Att 1_PROPS PWS 12.6.22.pdf

Performance Work Statement Attachment (1) N0042124R0001

N00421-24-R-0001

ATTACHMENT 1

PROPELLER AIRCRAFT SERVICES

PERFORMANCE WORK STATEMENT (PWS)

Naval Air Systems Command Program Manager Air (PMA) 226

Specialized and Proven Aircraft Program Office Contracted Air Services (CAS)

6 December 2022

Distribution Statement C: Distribution authorized to U.S. Government agencies and their contractors; administrative and operational use; 6 December 2022. Other requests for this document shall be referred PMA-226.

1.0 SCOPE

1.1 Naval Air Systems Command (NAVAIR or NAVAIRSYSCOM) Program Manager Air (PMA) 226 Specialized and Proven Aircraft Program Office, Contracted Air Services (CAS) Integrated Product Team (IPT) has a requirement for Contractor Owned Contractor Operated (COCO) propeller aircraft services. These services support Department of the Navy (DoN) Fleet customers for a wide variety of airborne threat simulation capabilities to train shipboard and aircraft squadron weapon systems operators and aircrew. This support is provided in a variety of venues, from basic “schoolhouse” Air Intercept Control (AIC) training to large multinational exercises or small, single unit training exercises, and traffic collision avoidance. Other customers of CAS under this contract may include Department of Defense (DoD) agencies, non-DoD Government agencies, and Foreign Military Sales (FMS).

The principal customers for CAS propeller aircraft are Carrier Strike Group (CSG) Four and CSG-15 who are responsible to United States (U.S.) Fleet Forces Command and Pacific Fleet for providing deployment certification training that is representative of real-world threats in the theater of operations. CAS propeller aircraft provide a unique subset of real-world training through escort and emulation of Unmanned Aerial Vehicles (UAV) (may also be referred to as Unmanned Aerial Systems (UAS)).

1.2 Performance locations include multiple Continental United States (CONUS) sites and foreign or remote operating bases Outside Continental United States (OCONUS) (Ref: Performance Work Statement (PWS) section 6.4). Aircraft will predominantly operate from designated or home bases on the East Coast and West Coast CONUS and occasionally from bases in the Middle Pacific (MIDPAC) Hawaii region and from any operating site world-wide during temporary periods of support and/or detachment.

2.0 APPLICABLE DOCUMENTS

The Contractor shall utilize and adhere to the following documents, and updates or revisions to them, in satisfying the performance requirements of this PWS. For clarity, all references to the Federal Aviation Regulations in this PWS will be by reference to Title 14, Code of Federal Regulations (CFR) and abbreviated with the acronym “14 CFR”. All references to the Federal Acquisition Regulation will be abbreviated with the acronym “FAR”. When the requirements of this PWS exceed the minimum requirements of 14 CFR, this PWS takes precedence. Definitions contained in 14 CFR Part 1, which are derived from 14 CFR and Defense Contract Management Agency Instruction (DCMA INST) 8210.1C Change 1, apply to all situations and conditions relating to flight operations, aircraft maintenance, and flight crew certifications and qualifications.

a. 18 United States Code (USC) § 793, Gathering, Transmitting or Losing Defense Information

b. 49 USC § 40125 Qualifications for Public Aircraft Status

c. Aeronautical Information Circulars of the Country of Intended Operation

d. Air Force Instruction (AFI) 10-1001 Civil Aircraft Landing Permits 23 August, 2018

e. AFI 10-1002 Joint Use Agreements for Military and Civilian Flying Facilities 08 August, 2018

f. Brevity, Multi-Service Tactics, Techniques, and Procedures for Multi-Services Brevity Codes (Allied

Tactical Publication 1-02.1, Marine Corps Reference Publication 3-30B.1, Navy Tactics, Techniques and Procedures 6-02.1 and Air Force Tactics, Techniques and Procedures 3-2.5) May 2020*

g. CFR, Title 14, Aeronautics and Space (14 CFR)

h. CFR, Title 14 Part 25 Subpart H – Electrical Wiring Interconnection System (EWIS)

i. CFR, Title 14 Part 43, Maintenance, Preventive Maintenance, Rebuilding and Alteration

j. CFR, Title 14 Part 61, Certification: Pilots, Flight Instructors, and Ground Instructors

k. CFR, Title 14 Part 91, General Operating and Flight Rules

l. CFR, Title 14 Part 121.1111, EWIS Maintenance Program

m. CFR, Title 32, Part 766, Use of Department of the Navy Aviation Facilities by Civil Aircraft

n. CFR, Title 49, Transportation (49 CFR)

o. Civil Aircraft Regulations Applicable to the Airspace or Country of Intended Operation

p. Commander Naval Air Forces (CNAF) M-3710.7, Naval Air Training and Operating Procedures

Standardization (NATOPS) General Flight and Operating Instructions Manual

q. DCMA INST 8210-1C Change 1, Contractor’s Flight and Ground Operations

r. DCMA-Manual 8210-2 Change 1, Aircraft Operations

s. Department of Defense Directive (DoDD) 5030.61, DoD Airworthiness Policy

t. DoDD 5500.07-R, Joint Ethics Regulation (JER)

u. DoDD 8140.01, Cyberspace Workforce Management

v. Department of Defense Instruction (DoDI) 4500.53 DoD Commercial Air Transportation Quality and

Safety Review Program

w. DoDI 5200.48, Controlled Unclassified Information (CUI)

x. Department of Defense Manual (DoDM) 4140.25-M, Volume 2, DoD Management of Bulk Petroleum

