N32205-18-R-2004.docx

N3220518R2004

Section SF 1449 - CONTINUATION SHEET

FACIILTY LOCATION

Primary Facility Location and Address:

Secondary/Alternate Facility Location and Address:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT CSU-EAST NORFOLK VA

CIVMAR LODGING & TRANSPORTATION CONTRACT

DESCRIPTION OF SERVICES

I. SCOPE OF WORK

The Contractor shall provide lodging and transportation as specified herein, to the authorized Civil Service Mariners (CIVMARs) assigned to the Military Sealift Command (MSC) in Norfolk, VA. The Contractor shall furnish necessary facilities, including furniture, equipment and supplies, management, and supervision of the hotel labor force. Such facilities shall be located within a twenty-five (25) mile driving radius of CIVMAR Support Unit-East (CSU-E), Bldg. SP-312, 518 A Street, Naval Station, Norfolk VA 23511-2419, usingwww.mapquest.com, AND excludes any hotel separated from the base by a tunnel. Transportation to and from the contractor’s lodging facility and MSC CSU-E Naval Station, Norfolk VA will be provided by contractor. The commute time from each hotel (primary and each overflow) must not exceed one hour each way during normal peak traffic hours. The scope of this contract does not include lodging for ship repairs in excess of 30 days. In these cases, the government reserves the right to place these CIVMARs in long term accommodations. This exclusion also applies to all option years and periods of this requirement if exercised.

A. LODGING/FACILITIES

The primary lodging facility must be rated by the American Automobile Association (AAA) and must meet or exceed the three Diamond hotel rating from AAA. In addition to the primary facility, the contractor must have a minimum of two (2) overflow hotels that are rated by AAA and meet or exceed the AAA three Diamond hotel rating. The overflow hotels may be at different locations, however, each facility shall be located within the mileage/commute requirements stated above and shall provide the same or lower room-night rate as the primary lodging facility. The contractor shall provide a microwave and refrigerator in each authorized CIVMARs room and maintain at least three (3) functional washers and three (3) functional dryers at each site. The contractor shall provide free local telephone calls and a free, functional internet connection in each room and hotel guests will have access to an on-site Business Center. The contractor shall not lodge CIVMARs under the contract at a hotel facility that is under renovation and/or undergoing a major construction project. The lodging facility must be within 1/8 mile distance of a public transportation designated stop OR the lodging facility must provide transportation to/from the nearest public transportation designated stop with set schedule OR the lodging facility must provide round trip shuttle service comparable to that of public transportation within a five mile driving radius with set schedule. Each authorized CIVMAR occupant shall be given a key to his/her room at no charge and with no deposit fee. The primary facility shall provide lodging to the majority (greater than 50%) of the authorized CIVMARs at all times. The overflow facilities will only be used when the primary lodging facility exceeds its capacity. Overflow hotel properties may change throughout the life of the contract as long as the properties meet all the requirements of the contract and are validated and approved in writing by the Contracting Officer Representative (COR) and Contracting Officer prior to any changes.

The Contractor shall provide hotel rooms when called for by the COR and/or Contracting Officer or his/her designated representatives. The Contractor shall ensure a sufficient number of single rooms are available at all times to meet the Government’s needs. Based on previous history, the room nights will vary with an estimated average of 120 rooms per night, to as many as 250 rooms per night. The quantities of single rooms actually occupied for lodging on any one day may vary depending upon the fluctuating number of CIVMARs awaiting assignment or attending training. The length of a CIVMARs stay varies. Each authorized CIVMAR shall be entitled to a single room. The authorized CIVMARs will remain in the same facility from the day they check in until they check out with the exception of those moves at the request of the MSC Point of Contact (POC) based on availability of the contractor. The authorized CIVMARs may not be moved from one facility to another unless contractor submits a request three (3) working days in advance with adequate justification, to the MSC CSU-E Site Manager for approval.

During New Hire orientation week, the contractor will room the New Hires at the same facility and not split the New Hires up between the primary and the overflow facilities. The New Hire rooms will be reserved in advance by MSC.

The Contractor shall provide a single room night rate per day, including all applicable taxes in the composite rate. However, generally, the U.S. Government is tax exempt. The total price for one unit of lodging shall not exceed the maximum per diem locality rate specified in the Joint Travel Regulations as amended.

The Government estimates 91,250 single room nights to be utilized during the contract period base year. This is only an estimate. The Government is only liable for and will only pay for the actual number of rooms used by the authorized CIVMARs.

HOTEL RESERVATIONS

Reservations may be made in advance of arrival of the hotel guests by the MSC designated POC. If reservations are made in advance, every effort shall be made by the Contractor to provide a room within one hour of arrival. To the extent possible, the Government will make every effort to provide advance reservations. Occasionally there will be late arrivals and every effort shall be made by the Contractor to accommodate those authorized CIVMARs arriving late.

