N0042121R0077_QandA_102721.pdf

N00421-21-R-0077 Industry Questions and Government Answers 10/27/21

REF/#: Industry Question/Comment Government Response

1 Section C Page 6 -9 The CLIN Descriptions on pages 6-7 appear to be repeated on pages 8 and 9. Is this a typographical error?

Yes, this error has been corrected. Please see amendment 0001.

2 Section L Page 38; Paragraph 2.5 This paragraph requires Virus Free Electronic Submissions, is Vipre Endpoint Security an acceptable certification method?

Any Virus detection software is acceptable if it checks for viruses and the Offeror can certify the proposal is virus free.

Section L Page 56 and 57; Paragraph 4.0 (b) and (d) refer to Price Attachment L-7

Will this attachment be provided on sam.gov?

The Section L attachments were inadvertently not posted to sam.gov with the original solicitation post. They were added to sam.gov on 26 October 2021.

4 PWS Paragraph 3.3 G;

PWS Paragraph 3.3 G; This paragraph refers to 14 CFR § 25 Subpart H – EWIS. 14 CFR §25 refers to Transport Category Airplanes, not Rotorcraft. Should this requirement be removed?

No, this requirement should not be removed. 14 CFR § 25 Subpart H is included in all new contracts to give the Navy a means of contractually identifying our expectation for how the contractors shall maintain and make modifications to Electrical Wiring Interconnection System (EWIS).

5 PWS Paragraph 3.4 (H) (3)

This paragraph requires the GFR to preapprove all personnel onboard a government contracted aircraft and any person added to the flight schedule must be approved by the GFR. Can this duty be delegated to the Air Operation Officer or Technical Director at

PMRF?

The Government Flight Representative (GFR) is the only authorized individual to preapprove all personnel onboard a Government contracted Public Aircraft Operation (PAO) flight in support of this solicitation.

6 Section 7.10 – Operations Security (OPSEC) ACHI Question: Will language be changed to reflect the proper Identification of MISPOM now being a Federal Rule?

Paragraph 7.10 of the Performance Work Statement (PWS) will be updated to include the full reference for NISPOM as DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM)

Solicitation Document: General Information Line #5 and DD254 Line #5 calls out Confidential, while DD254 calls out Secret.

Please clarify facility clearance level required.

Section A of the RFP will be updated. Paragraph 5 will be updated to replace Confidential with Secret. See amendment 0001.

PWS Paragraph 1.0: “In addition, during the standard missions the contractor shall provide support to various USN Fleet training requirements and modify the aircraft utilizing Federal Aviation Administration (FAA) Supplemental Type Certificate (STC) or Designated Engineering Representative/Designated Airworthiness Representative (DER/DAR) Airworthiness certification.”

ACHI Question: Will we be asked to modify aircraft after contract start date? Are these the modifications already mentioned in the PWS or could they be different? How long would we have to modify the aircraft?

At this time, there is no requirement to provide additional modification to the aircraft after the contract stand up period has completed. Future advanced technology modifications would be negotiated as Cost and installation Period of Performance (POP) will be provided.

Within Section B CLIN Description CLIN 0006 – Aircraft Modifications: For use when performing Advanced Technology Modification services, the contractor shall provide advanced technology capabilities for training purposes. These capabilities will include, but are not limited to: installation and removal of additional GFP and mission equipment not previously defined that will enhance launch and recovery efforts provided by Medium and Heavy Lift Services or alternate type, model, series (T/M/S) aircraft. The contractor may be required to perform aircraft modifications such as internal/external modifications, special provisioning, antenna mounting, etc. Final modifications are approved by signed Federal Aviation Administration (FAA) Form 8110-3 and FAA Form 337. The Government will not use this CLIN until after successful demonstration of Full Operational Capability (FOC) providing one (1) aircraft for Medium Lift Services and one (1) aircraft for Heavy Lift Services.

9 PWS Paragraph 3.4 ACHI Question: What type of facilities/life-support is/are available at the deployment locations? Would we be able to preposition Proximity Spares, tools and POL there?

Historically, deployments have never been requested by PMRF.

If deployments are requested, storage spaces would be provided for prepositioning of helicopter equipment.

