N0042121R0077 Draft Sections.pdf

CODE

(Hour)

PAGE(S)

until local time

A

X B

X C

D

EX

X

G

F

12 - 33

X H 34 - 40

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA

FAR (48 CFR) 53.214(c)

1 40

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

N00421 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

1 - 2

3 - 5

I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT

PACKAGING AND MARKING

6 - 8 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 11 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIO NS AND INSTRUCTIO NS

PART III - LIST O F DO CUMENTS, EXHIBITS AND O THER ATTACHMENTS

PART II - CO NTRACT CLAUSES

NAWCAD PROCUREMENT GROUP

21983 BUNDY ROAD, BLDG 441

PATUXENT RIVER MD 20670

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

N0042121R0077

Section A - Solicitation/Contract Form

GENERAL INFORMATION

1) This acquisition is a full and open competition that will result in placement of a Single Award

Indefinite Delivery/Indefinite Quantity (ID/IQ) Contract.

2) The Product/Service Code (PSC) for this procurement is V121, Transportation /Travel/Relocation-

Transportation: Air Charter, Transportation of Things.

3) The resulting ID/IQ will have a base ordering period of four (4) years 364 days. No single task order will have a period of performance greater than 4 years 364 days.

4) This contract has Firm-Fixed Price (FFP) and Cost Reimbursable (CR) Contract Line Item Numbers

(CLINs).

5) The contractor will be required to have a CONFIDENTIAL Facility clearance. Security clearance requirements are identified in Section C and Section J, Attachment (1) Performance Work Statement (PWS) and Section J, Attachment (TBD) – (DD254 – For bidding purposes only). The contractor will not be permitted access to classified information until a final DD254 is incorporated as an attachment to the contract.

6) POINTS OF CONTACT for this document are as follows:

Contract Specialist: Lauren Wright

E-Mail: lauren.wright@navy.mil

Procuring Contracting Officer: David Silverstone

E-Mail: david.silverstone@navy.mil mailto:lauren.wright@navy.mil mailto:david.silverstone@navy.mil

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot Stand Up

FFP

See Section C description

$200,000 NTE

FOB: Destination

NET AMT

0002 60 Months Aircraft Readiness

FFP

See Section C CLIN descriptions

0003 51,000 Minutes Medium Lift Services

FFP

0004 73,500 Minutes Heavy Lift Services

FFP

0005 1 Lot Travel, Material, and Shipping

COST

See Section C CLIN descriptions

$400,000 NTE

ESTIMATED COST

0006 1 Lot Aircraft Modifications

COST

See Section C CLIN descriptions

$150,000 NTE

0007 Lot Administrative/ Technical Data

Contract Data Requirements List (CDRL), DD Form 1423, Exhibit A in accordance with the Performance Work Statement. Not Separately Priced

Section C - Descriptions and Specifications

CLIN DESCRIPTIONS

CLIN 0001 – Stand Up: This CLIN is for the purpose of certifying the contractor’s aircraft to perform Contracted

Air Services (CAS) operations In Accordance With (IAW) the PWS as well as to establish approved Ground and

Flight Operations Procedures (GOPs/FOPs), as specified in PWS paragraph 3.3. The contractor shall include costs associated with management, logistical, engineering and administrative efforts required for the installation and removal of GFP, establishing GOPs/FOPs and obtaining Airworthiness certification of their aircraft, a joint effort between the contractor and the Navy. This also includes costs associated with airworthiness data review meetings and the Post Award Conference (PAC) as well any travel costs incurred for these meetings. This shall not include aircraft acquisition, aircraft leasing or aircraft modification costs that are not GFP related.

CLIN 0002 –Aircraft Readiness: Price per month for operating costs for Medium and Heavy Lift Services. Shall include fixed costs that the contractor will incur regardless of the number of missions performed. Shall include costs associated with Contractor Furnished Equipment (CFE), tools; full-time aircrew, non-touch support personnel, hull and liability insurance, aircraft modernization, uninsured damage, navigation services, refurbishment, computer-based maintenance programs, Program Management Reviews (PMR), recurrent training, weather services, depreciation of the aircrafts, leasing etc. Shall also include all costs to perform calendar driven maintenance during the four-year and 364-day ordering period. This CLIN will only be utilized in conjunction with CLIN 0003 and

0004 and will not be ordered until after Stand Up – CLIN 0001 is completed.

The following costs shall not be included in the price of this line item:

A. Costs incurred by the contractor which are associated with the variable pricing for specific missions

(CLINs 0003 and 0004) e.g. Parts – airframe, avionics, engine consumables, engine restoration costs, landing/parking fees, inspection fees, dynamic components, life time limited parts, tools, passports, visas, shipment or trans-shipment of aircraft, supplies, etc.

B. Costs for flights such as, but not limited to, maintenance test flights, the ferrying/transporting of personnel, aircraft or equipment to and from maintenance facilities, or to train aircrew, are to be included in the variable unit price and are not allowable as a direct (fixed) cost under Aircraft Readiness. Fuel costs shall not be charged to this or any other CLIN as this is “dry” contract where the Government will provide appropriate fuel cards for each of the contractor’s aircraft (PWS 3.5.2).

C. Travel and Per Diem costs associated with deployment costs will be cost reimbursable under the Travel

CLIN 0005 and be reimbursed IAW the Joint Travel Regulation (JTR).