When the MSC designated POC submits a request for a hotel reservation, the request will indicate if the CIVMAR will be arriving after 6 p.m., and if so, will also provide the CIVMARs flight/arrival information. The hotel reservation will be marked “late arrival”, if the arrival is for 6 p.m. or later.

The hotel will hold reservations made until 6 p.m. on the date of arrival, which is industry standard. If the CIVMAR does not arrive by 6 p.m., and the hotel reservation has not been marked as “late arrival”, the hotel reservation will be cancelled by the hotel. If a CIVMAR reports to the hotel after a reservation has been cancelled, or as a walk-in who did not have a reservation, the contractor must still provide the CIVMAR a hotel room at either the primary or one of the overflow hotels.

CIVMARs reporting to the hotel without a reservation will report to the primary hotel. If the primary hotel cannot accommodate the CIVMAR, and after proper credentials are shown to indicate they are an MSC CIVMAR, the contractor will advise the CIVMAR which hotel can accommodate their stay, by contacting the hotel and making the reservation, which will all be relayed to the CSU-E Site Manager the following morning. CIVMARs reporting without a reservation are responsible for their own transportation from the primary hotel to an overflow hotel.

DINING

The Contractor shall provide dining facilities for breakfast, lunch and dinner or there must be dining facilities within one half of a mile from the primary and each of the overflow hotels, including quick service restaurants and/or full service restaurants. In the event the on-site dining facilities are closed for breakfast, lunch, and/or dinner, there must be dining facilities within one half of a mile from the hotels (primary and overflow) which are open for service. Food Services located within the hotel facility (eating and drinking establishments and vending machines operated in conjunction with a hotel) shall be operated in compliance with Federal, State and Local Regulations.

FIRE AND SAFETY

Contractor shall provide verification that establishment is listed on the current Hotel-Motel National Master List as required by PL101-391.

Contractor shall have a policy in place at the primary hotel and overflow hotels which address how to handle medical emergencies, defined as any situation which jeopardizes an individual’s well-being and/or threats to his/her life (Cardiac/Respiratory Arrest, Unconscious Individual or any Conscious Person in Acute Distress). Emergency telephone numbers shall be posted in each hotel room. Hotel must have a first aid kit available at the front desk. Contractor shall be responsible for notifying the CSU-E Site Manager within 5 minutes if an authorized CIVMAR is transported to a hospital. Contractor will provide to the CSU-E Site Manager the CIVMAR’s name, room number, position, date, time, and the name of the emergency transport vehicle that transported the CIVMAR to the hospital. Contractor shall provide hired 3rd party security guard services who provide, at a minimum, security services weekday nights, Monday – Friday, and 24 hours a day on week-ends and holidays, at the primary and overflow hotels. Contractor shall provide security cameras at entry/exit points and lobby area at the primary hotel and overflow hotels.

PREVENTION OF ILLEGAL ACTS

Contractor shall not permit gambling, drug use or sales, or illicit acts within his or her establishment. In the event an illegal act occurs, the Contractor shall provide a copy of the police report regarding the incident to the COR and Contracting Officer.

LIABILITY

The Government shall not assume expenses incurred other than those prescribed in the contract. The government will not be responsible for hotel expenses for any rooms issued without the required proper identification at registration as required by MSC (See “DOCUMENTATION”). The CIVMAR will assume responsibility for any additional expenses incurred for personal use and entertainment, (i.e., telephone use, pay per view cable television movies and/or sports broadcasts, alcoholic beverage, or other extra hotel amenity charges). The CIVMAR shall be directly responsible for such expenses and shall make payments directly to the hotel or motel. Damage to the hotel facility by the CIVMAR is the sole responsibility of the individual CIVMAR. The Contractor’s desk clerk and/or the manager on duty shall explain this requirement for personal liability to the CIVMARs upon check-in.

SAFEGUARDING VALUABLES

The Contractor shall provide a means of storing and safeguarding (safe or vault) small, high value personal property of the occupants. Each authorized CIVMAR occupant shall be notified at check-in that the hotel or motel will provide this service free of cost to the occupant. If the occupant elects to use this service, the hotel or motel is responsible for safeguarding small high value personal property. Safe deposit boxes will be provided in each hotel room occupied by a CIVMAR.

HEALTH AND SANITATION

The Primary lodging facility and overflow facilities shall be subject to inspection and approval by the COR any time after contract award and the Source Selection Evaluation Board (SSEB) prior to award. The lodging facilities shall have ready for examination all inspection approvals, certificates, licenses, and permits required by federal, state and local laws, rules and regulations, dealing with the operation of an establishment providing lodging and serving food/beverages to the public. All inspections, approvals, certificates, licenses and permits must be valid at the time of examination and remain so for the duration of contract agreement.

