Amendment_0001_N32205-18-R-2004.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

REVISED ADDENDUM

Addendum to 52.212-1 INSTRUCTIONS TO OFFERORS - - COMMERCIAL ITEMS

I. General Instructions

Offerors shall submit proposal in three separate volumes:

Volume I: Price Proposal

Volume II: Technical Proposal

Volume III: Past Performance Proposal

Volumes I, II and III shall each be presented on or before the closing date and time provided in Box #8 of the SF 1449 of the solicitation in separate sealed binders marked for Solicitation N32205-18-R-2004. Proposals shall be submitted in one (1) original and two (2) copies plus an electronic copy (CD). Proposals not in conformance with this requirement may be deemed unacceptable.

Prior to the time of solicitation closing date, offerors’ shall submit to the address specified in Block 9 (Attn: Efrem Mason). Offerors shall complete Blocks 17, 24 and 30a, b, and c of SF 1449 and include the completed SF 1449 in the Volume I: Price Proposal.

By submission of an offer, Offeror agrees that its offer, including any timely revisions thereto, shall remain valid until the Government makes award under this solicitation. The foregoing does not preclude an Offeror from withdrawing its offer prior to award.

Offeror’s questions in response to the solicitation must be submitted to the Contracting Officer in writing via email to efrem.mason@navy.mill no later than 12 calendar days prior to the closing date of the solicitation. The Contracting Officer or his/her technical representative shall not accept verbal requests for information.

Proposals must be only hand delivered or mailed directly to Efrem Mason, the sole designated representative. No electronic means of submission, used in whole or in combination with E-mail is permitted.

Proposals shall be in either Adobe or Microsoft Word format, with the exception of the signed 1449 and any amendments, which must be included in a proposal as scanned .pdf files, and the price proposal, which may be submitted in Excel format. Offerors are advised that the Government is unable to receive any types of electronic files. To be timely, a proposal must be received in its entirety to the designated representative by the due date and time for proposal submission.

Hand delivered and mailed proposals shall be sent to the following location and must be received there prior to the due date and time for proposal submission:

Military Sealift Command

Attention: Efrem Mason, N102B

471 East “C” St, BLDG SP-64

Norfolk, VA 23511

Access to Naval Station Norfolk is restricted. Offerors and couriers and other delivery services may encounter unpredictable and lengthy delays or denied access when attempting to enter that facility. Similarly, mailed proposals may encounter unpredictable and lengthy routing delays. In all cases, Offerors are responsible for the risks associated with the chosen delivery method and for ensuring that the Government receives the complete proposal at the appropriate designated location prior to the due date and time for proposal submission.

NOTE: Should the Contracting Officer require both a hard copy and electronic copy of proposal submissions, please specify which version will be considered the official proposal submission for evaluation purposes.

Volume I: Price

The offeror’s proposed price will be evaluated on the basis of price fair and reasonableness using price analysis techniques in accordance with FAR 15.404-1(b).

Price proposals will be due on the closing date of the RFP. Offerors are required to complete the SF 1449 and schedule of services. A separate unit price and extended price must be submitted for each contract line item number (CLIN) including the base period and all option periods. An offeror’s representations and certifications, i.e. reps and certs, shall be included in the price proposal. Offerors are encouraged to register their representations and certifications online at https://www.sam.gov/ and provide confirmation in the price proposal of the registration, as opposed to providing a hard copy of the representations and certifications.

The Contractor shall provide a fully burdened single room rate for each CLIN, including, but not limited to, direct costs, indirect costs, profit and applicable taxes. However, generally the U.S. Government is tax exempt. The total price for one unit of lodging shall not exceed the maximum per diem locality rate specified in the Joint Travel Regulations. The overflow hotels’ rate must not exceed that provided by the primary facility.

Volume II: Technical Proposal

The Technical Evaluation Board (TEB) shall evaluate the Technical Proposal as a factor for award for both the prime facility and the overflow facilities. In addition, an on-site inspection will be conducted by the Contract Officer Representative (COR), Union Representative and a Source Selection Board Member for each offeror's prime and overflow facilities prior to contract award for the purposes of validating select portions of the Technical Proposal. Evaluation criteria for technical proposals are listed below. Subfactors I, II and III are of equal importance.

