2020 Vol 2 HSP Program Updates, Changes, Notices 2018 Vol 2

Special Material Inventories – Enter Into ShipCLIP 2020 Vol 1 HSP Program Updates, Changes, Notices 2018 Vol 1

Special Material Logistics Type Desk – News You Can Use! 2019 Vol 4 HSP Program Updates, Changes, Notices 2017 Vol 4

Annual CBRD/ATFP Inventory Report 2016 Vol 2 7th Flt Quick Hits 2017 Vol 4 CLO Customer Ship Trash 2017 Vol 3 Cargo Fuel Update 2021 Vol 1 HSP Program Updates, Changes, Notices 2017 Vol 3 Global Stock Control (N46) Personnel Updates 2021 Vol 1 HSP Program Updates, Changes, Notices 2017 Vol 2

Global Stock Control Top Ten – N46 Key Personnel Changes 2020 Vol 4 HSP Program Updates, Changes, Notices 2017 Vol 1

ShipClip CLF Module (4.0.7.5 and 4.1.1) Fuel Measurement Tool – Fuel Measurement Log

2020 Vol 3 FY 17 OSBP Program Continuing Requirements 2016 Vol 3

MSC N46 – Global Stock Control Updates 2019 Vol 4 HSP Program Updates, Changes, Notices 2016 Vol 3 Automating Customer Requisition Submission and Sourcing 2019 Vol 4 OSBP Overview: Rqmts, Process, Payment Process 2016 Vol 3

CMLS CLF Module Course 2019 Vol 4 Port Visit Info – 7th Fleet 2016 Vol 3 2019-2020 Fleet Issue Load List 2019 Vol 4 MACs Now In Singapore 2016 Vol 2 ShipCLIP CLF Module Fuel Measurement Tool 2019 Vol 4 Logiquest – New Afloat Market Research Tool

T-AKE Cargo Hold Management 2019 Vol 4 New LOGIQUEST program 2017 Vol 4 Requisitioning, Sourcing, Logic, CRIF 2018 Vol 3 Misc POCs and Visits 2018 Vol 2 Excess Material Offload 2021 Vol 1 Continuous Monitoring Program (CM) Supply Officer Turn Over Report – Updated 2021 Vol 1 MSC N41 Continuous Monitoring (CM) Program 2020 Vol 4 FY-21 Afloat Logistics Guidance 2020 Vol 3

Afloat End-Use Continuous Monitoring Program Implementation – Update 2019 Vol 2 Safety Of Life At Sea (SOLAS) Flares 2020 Vol 3

Afloat End-Use Continuous Monitoring Program Implementation 2019 Vol 1 Trash Disposal In Guam - Update 2020 Vol 2

COVID-19 One Touch Support Purge Exception Option 2020 Vol 1 COVID-19 Testing and/or Lodging Requirements During OCONUS Commercial PVSTs

2020 Vol 3 MOV Cycle 1: One Touch Processing Issue Resolved 2020 Vol 1

Important COVID-19 References 2020 Vol 2 Fleet Asset Sharing (FAS) One Team, One Fight! 2020 Vol 1 Seventh Fleet Focus: Corona Virus Minimization 2020 Vol 1 End Use Inventory Accuracy Corner – Location

Audits 2020 Vol 1

DRMO/DLADS Solving The Fleet’s Greatest Supply Readiness Problem – Aged Outstanding Requisitions 2019 Vol 4

DRMO Name Change to DLADS 2017 Vol 3 ShipCLIP Trouble Tickets – What To Include In The Help Desk Email 2019 Vol 4

DLRs/ERMS GDSC Requisition Processing 2019 Vol 3 eRMS 2.0 Software Update - Resources 2021 Vol 1 End of Fiscal Year Guidance From MSC N8 2019 Vol 3 eRMS 2.0 Fleet Implementation Delayed 2020 Vol 4 Bottled Water Purchases – Ordering Information 2019 Vol 3 eRMS 2.0 Implementation 26 OCT – 24 NOV 2020 2020 Vol 3 One Touch Support Purge Exception Option 2019 Vol 3