10 PWS Paragraph 3.1.1.5 ERVS ACHI Question: How many cameras are mounted with the ERVS and where are these mounted?

One Extended Range Video System (ERVS) camera will be provided for each of the Medium and Heavy lift helicopter requirements. There is no requirement to mount the ERVS camera. The ERVS camera weighs approximately 45 lbs and will be operated by a single Government camera operator.

11 PWS Paragraph 3.1.1.5 ERVS ACHI Question: Will the ERVS require video to displayed on the aircraft cockpit Multi-Function Displays (MFD)?

No the ERVS will not require video to be displayed on the aircraft cockpit Multi-Function Displays (MFD).

PWS Paragraph 1.0. “The contractor shall operate aircraft primarily from Barking Sands, Kauai, HI.”

ACHI Question: Will contract personnel be provided housing/billeting or is that a contractor responsibility?

The Government will not be providing housing/billeting for contractor personnel. Contract personnel are responsible for their own housing/billeting requirements.

PWS Table 3.1.1 Minimum six (6) passenger capability plus crew; Medical Evacuation (MEDEVAC) litter capability (1 litter) (with ICS capability for passengers and crew)

Is this a combined or a separate requirement?

Yes, PWS Table 3.1.1 is a combined requirement for the Medium lift performance requirements.

PWS Table 3.1.1 External Lifting Capacity: Minimum of 1,000 lbs

What is the range requirement associated with that lift capacity?

PWS Table 3.1.1 identifies the Service Radius of 110 Nautical Miles (NM). Minimum 1.0 hour loiter at up to 100 NM from base.

PWS Table 3.1.2 Internal Capacity: 2,000 lbs capacity to including a minimum of eight (8) passengers; re-configurable for internal loads

Is this a combined or a separate requirement?

Yes, PWS Table 3.1.2 is a combined requirement for the Heavy lift performance requirements.

PWS Table 3.1.2 External Lifting Capacity: Minimum of 3,500 lbs

What is the range requirement associated with that lift capacity?

PWS Table 3.1.2 idetifies the Service radius of 220 NM.

Minimum 2.0 hour loiter at up to 100 NM from base.

PWS Table 3.1.2 Internal Capacity: 2,000 lbs capacity to including a minimum of eight (8) passengers; re-configurable for internal loads

Is MEDEVAC litter capability required for heavy lift aircraft and if so how many litters?

PWS Table 3.1.2 Heavy lift does not have an Internal Capacity to be configured with litter capability.

PWS Section 1.0 p. 2 “f. Installation and use of the Extended Range Video System (ERVS) (GFP), IAW 14CFR Part 91.”

Is there a current FAA approved STC for the GFP Extended Range Video System (EVRS)?

No, there is no current FAA approved STC for the GFP provided

EVRS.

Section I – Contract Clauses – FAR 52.211-11 Liquidated Damages-Supplies, Services, or Research and Development; subparagraph (b)

Subparagraph (b) states: “If the Government terminates this contract in whole or in part…the Contractor is liable for liquidated damages accruing until the Government reasonably obtains delivery or performance of similar supplies or services . These liquidated damages are in addition to excess costs of repurchase under the Termination clause”. Are there any limits or a maximum amount that we can be applied to create a cap or definite period in which the terminated Contractor may be held liable for liquidated damages? We are concerned with being responsible for liquidated damages that continue for any indefinite or not previously defined period that occurs between contract termination and sourcing replacement services.

Upon further review, the Government will be removing the clause. Please see amendment 0001.

Section I – Contract Clauses – FAR 52.228-9 Cargo Insurance

Under the regulation, Contractor is required, at the Contractor’s expense, to provide and maintain cargo insurance per vehicle to cover the value of the property being shipped. Does the cargo insurance per vehicle strictly apply to the contract aircraft, or does contemplate any vehicles other than the contract aircraft e.g.

trucks, autos, etc.?

The contract clause is intended to apply to the vehicles used in the transportation or for transportation related services.

Therefore, in this contract it applies to the aircraft.

Section I – Contract Clauses – FAR 52.229-3 Federal, State, and Local Taxes

Subparagraph (b)(1) states: “The contract price includes all applicable Federal, State, and local taxes and duties, except as provided in subparagraph (b)(2)(i) of this clause. (2) Taxes imposed under 26 U.S.C. 5000 C may not be - (i) Included in the contract price; nor (ii) Reimbursed . Also, Subparagraph (g) states: “The Contractor shall promptly notify the Contracting Officer of all matters relating to any Federal excise tax or duty that reasonably may be expected to result in either an increase or decrease in the contract price and shall take appropriate action as the Contracting Officer directs ”. Based on the above excerpts from the clause, are any Federal Excise Taxes that may be incurred while performing services that result in a contract price increase reimbursable by the

USG?