The Technical Proposal shall not exceed 300 text pages and must demonstrate an understanding of the ability to meet all of the requirements covered in the Performance Work Statement. The proposal should demonstrate how the offeror will comply with the Government’s requirements throughout the performance period. Data previously submitted or presumed to be known, i.e., description of previous contracts for the Government, cannot be considered as a part of the proposal, unless physically incorporated into the proposal.

a. Ensure you fill out the attached Lodging Check-list Technical Requirements (Attachment 1)by placing a check in each box for compliance, which means you can meet the requirement. Comment as necessary

b. Your proposal must contain all items required below for both the prime facility and the overflow facilities.

subfactor I: General Requirements of Primary and Overflow Hotels

1. Provide a current copy of your AAA 3 Diamond hotel rating certification for the primary and overflow facilities.

2. Provide name and address of the primary facility and at least two overflow facilities. The hotels can be at different locations; however, each facility must be located within a twenty-five (25) mile radius of the CIVMAR Support Unit-East (CSU-E), Bldg. SP-312, 518 A Street, Naval Station, Norfolk VA 23511-2419.

3. Provide twenty-five (25) mile radius justification of each hotel facility using www.mapquest.com website.

4. Provide commute time to and from each hotel facility not to exceed one hour each way during normal peak traffic hours.

5. Provide statement that each hotel facility will not be separated from the base by a tunnel.

6. Provide the distance in miles from each hotel facility to the nearest public transportation designated stop. If designated stop is not within 1/8 miles, advise how the facility will transport the CIVMARS to the nearest public transportation designated stop and provide schedule, or advise if lodging facility will provide round trip shuttle service within a five (5) mile driving radius with schedule provided.

7. Provide number of rooms at each facility, size of rooms, and how many rooms are designated smoking and non-smoking rooms.

8. Provide a statement that each CIVMARs guest room will be equipped with a microwave and refrigerator, at no additional charge.

9. Provide a statement that at least three (3) functional washers and at least three (3) functional dryers will be provided on-site at each facility.

10. Provide a statement that each facility will provide free local telephone calls.

11. Provide a statement that each facility will provide a free, functional internet connection in each room.

12. Provide a statement that each facility will not be under construction or major renovation during the base performance period and all option periods.

13. Provide a statement that each CIVMAR will remain in the same hotel facility from the day they check in until they check out, with the exception of those moves at the request of the MSC POC based on availability of contractor.

14. Provide statement that dining facilities are available on premises for breakfast, lunch, and dinner and the restaurant dining hours, or that dining facilities are within one half mile of each hotel facility, and the names, address, and distance from hotel and the dining hours of these eating establishments.

15. Provide a statement that if the onsite dining facilities should be closed, that the MSC POC will be notified.

16. Provide statement that parking will be provided at each facility at no charge to each mariner staying at the hotel.

17. Provide a statement that no hotel blackout dates will be used during the period of performance.

18. Provide statement that each facility will provide an on-site Business center.

Subfactor II: Primary and OVERFLOW Hotels’ Fire and Safety Policies and

Procedures

1. For Fire and Safety Issues, provide verification (Print Out) that establishments are listed on the current Hotel-

Motel National Master List as required by PL101-391 http://www.usfa.dhs.gov/applications/hotel

2. Provide plan for each facility to ensure prevention of illegal acts within establishment.

3. Provide security plans, methods and equipment used at each facility. Address security of personal property, personal rooms, access to interior of building and grounds, and lighting of interior and exterior passageways and grounds.

4. Provide statement that safe deposit boxes will be in each hotel room occupied by a CIVMAR. .

5. Provide policies and procedures regarding overnight guests of MSC CIVMARS who could be staying in the room (including additional charges, if any).