NITA Reports - Pending and Actual DLR Carcass Review 2019 Vol 3 Fitness Equipment Maintenance and Repair

Workshops 2019 Vol 3

NRFI DLR Documentation Requirements 2019 Vol 2 MOV Processing 2019 Vol 2 TARP Rep Quarterly eRMS Training 2019 Vol 2 MOV Procedures 2019 Vol 1 ERMS 2.0 Update 2019 Vol 1 New Fleet Liaison Officer 2019 Vol 1 ERMS – DLR Management Update 2018 Vol 4 Material Obligation Validation (MOV) 2018 Vol 4 ERMS 2.0 Update 2018 Vol 4 BUNKER FUEL – NAVSUP Support OCONUS 2018 Vol 4 ERMS 2.0 Update 2018 Vol 3 MOVs 2018 Vol 3 DLR Management Update 2018 Vol 3 Ship Vehicles - Damage 2018 Vol 2 Supply & quality Discrepancy Reports 2018 Vol 2 Afloat Logistics Guidance – FY 18 2017 Vol 4 Pending Carcass Charge Report 2018 Vol 2 Bottled Water 2018 Vol 2 ERMS 2.0 Update 2018 Vol 2 Bunker Fuel 2018 Vol 3 ERMS 2.0 2018 Vol 1 NAVFAC RIP Requests 2017 Vol 4 Change to NAVFAC Funding Procedures 2020 Vol 1 DLR Retrograde 2017 Vol 4 Funding Documents 2018 Vol 3 Carcass Charges (FY 16 & 17 charges) 2017 Vol 3 Recycling Center – Mooring Lines 2017 Vol 4 eRMS & Customs Documents 2017 Vol 3 Mid-Atlantic Group Email Address 2017, Vol

Never Out Consumables List 2017 Vol 2 Ordering Remain-In-Place (RIP) Desk Guide 2017 Vol 2 CASREP Requiring Parts: Review NWP 1-03.1 2021 Vol 1 RIP Desk Guide 2017 Vol 2 Non-Standard NSNs 2021 Vol 1 ATAC Exclusion Items 2017 Vol 1 GSA - ASK.GSA.GOV TOOL 2018 Vol 3 Ready For Issue (RFI) Items 2017 Vol 1 RDD Assignment Policy 2017 Vol 3 eRMS Enabler Program 2016 Vol 3 Pack-Up-Kits (PUKs) –Aviation Carcass Charges 2016 Vol 2 PUK Management Info 2017 Vol 2 TARP, Help Desk, ATAC Pick-Up Svc 2016 Vol 1 POCs Carcass Charges & Avoidance 2015 Vol 3 Special Material Logistics Type Desk POCs 2019 Vol 3 Remain-In-Place (RIP) Instruction Correction 2015 Vol 2 Logistics Type Desk (LTD) Point of Contact List 2019 Vol 2

Evaluations SAAR-N Submission – New POC 2018 Vol 4 CIVMAR Eval Timeframes 2017 Vol 2 N44 Log Type Desks 2017 Vol 2 Exchange Location Operation (ELO) Port Visit Info (Non-HSP) Exchange Location Operation (ELO) And Downrange/Quarantine/NEX Cares Program

2020 Vol 3 CHT Service at COMFLEACT Sasebo, Japan 2020 Vol 1

Ordering Options Overseas 2016 Vol 2 Port Visit Guides – 6th Flt 2018 Vol 1 Security Concerns 2015 Vol 2 Souda Bay & CHT Services 2018 Vol 1 FIAR Postal FIAR & Mat’l Shipped to WH 2017 Vol 2 MRI PLADs 2016 Vol 3 FIAR & Sending Mat’l to WH 2016 Vol 3 Publications Fitness Equipment NAVSUP P485 (w/ Apr’17 changes) Download Info 2017 Vol 4 GOGO Afloat Fitness Equipment Annual Inventories 2021 Vol 1 Readiness

GOGO Afloat Fitness Equipment – QMS Released 2020 Vol 4 Afloat readiness 2017 Vol 4

