DD Form 1423-1 SWI-004 Testing Quality Assurance.pdf

DD FORM 1423-1, FEB 2001

CONTRACT DATA REQUIREMENTS LIST

(1 Data Item)

PREVIOUS EDITION MAY BE USED.

Form Approved OMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP ________ TM _______ OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE

7. DD 250 REQ

8. APP CODE

9. DIST STATEMENT

REQUIRED

10. FREQUENCY

11. AS OF DATE

12. DATE OF FIRST SUBMISSION

13. DATE OF SUBSEQUENT

SUBMISSION

14. DISTRIBUTION

a. ADDRESSEE

b. COPIES

Draft Final

Reg Repro

15. TOTAL

16. REMARKS

17. PRICE GROUP

18. ESTIMATED

TOTAL PRICE

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

Page of Pages

CONTRACT DATA REQUIREMENTS LIST

(1 Data Item)

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP ________ TM _______ OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

16. REMARKS (Continued)

DD FORM 1423-1, FEB 2001 Page of Pages

INSTRUCTIONS FOR COMPLETING DD FORM 1423

(See DoD 5010.12-M for detailed instructions.)

FOR GOVERNMENT PERSONNEL

Item A. Self-explanatory.

Item B. Self-explanatory.

Item C. Mark (X) appropriate category: TDP - Technical Data Package;

TM - Technical Manual; Other - other category of data, such as "Provisioning,""Configuration Management," etc.

Item D. Enter name of system/item being acquired that data will support.

Item E. Self-explanatory (to be filled in after contract award).

Item F. Self-explanatory (to be filled in after contract award).

Item G. Signature of preparer of CDRL.

Item H. Date CDRL was prepared.

Item I. Signature of CDRL approval authority.

Item J. Date CDRL was approved.

Item 1. See DoD FAR Supplement Subpart 4.71 for proper numbering.

Item 2. Enter title as it appears on data acquisition document cited in Item 4.

Item 3. Enter subtitle of data item for further definition of data item (optional entry).

Item 4. Enter Data Item Description (DID) number, military specification number, or military standard number listed in DoD 5010.12-L (AMSDL), or one-time DID number, that defines data content and format requirements.

Item 5. Enter reference to tasking in contract that generates requirement for the data item (e.g., Statement of Work paragraph number).

Item 6. Enter technical office responsible for ensuring adequacy of the data item.

Item 7. Specify requirement for inspection/acceptance of the data item by the Government.

Item 8. Specify requirement for approval of a draft before preparation of the final data item.

Item 9. For technical data, specify requirement for contractor to mark the appropriate distribution statement on the data (ref. DoDD 5230.24).

Item 10. Specify number of times data items are to be delivered.

Item 11. Specify as-of date of data item, when applicable.

Item 12. Specify when first submittal is required.

Item 13. Specify when subsequent submittals are required, when applicable.

Item 14. Enter addressees and number of draft/final copies to be delivered to each addressee. Explain reproducible copies in Item 16.

Item 15. Enter total number of draft/final copies to be delivered.

Item 16. Use for additional/clarifying information for Items 1 through 15.

Examples are: Tailoring of documents cited in Item 4; Clarification of submittal dates in Items 12 and 13; Explanation of reproducible copies in Item 14.; Desired medium for delivery of the data item.

FOR THE CONTRACTOR

Item 17. Specify appropriate price group from one of the following groups of effort in developing estimated prices for each data item listed on the DD Form 1423.

a. Group I. Definition - Data which is not otherwise essential to the contractor's performance of the primary contracted effort (production, development, testing, and administration) but which is required by DD Form 1423.

Estimated Price - Costs to be included under Group I are those applicable to preparing and assembling the data item in conformance with Government requirements, and the administration and other expenses related to reproducing and delivering such data items to the Government.

b. Group II. Definition - Data which is essential to the performance of the primary contracted effort but the contractor is required to perform additional work to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, or quality of the data item.

Estimated Price - Costs to be included under Group II are those incurred over and above the cost of the essential data item without conforming to Government requirements, and the administrative and other expenses related to reproducing and delivering such data item to the Government.

c. Group III. Definition - Data which the contractor must develop for his internal use in performance of the primary contracted effort and does not require any substantial change to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, and quality of the data item.

Estimated Price - Costs to be included under Group III are the administrative and other expenses related to reproducing and delivering such data item to the Government.

d. Group IV. Definition - Data which is developed by the contractor as part of his normal operating procedures and his effort in supplying these data to the Government is minimal.

Estimated Price - Group IV items should normally be shown on the DD Form 1423 at no cost.

