N00421-16-R-0032_4_16_18_DRAFT_RFP.pdf

CODE

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until local time

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F 59 - 67

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X H 82 - 86

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA

FAR (48 CFR) 53.214(c)

1 86

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

N00421 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

1 - 2

3 - 5

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

6 - 28

29 - 30

J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

31 - 32

33 - 34 X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 35 - 40 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 41 - 45 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIO NS AND INSTRUCTIO NS

PART III - LIST O F DO CUMENTS, EXHIBITS AND O THER ATTACHMENTS

46 - 57

PART II - CO NTRACT CLAUSES

NAVAL AIR WARFARE CENTER AD-PAX

CODE 2.5.1.13

21983 BUNDY RD

BLDG 441

PATUXENT RIVER MD 20670

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

N00421-16-R-0032

Section A - Solicitation/Contract Form

POINTS OF CONTACT

Contract Specialist: Christopher Woehrer

Telephone Number: 301-757-6517

E-Mail: chris.woehrer@navy.mil

PCO: Michael Coon

Telephone Number: 301-757-7114

E-Mail: michael.coon@navy.mil

1) This Acquisition is a Small Business Set-Aside that will result in placement of a single award Indefinite Delivery, Indefinite Quantity (IDIQ) contract.

2) The Product Service Code (PSC) for this procurement is V121.

3) The resulting IDIQ contract will have a Four-Year and 364 day ordering period; however, any task order issued shall not extend past the final day of the ordering of this contract.

4) This contract has Firm-Fixed Price (FFP) contract type line items.

5) The contractor will be required to have a CONFIDENTIAL Facility clearance. Security clearance requirements are identified in Section C-Performance Work Statement (PWS), and Attachment 1 – Draft DD Form 254.

mailto:chris.woehrer@navy.mil mailto:michael.coon@navy.mil

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 900,000 Minutes Air to Air Refueling (AAR) Flight Mins.

FFP

See CLIN Description Section C.

FOB: Destination

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

0002 59 Months AAR Fixed Costs

FFP

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Administrative/Technical Data

Contract Data Requirements List (CDRL), DD Form 1423, Exhibit A in accordance with the Performance Work Statement. Not Separately Priced.

ESTIMATED COST

UNIT UNIT PRICE MAX AMOUNT

0004 380 Hours GFP Installation and Removal

FFP

UNIT UNIT PRICE MAX AMOUNT

0005 6 Months AAR Capability Establishment

FFP

Section C - Descriptions and Specifications

CLIN DESCRIPTIONS

CLIN 0001 – Air to Air Refueling (AAR) Flight Minutes: The Contractor shall include costs associated with flying aircraft capable of meeting the requirements of the Performance Work Statement (PWS), excluding PWS paragraphs

3.3 and 4.2.13. It shall include costs that are specific to the mission associated with this CLIN such as the costs for flying the aircraft, aircrews, support personnel, equipment, tools, materials, spare and replacement parts and all other items, except as specified herein as Government Furnished Property (GFP) that are necessary to perform the services required in this PWS. It shall include the Costs for flights such as, but not limited to, maintenance test flights, or to ferry/transport personnel, aircraft or equipment to and from maintenance facilities, or to train aircrew, are to be included in the Fixed unit price for this CLIN. The Fixed unit price shall also include all costs for passports, visas, entry/exits permits, etc.; the shipment or trans-shipment of supplies, tools and equipment; and the transportation of contractor personnel and their belongings to the contractor’s permanent operating bases. Travel and Per Diem costs associated with deployment costs shall also be included.

CLIN 0002 – AAR Fixed Costs: This line item includes fixed costs that the contractor will incur regardless of number of missions performed such as contractor furnished facilities, equipment, tools, full-time aircrew, non-touch support personnel, shipping, hull insurance, liability insurance, navigation chart services, computer-based maintenance program, recurrent training and weather services. This CLIN shall also include costs to perform all calendar driven maintenance during the four-year and 364-day ordering period. CLIN 0002 will be ordered by the

Government by issuance of a task order for support that includes CLIN 0001 flight minutes.

CLIN 0003 – Administrative / Technical Data: The Contractor shall provide technical and administrative data in accordance with Section C (applicable to all CLINs) and Contract Data Requirements List (CDRL), Exhibit A. See also PWS paragraph 9.0. This CLIN is not separately priced.