Food Service SAARs (For Logistics Related Programs Only) Chief Steward/Steward Cook Turnover Checklist Letters update 2021 Vol 1 Primary Computer User SAAR 2021 Vol 1

Transfer of Provisions Ordered from SPV Not Received Due to Unexpected Schedule Change

2021 Vol 1 SAAR Reminders – Use The DoD SAFE – One Touch Purge Option Discontinued 2020 Vol 4

Procedure for Remove Old Prime Vendor Catalogs from FSM ShipClip 2020 Vol 4 Reminder: One Touch Purge Exception Has Been

Discontinued 2020 Vol 3

Afloat Food Service Leadership Roles and Responsibilities 2020 Vol 3 One Touch Purge Exception - Discontinued 2020 Vol 2

Cleaning Fresh Fruits and Vegetables (FFV) During COVID-19 2020 Vol 2 New! Submit Logistics System SAAR-N Forms Via

DoD Safe Website 2020 Vol 1

Subsistence Prime Vendor (SPV) Receipt Processing and Dissemination 2020 Vol 1 New DoD SAFE File Exchange Site – Alternate SAAR

Submission Method 2019 Vol 3

Provisions Transfer from USNS Ships to USS Ships 2019 Vol 2 SAAR-N SUBMISSION – NEW POC 2019 Vol 1

Endurance Level and Financial Reporting 2019 Vol 1 SAARs and AMRDEC Website 2017 Vol 2 Meal Payment Method 2018 Vol 3 Misc. Info 2017 Vol 2 Documenting meals Provided to Other Branches 2018 Vol 3 SHIPCLIP

Daily Expending FFV, Milk and Bread 2018 Vol 2 ShipCLIP Standard (MILSTRIP) Requisition "Auto" Transmission to NAVY Supply System 2021 Vol 1

Regulated Garbage Facts 2017 Vol 1 ShipCLIP Expenditure Offload to Ashore or MSC Warehouse 2020 Vol 4

Food From Unapproved Sources 2016 Vol 3 ShipCLIP Feedback Report Follow-Up 2020 Vol 3

MSC Financial Reports Submission Rqmts 2016 Vol 3 ShipCLIP New Inventory Add Record - Inventory Type Proper Identification 2020 Vol 3

Regulated Garbage Containers (Hampton Roads) 2015 Vol 3 ShipCLIP Corner – ShipCLIP Stock Record Card

(SRC) And Feedback Report (FBR) Creation 2020 Vol 2

FLC ShipCLIP Reminder Corner – Historical NIINs 2020 Vol 1

Surveys 2018 Vol 1 Correction: MSC N41 Newsletter 2019 - VOL 2: “SHIPCLIP

4.7.0.4 Cargo On Hand Install” 2019 Vol 3

GCPC Version Update 2016 Vol 3 Documentation Required - GCPC Payment for Parking and Tolls 2019 Vol 1 Requisition Status From Shore Side 2015 Vol 3

Last Tactical Mile (for material) Extension 2017 Vol 3 Supply Chain (N48) Last Tactical Mile for Material 2016 Vol 2 Supply Chain Management (N48) Updates 2021 Vol 1 Last Tactical Mile for Mat’l & CIVMAR Tvl 2015 Vol 3 Supply Chain Management (N48) Updates 2020 Vol 4 GSA Supply Chain Management (N48) Updates 2020 Vol 3 Change In Acceptance Criteria 2017 Vol 2 Supply Chain Management Updates (N48) 2020 Vol 2 Change in acceptance Criteria 2017 Vol 1 CASREP/ANORS/GPC Requisitions - Dos and Don’ts 2020 Vol 1 HAZMAT Supply Chain Management (N48) Points of Contact 2020 Vol 1

Annual HAZMAT Inventory & T-SHML Files 2021 Vol 1 Return To Warehouse Shipments – Include ShipCLIP Generated DD-1149 2020 Vol 1

Annual Hazmat Inventory Due 30 June 2020 2020 Vol 1 Supply Chain Management (N48) Points of Contact 2019 Vol 4