Products, Natural Gas, and Coal, Chapter 16 Government Fuel Card Program Management Office DoD Fleet Card, Air Card and Sea Card

y. DoDM 5220.22-M National Industrial Security Program Operating Manual (NISPOM)

z. DoDM 8570.01 Information Assurance Workforce Improvement Program

aa. Federal Aviation Administration (FAA) Advisory Circular (AC) 00-1.1B, Public Aircraft Operations

— Manned and Unmanned

bb. FAA AC 43-210A, Standardized Procedures for Obtaining Approval of Data Used in the Performance of Major Repairs and Major Alterations – Change 1

cc. FAA AC 91-70B Change 1 Oceanic and Remote Continental Airspace Operations

dd. FAA AC 91-91 Maintaining Public Aircraft

ee. FAA Order 8300.16A CHG 1, Major Repair and Alteration Data Approval

ff. Homeland Security Presidential Directive-12 (HSPD-12) August 27, 2004

gg. International Civil Aviation Organization (ICAO), Annex 1-18

hh. ICAO, Annex 19 Safety Management

ii. Military Standard (MIL-STD)-105E Sampling Procedures and Tables for Inspection by Attributes

jj. Military Handbook (MIL-HDBK)-516C DoD Handbook Airworthiness Certification Criteria

kk. National Aeronautical Information Publications (AIPs)

ll. National Security Decision Directive (NSDD) 298 Operations Security (OPSEC) Program

mm. NAVAIR Instruction (NAVAIRINST) 13034.1G - NAVAIR Airworthiness and Cybersafe Process

Manual

nn. Naval Supply Systems Command (NAVSUP) Instruction 4200.97A – Policies and Procedures for the

Operation and Management of the Aviation Into-Plane Reimbursement (AIR) Card Program

oo. Naval Operations Instruction (OPNAVINST) 3432.1A, OPSEC

pp. Secretary of the Navy (SECNAV) Instruction M-5510.30C DON Personnel Security Program

* These documents are not publicly releasable (Distribution Statement C or D). These documents will be provided to the awardee 10 days after contract award.

3.0 GENERAL REQUIREMENTS

At a minimum, the Contractor shall provide four (4) propeller aircraft for simultaneous presentations with two (2) aircraft on the West Coast and two (2) aircraft on the East Coast. The Contractor shall ensure all aircraft are equipped with the communication and navigation capability necessary to operate in the International Air Space or foreign nation airspace as applicable. Within the context that these aircraft may deploy worldwide, the Contractor shall comply with other FAA, ICAO or foreign nation equipment pre-requisites, and shall be solely responsible for providing such equipment.

Each aircraft shall meet the Propeller Aircraft Performance Requirements listed in Table 3.1.1.

3.1 Aircraft Performance Requirements

The below aircraft performance requirements apply to all aircraft under this contract, regardless of their geographical location.

TABLE 3.1.1

Propeller Aircraft Performance Requirements

Aircraft Configuration The means of aircraft propulsion shall be by two or more propellers.

Speed / Altitude 1. Minimum sustainable airspeed of 100 Knots True Air Speed (KTAS) at sea level (Note 1).

2. Capable of sustaining not less than 170 KTAS at all elevations between 200 and 10,000 feet Mean Sea Level (MSL) (Note 1).

3. Maximum structural cruising speed (VNO) not less than 170 Knots Indicated Air Speed

(KIAS). If VNO unavailable, maximum operating limit speed (VMO) of not less than 170

KIAS.

Note 1: At “Standard Day” (see Appendix A for Standard Day definition), steady state, straight-and-level conditions.

Service Ceiling Not less than 15,000 feet MSL.

Turn Performance Minimum of 2G turns, sustained, below 14,000 feet MSL.

Range 700 Nautical Miles (NM) unrefueled in Visual Meteorological Conditions (VMC).

Time On Station Minimum 3.0 hours loiter on station assuming 50 NM from takeoff to on-station point (100 NM service radius).

Configuration / Special Equipment

All aircraft equipped with communication and navigation capability necessary to operate in the U.S. National Airspace, or foreign nation airspace, as applicable. Except as noted below, at a minimum each aircraft must be equipped and configured with:

[4] Ultra High Frequency (UHF) antennas [1] Very High Frequency (VHF) antenna [2] High Frequency (HF) antennas [2] UHF transceivers (Note 2) [1] VHF transceiver [1] HF transceiver (Note 2) [1] Global Positioning System (GPS) [1] UHF-HF bidirectional relay capability, which may use the above transceivers (Note 2) [1] L-band antenna to support COMET UAV emulation or Link 16 Interference Trainer;

must be capable of handling 100 watts Continuous Wave (CW)).

[1] 433 Megahertz (MHz) antenna. Shall be located on bottom of fuselage to support

Large Area Tracking Range Shipboard and Rotary Wing Technology Upgrade (LSRTU) box operations.

[2] MS3470W14-5S connectors wired as follows: Pin A +28 Volts Direct Current (VDC) 10 amps circuit breaker protected; Pin B Alternating Current (A/C) ground; Pin C +28VDC 10 amps circuit breaker protected; Pin D A/C Ground; and, Pin E No Connection or A/C Ground

[1] Tactical Air Navigation (TACAN) system with air-to-ground capability Provisioning for the following Government Furnished Property (GFP):

- [1] Internal LSRTU box (approximate weight 40 lbs) (Appendix C)

- [1] COMET UHF or L-band UAV emulator (approximate weight 36 lbs) (Appendix D)

- [1] Link-16 Interference Trainer (one aircraft per coast) (approximate weight 65 lbs, add 50 lbs for a suitable housing that can be strapped to the floor (30”x24”x15”) if the aircraft cannot mount a standard rack unit)

- [2] Secure Communications Relay System (requires two (2) 28VDC, 5 amps and two

(2) UHF antennas) (approximate weight 24 lbs) (Appendix E)

3.2 Propeller Aircraft Missions

The Contractor shall fly missions as defined by the Scheduling Officer (SO) at locations specified at the Task Order (TO) level.