6. Provide a copy of each hotel’s policy which addresses handling medical emergencies, defined as any situation which jeopardizes an individual’s well-being and/or threats to his/her life (Cardiac/Respiratory Arrest, Unconscious Individual or any Conscious Person in Acute Distress).

7. Provide statement that emergency telephone numbers shall be posted in each hotel room.

8. Provide statement that hotel will have a first aid kit available at the front desk.

9. Provide statement that contractor will notify MSC within 5 minutes if an authorized CIVMAR has been transported to a hospital. Provide statement that contractor will provide the CSU-E Site Manager the CIVMARs name, room number, position, date, time, and the name of the emergency transport vehicle that transported the CIVMAR to the hospital.

10. Provide statement and documentation that Contractor shall provide hired 3rd party security guard services who provide, at a minimum, security services weekday nights, Monday-Friday, and 24 hours a day on week-ends and holidays, at the primary and overflow hotels.

11. Provide statement that security cameras will be positioned at entry/exit points and lobby area at the primary hotel and overflow hotels.

subfactor III: Health and Sanitation of Primary and Overflow Facilities

** All inspections, approvals, certifications, licenses and permits must be valid at the time of examination.

1. Provide each facility’s housekeeping practices and a statement that CIVMARS shall be entitled the same housekeeping standards as any other hotel guest. Provide list of the services provided in daily housekeeping cleaning.

2. Provide copy of Pest Control Service Inspection Report issued within the past 2 months for each facility.

3. Provide copy of most current Virginia Department of Health (DOH) Inspection/Evaluation Report for each hotel facility for –

a. Hotel - Transient Lodging Establishment Evaluation Report

b. Restaurant – Foodservice Establishment Evaluation Report

c. Swimming pool - Recreational Water Establishment Evaluation Report

4. Provide statement that primary and overflow hotels have emergency battery lighting on stairwells, lobby areas, common areas, and hallways, and how long the emergency battery lighting will be available during a power outage.

SUBFACTOR IV: TRANSPORTATION TO AND FROM PRIMARY AND OVERFLOW HOTEL(S)

1. Provide statement which addresses the type, capacity, and number of vehicles to be used to transport CIVMARS between the Primary/Overflow Hotels and MSC CSU-E, Norfolk Base, as well as any intentions to arrange additional services.

2. Provide a valid copy of the proposed driver(s) CDL, provide a copy of the driver(s) most recent driving record and a copy of the vendor’s valid insurance documents for coverage.

3. Provide commute time from the primary/overflow hotels to/from MSC CSU-E, not to exceed 1 hour commute each way during peak business hours.

4. Provide statement that contractor/bus Company will obtain DBIDS passes from Norfolk Naval Station to provide access on base within 2 weeks of contract award.

Volume III: Past Performance Proposal

Offerors are requested to provide information on up to three (3) previous Government contracts whose effort is/was recent and relevant to the effort required by this solicitation.

a. “Recent” is defined as a contract in-progress or completed within the three (3) years. If the offeror has not had three (3) Government contracts within the last three (3) years, information on recent and relevant subcontracts and/or commercial contracts may be submitted.

b. “Relevant” is defined as a contract that is of similar scope, magnitude, complexity to the requirements as set forth in this solicitation.

i. Scope: Experience in the areas defined in the PWS.

ii. Magnitude: The measure of the similarity of the volume, dollar value and/or duration of the work actually performed under the offeror’s submitted contracts to the PWS.

iii. Complexity: The measure of the similarity of technical difficulty, managerial intricacy and/or required coordination of efforts and disciplines performed by the offeror in its submitted contracts to the PWS. For complexity, not only will the tasks performed by the offeror be considered, but also the offeror’s ability to coordinate tasks (e.g., concurrent performance requirements).

A Past Performance Data Sheet - Attachment #3, is requested to be submitted for each contract to be considered as past performance. Offerors shall provide a detailed explanation demonstrating the similarity of the contracts to the requirements of this solicitation; a detailed description of the work performed for the contract; and the role performed, including whether the offeror acted as a prime contractor or a subcontractor. Offerors are responsible for the accuracy of all data provided. Past performance information regarding predecessor companies, key personnel who have relevant experience and subcontractors that will perform major or critical aspects of the requirement may be provided as past performance submissions.