D. Post Award Aircraft Modification costs including but not limited to the installation and removal of additional Government Furnished Property (GFP) that is required by the Fleet or PMRF to support a mission.

CLIN 0003 – Medium Lift Services: The contractor shall include all costs associated with flying aircraft capable of meeting the requirements of the PWS section 3.1.1, including costs that are specific to the mission associated with this CLIN such as the costs per flight minute for Medium Lift Services. Services shall be provided on a per Task

Order basis. Shall include variable costs associated with flying aircraft capable of meeting the requirements of the

PWS, and costs that are specific to the mission associated with this CLIN. Shall include costs for flying the aircraft, landing fees, parking fees, maintaining the aircraft, aircrew support personnel; equipment, tools, materials, spare parts, replacement parts, time change items and all other equipment not specified as GFP of Government furnished mission equipment. It shall also include costs for maintenance test flights, flights to ferry/transport personnel, aircraft or equipment to and from maintenance facilities; or to train aircrew, as well as all costs for passports, visas, entry/exits permits, etc. This CLIN will not be ordered until after CLIN 0001 Stand Up is completed.

CLIN 0004 – Heavy Lift Services: The contractor shall include all costs associated with flying aircraft capable of meeting the requirements of the PWS section 3.1.2, including costs that are specific to the mission associated with this CLIN such as the costs per flight minute for Heavy Lift Services. Services shall be provided on a per Task

Order basis. Shall include variable costs associated with flying aircraft capable of meeting the requirements of the

PWS, and costs that are specific to the mission associated with this CLIN. Shall include costs for flying the aircraft, landing fees, parking fees, maintaining the aircraft, aircrew support personnel; equipment, tools, materials, spare parts, replacement parts, time change items and all other equipment not specified as Government furnished property of Government furnished mission equipment. It shall also include costs for maintenance test flights, flight to ferry/transport personnel, aircraft or equipment to and from maintenance facilities; or to train aircrew, as well as all costs for passports, visas, entry/exits permits, etc. This CLIN will not be ordered until after CLIN 0001 Stand Up is completed.

CLIN 0005 – Travel, Material and Shipping: For use to capture cost reimbursable travel costs within the

Continental United States (CONUS) or Outside the Continental United States (OCONUS) locations identified in

Appendix B of the PWS for travel conducted for official purposes under the contract in support of CLIN 0003

Medium Lift Services and CLIN 0004 Heavy Lift Services. Travel shall be approved in advance by the Contracting

Officer’s Representative (COR). Travel claims (invoice vouchers) shall be submitted to the Contracting Officer’s

Representative (COR) within 15 days of the completion of travel. This CLIN may not be used until after CLIN

0001 Stand Up Capability is completed and TOs are issued with CLIN 0003 Medium Lift and CLIN 0004 Heavy

Lift services.

Material included under this line item shall not be included in the material priced under the Aircraft Readiness CLIN

0002 or in the flight minute unit price CLINs 0003 and 0004, and is necessary to perform the services specified in

Section J, Attachment (1) PWS.. Expendable material costs for items such as office supplies and tools of the trade shall be absorbed by the contractor in its overhead rate. The only allowable charges for which a handling rate may be included are material and shipping costs incurred by the contractor at the direction of the COR. The contractor shall be reimbursed for material and shipping costs, authorized by the COR in writing, based on actual payment for material or shipping procured directly for the contract. The material handling rate shall not be applicable to this

CLIN for other charges such as airport use charges; landing fees; and the cost of fuel when Government provided fuel is not available. The handling rate percentage shall not include profit or any other markups and upon commencement of the contract, the handling rate percentage shall be considered a final "fixed" rate percentage for all contract periods. The contractor's invoices shall include receipts or other evidence substantiating actual costs incurred for authorized material or shipping. Any additional material will be identified under a separate task order and shall be negotiated separately.

Property procured under this line item shall become property of the Government subject to the Government property clause(s) in this contract.

CLIN 0006 – Aircraft Modifications: For use when performing Advanced Technology Modification services, the contractor shall be required to provide advanced technology capabilities for training purposes. These capabilities will include, but are not limited to: installation and removal of additional GFP and mission equipment not previously defined that will enhance launch and recovery efforts provided by Medium and Heavy Lift Services or alternate type, model, series (T/M/S) aircraft. The contractor may be required to perform aircraft modifications such as internal/external modifications, special provisioning, antenna mounting, etc. Final modifications are approved by signed Federal Aviation Administration (FAA) Form 8110-3 and FAA Form 337. This CLIN may not be used until after successful demonstration of Full Operational Capability (FOC) providing one (1) aircraft for Medium Lift

Services and one (1) aircraft for Heavy Lift Services.

The cost for these services shall be reimbursed at COST, up to and not exceeding the NTE amount. The price for these services shall be negotiated. (Exhibit A, CDRL TBD)

CLIN 0007 – Administrative / Technical Data: The contractor shall provide technical and administrative data

IAW Section C (applicable to all CLINs) and Contract Data Requirements List (CDRL), Exhibit A. See also PWS paragraph 8.0. This CLIN is not separately priced.

PERFORMANCE WORK STATEMENT

The contractor shall perform in accordance with Section J, Attachment (1) Performance Work Statement (PWS).