3.2.1 Typical Profiles

Typical profiles may require extended flight and loitering up to three (3) hours as far as 50 NM off-shore (100 NM services radius), operating between 200 feet Above Ground Level (AGL) and up to approximately 15,000 feet MSL during daylight hours, and between 1,000 feet and 15,000 feet MSL at night. Typical mission speed, straight-and-level, will be between 120 and 170 knots. The Contractor shall provide services for:

a. Mission Flights under positive control, with the pilots responding to vectors and instructions by Navy controllers as designated by the SO.

b. Mission Flights with indirect control or independent un-vectored flights executed IAW pre-briefed scenario driven presentation(s).

c. UAS Escort: Escort of UAS will require extended flight profiles for escort as slow as 120 knots and short duration as slow as 100 knots in vicinity of UAS.

3.2.2 Typical Missions

a. Air Space Intrusion / Scenario Presentations: The aircraft may be tasked to attempt to close on a designated ship during an exercise.

b. AIC Training: The aircraft may be tasked to provide shipboard radar operators training with vectoring aircraft.

c. Range Clearance: The aircraft maybe tasked to observe any marine life or surface contacts in an operating area prior to or during an exercise.

d. Communications Relay: The aircraft may be tasked to provide bidirectional, continuous relay of a HF or

UHF net to another, independent UHF net. The communication relay shall not preclude the aircraft’s ability to navigate or communicate on a third, independent UHF radio.

e. Link 16 Interference Trainer: The aircraft shall be capable of hosting a link interference trainer, which will be provided as GFP, to broadcast up to 100 Watts (W) CW on at least 17 independent Link-16 channels.

The onboard link interference shall not preclude the aircraft’s ability to navigate or communicate on a third, independent UHF radio. Each Link 16 interference unit is planned to be configured as 19” equipment rack assemblies. The technique generator part of the system requires 28VDC, 10 amps, while the high power amp requires 28VDC, 6 amps. One L band antenna (L band antennae must be capable of handling 100 watts CW) connection are required. A dedicated aircrew member serving as a Special Mission Operator, separate from the forward cockpit, shall operate the Link 16 interference trainer. The Special Mission Operator may also be a Government representative. The operation of the Link 16 interference trainer will likely be considered a Public Aircraft Operation (PAO) as defined by PWS section 3.4.2.2.

f. UAV Emulation: The aircraft may be tasked to fly profiles intended to emulate a threat UAV as well as operate the COMET UAV emulator (COMET system) which will be provided as GFP in a pelican case (1 or 2 cases), with the capability to be strapped down inside the aircraft. The COMET system runs on 12 VDC to 28 VDC aircraft power and includes a camera and transmitter radio to transmit on either a UHF or L-band antenna. A dedicated Contractor aircrew member serving as a Special Mission Operator, separate from the forward cockpit, shall operate COMET. The Special Mission Operator shall direct the COMET’s camera at Fleet surface units, as well as monitor COMET’s transmissions.

g. UAS Escort: The aircraft may escort UAS assets to clear UAS flight path.

3.3 Capability Stand Up

Additional Performance Criteria

Capable of over-water operations up to 150 NM from nearest land (300 NM service radius).

Certified to fly in actual and forecast icing conditions In Accordance With (IAW) Title 14

CFR 23.1419.

The Contractor shall complete a stand up period, which consists of the below elements. Stand up shall be completed no later than six (6) months from award of the contract. Prior to conducting any missions under this contract, the Contractor shall complete stand up per the requirements identified in PWS sections 3.3.1 through 3.3.7.

3.3.1 Integrated Master Schedule (IMS)

The Contractor shall deliver an IMS IAW Exhibit A, Contractor Data Requirements List (CDRL) A007. This IMS shall include all required tasks necessary to complete the stand up effort from contract award through completion of stand up. If applicable, the IMS shall include the aircraft acquisition and import plan for each aircraft proposed, aircraft regeneration plan for aircraft which are not currently airworthy detailing efforts required to bring the aircraft into flyable status and aircraft modification plan for each aircraft that requires modifications to meet the requirements of PWS paragraph 3.1. Each aircraft to be utilized to conduct missions under this contract shall be included. At a minimum, the schedule shall be inclusive of the following plans and major milestones (if applicable):

3.3.1.1 Aircraft(s) Acquisition and Airworthiness

i. Aircraft Acquisition(s)

ii. Obtain FAA Airworthiness Certificate(s)

iii. Aircraft(s) to Modification Facility (if applicable)

3.3.1.2 Aircraft(s) Modification Plan

i. Dates of Required Modification Kits Available and Complete

ii. Modification Start Date(s)

iii. Significant Modification Events

iv. Flight Testing or Functional Checks of all Aircraft

v. Aircraft(s) Modification Completion Date(s)

3.3.1.3 Approvals and Flight Plan

i. Obtain Approved Civil Air Landing Permit (CALP)

ii. Aircraft Flight to Basing Location (see PWS section 6.0)

3.3.2 The Contractor shall submit all Airworthiness Substantiation Data, as required by the Airworthiness

Checklist (Section J, Attachment 5), IAW Exhibit A, CDRL A001).

3.3.3 If any operations are determined to be PAO by PMA-226 (See PWS section 3.4.2):

3.3.3.1 PMA-226 will provide the Contractor with an approved PAO Assessment / Determination letter.

3.3.3.2 The Contractor shall develop and submit to the GFR Training and Safety programs as well as

Ground Operating Procedures (GOPs) and Flight Operating Procedures (FOPs) (see PWS section 3.4.4) IAW Exhibit A, CDRL A001, and receive GFR approval for these documents.