Unannounced random habitability sanitation inspections may be conducted by the MSC POC, Alternate Contracting Officer’s Representative (ACOR), COR or Contracting Officer throughout the life of the contract to ensure compliance as specified in this contract. Additional inspections without notice will be conducted in response to complaints filed with the MSC medical department or MSC Contracting Office and COR, which directly affect the health and safety of the CIVMARs.

If the Primary hotel and/or overflow hotels are required by Department of Health (DOH) to cease operations, under the provisions of the law, the contractor shall report these findings to the Contracting Officer or COR immediately.

Primary hotel and overflow hotels are required to have emergency battery lighting on stairwells, lobby areas, common areas, and hallways. Should a substantial and imminent health hazard be declared by the Agency and/or DOH at the primary or overflow facilities, including but not limited to substantial power outage, water damage, fire damage, sewage backing up into food preparation and service areas, lack of refrigeration or lack of water, the contractor shall immediately notify the MSC POC, and advise hotel’s plan to transfer all authorized CIVMARs to one of the other approved facilities under contract until operations are resumed and authorized by DOH. A follow-up sanitation inspection may be conducted by MSC to confirm that health hazards have been eliminated and the contractor shall provide the government with a copy of the authorization to resume operations from state and local agencies as required.

All of the authorized CIVMARs shall be entitled the same housekeeping standards as any other hotel guest. Limited housekeeping due to extended length of stay is not an option. All authorized CIVMARs who decline housekeeping in excess of two (2) consecutive days shall be reported to the MSC POC.

PARKING

Space shall be provided for an estimated 2-3 Government vehicles or officially hired rental cars at no cost to the Government. Free parking shall be provided for all authorized CIVMARs staying at the hotel.

MAIL DISTRIBUTION

Mail shall be available for distribution daily at the front desk to authorized CIVMARs.

B. TRANSPORTATION

To and from Norfolk Naval Base The contractor shall provide each authorized CIVMAR staying at the primary and overflow hotel(s) daily round trip transportation to MSC located at Norfolk Naval Base. At a minimum, the Contractor shall provide one round trip daily per CIVMAR, Monday through Friday, for all authorized CIVMARs staying at Contractor’s facilities. The Contractor is to provide transportation to pick up the authorized CIVMARs from the Contractor’s primary and overflow facilities and drop off at the CSU-E located at the Norfolk Naval Station. The buses shall arrive NLT 0545 and depart at 0600, to arrive at the CSU-E NLT 0700 for Muster. For afternoon pick up, the buses shall arrive NLT 1430 and shall not depart until 1500. The expected hotel arrival time will vary dependent upon afternoon traffic.

The Contractor shall provide a round trip transportation rate per day, including all applicable taxes in the composite rate. However, generally, the U.S. Government is tax exempt.

The Contractor shall be responsible to coordinate travel arrangements on a daily basis with the MSC POC in sufficient time to ensure timely logistical arrangements.

The Contractor shall have a sufficient size and or number of vehicles to support the required timeframes of arrival and departures. All vehicles must be climate controlled with properly operating air conditioning and heating systems.

The Contractor shall obtain the daily pick up and drop off schedule from the MSC CSU-E Site Manager or MSC POC. For planning purposes, the Contractor shall be available for drop offs in the morning and pickups in the afternoon on each day when needed.

Most trips to and from the primary and overflow hotels will occur Monday through Friday. There may be requirements to provide transportation for the authorized CIVMARs on weekends and Federal Holidays. This will be coordinated by the MSC POC in advance as needed.

DBIDS base access passes must be obtained by company providing transportation. DBIDS passes must be obtained within two(2) weeks of contract award.

The Government estimates that the total number of days required for transportation to the CSU-E Naval Station Norfolk is 260 days per year during the contract period base year, with an average of 120 CIVMARs per day (this number could fluctuate from 120-250). The Government is only liable for and will only pay for the actual number of round trips made to and from the Naval Station Norfolk. The contractor is responsible for monitoring the passengers as authorized CIVMARs lodging under the contract.

C DOCUMENTATION

IDENTIFICATION OF CIVMARS

The first day a CIVMAR checks in the hotel, the Contractor shall verify the identity of the person by his/her photo identification (ID) card to ensure MSC employment. Two valid and current forms of identification are required: (1) Merchant Mariner Document/Credential (MMD/MMC); and (2) Government Common Access Card (CAC). Reservations will be made in advance by an authorized MSC POC for newly hired CIVMARs reporting for initial training for those that do not have a CAC Card.

DAILY SIGN IN ROOMING ROSTER

The Contractor shall maintain a daily Sign-In Record containing the name, permanent position, and signature for each CIVMAR assigned under the contract. The MSC POC will coordinate the proper format and requirements for submission upon award of contract. The CIVMARs must sign by their name daily for each day they occupy a room during that week. The Contractor shall fax or scan a copy of the daily sign in sheets to the designated MSC POC. Methods of collection and maintenance of sensitive information for the daily sign-in record must be in accordance with the Privacy Act of 1974.