Annual HM Inventory 2019 Vol 2 Return To Warehouse Shipments – Include ShipCLIP Generated DD-1149 2019 Vol 4

NAVSTA Norfolk Pier HM Pick-Up Schedule Change 2019 Vol 1 Physical Distribution: Residual Material Returns –

MSC Customer Service – ShipCLIP 2019 Vol 2

Annual Inventory 2018 Vol 2 Supply Chain Management – Paint Contract – GCPC 2019 Vol 2

Batteries - Offload 2018 Vol 1 Physical Distribution – Personal Effects, Material Returns, Serialization and CASREP Pay-Back 2018 Vol 4

Updated DoD Guidance 2016 Vol 1 FIAR & Sending Mat’l To WH 2016 Vol 3 Husbanding MSC Warehouse/General Info 2016 Vol 1 HSP Announcements 2021 Vol 1 POCs 2016 Vol 2 HSP Announcements 2020 Vol 4 Supply Community Manager HSP Announcements & Reminders 2020 Vol 3 Supply Officer Refresher Course (SORC) Has Gone

Virtual 2021 Vol 1 HSP Program – Document Submission Required 72 HRS From Departure 2020 Vol 2 Promotion Opportunities 2016 Vol 1 Port Visit Checklist (PVCL) – Reminder 2020 Vol 1 WEBSALTS 7TH Fleet Husbanding Quick Hits 2019 Vol 4 Retirement of WebSALTS 2018 Vol 2 Volumetrics 2019 Vol 4 Retirement of WebSALTS 2018 Vol 1 Port Visit Documentation 2019 Vol 4 Training Shipboard Port Visit File Maintenance – Required Documents 2019 Vol 4 Supply And Food Service Training Opportunities 2020 Vol 4 HSP Program Update – New Daily Reconciliation Format 2019 Vol 2

Procurement of Bottle Water 2019 Vol 2 7th Fleet Quick Hits 2019 Vol 1

HSP - Program Updates, Changes, Notices 2018 Vol 3 CNO NAVADMIN – OPNAV HSP Policy Updates 2018 Vol 4

HSP Program Updates, Changes, Notices 2018 Vol 4 HSP Program Updates, Changes, Notices 2018 Vol 3 7th Fleet Quick Hits 2018 Vol 4

MSC HQ N41 POCs

N41 POC PROGRAM E-MAIL PHONE

Mr. Ernest Harden N41 Division Director ernest.d.harden1@navy.mil 757-341-2279 Mr. Monty Rycroft Husbanding COR Team Lead:

C2F, C3F, C4F, C5F, C6F, & C7F monty.rycroft@navy.mil 757-443-2997

Mr. Gus Eady T-AH MTF Log Mgmt Spec/Lead gus.eady@navy.mil 757-443-1472 Ms. Beth Travis Supply Community Lead, XLO, MWR beth.travis@navy.mil 757-341-2310

Mr. Parrish Guerrero Supply Policy Parrish.Guerrero1@navy.mil 757-341-2317 LSCS Jamie Venvertloh Afloat HM & Postal Officer Jamie.Venvertloh@navy.mil 757-341-3314 Ms. Candace Thomas MSCFE 7TH Fleet Front End

HSP COR (Singapore Office) MSCFE_HUSBANDING@fe.navy.mil (65) 6750-2059

DSN: 315-421-2059

Mr. Ricardo Legaspi

MSCFE 7TH Fleet Front End HSP COR (Guam Office) ricardo.legaspi@fe.navy.mil 671-339-8041

DSN: 315-339-8041

Mr. Kevin Crosby Fleet Liaison - DLRs, MOVs, SAARs, Waterfront Support (LSRs), Fitness Equipment kevin.a.crosby@navy.mil 757-443-3887

Mr. Dwayne Ulee Continuous Monitoring Team dwayne.ulee1.ctr@navy.mil 757-341-5762 Ms. Janitza Kennedy Continuous Monitoring Team Janitza.c.kennedy.ctr@navy.mil 757-341-3354 mailto:MSCFE_HUSBANDING@fe.navy.mil