Section H - Special Contract Requirements

CLAUSE H-1

H.1 Unallowable costs for cost type Other Direct Cost (“ODC”) CLIN

The Contractor did not propose burdens or indirect costs on the ODC CLIN checked below. Therefore, any burdens or indirect costs, including but not limited to General & Administrative (“G&A”), Fringe, or Overhead, will be unallowable costs under this contract and the task or delivery orders issued under this contract for the checked

CLIN:

____CLIN 0005 Travel, Material, and Shipping

Only allowable direct costs may be charged to the CLIN checked above. A particular burden or indirect cost may only be considered allowable for an ODC CLIN if that ODC CLIN is not checked above and the contractor proposed the burden or indirect cost in their proposal; if the ODC CLIN is checked above or the contractor did not include that particular burden in its proposal, the burden or indirect cost is unallowable.

No fee shall be applied to any ODC CLIN.

Section L - Instructions, Conditions and Notices to Bidders

INSTRUCTIONS

L – 1 CONTENT OF PROPOSALS (SERVICES) (5 Apr 2021)

PART A GENERAL INSTRUCTIONS

1.0 GENERAL

Offerors are required to submit sufficient information concerning all evaluation factors to enable Government personnel to fully assess the capabilities of the Offeror to perform all requirements of the solicitation. The proposal must be sufficient in detail and scope to enable evaluation and provide the evaluators a clear understanding of the

Offeror’s approach, expertise, and capability as required by the solicitation. Proposals must demonstrate that the

Offeror has a thorough understanding of all requirements, associated risks, and is able, willing, and competent to devote the resources necessary to meet all requirements. The Offeror shall not alter or rearrange the solicitation. The burden of proof for all substantiation within the proposal rests with the Offeror. Offerors are advised that the

Government may incorporate any part of the Offeror’s proposal deemed beneficial to the Government, into the final contract, without discussions. Price information, (e.g., dollar values and/or hourly rates) shall appear only in Annex

B (Small Business Subcontracting Plan), and Volume 4 (Price). Alternate/streamlined proposals are not acceptable.

In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization should be emphasized during proposal preparation. It is the responsibility of the Offeror to present enough information to allow the Government to evaluate its proposal without discussions. Unsubstantiated statements that the prospective Offeror understands, can or will comply with the specifications, or paraphrasing the requirements or parts thereof are considered inadequate and may render a rating of unacceptable.

The Offeror shall include any data necessary to illustrate the adequacy of the various assumptions, approaches, and solutions to problems. The detailed information must be included in the most logical place and summarized and referenced in other areas if an overlap exists. Do not provide elaborate brochures or other presentation material beyond that sufficient to present a complete and effective proposal.

Throughout these instructions, “Offeror” is defined as the prime contractor with its CAGE code identified in Block

15A on Standard Form (SF) 33, Solicitation, Offer, and Award. A “Joint Venture” (JV) is a partnership or teaming arrangement that is formed for the purpose of responding to this solicitation when the prime contractor consists of more than one legal entity. “JV Team Members” are the entities that make up a JV. The term “entity” is used to mean any or all of the following: prime contractor, JV, JV team members, any subcontractor, and corporate parent, division, subsidiary, or affiliate (e.g., any contractor with a different CAGE Code/DUNS than the Offeror). The following entities are defined as principal entities and only principal entities will be used in the past performance evaluations: (a) the prime contractor; (b) JV Team Members; and (c) other entities that are to perform at least 20% of the proposed total price for the contract. Offerors are advised that in order to demonstrate work commitment, each principal entity must be identified in Volume 4 Price and associated with a commensurate dollar value.

Questions: Offerors may submit questions requesting clarification of solicitation requirements by emailing the contract specialist at lauren.wright@navy.mil. It is required that all questions be received within 10 calendar days of the date this solicitation is issued.

2.0 PROPOSAL FORMAT

2.1 Electronic Submission of Proposal

This section is intended to provide information to Offerors on the electronic format and application software to be used for submitting proposals. Proposals should be formatted using a Times New Roman 12-point normal font (no reduction permitted). 10-point font is acceptable for Tables and Graphics.

2.2 Electronic Proposal Media

The Offeror shall submit all volumes of its proposal electronically via Department of Defense (DoD) Safe

[https://safe.apps.mil/]. All proposal information shall be marked with “Source Selection Information – See FAR

2.101 and 3.104”. Refer to Part A Section 4.0 for more details.

2.3 Operating System and Applications

The proposals will be accessed utilizing the Microsoft Windows 10 Operating System. Proposal information shall be submitted using the following applications: Microsoft Word 2016, Microsoft Excel 2016, Microsoft PowerPoint

2016, and Microsoft Project 2016; however, letters and other signed documents shall be provided as a fully searchable Adobe Portable Document Format (.pdf) file. Use of other application software for submission of proposals is prohibited except where specific instructions for non-.pdf or Microsoft Office 2016 applications are provided. Use of other application software for submission of proposals is unacceptable.

2.4 Hyperlinks

Offerors shall not use hyperlinks in proposal volumes.

2.5 Virus Free Electronic Submission

Offerors are responsible for ensuring that its electronic proposal is virus free. The Offeror shall certify, in its proposal cover letter, that all electronic proposal information delivered throughout the evaluation (e.g., original proposal submission, responses to evaluation notices, Final Proposal Revisions) has been checked for viruses and certify that its files are virus free. The Offeror shall specify the software, version, and virus definition used to check the data.