3.3.3.3 A Safe For Flight (SFF) recommendation will be provided by the GFR prior to the Contractor conducting PAO operations. A SFF determination will be provided by the NAVAIR SFF team prior to conducting PAO. SFF is also required when any of the following circumstances apply:

i. Original issuance of a NAVAIR Interim Flight Clearance (IFC)

ii. Substantial revision of a NAVAIR IFC

iii. Addition of a new aircraft type

iv. New type of operation

3.3.4 The Contractor shall complete required Fuel Card training and obtain Government-issued Fuel cards (see

PWS section 4.2.2.1)

3.3.5 The Contractor shall obtain required CALPs (see PWS section 4.2.6).

3.3.6 The Contractor shall obtain secret-level facility clearance (see PWS section 7.0 and the DD Form 254

(Section J, Attachment 2).

3.3.7 The Contractor shall position Two (2) aircraft on the West Coast and two (2) aircraft on the East Coast (see the PWS section 6.0 for Basing locations) able to meet the performance requirements stated in PWS section

3.1 and table 3.1.1 to include but not limited GFP provisioning of aircraft.

3.4 Aircraft Certification and Maintenance

3.4.1 The Contractor shall certify, maintain, and operate all aircraft IAW 14 CFR and its NAVAIR IFC (if required for PAO), including, but not limited to, the following areas:

a. 14 CFR § 25 Subpart H –EWIS

b. 14 CFR § 43 – Maintenance, Preventive Maintenance, Rebuilding and Alteration

c. 14 CFR § 91 – General Operating and Flight Rules

d. 14 CFR § 121.1111 – EWIS Maintenance Program

e. 49 USC § 40125 - Qualifications for Public Aircraft Status

f. Aeronautical Information Circulars of the Country of Intended Operation

g. DCMA INST 8210.1C Change 1

h. FAA Order 8300.16A - Major Repair and Alteration Data Approval

i. FAA AC 00-1.1B PAO

j. FAA AC 91-70B Change 1 Oceanic and Remote Continental Airspace Operations

k. FAA AC 91-91 Maintaining Public Aircraft

l. ICAO, Annex 1-18

m. ICAO, Annex 19

n. National AIPs

3.4.2 FAA Airworthiness and Related Substantiation Data (Exhibit A, CDRL A001)

Aircraft must possess a current FAA Airworthiness Certificate. The Contractor shall provide a copy of FAA certificates and all other related airworthiness substantiation data for review IAW Exhibit A, CDRL A001. The Contractor shall comply with all Airworthiness Directives (AD) and service bulletins for mission effectiveness.

3.4.2.1 FAA Standard Airworthiness Certificates

For aircraft with FAA Standard Airworthiness Certificates, the Contractor shall maintain the aircraft IAW 14 CFR § 43. The Contractor shall secure FAA approval for each change to the configuration that is not defined in the aircraft’s Airworthiness Certificate before the change is used in support of this contract. For each such modification, the Contractor shall secure and provide the valid FAA-approved data IAW Exhibit A, CDRL A001. For Type Certificated aircraft, if this data references FAA regulations as the standard, the Contractor shall provide approved data as defined in the FAA Order 8300.16 for any major alteration or major repair. Major alterations to aircraft with Standard Airworthiness Certificates shall have been certified as airworthy and properly documented using FAA Form 337 signed in blocks six (6) (Conformity) and seven (7) (Return to Service) by persons authorized under 14 CFR § 43, and citing FAA approval data. The FAA may only certify certain systems for captive carriage if the operation of that system is not considered to be a commercial purpose (i.e. the Link-16 Interference Trainer (GFP)), per 49 USC § 40125. A NAVAIR IFC is likely required to energize and operate such system(s).

3.4.2.2 FAA Special Airworthiness Certificates

For aircraft with FAA Special Airworthiness Certificates, the Contractor shall provide the Program Letter (PL) submitted to the FAA for application of the airworthiness certificate used in support of this contract or latest PL associated with the current airworthiness certificate. Under this certificate, the aircraft must be maintained IAW the operating limitations issued as part of that certificate. For each subsequent aircraft modification deviating from the FAA issued airworthiness certificate, the Contractor shall secure and provide an updated FAA airworthiness certification, and associated operating limitations (Exhibit A, CDRL A001), before the modification is used in support of this contract. Where the modification is a Major Change (as defined by FAA Order 8300.16A CHG 1, Major Repair and Alteration Data Approval), the Contractor shall provide the PL and secure the FAA's determination regarding the need for new or amended certificates. All major alterations incorporated before contract award and during contract execution shall have sufficient data to determine that the equipment or provisions for the equipment meet the applicable civil, Original Equipment Manufacturer (OEM), MIL-STD, or some other recognized engineering substantiation data, for the type of aircraft concerned. Unless directed otherwise by the Government, the Contractor shall remove any major alteration incorporated before contract award that was not certified as airworthy by an appropriately rated FAA certified mechanic, aircraft manufacturer or repair station.

3.4.2.3 EWIS Instructions for Continued Airworthiness

For aircraft with FAA Special Airworthiness Certificates, in addition to the FAA approved Aircraft Inspection/Maintenance Program, the Contractor shall prepare Instructions for Continued Airworthiness (ICA) consistent with 14 CFR § 25 Subpart H – EWIS for any aircraft systems that are outside of the scope of the FAA Special Airworthiness Certificates and provide IAW Exhibit A, CDRL A001.

3.4.3 NAVAIR Airworthiness Supporting Data

3.4.3.1 Contractor Airworthiness Representative

The Contractor shall provide a single point of contact to manage the airworthiness certifications and to coordinate Contractor and Government certification efforts during any significant aircraft modification requiring a new or updated NAVAIR IFC.

