DD Form 1423-1 SWI-013 Project Planning.pdf

DD FORM 1423-1, FEB 2001 PREVIOUS EDITION MAY BE USED. Page of Pages

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17. PRICE GROUP

18. ESTIMATED

TOTAL PRICE

CONTRACT DATA REQUIREMENTS LIST

(1 Data Item)

Form Approved

OMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP TM OTHER X

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1. DATA ITEM NO.

A013

2. TITLE OF DATA ITEM

Project Planning and Monitoring

3. SUBTITLE

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE

MSC SWI-013

6. REQUIRING OFFICE

PM_CM_/N10

7. DD 250 REQ

LT

9. DIST STATEMENT

REQUIRED

See Blk 16

10. FREQUENCY

ASREQ

12. DATE OF FIRST SUBMISSION

ASREQ

14. DISTRIBUTION

a. ADDRESSEE

b. COPIES

8. APP CODE

N/A

11. AS OF DATE

N/A

13. DATE OF SUBSEQUENT

SUBMISSION

ASREQ

Draft

Final Reg Repro

16. REMARKS

Abstract:

7.1 Production Chart:

7.1.1. Within ten (10) days after award of contract, the contractor shall prepare and submit to the MSCREP, three (3) hard copies, along with an electronic copy in portable document format (PDF), of a Gantt or similar (bar type) production chart clearly indicating planned start date, planned completion date, and planned manning for each item of the specification for contractor and subcontractors.

7.1.3. The production chart shall be amended weekly, until the completion of the performance period, to incorporate all added and deleted work and each bar shall be legibly marked to indicate current status of the work item. Three (3) hard copies, along with an electronic copy in portable document format (PDF), of the amended production chart shall be submitted to the MSCREP twenty-four (24) hours prior to the start of each of the weekly progress meetings. Work item titles shall be in bold black print.

7.2. Daily production meetings and plan of the day (POD):

7.2.2. The contractor shall provide hardcopies of POD each morning to the MSCREP detailing the work planned for the shipyard and their subcontractors for that day. At a minimum the POD shall include safety concerns (immediate or predictable), specific work items being worked on, areas of concern such as cleanliness of vessel, areas of hot-work, check points, call-outs, major crane lifts, ABS Inspections and any other items that may require assistance from the overhaul management team (OMT) or ship’s force.

7.3. Progress report:

7.3.1. Within five (5) days after start of the contract the contractor shall prepare and submit a progress report, listing specification item titles and numbers with appropriate blocks to record weekly percentages completion for each item over the period of the contract.

7.3.1.1. This report shall include contractor’s estimate of percentage completion of each work item.

7.3.1.2. Authorized change order modifications shall also be included with completion estimates. Final weekly completion estimates shall be negotiated during the weekly progress meeting.

7.3.2. The progress report shall be subdivided by original items and added items and amended weekly until the completion of the contract. Added changes shall be listed under

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ACO 1

PPE 1

Ship's Chief Engineer 1

15. TOTAL 0 3 0

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

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DD FORM 1423-1, FEB 2001 Page of Pages

CONTRACT DATA REQUIREMENTS LIST

(1 Data Item)

A. CONTRACT LINE ITEM NO. B. EXHIBIT

C. CATEGORY:

X TDP TM OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

16. REMARKS (Continued) the parent work that they pertain to when applicable. Three (3) hard copies, along with an electronic copy in portable document format (PDF), of the progress report shall be submitted weekly to the MSCREP forty-eight (48) hours prior to the start of the weekly progress meetings. The weekly progress meeting shall be held on Wednesdays at 1300 hours for the duration of the contract period.

7.4. Manning chart:

7.4.1. Within five (5) days after the start of the contract, the contractor shall prepare and submit to the MSCREP a manning chart, clearly indicating the planned and actual contractor and subcontractor manning used on a daily basis, including weekends, throughout the contract performance period. The manning chart shall be updated weekly, until the completion of the contract period to reflect increased or decreased planned and actual manning as a result of change orders issued by the government, cancellation/increase and/or contractor initiated manning changes.

7.4.1.1. The contractor shall provide to the MSCREP at each daily meeting a list of major trades or work centers indicating the manpower associated with the respective major trade or work center for that day. This shall include all prime and subcontractor manpower.

7.4.2. Three (3) hard copies, along with an electronic copy in portable document format (PDF), of the updated planned and actual manning chart shall be submitted to the MSCREP, twenty-four (24) hours prior to the start of the weekly progress meetings.

7.5. Condition found reports (CFRs):

7.5.1. Shipyard shall provide three (3) hard copies, along with an electronic copy in portable document format (PDF), of all CFRs to the MSCREP.

7.5.2. CFRs shall be submitted with a sequential numbering convention for MSC serialization purposes starting with 001. That is to say, the first CFR shall be serialized 001 and following shall be sequential (002, 003, 004...). All CFRs shall be submitted through the shipyard project manager for all trades. CFRs will not be accepted from individual trade supervisors.