2.6 Multimedia

The Offeror shall not embed sound or video files within the proposal submission.

2.7 Graphics

Large files require greater computer system resources and are discouraged. The Offeror is encouraged to:

- Simplify the color palette used in creating figures and minimize the use of color print or graphics to the maximum extent possible;

- Minimize size of graphics files; and

- Avoid scanned images

2.8 File Extensions and Naming Conventions

Valid extensions for files using their associated applications are listed below in Table G-1 (file Extensions):

Table G-1 File Extensions

Type of Application/Files Valid Extensions

Adobe Portable Document Files .pdf

Microsoft Word 16 Documents .docx

Microsoft Excel 16 Workbook files .xlsx

Microsoft Power Point 16 Presentation files .pptx

Microsoft Project 16 Project Files .mpp

The Offeror shall follow the basic structure of the file naming convention in Table G-2 (Offeror Electronic File

Naming Convention) for electronic file submissions (e.g., proposal volumes, attachments, appendices), where "#" represents the sequential numbering of files. Offeror’s shall keep the file name as short as possible (i.e., under 40 characters) so that the files are accessible on Government share drives. Files with longer names may become corrupt or inaccessible.

The Offeror should provide one folder for each volume or annex, containing all electronic files requested within the volume or annex. Please submit each volume and annex as separate files. Offerors should not provide each section/paragraph as separate files.

Table G-2 Offeror Electronic File Naming Convention

Title File naming convention

VOLUME 1 – EXECUTIVE SUMMARY AND CONTRACT

ADMINISTRATION

Vol 1 ES#.docx

Table ES-1 Offeror Summary

Table ES-2 Relevant Contract Summary

Table ES-3 Business System Status

Vol 1 ES Tables.xlsx

VOLUME 2 - TECHNICAL Vol 2 Tech#.docx

Table T-1 Technical Cross Reference Matrix Vol 2 Tech CRM.xlsx

Integrated Master Schedule (IMS) Vol 2 Tech IMS.mpp

Airworthiness Checklist Vol 2 AWC #.docx

VOLUME 3 - PAST PERFORMANCE Vol 3 PP#.docx

Table PP-1 Past Performance Contract Data Vol 3 PP-1 PP Con

Data.xlsx

Release of Adverse Past Performance Authorization Letters; and/or Past

Performance Point of Contact Information

Rel Ad PP Ltr#.pdf;

and/or PP POC

Info#.docx

VOLUME 4 – PRICE Vol 4 Price#.docx

CLIN Pricing Vol 4 CLIN

Price#.xlsx

ANNEXES

Annex A: Contractual Documentation Support (CDS)*for Past

Performance

Ann A CDS#.pdf and

Ann A CDS#.docx

Please note: The

Offeror should provide both a .pdf and .docx version if they are available. If not, a .pdf version only is acceptable

Annex B: Small Business Subcontracting Plan and Table T-2 Small

Business Goals

Ann B SBSP.docx

Annex C: DCAA/DCMA Reports, Audits, and Determinations Ann C DCMA.pdf

* Contractual Documentation Support (CDS) is defined as the documents provided by an Offeror (e.g. Statement of

Work (SOW), Performance Work Statement (PWS), Statement of Objectives (SOO), Technical Direction Letters

(TDL), CDRLs, etc.) to demonstrate an Offeror performed the work.

3.0 PROPOSAL CONTENT AND VOLUMES

The Offeror must present its proposal information in a manner that facilitates a one for one comparison between the information presented and Section L proposal instructions. Proposal information must be structured such that its paragraph numbers/letters correspond to the proposal instructions paragraph numbers/letters, although the Offeror may add lower tier sub paragraphs.

Each volume and annex of the proposal shall be submitted as original and additional electronic copies as specified in

Table G-3 (Proposal Structure). The Offeror shall submit all electronic copies of the proposal to the DoD Safe website address provided in Section 4.0 (Proposal Submission and Packaging). Suggested page counts for each volume, if any, are also specified in Table G-3 (Proposal Structure). The title and table of contents pages, as well as tables, are not included in the suggested page count.

Information submitted as an Annex to a particular proposal volume could include manuals, specifications, plans, procedures, and company policies, as well as other information requested in “Part B Specific Instructions” and do not count towards the suggested page count. Additionally, the individual subcontracting reports for the past performance volume are not included in the suggested page count.

Price information, (e.g., dollar values and/or hourly rates) shall not be included in any volume other than Annex B

(Small Business Subcontracting Plan) and Volume 4 Price.

Table G-3 Proposal Structure

Volume Number Volume/Annex Title Suggested Pages

VOLUME 1 – EXECUTIVE SUMMARY AND CONTRACT

ADMINISTRATION

2 VOLUME 2 - TECHNICAL 75

3 VOLUME 3 - PAST PERFORMANCE 25

4 VOLUME 4 – PRICE As many as needed

Annex A Contractual Documentation Support (CDS) for Past Performance As many as needed

Annex B Small Business Subcontracting Plan and Table T-2 Small

Business Goals

As many as needed

Annex C DCAA/DCMA Reports, Audits, and Determinations As many as needed

Table G-4 lists the attachments provided to the Offeror within Section L.