CLIN 0004 - GFP Installation and Removal: The Contractor shall include costs associated with GFP Installation and Removal, as specified in PWS paragraph 4.2.13. It shall include direct labor costs that are specific to installing, maintaining, operating and removing GFP. It shall also include engineering and material costs required to facilitate

GFP installation. Costs associated with material (such as mounting hardware), and fabrication thereof shall also be included.

CLIN 0005 – AAR Capability Establishment: This CLIN is applicable when the contractor will propose AAR aircraft other than those having a current and valid USN IFC, for the purpose of certifying the contractor’s aircraft to perform AAR operations as well as to establish approved Ground and Flight Operations Procedures (GOPs/FOPs), as specified in PWS paragraph 3.3. The contractor shall include costs associated with management, logistical, engineering and administrative efforts required for establishing GOPs/FOPs and obtaining Airworthiness certification of Refueler-Receiver aircraft, a joint effort between the contractor and the Navy. This also includes costs associated with airworthiness data review meetings, aerial refueling aircraft certification flight planning coordination meetings as well as missions for tanker and receiver aircraft certification flights.

PERFORMANCE WORK STATEMENT

1.0 SCOPE

The Contracted Air Services (CAS) program provides Contractor Owned Contractor Operated (COCO) aerial refueling aircraft to the Department of the Navy (DoN) Fleet and Test customers for Air-to-Air Refueling (AAR) requirements. Basing operational locations include multiple Continental United States (CONUS) detachment operations sites and foreign and remote operating bases Outside the Continental United States (OCONUS). Other customers for CAS under this contract may include other Department of Defense (DoD) Agencies, United States

Navy (USN) supported Foreign Military Sales (FMS), and Government Contractors.

The Contractor shall provide Strategic Tanker “Hose and Drogue” type refueling services for pilot initial qualifications and recurring pilot refresher readiness training utilizing Contractor Owned Contractor Operated

(COCO) aircraft.

The Contractor shall provide operational Test and Evaluation (T&E) support to evaluate aircraft new equipment installations and aircraft flight envelope investigation.

Additionally, the Contractor shall provide extended cross country and over water refueling services (“Drags”) for

US and FMS aircraft movement as well as OCONUS Fleet Exercise refueling support.

For clarity, all references to the Federal Aviation Regulation in this Performance Work Statement (PWS) will be by reference to Title 14, Code of Federal Regulations (CFR) and abbreviated with the acronym “14 CFR”. All references to the Federal Acquisition Regulation will be abbreviated with the acronym “FAR”. When the requirements of this PWS exceed the minimum requirements of 14 CFR, this PWS takes precedence. Definitions contained in 14 CFR Part 1 apply to all situations and conditions relating to flight operations, aircraft maintenance, and flight crew certifications and qualifications are derived from the 14 CFR and Defense Contract Management

Agency (DCMA) Instruction (INST) 8210.1C.

2.0 APPLICABLE DOCUMENTS

The Contractor shall utilize and adhere to the following documents, and updates or revisions to them, in satisfying the performance requirements of this PWS. The applicable version of each document is the one current as of the effective date of the solicitation.

(a) Title 14, Code of Federal Regulations

(b) Title 49, United States Code

(c) Allied Tactical Publication (ATP)-3.3.4.2

(d) ATP-3.3.4.6

(e) FAA AC 00-1.1A Public Aircraft Operations (PAO)

(f) FAA AC 91-91 Maintaining Public Aircraft

(g) FAA Order 8300.16

(h) DCMA INST 8210.1C / Naval Air Systems Command Instruction (NAVAIRINST) 3710.1G

(i) DoD 5220.22-M National Industrial Security Program Operating Manual (NISPOM)

(j) 32 CFR § 766 Use of Department of the Navy Aviation Facilities by Civil Aircraft

(k) AFI 10-1001 Civil Aircraft Landing Permits

(l) AFI 10-1002 Agreement for Civil Aircraft Use of Air Force Airfields

(m) Federal Acquisition Regulation (FAR) Part 31.2 Contracts with Commercial Organizations

(n) CNAF M-3710.7 Series – Naval Air Training and Operating Procedures Standardization (NATOPS)

General Flight and Operating Instructions

(o) NAVAIRINST 13034.1F – Flight Clearance Policy for Air Vehicles and Aircraft Systems

(p) DoD 5500.7R Joint Ethics Regulation (JER)

(q) Department of Defense (DoD) Directive 5030.61 DoD Airworthiness Policy

(r) Fleet Area Control Surveillance Facility (FACSFAC) Virginia Capes (VACAPES) Operations Manual

3120.1P *

(s) FACSFAC San Diego Operations Manual 3120.1J *

* These documents are not publicly releasable (Distribution Statement C). These documents will be provided to the awardee within 10 days of contract award.