TRANSPORTATION LOG

The contractor shall maintain a daily transportation log, which logs each trip and includes hotel, date, time, number of passengers, and destination to and from. A copy of each daily log for the respective billing periods must be included with each invoice submitted for payment. Invoices shall be submitted on a weekly or bi-weekly basis.

D. RENOVATION AND MAJOR CONSTRUCTION OF HOTEL FACILITY

The contractor shall not lodge CIVMARs under the contract at a hotel facility that is under renovation and/or undergoing a major construction project. The contractor shall provide adequate lodging at the designated and approved overflow hotel facilities during such period. The determination as to whether improvements to the hotel facility constitute a renovation and/or major construction project shall be left to the discretion of the COR and/or the Contracting Officer.

WAGE DETERMINATION

Wage Determination 97-0026 (Rev – 37) is applicable to this service requirement. The wage determination will be updated annually.

ADDENDUM

Addendum to 52.212-1 INSTRUCTIONS TO OFFERORS - - COMMERCIAL ITEMS

I. General Instructions

Offerors shall submit proposal in three separate volumes:

Volume I: Price Proposal Volume II: Technical Proposal Volume III: Past Performance Proposal

Volumes I, II and III shall each be presented on or before the closing date and time provided in Box #8 of the SF 1449 of the solicitation in separate sealed binders marked for Solicitation N32205-18-R-2004. Proposals shall be submitted in one (1) original and two (2) copies plus an electronic copy (CD). Proposals not in conformance with this requirement may be deemed unacceptable.

Prior to the time of solicitation closing date, offerors’ shall submit to the address specified in Block 9 (Attn: Efrem Mason). Offerors shall complete Blocks 17, 24 and 30a, b, and c of SF 1449 and include the completed SF 1449 in the Volume I: Price Proposal.

Offeror’s questions in response to the solicitation must be submitted to the Contracting Officer in writing via email to efrem.mason@navy.mill no later than 12 calendar days prior to the closing date of the solicitation. The Contracting Officer or his/her technical representative shall not accept verbal requests for information.

Proposals may be only hand delivered, mailed or e-mailed directly to efrem.mason@navy.mil, the sole designated E-mail address and inbox for receipt of E-mail submissions. No other electronic means of submission, used in whole or in combination with E-mail, is permitted.

E-mail proposals shall be in either Adobe or Microsoft Word format, with the exception of the signed 1449 and any amendments, which must be included in a proposal as scanned .pdf files, and the price proposal, which must be submitted in Excel format. Offerors are advised that the Government may be unable to receive other types of electronic files (e.g., .zip files) or files in excess of 20 megabytes. To be timely, an E-mail proposal must be received in its entirety in the designated E-mail inbox by the due date and time for proposal submission. An E-mail proposal that resides on a Government server, but has not appeared in the designated E-mail inbox by the due date and time for proposal submission will be considered late unless the exception at FAR 52.212-1(f)(2)(i)(A) applies. The exception at FAR 52.212-1(f)(2)(i)(B) shall not apply to E-mail proposals.

Hand delivered and mailed proposals shall be sent to the following location and must be received there prior to the due date and time for proposal submission:

Access to Naval Station Norfolk is restricted. Offerors and couriers and other delivery services may encounter unpredictable and lengthy delays or denied access when attempting to enter that facility. Similarly, mailed and emailed proposals may encounter unpredictable and lengthy routing delays. In all cases, Offerors are responsible for the risks associated with the chosen delivery method and for ensuring that the Government receives the complete proposal at the appropriate designated location prior to the due date and time for proposal submission.

NOTE: Should the Contracting Officer require both a hard copy and electronic copy of proposal submissions, please specify which version will be considered the official proposal submission for evaluation purposes.

Volume I: Price The offeror’s proposed price will be evaluated on the basis of price fair and reasonableness using price analysis techniques in accordance with FAR 15.404-1(b).

Price proposals will be due on the closing date of the RFP. Offerors are required to complete the SF 1449 and schedule of services. A separate unit price and extended price must be submitted for each contract line item number (CLIN) including the base period and all option periods. An offeror’s representations and certifications, i.e. reps and certs, shall be included in the price proposal. Offerors are encouraged to register their representations and certifications online at https://www.sam.gov/ and provide confirmation in the price proposal of the registration, as opposed to providing a hard copy of the representations and certifications.

The Contractor shall provide a fully burdened single room rate for each CLIN, including, but not limited to, direct costs, indirect costs, profit and applicable taxes. However, generally the U.S. Government is tax exempt. The total price for one unit of lodging shall not exceed the maximum per diem locality rate specified in the Joint Travel Regulations. The overflow hotels’ rate must not exceed that provided by the primary facility.