Also, is it possible that we may be granted exemption of Federal Excise Tax on transport of people and cargo under the contract?

The Government cannot advise on your company's specific tax situation. Please consult your tax attorney.

Section I – Contract Clauses – FAR 52.232-24 Prohibition of Assignment of Claims

We do not have a contract that currently prohibits the Contractor from assigning its rights to be paid amounts due or to become due as a result of the performance of the contract to a bank, trust company, or other financing institution, including any Federal lending agency. Is there any justification for why such assignments are excluded from this contract?

Upon further review, the Government will be removing the clause in accordance with DFARS guidance. Please see amendment 0001.

Part B – Specific Instructions – 1.d.2 Government Agency Information

Section requires Offeror to provide contact information of the local DCMA/DCAA/Government Paying office. If we are exempted as a Small Business, are we still required to provide the information requested in the section?

Yes, all Oferrors regardless of size are required to submit this information.

24 Part B – Specific Instructions – 1.d.3 Business System Compliances

Section requires Offeror to indicate most recent date which the Offeror’s cognizant DCMA/DCAA determined adequacy of Offeror’s business system. If we are exempted as a Small Business, are we still required to provide the information requested in the section?

If you are a small business and exempt from an approved business system, please state so in your proposal.

25 Part B – Specific Instructions – 1.d.4 Small Business (SB) Subcontracting Plan

Section requires Offeror to submit their SB Subcontracting Plan. If we are exempted as a Small Business, are we still required to provide the information requested in the section?

Section L, Paragraph 1 Volume 1 (d)(4) states "Large Business Offerors shall provide their SB Subcontracting Plan conforming to the requirements of FAR 19.7 and DFARS 219.7 as part of Annex B ((Small Business Subcontracting Plan)." Accordingly, small businesses are not required to submit SB Subcontracting Plans.

Table G-4 Section L List of attachments – L-3 Vol 3PPQ.docx “Past Performance Questionnaire”

Could you help us locate the reference document?

The Section L attachments were inadvertently not posted to sam.gov with the original solicitation post. They were added to sam.gov on 26 October 2021.

Table G-4 Section L List of attachments – L-4 Vol 3 PP1 PP Cont Data.xlsx “Table PP-1 Past Performance Contract Data”

Could you help us locate the reference document?

The Section L attachments were inadvertently not posted to sam.gov with the original solicitation post. They were added to sam.gov on 26 October 2021.

Table G-4 Section L List of attachments – L-5 Helicopter Historical Data.pdf “Historic Operations Information”

Could you help us locate the reference document?

The Section L attachments were inadvertently not posted to sam.gov with the original solicitation post. They were added to sam.gov on 26 October 2021.

Table G-4 Section L List of attachments – L-6 Airworthiness Checklist.docx “Public Aircraft Operations Airworthiness Checklist”

Could you help us locate the reference document?

The Section L attachments were inadvertently not posted to sam.gov with the original solicitation post. They were added to sam.gov on 26 October 2021.

Table G-4 Section L List of attachments – L-7 Vol 4 Pricing Sheet “Vol 4 Pricing Sheet”

Could you help us locate the reference document?

The Section L attachments were inadvertently not posted to sam.gov with the original solicitation post. They were added to sam.gov on 26 October 2021.

Will billeting and meals be provided by the USG or will this responsibility fall on the prime contractor/subcontractor?

The Government will not be providing billeting and meals for contractor personnel. Contract personnel are responsible for their own billeting and meals.

Will the U.S. Government consider extending the deadline for questions for an additional seven (7) days until Friday October 29th?

In order to meet deadline requirements, the Government will not consider extending the deadline for questions at this time.

The Government states that “the anticipated award date for this requirement is 19 May 2022”. When is the projected contract start date?

The projected contract start date is the same as the anticipated award date.

How many and what type commercial aircraft does the incumbent currently fly in support of this requirement?

That is proprietary information to the incumbent and the Government can not release it.

36 Are there any required paint schema for the aircraft? There is no required paint schema for the aircraft.