3.0 SPECIFIC REQUIREMENTS

3.1 Aircraft Performance Requirements

The Contractor shall provide aircraft to support two (2) geographically separate simultaneous presentations that meet the following performance criteria (assume Standard Day conditions):

PERFORMANCE REQUIREMENTS

Time on Station and

Fuel Offload

Minimum / Threshold:

5 Hour on-station mission with 150 nautical mile (NM) transit and provide 60,000 lbs. off load

4 Hour on-station mission with 150 NM transit and provide 70,000 lbs. off load

3 Hour on-station mission with 150 NM transit and provide 80,000 lbs. off load

Objective:

6 Hour on-station mission with 150 NM transit and provide 80,000 lbs. off load

4.5 Hour on-station mission with 150 NM transit and provide 100,000 lbs. off load

3 Hour on-station mission with 150 NM transit and provide 120,000 lbs. off load

Number of Receivers

Refueled Concurrently by a Single AAR

Aircraft

Minimum / Threshold:

At least two (2) aircraft capable of refueling one (1) receiver aircraft at a time

Objective:

At least two (2) aircraft capable of refueling one (1) receiver aircraft at a time with one (1) or more aircraft being capable of refueling two (2) receivers simultaneously

Altitude/Airspeed

Range

Support tanking from 5,000 to 35,000 feet above Mean Sea Level (MSL)

200 – 300 Knots Indicated Airspeed (KIAS)

Lighting AAR lighting shall meet the requirements of Allied Tactical Publication (ATP) - 3.3.4.2

(lighting configuration varies by AAR system configuration)

Configuration/ Special

Equipment:

NAVAIR approved redundant hose and drogue (hose & basket) refueling system

Centerline refueling system to support V-22 and E-2D

To be approved, the refueling system must comply with Military Standard (MIL-STD)

MIL-A-19736, ATP 3.3.4.6 and probe and drogue sections of ATP 3.3.4.2. Tanker AAR components must comply with either MIL-PRF-81975 or MIL-PRF-57267; either standard overrides the pressure regulating coupling requirements identified in MIL-A-

1973, subpart 25162.

Additional special equipment:

2 Ultra High Frequency (UHF) radios, 1 Very High Frequency (VHF) radio, 1 High

Frequency (HF) radio available to the pilots and refuel operator

Global Positioning System (GPS)

Air/Air Tactical Air Navigation (TACAN)

Installed Recording Device to Support Aircraft Aerial Refueling: Video and Audio of receiver aircraft entering and leaving the refueling drogue

Traffic Collision Avoidance System (TCAS)

Day and Night Capable of providing both day and night AAR operations.

Table 3.1

The contractor shall only utilize aircraft that possess FAA Airworthiness Certifications, U. S. Navy AAR airworthiness certifications, and North Atlantic Treaty Organization (NATO) refueling ATP-3.3.4.2 approval. The contractor shall comply with all Airworthiness Directives (AD) pertinent to continued flight operations in the

National Air Space. All aircraft must be certified to fly in actual and forecast icing conditions; former military aircraft, regardless of source, must meet their original design standards for icing conditions. Aircraft shall also be certified to conduct Extended-range Twin-engine Operational Performance Standards (ETOPS) In Accordance With

(IAW) 14 CFR Parts 121.162 and 25.1535.

3.2 Aircraft Certification (AC), Maintenance Practices and Operating Procedures

Contractor owned and operated aerial refueling aircraft utilized for AAR services under this contract shall be certified, maintained and operated IAW 14 CFR and their Navy Airworthiness Certification, with particular attention to the following areas:

AC 91-91 – Maintaining Public Aircraft

Part 21 – Certification Procedures for Products and Parts

Part 43 – Maintenance, Preventive Maintenance, Rebuilding and Alteration

Part 91 – General Operating and Flight Rules

3.2.1 FAA Airworthiness Certification

All aircraft used under this contract shall possess an effective FAA Airworthiness Certificate. A copy of the airworthiness certificates shall be available for inspection (Exhibit A, Contractor Data Requirements List

(CDRL) A001). All ADs must be complied within the prescribed time frame, and service bulletins must be evaluated for applicable action.