Table G-4 Section L List of Attachments

Section L Attachment

Number

Electronic File Title Contents

L-1 L-1 Vol 1 ES Tables.xlsx Table ES-1 Offeror Summary, Table ES-2

Relevant Contract Summary for Past

Performance, and Table ES-3 Business System

Status

L-2 L-2 Vol 2 T-1 CRM.xlsx Table T-1 Technical Cross Reference Matrix

L-3 L-3 Vol 3 PPQ.docx Past Performance Questionnaire

L-4 L-4 Vol 3 PP-1 PP Cont Data.xlsx Table PP-1 Past Performance Contract Data

L-5 L-5 Helicopter Historical Data.pdf Historic Operations Information

L-6 L-6 Airworthiness Checklist.docx Public Aircraft Operations Airworthiness

Checklist

L-7 L-7 Vol 4 Pricing Sheet Vol 4 Pricing Sheet

Annex B Table T-2 Small Business Goals Table T-2 Small Business Goals

4.0 PROPOSAL SUBMISSION AND PACKAGING

All Proposals shall be UNCLASSIFIED.

4.1 PROPOSAL SUBMISSION

The submission date for all Volumes of the proposal shall be no later than the date and time specified in Block 9 of

Standard Form 33 (Solicitation, Offer and Award) of the solicitation.

The Offeror shall submit all volumes of its proposal electronically via DoD Safe [https://safe.apps.mil/] to lauren.wright@navy.mil. All proposal documents must be compatible with the Microsoft Office 2016 and/or the latest Adobe Acrobat Reader Portable Document Format (PDF), where applicable. An email shall be submitted to lauren.wright@navy.mil and david.silverstone@navy.mil no later than 2:00 p.m. EDT on TBD requesting a “Drop-

Off Request Code.” The “Drop-Off Request Code” email must specify a point of contact name and email address for the Prime contractor and if applicable for each individual Subcontractor. The Prime and Subcontractor(s) will each be provided a unique “Drop-Off Request Code” which will allow them to submit proposal documents to the

Government independently as needed. The Prime and Subcontractor points of contact will receive an email that contains their unique “Drop-Off Request Code” no later than 5:00 p.m. EDT TBD. This code authorizes access to submit proposal documents securely via DoD SAFE.

Offerors are also encouraged (not required) to submit their proposal by at least 5:00pm EDT one business day before the submission deadline in order to leave time to potentially resolve any issues that may arise with DoD Safe.

Note: SAFE restricts the maximum file submission to 8 GB. In the Comments box put the following information:

Offeror name, Solicitation number, POC, Backup POC.

Proposals shall be valid for 180 days from the proposal submission due date.

4.2 CHANGES TO SOLICITATION

For any changes and additional information to the solicitation, please go to website: https://beta.sam.gov/ https://safe.apps.mil/ mailto:lauren.wright@navy.mil mailto:lauren.wright@navy.mil

Search the database for the solicitation number: N0042121R0077

4.3 TECHNICAL LIBRARY

A Technical Library of information directly related to the requirements of this solicitation is available to all Offerors intending to propose as a Prime or JV. The Technical Library will include Memorandum of Agreements (MOAs) for host basing support information, Interface Control Documents (ICDs) for selected interfaces to and from

Government Furnished Property, and PWS referenced documents. The Technical Library will be made available through DoD SAFE (Secure Access File Exchange) https://safe.apps.mil/. Contact the Procurement Contracting

Officer (PCO) or Contract Specialist (CS) via email to obtain access to the Technical Library via DoD SAFE.

PCO:

David Silverstone

Naval Air Warfare Center Aircraft Division

Patuxent River, MD 20670

Email: david.silverstone@navy.mil

CS:

Lauren Wright

Naval Air Warfare Center Aircraft Division

Patuxent River, MD 20670

Email:lauren.wright@navy.mil

PART B SPECIFIC INSTRUCTIONS

Pricing information shall only appear in the Price volume and Annex B.

1.0 VOLUME 1 – EXECUTIVE SUMMARY AND CONTRACT ADMINISTRATION

Note: This volume shall not contain any reference to price aspects of the offer.

The following is a list of Section L Attachments that the Offeror shall use to provide information for this volume:

Attachment L-1 Executive Summary Tables (ES-1 (Offeror Summary), ES-2 (Relevant Contract Summary for Past

Performance), and ES-3 (Business System Status)).

The purpose of the Executive Summary is to provide the Government with an overview of the Offeror’s entire proposal, excluding price. The Executive Summary and Contract Administration volume should be divided into the sections outlined below:

a. Offeror Summary Table

(1) The Offeror shall complete Table ES-1 (Offeror Summary), provided in Attachment L-1 (Executive Summary

Tables), according to the instructions within the attachment, and submit it within this section and as a separate electronic file. This table summarizes the Offeror and its entities’ proposed type and level of work, indicating a commitment to that effort during contract performance. Offerors are advised that in order to demonstrate work commitment, each entity identified in Table ES-1 (Offeror Summary) must be identified in Volume 4 Price and associated with a dollar value commensurate with the Percent of Total Proposed Price identified in Table ES-1

(Offeror Summary). Therefore, this table must be a reflection of what is proposed in Volume 4 Price.