3.4.3.2 CAO and PAO Status

The flight operations required by this contract are generally CAO and shall be conducted within 14 CFR.

However, for missions assessed as public, the Contractor shall abide by all FAA "Public Use" notification procedures.

3.4.3.3 IFC

If specific contractor mission types are determined by the Government to be PAO, the affected contractor aircraft will be required to obtain NAVAIR-issued IFC(s) (NAVAIRINST 13034.1G). If a PAO determination is made, a complete substantiation data (based on the Airworthiness Checklist, Section J, Attachment 5) set shall be submitted IAW Exhibit A, CDRL A001. If additional substantiation data is required during the Government’s review, the Contractor shall promptly deliver the data. In the absence of FAA, OEM, or military approved data, it is good standard practice to follow the recommended repair and alteration processes and procedures described in: AC 43-210A, Standardized Procedures for Obtaining Approval of Data Used in the Performance of Major Repairs and Major Alterations, the Major Repair and Alteration Data Approval Job Aid, or MIL-HDBK-516C, the DoD Handbook Airworthiness Certification Criteria. When the Contractor submits IFC substantiation data for aircraft that have never received a NAVAIR IFC, the Contractor shall identify any substantiation data which is similar to previously approved substantiation data provided on the same model and type of aircraft that have received NAVAIR IFCs.

A number of factors can affect the time and potential for Contractors to receive a NAVAIR issued IFC.

Factors include but are not limited to aircraft type, aircraft pedigree, prior aircraft modifications, aircraft maintenance, prior aircraft certifications, proposed modifications and quality of engineering substantiation data.

3.4.3.4 Notification of Proposed Aircraft Changes

For all aircraft operating under a NAVAIR IFC, the Contractor shall notify the Contracting Officer’s Representative (COR) of any proposed changes to the aircraft configuration, FAA certificate status, minimum essential equipment, or operating limitations and procedures prior to any change made so the Government can make an assessment of the changes if NAVAIR issued IFC modifications are warranted.

In addition, the Contractor shall provide airworthiness substantiation data IAW Exhibit A, CDRL A001 for the proposed change.

3.4.4 Policy and Procedures

3.4.4.1 Management Plan (MP) and Procedures

The Contractor’s management policy and procedures shall ensure that contract execution and quality control are effective and in continuous compliance with DCMA INST 8210.1C Change 1. The Contractor’s policies and procedures shall require periodic Government management review of the quality system to ensure effective development, implementation, and execution of processes, systems, and requirements for support of and compliance with all contractual requirements. The Contractor shall develop and execute a specific written MP to address all ground and flight operation items and submit it IAW DCMA INST 8210.1C Change 1 (Exhibit A, CDRL A002). The Contractor shall be responsible for writing, implementing, and enforcing its procedures and for identifying and correcting deficiencies noted by the GFR. The procedures shall describe aircraft ground and flight operations required IAW DCMA INST 8210.1C Change 1. If the Contractor references documents, such as existing company procedures, and operating instructions in these procedures, the referenced documents shall be made readily available for review and become part of the GFR approval process. If the Contractor possesses a 14 CFR § 121 or 135 operating certificate, the associated FAA-approved § 121 or §135 procedures may be used to satisfy the applicable portions of the GOPs and FOPs.

3.4.4.2 PMA-226 Inspections

The appointed PMA-226 GFR or designated representative will perform a biannual inspection of the Contractor’s operations. The purpose of these inspections is to evaluate the effectiveness of the Contractor’s GOPs and FOPs and the Contractor’s compliance with those procedures. The appointed PMA- 226 GFR may conduct unscheduled inspections at any time during the Contractor’s normal business day during the contract ordering period.

3.4.5 GOPs and FOPs (Exhibit A, CDRL A001)

The Contractor shall establish standard GOPs and FOPs IAW DCMA INST 8210.1C, Change 1 and to the extent possible, ensure compliance with all applicable 14 CFR, ICAO Standards, and the civil aviation regulations of the country(s) of intended operation. Procedures must be up to date and reflect the current scope of operations. GOPs and FOPs, and any revisions, shall be approved by the GFR prior to use. FOPs/GOPs will be updated and IAW DCMA INST 8210.1C, Change 1 and submitted to the GFR for review and approval 15 days after contract award.

The Contractor shall comply with its GFR-approved GOPs and FOPs and shall be responsible for identifying and correcting deficiencies for both Contractor and Subcontractor operations. The Contractor shall be responsible for ensuring its Subcontractors’ aircraft operations under this contract are conducted IAW with the prime Contractor’s contract and GFR approved FOPs and GOPs.

3.5 Aircraft Modifications

When ordered by a TO that contains CLIN 0006, the Contractor shall be required to provide advanced technology capabilities for training purposes. These capabilities may include but are not limited to installation and removal of additional GFP and mission equipment not previously identified at time of initial contract award and Capability Stand Up for the purpose of enhancing propeller aircraft services. The contractor may be required to perform aircraft modifications such as internal/external modifications, special provisioning, antenna mounting, etc. Final modifications are approved by signed FAA Form 8110-3 and FAA Form 337.

4.0 OPERATIONAL REQUIREMENTS

4.1 Mission Planning

4.1.1 Under the Commander, NAVAIRSYSCOM, PMA-226 is the overall CAS Program Manager. Depending on the mission and the customer, PMA-226 will designate SOs to execute administrative tasks such as mission scheduling and coordination, travel order issuance and liquidation, and invoice certification.

4.1.1.1 The SO at Fleet Area Control Surveillance Facility (FACSFAC) Virginia Capes (VACAPES), Virginia (VA), will coordinate the Government’s Navy Fleet and FMS Fleet requirements and schedule all Fleet and FMS Fleet missions for the east coast.