3.2.1.1 FAA Standard Certificates

For aircraft with Standard Certificates, the aircraft shall be maintained in accordance with 14 CFR Parts 21, 43, and

91. The Contractor shall secure FAA approval for each change to the configuration that is not defined in the aircraft’s Airworthiness Certificate before the change is used in support of this contract. For each such modification, whether internal or related to the carriage of external stores, or external mold line, the Contractor shall secure and make available for review, valid FAA-approved data (Exhibit A, CDRL A001). It is recognized that some modifications relate to powered systems that the FAA will certify for captive carriage only, the operation of which would not be considered commercial purposes per 49 USC § 40125.

3.2.1.2 FAA Special Certificates

For aircraft with Special Certificates, the Contractor shall provide the Program Letter submitted to the FAA for application of the airworthiness certificate used in support of this contract or latest Program Letter associated with the current airworthiness certificate. Under this certificate the aircraft shall be maintained in accordance with the

Operating Limitations issued as part of that certificate. For each aircraft modification whether internal or related to the carriage of external stores, or external mold line, the Contractor shall secure and make available for review, a valid FAA airworthiness certification, and associated Operating Limitations (Exhibit A, CDRL A001), before the modification is used in support of this contract. Where the modification is a Major Change (defined by 14 CFR §

21.93), the Contractor shall also provide the Program Letter and secure the FAA's determination regarding the need for new or amended operating limitations. It is recognized that some modifications relate to powered systems that the FAA will certify for captive carriage only which will require further certification under a United States Navy

(USN) Interim Flight Clearance (IFC) for the purpose of operating the powered systems, whose operation would not be considered commercial purposes per 49 USC § 40125.

3.2.1.3 FAA Experimental Certificates

For aircraft with Experimental Certificates, the Contractor shall secure FAA approval for each aircraft Major

Change (as defined by 14 CFR § 21.93) before the modification is used in support of this contract. For each modification, whether internal or related to the carriage of external stores, or external mold line, the Contractor shall secure and make available for review, a valid FAA airworthiness certification, FAA Form 8130-7 and associated

Operating Limitations (Exhibit A, CDRL A001). Where the modification is a Major Change (defined by 14 CFR §

21.93), the Contractor shall also secure the FAA's determination regarding the need for new or amended operating limitations. It is recognized that some modifications relate to powered systems that the FAA will certify for captive carriage only, the operation of which would not be considered commercial purposes per 49 USC § 40125.

3.2.1.4 Aircraft Modifications

All major alterations incorporated before contract award shall have sufficient data to determine that the equipment or provisions for the equipment meet the applicable civil, Original Equipment Manufacturer (OEM), or MIL-STD for the type of aircraft concerned. If this data references FAA regulations as the standard, then the contractor shall provide Approved Data as defined in the FAA Order 8300.16 for any Major Alteration or Major repair. Major alterations to aircraft with Special and Standard Airworthiness Certificates shall have been certified as airworthy and properly documented using FAA Form 337 signed in blocks 6 (Conformity) and 7 (Return to Service) by persons authorized under 14 CFR § 43, and citing FAA Approval Data. Unless directed otherwise by the Government, the

Contractor shall remove any major alteration incorporated before contract award that was not certified as airworthy by an appropriately rated FAA certified mechanic, aircraft manufacturer or repair station. Any major aircraft alterations (as defined in 14 CFR) performed after contract award, including alterations directed by the Government, shall have been certified as airworthy and properly documented using FAA Form 337 signed in blocks 6

(Conformity) and 7 (Return to Service) by persons authorized under 14 CFR § 43, and citing the FAA Approved

Data (defined in FAA Order 8300.16) in block 8 and an accompanying aircraft maintenance record entry (Exhibit

A, CDRL A001). This applies to all aspects of the aircraft alteration to include cabin interior arrangement, electrical modifications, mechanical modifications, tie-downs, and antennas, as appropriate.