Volume II: Technical Proposal

The Technical Evaluation Board (TEB) shall evaluate the Technical Proposal as a factor for award for both the prime facility and the overflow facilities. In addition, an on-site inspection will be conducted by the Contract Officer Representative (COR), Union Representative and a Source Selection Board Member for each offeror's prime and overflow facilities prior to contract award for the purposes of validating select portions of the Technical Proposal. Evaluation criteria for technical proposals are listed below. Subfactors I, II and III are of equal importance.

The Technical Proposal shall not exceed 300 text pages and must demonstrate an understanding of the ability to meet all of the requirements covered in the Performance Work Statement. The proposal should demonstrate how the offeror will comply with the Government’s requirements throughout the performance period. Data previously submitted or presumed to be known, i.e., description of previous contracts for the Government, cannot be considered as a part of the proposal, unless physically incorporated into the proposal.

a. Ensure you fill out the attached Lodging Check-list Technical Requirements (Attachment 1)by placing a check in each box for compliance, which means you can meet the requirement. Comment as necessary

b. Your proposal must contain all items required below for both the prime facility and the overflow facilities.

SUBFACTOR I: GENERAL REQUIREMENTS OF PRIMARY AND OVERFLOW HOTELS

1. Provide a current copy of your AAA 3 Diamond hotel rating certification for the primary and overflow facilities.

1. Provide name and address of the primary facility and at least two overflow facilities. The hotels can be at different locations; however, each facility must be located within a twenty-five (25) mile radius of the CIVMAR Support Unit-East (CSU-E), Bldg. SP-312, 518 A Street, Naval Station, Norfolk VA 23511-2419.

1. Provide twenty-five (25) mile radius justification of each hotel facility using www.mapquest.com website.

1. Provide commute time to and from each hotel facility not to exceed one hour each way during normal peak traffic hours.

1. Provide statement that each hotel facility will not be separated from the base by a tunnel.

1. Provide the distance in miles from each hotel facility to the nearest public transportation designated stop. If designated stop is not within 1/8 miles, advise how the facility will transport the CIVMARS to the nearest public transportation designated stop and provide schedule, or advise if lodging facility will provide round trip shuttle service within a five (5) mile driving radius with schedule provided.

1. Provide number of rooms at each facility, size of rooms, and how many rooms are designated smoking and non-smoking rooms.

1. Provide a statement that each CIVMARs guest room will be equipped with a microwave and refrigerator, at no additional charge.

1. Provide a statement that at least three (3) functional washers and at least three (3) functional dryers will be provided on-site at each facility.

1. Provide a statement that each facility will provide free local telephone calls.

1. Provide a statement that each facility will provide a free, functional internet connection in each room.

1. Provide a statement that each facility will not be under construction or major renovation during the base performance period and all option periods.

1. Provide a statement that each CIVMAR will remain in the same hotel facility from the day they check in until they check out, with the exception of those moves at the request of the MSC POC based on availability of contractor.

1. Provide statement that dining facilities are available on premises for breakfast, lunch, and dinner and the restaurant dining hours, or that dining facilities are within one half mile of each hotel facility, and the names, address, and distance from hotel and the dining hours of these eating establishments.

1. Provide a statement that if the onsite dining facilities should be closed, that the MSC POC will be notified.

1. Provide statement that parking will be provided at each facility at no charge to each mariner staying at the hotel.

1. Provide a statement that no hotel blackout dates will be used during the period of performance.

1. Provide statement that each facility will provide an on-site Business center.

SUBFACTOR II: PRIMARY AND OVERFLOW HOTELS’ FIRE AND SAFETY POLICIES AND

PROCEDURES

1. For Fire and Safety Issues, provide verification (Print Out) that establishments are listed on the current Hotel- Motel National Master List as required by PL101-391 http://www.usfa.dhs.gov/applications/hotel

2. Provide plan for each facility to ensure prevention of illegal acts within establishment.

3. Provide security plans, methods and equipment used at each facility. Address security of personal property, personal rooms, access to interior of building and grounds, and lighting of interior and exterior passageways and grounds.

4. Provide statement that safe deposit boxes will be in each hotel room occupied by a CIVMAR. .

5. Provide policies and procedures regarding overnight guests of MSC CIVMARS who could be staying in the room (including additional charges, if any).

6. Provide a copy of each hotel’s policy which addresses handling medical emergencies, defined as any situation which jeopardizes an individual’s well-being and/or threats to his/her life (Cardiac/Respiratory Arrest, Unconscious Individual or any Conscious Person in Acute Distress).