4.1.1.2 The SO at FACSFAC San Diego, California (CA) will coordinate the Government’s Navy Fleet and FMS Fleet requirements and schedule all Fleet and FMS Fleet missions for the west coast.

4.1.1.3 The SO at PMA-226 Patuxent River, Maryland (MD), office will coordinate all other contract flight requirements schedules, and missions not scheduled or coordinated by FACSFAC VACAPES or FACSFAC San Diego CA.

4.1.2 The Contractor shall designate a Contractor Representative (CR) who shall coordinate with the appropriate SO on all formal requests for CAS to determine feasibility of support, associated quantity of flight minutes, estimated travel requirements and expenses, implications of support on other scheduled or potentially scheduled mission and any other necessary details requiring coordination with the objective of executing successful missions.

The CR must be able to provide scheduling support 24 hours a day, seven days a week, to include rapid response after duty hours via internet electronic mail account or phone (land-line or mobile). The CR shall have authority to schedule and assign Contractor aircraft and crews in response to Government requirements.

4.1.3 The CR shall interface between the Government and the Contractor, and shall:

4.1.3.1 Maintain close liaison with SO in matters regarding Contractor’s aircraft and schedule.

4.1.3.2 Provide Contractor flight crews with comprehensive mission information and details of tasking.

4.1.3.3 Obtain exercise scheduling and operational procedures from the supported units and in turn provide these requirements to the Contractor flight crew for their compliance.

4.1.3.4 At the conclusion of an operation, provide a comprehensive post mission debriefs and other feedback as requested by the SO or COR. to assist in future effective and efficient utilization of Contractor assets.

4.1.4 Scheduling

This contract does not require exclusive use of the aircraft. However, if GFP is installed or is aboard the aircraft and the Contractor intends to use the aircraft to conduct operations not related to performance of this contract, the Contractor shall receive authorization from the SO or COR prior to conducting any such unrelated operation. In such cases, the Contractor shall remove, store, or otherwise disposition the GFP as directed by the SO or COR before conducting the unrelated aircraft operation.

The Contractor shall utilize a CR-monitored system or process that evaluates operational risks, experience levels of crewmembers, and ensures the proper pairing of aircrews on all flights. All crewmember flight, duty, and rest requirements shall adhere to DCMA INST 8210.1C, Change 1, and if applicable to the Contractor, 14 CFR § 135.

The Contractor shall support normal flight operations (operations flown from home base or Return Over Night (RON) missions at a detachment site (operational locations away from a home base) for non-named exercises) and fleet exercises (named events normally associated with CSG-4/CSG-15 requiring operations from home base and detachment sites), or any combination thereof. Scheduling will be accomplished through weekly and long range schedules as described below.

4.1.4.1 The Contractor shall support normal schedule for flight operations, which is typically Monday through Friday, 0600 to 2000 local time. However, during fleet exercises, the Contractor shall support flight operations which may be scheduled to occur at any time, 24 hours a day/seven days a week. Notwithstanding other requirements of this PWS, the Government may schedule flight operations to occur at any time, 24 hours a day/seven days a week. The weekly schedule provided by the SO will identify when operations are required outside of the normal operating schedule or that are of longer duration than 14 hours per day. For home base operations which are not exercise related, once this weekly schedule is published, the Government will give the Contractor a minimum of 24 hours’ advance notice for any changes to the tasking and issue an update to the weekly schedule. To meet emergent demands, the Contractor may be asked to provide services with less than 24 hours’ notice during home base operations. However, once the baseline weekly schedule is published (published on Wednesday for Monday through Sunday the following week), there is no requirement for the Contractor to support short notice tasking to meet emergent requirements in that same scheduling week.

4.1.4.2 The SO shall provide the CR with a long range (revolving one-year planning calendar) schedule depicting requirements in calendar days, expected number of missions, and supporting unit(s) to facilitate direct communication between the Contractor and the end user. The Contractor shall communicate scheduled maintenance requirements that preclude availability of any aircraft at least 30 calendar days prior to any scheduled maintenance activity. No special scheduling arrangements or considerations will be made to meet the Contractor’s maintenance requirements.

During non-scheduled maintenance or if the Contractor is unable to meet the published flight schedule (missions cannot be met), the Contractor shall inform the Government as soon as possible via email or phone to the COR, GFR, and SO.

4.1.4.3 The long range schedule will provide the Contractor with the estimated airfield where the support will be flown from during detachment operations, and the weekly schedule will be updated as required throughout execution reflecting the actual airfield of operations. During fleet exercises, the contractor will likely operate out of both their home base and detachment airfields. The Government will provide the Contractor a 12 hour expedited advance notice (via phone, text or email) for any change affecting their tasking for operations out of the Contractor’s home base or detachment site and issue an update to the weekly schedule. This 12-hour advance notice is for days that already have a Contractor flight scheduled (fly day); this short, 12-hour notice does not include adding a mission on a non-flying day (as depicted on the weekly schedule unless part of a fleet exercise) from home base, but could add a mission on a previously scheduled non-flying day during a detachment. The Government will take into consideration compliance with crew/duty day requirements. When operating out of a detachment site the aircrew is already dispatched with the aircraft, thus scheduling limitations exist only in the form of crew/duty day considerations. Operations out of the home base may require additional time to identify aircrew and generate aircraft availability to support the “new add,” thus the Government will provide 24 hours’ notice for home base operations.