3.2.2 Navy Airworthiness Certification

All aircraft under this contract will require a USN issued IFC, see NAVAIRINST 13034.1 prior to conducting AAR

Services. A test USN IFC may be required in order to clear specific platforms for AAR operations. In support of the IFC process, the Contractor shall make available for Government review records documenting the airworthiness of the aircraft and aircraft modifications, including but not limited to, Statements of Compliance With Airworthiness

Standards (FAA form 8110-3), Major Repair and Alteration records (FAA form 337), Flight Manuals and Flight

Manual Supplements, Instructions for Continuing Airworthiness, Supplemental Type Certificates (STC), etc. Data

Deliverable required under (Exhibit A, CDRL A001).

The contractor shall obtain flight clearances from the Navy to refuel Navy/Marine Corps aircraft in the following sequence not later than one (1) year after the first task order is issued for CLIN 0001 including, but not limited to:

AV-8B, MV-22B, F-35B/C, EA-6B, E-2D aircraft and Unmanned Aerial System (UAS) aircraft. V-22 and E-2D aircraft are only authorized to refuel from a centerline system. The F/A-18A-F and EA-18G shall be certified and cleared IAW paragraph 3.3 of this PWS.

3.2.3 Policy and Procedures

A. The Contractor’s management policy and procedures shall ensure that contract execution and quality control are effective and in continuous compliance with 14 CFR and all contractual requirements. The Contractor’s policies and procedures shall require periodic management review of the quality system to ensure effective development, implementation, and execution of processes, systems, and requirements for support of and compliance with all contractual requirements. The Contractor shall develop and execute a specific written management plan to address all ground and flight operations items (section 3.2.3 and subsections) (Exhibit A, CDRL A002). The Contractor shall not begin flight operations until the procedures have been approved in writing by the CAS Government Flight

Representative (GFR). The Contractor shall be responsible for writing, implementing, and enforcing their procedures and for identifying and correcting deficiencies. The procedures shall describe aircraft ground and flight operations required by sections 3.2.3.1-3.2.3.3) at all operating facilities. DCMA Instruction 8210.1, Change 1

Chapter 3 shall be used as guidance in developing the written procedures. If the Contractor references documents, such as existing company procedures, and operating instructions in these procedures, the referenced documents shall be made readily available for review and become part of the GFR approval process. If the Contractor possesses a 14

CFR Part 121 operating certificate, the associated FAA-approved Part 121 procedures may be used to satisfy the applicable portions of the Ground and Flight Operations Procedures (GOPs/FOPs). The Contractor shall make those procedures available for Government review upon request.

B. The Contractor shall comply with their GFR approved GOPs/FOPs and shall be responsible for identifying and correcting deficiencies for both Contractor and subcontractor operations. The Contractor shall be responsible for ensuring its subcontractors’ aircraft operations under this contract are safe and effective, and are responsible for ensuring its subcontractors have GFR approved procedures in place to meet these requirements.

C. A CAS GFR or designated representative will perform a biannual inspection of the Contractor’s operations. The purpose of these inspections is to evaluate the effectiveness of the Contractor’s GOP and FOP and the Contractor’s compliance with those procedures. A CAS GFR may conduct unscheduled inspections at any time during the contractor’s normal business day for the duration of the contract ordering period.

3.2.3.1 Contractor Procedures

The Contractor shall develop specific written Procedures for all flight and ground operations as required by this

PWS (sections 3.2.3.1-3.2.3.3). The contractor is responsible for writing, implementing and enforcing its

Procedures, and identifying and correcting deficiencies. The Procedures shall:

A. Provide specific guidance describing activities and requirements of this PWS pertaining to safety, and flight and ground operations applicable to this contract;

B. Describe in detail how the contractor ensures that individuals perform only duties they are qualified and authorized to perform;

C. Adequately explain all aspects of a given operation to include the purpose, scope, and steps to accomplish the task;

D. Identify the office/title of individual responsible for executing the specific procedure;

E. Include requirements to verify the successful completion of the procedure, when appropriate.

F. Be approved by the GFR after any changes.

3.2.3.2 Ground Operating Procedures (GOPs)

The Contractor shall establish standard GOPs that shall be accessible at any time for GFR review and approval.