7. Provide statement that emergency telephone numbers shall be posted in each hotel room.

8. Provide statement that hotel will have a first aid kit available at the front desk.

9. Provide statement that contractor will notify MSC within 5 minutes if an authorized CIVMAR has been transported to a hospital. Provide statement that contractor will provide the CSU-E Site Manager the CIVMARs name, room number, position, date, time, and the name of the emergency transport vehicle that transported the CIVMAR to the hospital.

10. Provide statement and documentation that Contractor shall provide hired 3rd party security guard services who provide, at a minimum, security services weekday nights, Monday-Friday, and 24 hours a day on week-ends and holidays, at the primary and overflow hotels.

11. Provide statement that security cameras will be positioned at entry/exit points and lobby area at the primary hotel and overflow hotels.

SUBFACTOR III: HEALTH AND SANITATION OF PRIMARY AND OVERFLOW FACILITIES

** All inspections, approvals, certifications, licenses and permits must be valid at the time of examination.

1. Provide each facility’s housekeeping practices and a statement that CIVMARS shall be entitled the same housekeeping standards as any other hotel guest. Provide list of the services provided in daily housekeeping cleaning.

2. Provide copy of Pest Control Service Inspection Report issued within the past 2 months for each facility.

3. Provide copy of most current Virginia Department of Health (DOH) Inspection/Evaluation Report for each hotel facility for –

a. Hotel - Transient Lodging Establishment Evaluation Report

b. Restaurant – Foodservice Establishment Evaluation Report

c. Swimming pool - Recreational Water Establishment Evaluation Report

4. Provide statement that primary and overflow hotels have emergency battery lighting on stairwells, lobby areas, common areas, and hallways, and how long the emergency battery lighting will be available during a power outage.

SUBFACTOR IV: TRANSPORTATION TO AND FROM PRIMARY AND OVERFLOW HOTEL(S)

1. Provide statement which addresses the type, capacity, and number of vehicles to be used to transport CIVMARS between the Primary/Overflow Hotels and MSC CSU-E, Norfolk Base, as well as any intentions to arrange additional services.

2. Provide a valid copy of the proposed driver(s) CDL, provide a copy of the driver(s) most recent driving record and a copy of the vendor’s valid insurance documents for coverage.

3. Provide commute time from the primary/overflow hotels to/from MSC CSU-E, not to exceed 1 hour commute each way during peak business hours.

4. Provide statement that contractor/bus Company will obtain DBIDS passes from Norfolk Naval Station to provide access on base within 2 weeks of contract award.

Volume III: Past Performance Proposal

Offerors are requested to provide information on up to three (3) previous Government contracts whose effort is/was recent and relevant to the effort required by this solicitation.

a. “Recent” is defined as a contract in-progress or completed within the three (3) years. If the offeror has not had three (3) Government contracts within the last three (3) years, information on recent and relevant subcontracts and/or commercial contracts may be submitted.

b. “Relevant” is defined as a contract that is of similar scope, magnitude, complexity to the requirements as set forth in this solicitation.

i. Scope: Experience in the areas defined in the PWS.

ii. Magnitude: The measure of the similarity of the volume, dollar value and/or duration of the work actually performed under the offeror’s submitted contracts to the PWS.

iii. Complexity: The measure of the similarity of technical difficulty, managerial intricacy and/or required coordination of efforts and disciplines performed by the offeror in its submitted contracts to the PWS. For complexity, not only will the tasks performed by the offeror be considered, but also the offeror’s ability to coordinate tasks (e.g., concurrent performance requirements).

A Past Performance Data Sheet - Attachment #3, is requested to be submitted for each contract to be considered as past performance. Offerors shall provide a detailed explanation demonstrating the similarity of the contracts to the requirements of this solicitation; a detailed description of the work performed for the contract; and the role performed, including whether the offeror acted as a prime contractor or a subcontractor. Offerors are responsible for the accuracy of all data provided. Past performance information regarding predecessor companies, key personnel who have relevant experience and subcontractors that will perform major or critical aspects of the requirement may be provided as past performance submissions.

For each of the contracts the offeror describes in a Performance Data Sheet - Attachment #3, the offeror is requested to provide a Past Performance Questionnaire-Attachment #4, to a reference at the organization that awarded the contract. It is requested that the reference, not the offeror, email the completed Past Performance Questionnaire-Attachment #4 BY THE DUE DATE FOR PROPOSALS directly to Efrem Mason, Military Sealift Command, 471 East C Street, BLDG SP-64, Norfolk, VA 23511, e-mail: efrem.mason@navy.mil, (757) 443-5964. The offeror, NOT THE GOVERNMENT, is responsible for ensuring that the Government receives a sufficient number of questionnaires.

An offeror that does not have recent and relevant past performance to provide for consideration is requested to affirmatively state that it does not have recent and relevant past performance for the Government to consider.