4.1.4.4 If an aircraft is supporting missions on at a detachment site and requires the repositioning of

Contractor aircraft to better support the event, the Government will provide at least 18 hours’ notice before redeploying to another site. Thus a reposition change is 18 hours’ notification, where a change to only the schedule is 12 hours’ notification. Operations may begin at one detachment airfield and end at another detachment airfield. Detachment operations can be conducted at a civilian or military airfield that the SO (with assistance from the CR) has determined to be the best suitable airfield to meet the mission requirements for the duration of the ordered services. Final approval for the detachment sites remains with the SO or COR depending on the event. Considerations include runway length, density altitudes for the time of year, fueling capacity, anticipated turnaround services and proximity to operations. The Contractor shall plan, schedule, ship, and deploy its personnel and equipment, including all GFP when directed by the SO or COR, as applicable. At least 30 calendar days prior to detachments, the SO will release a pre-detachment message to the airfields that are intended for use by the Contractor aircraft to ensure coordination of requirements, services, and accommodations can be met. These same airfields and their ICAO identifiers appear on the flight schedule to assist the Contractor in preparing to best support the Government’s requirements. Actual travel expenses and per diem will be reimbursed under CLIN 0007.

During periods of intensive test operations or major fleet exercises, flight operations may run in excess of 14 hours a day, seven days a week for up to four weeks. Detachments may up to four weeks in length. When detachments that exceed seven (7) days, or high tempo operations or extended fly days are anticipated, the Government will notify the Contractor at least 14 calendar days in advance. These detachments are depicted on the SO’s long range schedule and fidelity to the actual fleet exercise lies in the form of a schedule of events which is provided to the Contractor, normally 30 days in advance but in no case later than 14 days prior to the first fly day. Larger fleet exercises may also warrant a face-to-face (CONOPS) meeting with the exercise planners.

As noted above, crew duty days and crew rest are addressed specifically in DCMA INST 8210.1C change 1 and if applicable to the Contractor, 14 CFR § 135. If aircraft or aircrew substitutions are accomplished at the Contractor's request during a scheduled detachment, transit to and from the detachment base to accomplish the substitution shall be entirely at Contractor expense. Prior to fleet exercises or detachment operations planning between the CR, SO, and end user/exercise planner should identify the specific requirements. Contractor personnel shall attend pilot mission briefs held by the appropriate agency (i.e. CSG-4, CSG-15, Jacksonville Shallow Water Training Range (JSWTR), etc) prior to mission execution, and these briefs will include detailed information for mission profile execution.

4.1.4.5 The Contractor shall coordinate ground and flight crew daily schedules as necessary to meet the operational tasking of the SO. Additionally, as soon as it is determined that missions cannot be met, the Contractor shall inform the SO and COR if any aircraft are not able to meet assigned or future missions.

4.1.4.6 The Government reserves the right to cancel or not schedule flight services on any given day where flight operations are scheduled. The Contractor may invoice CLIN 0005 Non-Flying Status when an assigned aircraft is in an operational status at a detachment site pursuant to at least one active TO, the missions being supported have been canceled or delayed by the SO and written authorization to invoice this CLIN is provided by the SO.

4.1.4.7 If the Contractor cancels a mission during Mission Flight Time (see Appendix A), the Contractor is not authorized to submit an invoice for any of the minutes flown during the cancelled mission.

Any scheduled flights that the Contractor cancels before or during the mission may still be considered as counting towards the minimum guaranteed hours (see Clause 5252.216-9506 Minimum and Maximum Quantities) even if those hours are not invoiced.

4.1.4.8 The Contractor aircraft and personnel shall remain at the detachment site until released by the SO or directed to an alternate detachment site.

4.1.5 Shipment of Equipment

Actual expenses for shipment of equipment will be reimbursed under CLIN 0007.

4.1.6 Authorization of PAO Flight Operations

At least 24 hours before any PAO contracted flight, the Contractor shall deliver the Contractor’s final PAO flight schedule to the GFR for the GFR’s approval, IAW Exhibit A, CDRL A008. Should any details required in Exhibit A, CDRL A008 change, the Contractor shall provide the GFR with an updated PAO flight schedule for approval prior to conducting the contracted flight. GFR flight schedule notification and approval process shall be done via email to the GFR.

At a minimum, the PAO flight schedule emailed to the GFR shall contain the elements identified in Exhibit A, CDRL A008. If any flight is delayed into the next calendar day (as tracked by the Contractor’s flight log), then a new schedule shall be submitted to the GFR for approval.

Each daily aircraft flight log that is maintained on the aircraft during flight time shall be signed by the Pilot in Command (PIC) to acknowledge they are aware of the PAO status.

All personnel onboard a Government contracted aircraft flight must be preapproved by the GFR. The Contractor shall not add any person to the flight schedule that has not already been preapproved by the GFR.

4.1.7 Released by the Government

When all flights for detachment operations have been completed, the SO will notify the CR, in writing (email), that the detachment is complete and the aircraft is released by the Government. Following this notification, the CR shall complete and implement arrangements to return the aircraft, personnel, and equipment to the home base or to the follow on detachment location per the published weekly schedule.

4.1.8 PIC

As part of the preflight check process, the PIC shall have the final authority to determine whether an aircraft is safe to operate, whether to launch or terminate / abort a mission, and to deny boarding of anyone.

4.1.9 Aircrew/Maintenance Communications

The Contractor shall maintain effective lines of communication that permit feedback from aircrew and maintenance personnel to operations and maintenance managers.

4.2 Mission and Contract Coordination (Operational Reporting)

4.2.1 Meetings and Communications

4.2.1.1 Post-Award Conference (PAC)

Pursuant to FAR 42.5, Contractor personnel, to include contracts and management personnel, shall attend a PAC with the Government no later than 30 days after contract award at Marine Corps Air Station (MCAS) Cherry Point, North Carolina (NC) or other location (meeting may occur virtually) as determined by the Government. The Contractor’s PAC briefing and supporting materials shall be provided to the Government IAW Exhibit A, CDRL A00A.