7.5.3. The MSCREP will provide a written response to each CFR indicating the decision regarding the CFR. The response may indicate a CCO will be issued if additional work is required, or it may simply acknowledge receipt of the CFR with no further action required or authorized. The response to the CFR does not constitute authorization to proceed with any additional work or a change order.

7.6. Contract change order (CCO):

7.6.1. The MSCREP via the ACO will provide electronic copies (PDF) and hard copies, if requested, of each CCO to the shipyard project manager in response to a CFR if additional work is required or desire to correct the condition described by a given CFR. Not every CCO will have a related CFR.

The shipyard shall respond to the CCOs with a quotation for the additional work requested within 3 days of receipt of the CCO. Once the costs have been negotiated and agreed by both the shipyard project manager and the ACO and officially signed, the CCO will be considered an effective change order to the contract.

DD FORM 1423-1 (BACK), FEB 2001

INSTRUCTIONS FOR COMPLETING DD FORM 1423

(See DoD 5010.12-M for detailed instructions.)

FOR GOVERNMENT PERSONNEL

Item A. Self-explanatory.

Item B. Self-explanatory.

Item C. Mark (X) appropriate category: TDP - Technical Data Package;

TM - Technical Manual; Other - other category of data, such as "Provisioning,""Configuration Management," etc.

Item D. Enter name of system/item being acquired that data will support.

Item E. Self-explanatory (to be filled in after contract award).

Item F. Self-explanatory (to be filled in after contract award).

Item G. Signature of preparer of CDRL.

Item H. Date CDRL was prepared.

Item I. Signature of CDRL approval authority.

Item J. Date CDRL was approved.

Item 1. See DoD FAR Supplement Subpart 4.71 for proper numbering.

Item 2. Enter title as it appears on data acquisition document cited in Item 4.

Item 3. Enter subtitle of data item for further definition of data item (optional entry).

Item 4. Enter Data Item Description (DID) number, military specification number, or military standard number listed in DoD 5010.12-L (AMSDL), or one-time DID number, that defines data content and format requirements.

Item 5. Enter reference to tasking in contract that generates requirement for the data item (e.g., Statement of Work paragraph number).

Item 6. Enter technical office responsible for ensuring adequacy of the data item.

Item 7. Specify requirement for inspection/acceptance of the data item by the Government.

Item 8. Specify requirement for approval of a draft before preparation of the final data item.

Item 9. For technical data, specify requirement for contractor to mark the appropriate distribution statement on the data (ref. DoDD 5230.24).

Item 10. Specify number of times data items are to be delivered.

Item 11. Specify as-of date of data item, when applicable.

Item 12. Specify when first submittal is required.

Item 13. Specify when subsequent submittals are required, when applicable.

Item 14. Enter addressees and number of draft/final copies to be delivered to each addressee. Explain reproducible copies in Item 16.

Item 15. Enter total number of draft/final copies to be delivered.

Item 16. Use for additional/clarifying information for Items 1 through 15.

Examples are: Tailoring of documents cited in Item 4; Clarification of submittal dates in Items 12 and 13; Explanation of reproducible copies in Item 14.; Desired medium for delivery of the data item.

FOR THE CONTRACTOR

Item 17. Specify appropriate price group from one of the following groups of effort in developing estimated prices for each data item listed on the DD Form 1423.

a. Group I. Definition - Data which is not otherwise essential to the contractor's performance of the primary contracted effort

(production, development, testing, and administration) but which is required by DD Form 1423.

Estimated Price - Costs to be included under Group I are those applicable to preparing and assembling the data item in conformance with Government requirements, and the administration and other expenses related to reproducing and delivering such data items to the Government.

b. Group II. Definition - Data which is essential to the performance of the primary contracted effort but the contractor is required to perform additional work to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, or quality of the data item.

Estimated Price - Costs to be included under Group II are those incurred over and above the cost of the essential data item without conforming to Government requirements, and the administrative and other expenses related to reproducing and delivering such data item to the Government.

c. Group III. Definition - Data which the contractor must develop for his internal use in performance of the primary contracted effort and does not require any substantial change to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, and quality of the data item.

Estimated Price - Costs to be included under Group III are the administrative and other expenses related to reproducing and delivering such data item to the Government.

d. Group IV. Definition - Data which is developed by the contractor as part of his normal operating procedures and his effort in supplying these data to the Government is minimal.

Estimated Price - Group IV items should normally be shown on the DD Form 1423 at no cost.

Item 18. For each data item, enter an amount equal to that portion of the total price which is estimated to be attributable to the production or development for the Government of that item of data.

These estimated data prices shall be developed only from those costs which will be incurred as a direct result of the requirement to supply the data, over and above those costs which would otherwise be incurred in performance of the contract if no data were required. The estimated data prices shall not include any amount for rights in data. The Government's right to use the data shall be governed by the pertinent provisions of the contract.