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a single Indefinite Delivery- Requirement contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Factor 1: Price Factor 2: Technical Factor 3: Past Performance

0. Factor 1: Price. To determine the lowest priced offeror, the Government will use the Total Evaluated Price inclusive of all options. Price analysis techniques will be used to determine price reasonableness. Materially unbalanced offers may not be considered for award. In order to be considered for award, the proposed price must be determined to be fair and reasonable.

0. Factor 2: Technical. Proposals will be evaluated to determine that the offeror meets the minimum capability requirements using the ratings and descriptions outlined below:

As part of a technical pre-award survey the Government reserves the right to inspect the offeror’s proposed properties prior to award, to determine that the proposal, meets the acceptability standards in the solicitation. If, upon inspection, the Government determines that the offered properties do not meet the acceptability standards, the property will be found technically unacceptable.

0. Factor 3: Past Performance.

The past performance evaluation will assess the offeror’s probability of meeting the solicitation requirements. To develop an overall rating, the Government’s evaluation will take into account relevant information submitted by each offeror as part of its proposal and the Government’s assessment and evaluation of other sources of information. Other sources of information for past performance may include, but are not limited to, Past Performance Information Retrieval System (PPIRS) reports, the Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Report System (ESRS), other databases, questionnaires and interviews.

(1) The Government will consider the recency and relevancy of past performance information compared to the requirements detailed in the PWS, the source of the information, the context of the data and general trends in the offeror’s performance and any associated risk.

(2) The Government will consider the company itself, predecessor companies, key personnel who have relevant experience and subcontractors who will perform major or critical aspects of the requirement.

The Government reserves the right to consider Past Performance Questionnaires received after the due date for receipt of proposals. The Government reserves the right to contact references for verification or additional information and the right to consider other relevant past performance information. The Government may call customers, whether or not provided by the offeror, to inquire about the offeror’s past performance. The Government does not assume the duty to search for data to cure the problems it finds with the information provided by the offeror. The burden of providing thorough and complete past performance information remains with the offeror.

In accordance with FAR 15.305(a) (2) (iv), an offeror without a record of relevant past performance or for whom information on past performance is not available, will not be evaluated favorably or unfavorably on past performance.

Past performance will be rated on an “acceptable” or “unacceptable” basis using the ratings outlined below:

NOTE: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)). Therefore, the offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable.”

The Government intends to evaluate offers and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

This acquisition will utilize Lowest Price Technically Acceptable (LPTA) source selection procedures in accordance with FAR 15.101-2. The term “technical” refers to all non-price considerations. The technical factor and past performance will be evaluated on an acceptable/unacceptable basis. Award will be made to the responsible lowest price, technically acceptable offeror with acceptable past performance. An unacceptable rating in any non-price factor may render the entire offer unacceptable and ineligible for award. Technical tradeoffs will not be made and no additional credit will be given for exceeding the minimum requirements of the solicitation.

As LPTA source selection procedures are being used in this acquisition, technical and past performance, when combined, are significantly less important than cost or price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

QASP

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

Purpose: To ensure that the Government has an effective and systematic method of surveillance for the services in the PWS. The QASP (Attachment 2) will be used primarily as a tool to verify that the contractor is performing all services required by the PWS in a timely, accurate and complete fashion.

CIVMAR HOTEL LODGING IN NORFOLK VA AREA

FFP

CONTRACTOR TO PROVIDE COMMERCIAL LODGING SERVICES FOR AN ESTIMATED 120 TO 250 ROOMS PER NIGHT FOR THE CIVILIAN MARINERS (CIVMARS) ASSIGNED TO MILITARY SEALIFT COMMAND (MSC) IN NORFOLK, VA FOR THE REQUIRED PERIOD OF 28 APRIL 2018 – 27 APRIL 2019 (BASE YEAR). UNIT PRICE/ROOM RATE SHALL INCLUDE ALL APPLICABLE TAXES.

FOB: Destination

NET AMT

PSC Code: V231

TRANSPORTATION COST FOR CIVMARS

FFP

CONTRACTOR TO PROVIDE TRANSPORTATION TO AND FROM THE CONTRACTOR'S LODGING FACILITIES AND MSC CSU-E NAVAL STATION, NORFOLK, VA. FOR THE REQUIRED PERIOD OF 28 APRIL 2018 THROUGH 27 APRIL 2019. NOTE: THE COMMUTE TIME FROM EACH FACILITY LOCATION (PRIMARY AND OVERFLOW) MUST NOT EXCEED ONE HOUR EACH WAY DURING NORMAL PEAK TRAFFIC HOURS

NET AMT

FFP

CONTRACTOR TO PROVIDE COMMERCIAL LODGING SERVICES FOR AN ESTIMATED 120 TO 250 ROOMS PER NIGHT FOR THE CIVILIAN MARINERS (CIVMARS) ASSIGNED TO MILITARY SEALIFT COMMAND (MSC) IN NORFOLK, VA FOR THE REQUIRED PERIOD OF 28 APRIL 2019 - 27 APRIL 2020 (OPTION YEAR ONE(1)). UNIT PRICE/ROOM RATE SHALL INCLUDE ALL APPLICABLE TAXES.