(2) For the Past Performance evaluations, contract references that relate to a different CAGE code/DUNS than the proposed entity will be considered if the CAGE code/DUNS was created as a result of a corporate acquisition, reorganization, merger, or other administrative reason and refer to the same division in the same physical location for where the work is being performed or from where the work is being directed In Accordance With (IAW) the proposed roles and responsibilities. All current CAGE Codes/DUNS must appear in Table ES-1 (Offeror Summary) which indicates a commitment of work for those entities. To facilitate the Relevancy determination for Past

Performance, the Offeror shall provide a written explanation if multiple CAGE codes/DUNS for the same physical location are applicable to one entity. The written explanation shall detail the distinct roles and responsibilities for entities with different CAGE codes/DUNS at the same physical location for where the work is being performed or from where the work is being directed. The description shall include all changes in the organization as a result of a corporate acquisition, reorganization, merger, or other administrative reason and explain how the changes impact the relevance of any contract references provided.

Note: “Place of Performance” for this solicitation pertains to the physical location of the prime or other entities that are deploying personnel or responsible for the work, not the Government site where the work is being performed. If work is being performed at a contractor site, then that would also pertain to Place of

Performance.

(3) Additionally, if applicable, the Offeror shall provide a description of the legal relationship between JV entities.

Table ES-1 Offeror Summary

Offeror:

Entity

Name

Physical

Location of

Entity

CAGE

Codes/DUNS

Roles and

Responsibilities with

Work Description

Workshare - % Total Proposed

Cost/Price

Principal

Entity Yes or

No?

b. Relevant Contract Summary for Past Performance Table

The Offeror shall complete the Table ES-2 (Relevant Contract Summary for Past Performance) provided in

Attachment L-1 (Executive Summary Tables), for all contracts proposed as relevant for Past Performance for the principal entities. The Offeror shall complete the table according to the instructions within the attachment and submit it within this section and as a separate electronic file. The contract references designated in Table ES-2

(Relevant Contract Summary for Past Performance) shall be used in completing Volume 3 Table PP-1 (Past

Performance Contract Data). For example, the contracts identified as P1, T1, or S1 in the Relevant Contract

Summary Table are the same P1, T1, or S1 contracts identified in the Past Performance Contract Data Table.

Table ES-2 Relevant Contract Summary for Past Performance

Offeror:

Entity Name

Contract

Reference

Number

Type

Contract Title

*Description of

Changes/Additions from Early

Information

Prime or Joint

Venture Company

P1

P2

P3

JV team member T1

A (where applicable)

T2

T3

T4

JV team member

N (where applicable)

T5

Subcontractor A

S1

S2

S3

Subcontractor B S4

S5

* Contracts added or deleted should be identified in a narrative paragraph following Table ES-2.

c. Technical

The Offeror shall provide a succinct summary of what is proposed for each element, describing the approach and the proposed solution. In general, the description should be a short paragraph that provides only the factual description of what is proposed without adjectives or discussions of benefit. In a separate paragraph, identify significant features or approaches of its proposal that exceed requirements, enhance performance or operations, or reduce risk with benefit to the Government. Specifically, identify where in the Technical Volume (e.g., paragraph and page number as a minimum) the details of these features or approaches are provided.

d. Contract Administration

The Offeror shall provide the following contract administration information:

(1) Offeror Representatives and Information

The Offeror shall provide a summary sheet comprised of the information listed below for the prime or JV and for each member of a JV, if applicable.

(A) PRIME CONTRACTOR

(i) Business Name;

(ii) Address;

(iii) Principal point of contact for this solicitation (Name, title, phone number, email);

(iv) Secondary point of contact for this solicitation (Name, title, phone number, email);

(v) Individuals authorized to negotiate with the Government and contractually bind the Offeror

(Name, title, phone number, email);

(vi) Establishment Taxpayer Identification Number (TIN);

(vii) TIN of Parent Corporation (if applicable);

(viii) DUNS;

(ix) CAGE code; and

(x) Business size for this effort (large or small);

(B) JV TEAM MEMBERS or other entities that are proposed to perform at least 20.00%

(i) Business Name;

(ii) Address;

(iii) DCMA point of contact and telephone number, if applicable;

(iv) DCAA point of contact and telephone number, if applicable;

(v) DUNS; and

(vi) CAGE code;

(2) Government Agency Information

Provide the mailing address, telephone, fax numbers, email address and facility codes for the Offeror’s local

Defense Contract Management Agency (DCMA), Defense Contract Audit Agency (DCAA), and Government

Paying Office. In addition, provide the name, telephone number, fax number and email address for the

Administrative Contracting Officer (ACO) at DCMA.

(3) Business System Compliances

The Offeror shall indicate the most recent date, which the Offeror’s cognizant DCMA/DCAA determined the adequacy of the Offeror’s systems (including but not limited to Accounting, Property, and Purchasing). If the

Offeror’s systems’ status is not adequate, list the date of the last adequacy determination and the current status of any systems reviews or ongoing audits;

Business Systems Status Table: The Offeror shall complete Table ES-3 (Business Systems Status, Attachment L-

1) showing the current status and or determinations regarding its business systems. If any item is not applicable to the Offeror or for contract performance, so state and justify. If any item has been determined to be unapproved/inadequate outline the potential impact on contract execution, mitigation plan, and correction plan.

Submit relevant DCAA/DCMA reports, audits, and determinations in Annex C: DCAA/DCMA Reports, Audits, and

Determinations.

Table ES-3 Business Systems Status

Business System

(D)FAR

Status

Comments

Accounting System FAR 16.301-3

Estimating System DFARS 215.407-5

CAS Disclosure Statements FAR 30.202-6(b)

Purchasing System FAR 44.3

Property Management System FAR 45.105

This information is to facilitate the PCO’s responsibility determination and any need to discuss information related to this does not constitute discussions.