4.2.1.2 Program Management Reviews (PMR)

The Government will schedule and conduct PMRs on a semi-annual basis at NAVAIRSYSCOM PMA- 226, Cherry Point, NC, the Contractor’s facility, or other locations as directed by the COR (meeting may occur virtually). The Contractor shall attend all PMRs, however no more than two (2) Contractor personnel may attend unless prior approval for more personnel is obtained from the COR. The Contractor shall make a presentation consisting of the following:

A. Overview of the work accomplished to date or since last review, the projected plan of action for completion of contract effort, and handout material documenting presentations.

B. Identification and discussion of problems encountered, if any, and action taken to resolve the problems.

C. Identification and discussion of problems anticipated and the Contractor’s plan of action for mitigation.

D. During CAS missions, experience working as a team with other CAS Contractors (when applicable) and the Government, identifying successes and areas needing improvements.

The Contractor’s PMR briefing and supporting materials shall be provided to the Government IAW Exhibit A, CDRL A00B.

4.2.1.3 Long Term Scheduled Maintenance Requirements

The Contractor shall coordinate with the SOs no less than once per month to discuss long term requirements (typically looking 12 to 24 months into the future) and identify aircraft scheduled maintenance. No special scheduling arrangements or considerations will be made to meet the Contractor’s maintenance requirements.

4.2.1.4 Waiver Requests

Each aircraft used in the performance of this contract must be operated IAW 14 CFR § 91 and maintained IAW 14 CFR § 43 and its NAVAIR IFC (if applicable). During the performance of this contract, if these aforementioned requirements cannot be met, the Contractor shall notify the PCO, COR, and GFR. For DCMA INST 8210.1 waiver requests, the Contractor shall follow the procedures outlined in section 2 of DCMA INST 8210.1C, Change 1. The Contractor shall submit any FOPs or GOPs procedure revisions IAW Exhibit A, CDRL A001 to the GFR for approval. GFR approval is required prior to starting operations under the revised procedure(s).

4.2.2 Fuel

This is a “dry” contract in that fuel is not purchased under the contract. The Government will provide access to fuel where available for purchase at United States Government (USG) bases and civil fields (at Defense Logistics Agency (DLA) contracted Fixed Bases of Operations (FBO)). The Government will provide appropriate fuel cards under the Aviation Into-Plane Reimbursement (AIR) card program for each of the Contractor’s aircraft. While giving consideration to mission requirements, all fuel purchased by the Contractor should be obtained from a military base whenever possible, followed by DLA Energy Into-Plane Contract merchants, and lastly non-contract merchants. Furthermore, NAVSUP Instruction 4200.97A for AIR card program states that use of a DLA contracted fuel provider shall be used when purchasing fuel at commercial locations when military installations are unavailable.

Whenever “into plane” (Government rate) fuel needs to be obtained from a civilian airport, the Contractor shall record the circumstances and justification IAW the DoD 4140.25-M. Commercial non “into plane” fuel must only be used by exception with SO or COR advance approval.

Fuel that was purchased using the fuel card and that is later used for maintenance flights, maintenance ferry flights, maintenance ground turns, and training flights shall be reimbursed to the Government. Additionally, as this is a non-exclusive use contract, fuel that was purchased using the fuel card that is later used for operations not covered by the scope and tasking of this contract shall also be reimbursed to the Government. Reimbursement of fuel expenses to the Government shall be made within 30 calendar days of expending the fuel.

The Contractor shall track all fuel consumption and provide fuel receipts, flight logs, and fuel reports to the Government IAW Exhibit A, CDRL A004.

4.2.2.1 Fuel / AIR Card Training

The Contractor shall complete fuel card training IAW DoN Consolidated Card Program Management Division (CCPMD) at least 30 days before first flight. All users of the AIR cards (pilots/aircraft commanders/crew chiefs) must perform DoN role-based refresher training every two (2) years. Common Access Cards (CAC) are required to register for training via the CCPMD website. For Contractor personnel new to this site, the personnel shall register its CAC the first time to access the site. The CCPMD training system uses the email associated with the Contractor’s CAC when registering completion of training to get a certificate. All Contractor fuel card users shall:

A. Register the CAC at: https://www.navsup.navy.mil/registration

B. Register for and complete the Card User Certification Course via CCPMD home portal -https://my.navsup.navy.mil/webcenter/portal/ccpmd and select Air Card or go directly to Air Card training at https://my.navsup.navy.mil/webcenter/portal/ccpmd_ac/Training.

C. Complete the Online Certification.

D. The Contractor shall submit an electronic copy of the certificate of completion for both initial and refresher training to the Government IAW Exhibit A, CDRL A009.

E. Contract users shall sign a Card User Statement of Understanding (SOU) after conducting training and provide a digital copy to the Government IAW Exhibit A, CDRL A009.

Absent the ability to complete the CAC steps above, the Contractor must demonstrate alternate methods of instructional compliance to its aircrew, mechanics, and CR(s). Acceptable training includes a Microsoft (MS) PowerPoint version of the online training and will be provided by the

COR.

4.2.3 Mishap Prevention and Aviation Safety Program

The Contractor shall establish and maintain an Aviation Safety and Mishap Prevention Program IAW DCMA INST 8210.1C, Change 1 Chapter 6 and shall ensure the program has been trained, reviewed, and tested on an annual basis by all applicable employees and aircrew members.

4.2.3.1 Mishap Response Plan (MRP)

The Contractor shall establish and execute a Government-approved MRP (submitted IAW Exhibit A, CDRL A00C) and shall establish policies, responsibilities, and actions to be initiated if any aircraft becomes overdue, involved in an accident, incident, mishap, experiences a near miss, unexpected proximity or runway incursion incident. Reporting requirements of this section would include (not an inclusive list) aircraft passing each other with vertical or horizontal separation of less than 1000’, or when the proximity between aircraft is unexpected (is less than mission parameters).