For each of the contracts the offeror describes in a Performance Data Sheet - Attachment #3, the offeror is requested to provide a Past Performance Questionnaire-Attachment #4, to a reference at the organization that awarded the contract. It is requested that the reference, not the offeror, email the completed Past Performance Questionnaire-Attachment #4 BY THE DUE DATE FOR PROPOSALS directly to Efrem Mason, Military Sealift Command, 471 East C Street, BLDG SP-64, Norfolk, VA 23511, e-mail: efrem.mason@navy.mil, (757) 443-5964. The offeror, NOT THE GOVERNMENT, is responsible for ensuring that the Government receives a sufficient number of questionnaires.

An offeror that does not have recent and relevant past performance to provide for consideration is requested to affirmatively state that it does not have recent and relevant past performance for the Government to consider.

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a single Indefinite Delivery- Requirement contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Factor 1: Price

Factor 2: Technical

Factor 3: Past Performance

a. Factor 1: Price. To determine the lowest priced offeror, the Government will use the Total Evaluated Price inclusive of all options. Price analysis techniques will be used to determine price reasonableness. Materially unbalanced offers may not be considered for award. In order to be considered for award, the proposed price must be determined to be fair and reasonable.

b. Factor 2: Technical. Proposals will be evaluated to determine that the offeror meets the minimum capability requirements using the ratings and descriptions outlined below:

As part of a technical pre-award survey the Government reserves the right to inspect the offeror’s proposed properties prior to award, to determine that the proposal, meets the acceptability standards in the solicitation. If, upon inspection, the Government determines that the offered properties do not meet the acceptability standards, the property will be found technically unacceptable.

c. Factor 3: Past Performance.

The past performance evaluation will assess the offeror’s probability of meeting the solicitation requirements. To develop an overall rating, the Government’s evaluation will take into account relevant information submitted by each offeror as part of its proposal and the Government’s assessment and evaluation of other sources of information. Other sources of information for past performance may include, but are not limited to, Past Performance Information Retrieval System (PPIRS) reports, the Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Report System (ESRS), other databases, questionnaires and interviews.

(1) The Government will consider the recency and relevancy of past performance information compared to the requirements detailed in the PWS, the source of the information, the context of the data and general trends in the offeror’s performance and any associated risk.

(2) The Government will consider the company itself, predecessor companies, key personnel who have relevant experience and subcontractors who will perform major or critical aspects of the requirement.

The Government reserves the right to consider Past Performance Questionnaires received after the due date for receipt of proposals. The Government reserves the right to contact references for verification or additional information and the right to consider other relevant past performance information. The Government may call customers, whether or not provided by the offeror, to inquire about the offeror’s past performance. The Government does not assume the duty to search for data to cure the problems it finds with the information provided by the offeror. The burden of providing thorough and complete past performance information remains with the offeror.

In accordance with FAR 15.305(a) (2) (iv), an offeror without a record of relevant past performance or for whom information on past performance is not available, will not be evaluated favorably or unfavorably on past performance.

Past performance will be rated on an “acceptable” or “unacceptable” basis using the ratings outlined below:

NOTE: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)). Therefore, the offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable.”

The Government intends to evaluate offers and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

This acquisition will utilize Lowest Price Technically Acceptable (LPTA) source selection procedures in accordance with FAR 15.101-2. The term “technical” refers to all non-price considerations. The technical factor and past performance will be evaluated on an acceptable/unacceptable basis. Award will be made to the responsible lowest price, technically acceptable offeror with acceptable past performance. An unacceptable rating in any non-price factor may render the entire offer unacceptable and ineligible for award. Technical tradeoffs will not be made and no additional credit will be given for exceeding the minimum requirements of the solicitation.

As LPTA source selection procedures are being used in this acquisition, technical and past performance, when combined, are significantly less important than cost or price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

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The following have been deleted:

ADDENDUM

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