(4) Small Business (SB) Subcontracting Plan

Large Business Offerors shall provide their SB Subcontracting Plan conforming to the requirements of FAR 19.7 and

DFARS 219.7 as part of Annex B ((Small Business Subcontracting Plan).

The SB Subcontracting Plan of the successful Offeror(s) will be reviewed and approved by the PCO prior to contract award as part of the responsibility determination. See FAR 19.702(a)(1) Statutory requirements, regarding failure of the apparent successful Offeror to negotiate and submit a SB Subcontracting Plan or submit a Comprehensive or

Commercial SB Subcontracting Plan acceptable to the Contracting Officer. The successful Offeror’s approved SB

Subcontracting Plan will be incorporated into the resultant contract and contractor performance against the plan will be monitored by the Government during contract execution.

The Offeror shall describe or provide documentation of how they will meet the SB Goal of 5% of total proposed subcontracted dollars. In addition, describe the Offeror’s approach for how the 5% of total proposed subcontracted dollars will be allocated to the Socioeconomic SB Concerns.

(5) Terms and Conditions

Offerors shall not take exception to contract terms and conditions and shall provide the following statement: “No exceptions are taken to the terms and conditions or any requirement of the solicitation.” Any exceptions will make the proposal ineligible for award.

(6) Joint Ventures

If proposing as a JV, the Offeror shall provide a copy of the JV agreement. IAW 13 CFR 121.103(h), a JV must be in writing and must do business under its own name; must be identified as a JV in the System for Award

Management (SAM); may be in the form of a formal or informal partnership or exist as a separate limited liability company or other separate legal entity; and, if it exists as a formal separate legal entity, may not be populated with individuals intended to perform contracts awarded to the JV (i.e., the JV may have its own separate employees to perform administrative functions, but may not have its own separate employees to perform contracts awarded to the

JV).

(7) Contract Documents

The Offeror shall provide the following documents within this section:

(A) Original signed SF33 (Solicitation, Offer, and Award) cover page of the solicitation and a signed SF30 cover page of each amendment (as applicable) with all applicable Blocks completed and acknowledgement of receipt of each amendment (as applicable) to this solicitation. The SF33 Block 12 “fill-in” (proposal validity date) shall be completed with an amount of no less than 180 days;

(B) Signed Representations, Certifications, and Acknowledgements (Section K); and,

(C) Completed copy of all FAR, DFARS, NAVAIR, special clauses, and provisions requiring contractor fill-ins

2.0 VOLUME 2 - TECHNICAL

Note: This volume shall not contain any reference to price aspects of the offer.

The following is a list of Section L Attachments that the Offeror shall use to provide information for this volume:

Attachment L-2 Volume 2 Table T-1 Technical Cross Reference Matrix (CRM), Attachment L-6 Airworthiness

Checklist, Annex B – Small Business Subcontracting Plan, Table T-2 Small Business Goals.

The Offeror shall complete Table T-1 (Technical CRM), provided in Attachment (L-2) and submit it as the first page of Volume 2 (Technical), and as a separate electronic file. The Technical CRM is included to help the Offeror develop its proposal and to ensure traceability of Section L paragraphs to the requirements. The Offeror’s Technical

CRM may be identical to the one provided or revised to add information. For example, the Offeror’s Technical

CRM may cross-reference its proposal volumes, paragraph numbers, and pages to specific solicitation requirements identified within the table, as well as other parts of the proposal that contain relevant information.

Table T-1 Cross Reference Matrix

Section L –

Proposal

Instructions

Volume or

Paragraph

Numbers

Section L -

Proposal

Instructions

Volume or

Paragraph Title

RFP

Sections (e.g. Sections F, H, and M)

CLIN(s)

Offeror’s

Proposal

Volume 2 Technical

2.1

Stand-up Attachment 1, PWS

Paragraph 3.1.3; Section

M - Part B 1.0 Technical

2.2

Aircraft

Performance

Requirements

Attachment 1, PWS

Paragraph 3.1; Section M -

Part B 1.0 Technical

0002, 0003, 0004

2.3 Hoist Performance

Requirements

Attachment 1, PWS

Paragraph 3.1; Section M -

Part B 1.0 Technical

0002,

2.4 Airworthiness Data Attachment 1, PWS

Paragraph 3.3;

Section M - Part B 1.0

Technical

2.5 Aircraft Support Attachment 1, PWS

Paragraphs 3.4 and 3.7;

Section M - Part B 1.0

Technical

0002, 0003,

2.6 Aircraft Availability Attachment 1, PWS

Paragraphs 3.4 and 3.7;

Section M - Part B 1.0

Technical

0002, 0003,

2.7 Small Business

Management

Section K; Section M - Part

B 1.0 Technical

0001, 0002, In this volume, provide the information described below:

The Offeror shall use the assumed contract award date referenced below in provision 5252.215-9503 when developing integrated schedules and plans required throughout this volume.

Throughout the Technical Volume, the Offeror should identify any proposed capability, approach or feature that exceeds a requirement or provides merit associated with a performance or operational benefit to the Government.