Item 18. For each data item, enter an amount equal to that portion of the total price which is estimated to be attributable to the production or development for the Government of that item of data.

These estimated data prices shall be developed only from those costs which will be incurred as a direct result of the requirement to supply the data, over and above those costs which would otherwise be incurred in performance of the contract if no data were required. The estimated data prices shall not include any amount for rights in data. The Government's right to use the data shall be governed by the pertinent provisions of the contract.

DD FORM 1423-1 (BACK), FEB 2001

7.2 DOCUMENTATION:

7.2.1.1. The contractor shall prepare a test and inspection record (TIR) for each specification item in the contract which requires productive work. TIR's shall be developed for each specification work item or change prior to productive work being accomplished for that item. TIR's at a minimum shall, include the following:

7.2.1.1.1. Identification by solicitation/contract number, ship name and Government work item number.

7.2.1.1.2. Identification of each unit to be inspected by name, number, and location (e.g. Number 2 SSTG, Port Condenser, Cargo Winch Number 12, etc.). Where multiple units are contained within a work item, an entry on the TIR shall be made for each unit.

7.2.1.1.3. The listing of each specific inspection attribute, method of inspection or test

7.2.1.1.4. Acceptability or rejection of each inspection attribute shall be indicated and shall indicated and shall be signed and dated by authorized personnel.

7.2.1.1.5. All TIR's shall be updated as work progresses and maintained current to within twenty-four (24) hours.

7.5 REGULATORY INSPECTIONS:

7.5.1. The contractor shall ensure all regulatory body mandated inspections are arranged for and conducted.

7.5.1.1. The contractor shall reproduce and provide copies of the contract specifications to the cognizant American Bureau of Shipping (ABS) and United States Coast Guard (USCG) area representatives.

7.5.1.2. The contractor shall prepare a written request for review of the specifications to identify the specific attributes for which regulatory body inspection is deemed mandatory. The contractor shall incorporate these inspections in the TIR's.

7.5.1.3. During the performance of the contract the contractor shall be responsible for notifying both ABS and USCG and coordinating and scheduling their inspections. Timely arrangements for the attendance of regulatory body representatives are a mandatory requirement of this item. The contractor shall be responsible for maintaining weekly contact with regulatory agencies, obtaining a written prediction of their weekly work load, their advance notification requirements, keep abreast of notification requirement changes to ensure timely contact. Copies shall be furnished to the MSCREP.

(Continued next page)

7.7 SUBMISSION OF RECORDS:

7.7.1. A copy of all records as defined by 7.2 shall be submitted to the Contracting Officer within ten (10) days of contract completion. The contractor shall maintain original copies in accordance with 7.2.

7.8 QUALITY DEFICIENCY REPORTS (QDRs):

7.8.1. During the course of the contract it may be determined by the MSCREP that the contractor's workmanship is defective or that the quality assurance (QA) program (inspectors or inspection processes) has failed to perform in a manner consistent with the contractor's proposal as evaluated prior to award. Should such occur, the MSCREP may issue to the contractor a quality deficiency report (QDR).

7.8.2. The contractor is required to address the specific subject of the QDR and to advise the Government of how it proposes to perform permanent corrective action of the defective work or process which caused the QDR to be issued.

7.8.3. For a QDR issued in connection with a work item, the contractor is explicitly required to provide a satisfactory answer within the time frame indicated thereon for a reply. Normally, this is within two (2) calendar days from the date of issue. The contractor shall reply in the allotted time indicated on the QDR.

7.8.4. Additional reply time may be requested if needed by the contractor. A request shall be submitted in writing to the Contracting Officer for an extension to the reply date. The request letter shall give a specific, valid justification and date for submittal. In no case shall the extension requested be longer than a total of five (5) calendar additional days.

7.8.5. When the contractor's failure to submit a timely reply, (or a written request for an extension to the Contracting Officer), necessitates issuance of a letter addressing the lateness of the response, (or extension request), the contractor shall lose all further work progress for payment purposes upon the work item the QDR is issued against. This may be for the duration of the contract, or until such time as an acceptable response is furnished.

7.9 SCHEDULE FOR KEY INSPECTION EVENTS:

7.9.1. Contractors shall prepare and submit within two (2) weeks after award a Schedule for key inspection events. The schedule for key inspection events shall show the dates for key inspections as contained in the production schedule, and the parties whose required attendance is necessary to conduct and witness a successful test. At a minimum the following inspections are to be identified:

7.9.1.1. Preliminary test for each final acceptance test.

7.9.1.2. Final acceptance tests.

7.9.1.3. Regulatory agency (ABS/USCG) required tests.

7.9.1.4. Tests indicated by work items as requiring mandatory MSCREP presence.