NET AMT

FFP

CONTRACTOR TO PROVIDE TRANSPORTATION TO AND FROM THE CONTRACTOR'S LODGING FACILITIES AND MSC CSU-E NAVAL STATION, NORFOLK, VA. FOR THE REQUIRED PERIOD OF 28 APRIL 2019 THROUGH 27 APRIL 2020. NOTE: THE COMMUTE TIME FROM EACH FACILITY LOCATION (PRIMARY AND OVERFLOW) MUST NOT EXCEED ONE HOUR EACH WAY DURING NORMAL PEAK TRAFFIC HOURS

NET AMT

FFP

CONTRACTOR TO PROVIDE COMMERCIAL LODGING SERVICES FOR AN ESTIMATED 120 TO 250 ROOMS PER NIGHT FOR THE CIVILIAN MARINERS (CIVMARS) ASSIGNED TO MILITARY SEALIFT COMMAND (MSC) IN NORFOLK, VA FOR THE REQUIRED PERIOD OF 28 APRIL 2020 - 27 APRIL 2021 (OPTION YEAR TWO(2)). UNIT PRICE/ROOM RATE SHALL INCLUDE ALL APPLICABLE TAXES.

NET AMT

FFP

CONTRACTOR TO PROVIDE TRANSPORTATION TO AND FROM THE CONTRACTOR'S LODGING FACILITIES AND MSC CSU-E NAVAL STATION, NORFOLK, VA. FOR THE REQUIRED PERIOD OF 28 APRIL 2020 THROUGH 27 APRIL 2021. NOTE: THE COMMUTE TIME FROM EACH FACILITY LOCATION (PRIMARY AND OVERFLOW) MUST NOT EXCEED ONE HOUR EACH WAY DURING NORMAL PEAK TRAFFIC HOURS

NET AMT

FFP

CONTRACTOR TO PROVIDE COMMERCIAL LODGING SERVICES FOR AN ESTIMATED 120 TO 250 ROOMS PER NIGHT FOR THE CIVILIAN MARINERS (CIVMARS) ASSIGNED TO MILITARY SEALIFT COMMAND (MSC) IN NORFOLK, VA FOR THE REQUIRED PERIOD OF 28 APRIL 2021 - 27 APRIL 27 APRIL 2022 (OPTION YEAR THREE(3)). UNIT PRICE/ROOM RATE SHALL INCLUDE ALL APPLICABLE TAXES.

NET AMT

FFP

CONTRACTOR TO PROVIDE TRANSPORTATION TO AND FROM THE CONTRACTOR'S LODGING FACILITIES AND MSC CSU-E NAVAL STATION, NORFOLK, VA. FOR THE REQUIRED PERIOD OF 28 APRIL 2021 THROUGH 27 APRIL 2022. NOTE: THE COMMUTE TIME FROM EACH FACILITY LOCATION (PRIMARY AND OVERFLOW) MUST NOT EXCEED ONE HOUR EACH WAY DURING NORMAL PEAK TRAFFIC HOURS

NET AMT

FFP

CONTRACTOR TO PROVIDE COMMERCIAL LODGING SERVICES FOR AN ESTIMATED 120 TO 250 ROOMS PER NIGHT FOR THE CIVILIAN MARINERS (CIVMARS) ASSIGNED TO MILITARY SEALIFT COMMAND (MSC) IN NORFOLK, VA FOR THE REQUIRED PERIOD OF 28 APRIL 2022 - 27 APRIL 2023 (OPTION YEAR FOUR (4)). UNIT PRICE/ROOM RATE SHALL INCLUDE ALL APPLICABLE TAXES.

NET AMT

FFP

CONTRACTOR TO PROVIDE TRANSPORTATION TO AND FROM THE CONTRACTOR'S LODGING FACILITIES AND MSC CSU-E NAVAL STATION, NORFOLK, VA. FOR THE REQUIRED PERIOD OF 28 APRIL 2022 THROUGH 27 APRIL 2023. NOTE: THE COMMUTE TIME FROM EACH FACILITY LOCATION (PRIMARY AND OVERFLOW) MUST NOT EXCEED ONE HOUR EACH WAY DURING NORMAL PEAK TRAFFIC HOURS

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

27-APR-2019

27-APR-2019

27-APR-2020

27-APR-2020

27-APR-2021

27-APR-2021

27-APR-2022

27-APR-2022

27-APR-2023

27-APR-2023

CLAUSES INCORPORATED BY REFERENCE