The Offeror should also identify any proposed capability, approach or feature that reduces risk inherent in the program. Specifically, explain the benefits to the Government in technical terms and the degree of impact it will have to performance, operations and/or risk. Offerors are advised that any offer to exceed a requirement or to provide a feature with performance and/or operational benefits may be included in the resulting applicable Contract within the proposed price.

The Offeror shall demonstrate the extent to which its proposed capabilities will meet the requirements. Teaming or subcontracting agreements supporting the proposed approach must be provided to demonstrate that such relationships exist. The extent and the type of substantiation may vary, but each paragraph in the Technical Volume must be substantiated. The method of demonstration is at the discretion of the Offeror, however Offerors are advised that risk may be assessed based on the level of confidence that the Offeror provides the Government with its substantiating information. The burden of proof rests with the Offeror.

2.1 Capability Stand-Up

2.1.1. Aircraft Type/Model/Series: Offeror shall provide a list of proposed aircraft by Type/Model/Series (T/M/S) and serial number.

2.1.2. Aircraft Acquisition and Import Plan: The Offeror shall provide an acquisition and import plan, for each aircraft proposed for this contract. The Offeror shall submit proof of ownership or signed lease agreements by serial number. The Acquisition and import plan shall include the dates of all major milestones, for example date of purchase, date of shipping, delivery schedules, etc.

2.1.3. Regeneration Plan: For proposed aircraft which are not currently airworthy, the Offeror shall submit a plan detailing the efforts required to bring the aircraft into flyable status. The plan shall include an integrated schedule and shall specify the organization(s) performing the work.

2.1.4. Aircraft modification plan: For each aircraft proposed that requires modification to meet the performance requirements of PWS paragraphs 3.1.1 and 3.1.2, the Offeror shall submit a plan detailing the modifications required to bring the aircraft into compliance. Plans shall include all significant modifications required, major milestones, organization(s) performing the modification(s), source of data supporting the modification(s) and airworthiness certification authority.

2.1.5. Master Schedule to achieve Full Operational Capability (FOC): The Offeror shall submit a proposed master schedule for completion of all stand-up requirements, including the date that they will be able to provide full performance of services under CLINs 0002, 0003 and 0004 including availability of all aircraft for tasking. The

Offeror shall include a minimum of 45 days for Government processing of NAVAIR IFC(s). The schedule shall contain, at a minimum, the milestones provided in PWS paragraph 3.1.4 and all other significant events required to obtain FOC, such as aircraft acquisition events (customs, delivery, contract dates), completion of aircraft modifications including providers, submission of IFC data package under CDRL A001, assets transportation, completion of stand-up of the maintenance organizations, completion of aircrew hiring, required training completion, all data requirements listed in the Airworthiness checklist, etc. The Offeror shall submit a draft of the

IMS (CDRL A008) as part of their proposal for CLIN 0001.

2.1.5.1 Six Months to FOC: Aircraft shall be fully operational six (6) months from the effective date of the initial

TO containing CLIN 0001. The offeror shall provide a schedule for meeting this six (6) month fully operational requirement.

2.1.6. Ground and Flight Operating Procedures (GOPS/FOPS): The Offeror shall submit a plan detailing the schedule and milestones for updating existing Government approved GOPS and FOPS. When no approved

GOPS/FOPS exist, the Offeror shall submit its plan for the development and approval of GOPS/FOPS for this effort.

2.2 Aircraft Performance Requirements

For each T/M/S aircraft proposed for use on this contract, the Offeror shall substantiate how the aircraft will meet the performance requirements described in PWS paragraphs 3.1.1 and 3.1.2. Each aircraft proposed, after any modifications shall meet or exceed the performance requirements specified in the PWS. Supporting data (published performance data, flight manuals, etc.) shall be submitted electronically to substantiate how the aircraft meets the performance requirements.

Note: If any supporting data is in a language other than English, the salient portions of the data needed to evaluate the aircraft performance characteristics must include with it, an English translation of the appropriate pages, and documentation of the method of translation including the qualifications of the translator.

2.2.1 Offerors shall provide the following performance characteristics for all aircraft proposed for this effort.

Medium Lift Aircraft Performance

Characteristics

Heavy Lift Aircraft Performance

Characteristics

Speed/Altitude: Speed/Altitude:

Service Ceiling: Service Ceiling:

Service Radius: Service Radius:

Time On Station: Time On Station:

Configuration/Special

Equipment:

Configuration/Special

Equipment:

Substitution of Aircraft: Substitution of Aircraft:

Hoisting Capability: Hoisting Capability:

External Lifting

Capacity:

External Lifting

Capacity:

Internal Capacity: Internal Capacity:

2.3 Hoist Performance Requirements

For each T/M/S aircraft proposed for use on this contract, the Offeror shall substantiate how the aircraft’s hoist system will meet the performance requirements described in PWS paragraphs 3.1.1 and 3.1.2. Each hoist for the proposed aircraft shall meet or exceed the performance requirements specified in the PWS, after any modifications.

Supporting data (published performance data, operating manuals, etc.) shall be submitted electronically to substantiate how the hoist(s) meets the performance requirements.

Note: If any supporting data is in a language other than English, the salient portions of the data needed to evaluate the hoist performance characteristics must include with it, an English translation of the appropriate pages, and documentation of the method of translation including the qualifications of the translator.

2.4 Airworthiness Data

Note: Offerors are advised that a number of factors can affect the time and potential for offerors to receive a

NAVAIR issued IFC. Factors include but are…