Procedures must be up to date, reflect the current scope of operations, and be clearly understood by company employees. To ensure a safe, effective flight operations program, the Contractor shall abide by following, when appropriate:

14 CFR, § 43

8210.1C, Change 1 Para 5.1 Ground Operations Procedures

8210.1C, Change 1 Para 5.2.1 Master Training Plan

8210.1C, Change 1 Para 5.2.2 Training, Qualifications, Certifications Training Records

8210.1C, Change 1 Para 5.2.2.1 Initial/Recurring Currency of Employees

8210.1C, Change 1 Para 5.2.2.2 Record of Successful Course Completions

8210.1C, Change 1 Para 5.2.2.4 Other Certifications As Appropriate

8210.1C, Change 1 Para 5.3.1 Foreign Object Damage (FOD) and Tool Control Program

8210.1C, Change 1 Para 5.12.1 Aircraft/Equipment Hydraulic Fluid Analysis Program

8210.1C, Change 1 Para 5.15 Weight and Balance

8210.1C, Change 1 Para 5.19 Technical Orders/Maintenance Manuals

8210.1C, Change 1 Para 5.20 Aircraft Records Management

8210.1C, Change 1 Para 5.21 Safe-for-Flight Release

3.2.3.3 Flight Operating Procedures (FOPs)

The Contractor shall establish standard FOPs that shall be accessible at any time for GFR review and approval.

Procedures must be up to date, reflect the current scope of operations, and be clearly understood by company employees. To ensure a safe, effective flight operations program, the Contractor shall abide by following, when appropriate:

14 CFR, § 135.267 Flight time limitations and rest requirements: Unscheduled for two-pilot crews.

14 CFR, § 61.56 Flight review.

14 CFR, § 61.57 Recent flight experience: Pilot In Command (PIC).

14 CFR, § 91.509 Survival equipment for overwater operations.

14 CFR, § 61.55 Second-In-Command (SIC) qualifications.

8210.1C, Change 1 Para 4.1.5 Contractor Flight Approval

8210.1C, Change 1 Para 4.1.7 Approved Flights

8210.1C, Change 1 Para 4.1.9.3 Maintenance Release Procedures

8210.1C, Change 1 Para 4.1.10 Documentation of Certificates, Licenses, and Permits

8210.1C, Change 1 Para 4.1.9.3 Aircraft Maintenance Release Procedures

8210.1C, Change 1 Para 4.1.13 Aircrew Duty and Rest Limitations

8210.1C, Change 1 Para 4.2.1 Contractor’s Requesting Official

8210.1C, Change 1 Para 4.4.11 Response to Emergencies

8210.1C, Change 1 Para 4.5.2.1 General requirements

8210.1C, Change 1 Para 4.8.7 Access to Records

3.3 AAR Capability Establishment (CLIN 0005)

This section is applicable when the Contractor will utilize AAR aircraft other than those having a current and valid

USN IFC, for the purpose of certifying the Contractor’s aircraft to perform AAR operations as well as to establish approved GOPs/FOPs (CLIN 0005 and PWS sections 3.2.3.2 and 3.2.3.3). By the end of the Capability

Establishment period, which shall not exceed six (6) months, the contractor’s proposed AAR aircraft must, at a minimum, be certified and cleared by the Navy to refuel the following Navy/Marine Corps aircraft: F/A-18A-F and

EA-18G, with the end state of certifying and clearing all aircraft identified in PWS section 3.2.2. Additional data is not required for aircraft with current and valid USN IFCs, other than that required to establish the currency and validity. Airworthiness certification that has expired or that is/was issued by other than USN airworthiness authorities may be utilized to facilitate issuance of USN airworthiness: however, the Contractor shall provide supporting data, which shall include details such as the aircraft Type / Model / Series (T/M/S), manufacturer, engines, FAA Registration numbers, and data that establishes the aircraft’s pedigree. Post award and before execution of AAR Flight Minutes (CLIN 0001), the contractor shall comply with requirements which include but are not limited to:

CDRL A001 Airworthiness and Related Substantiating Data submission (Exhibit A)

CDRL A002 Management Plan and Standard Operation Procedures submission (Exhibit A)

CDRL A003 OPSEC Plan submission (Exhibit A)

Management and Engineering airworthiness data review meetings

Aerial refueler certification flight planning coordination meetings

Missions for tanker and receiver aircraft certification flights

Table 3.2

4.0 OPERATIONAL REQUIREMENTS

4.1 Mission Planning (Processing and Dissemination)

Under the Commander, NAVAIRSYSCOM, Program Manager Air (PMA)-226 is the overall CAS Program

Manager. Depending on the mission and the customer, PMA-226 will designate Scheduling Officers (SO) to execute administrative tasks such as mission scheduling and coordination, and invoice certification. The Contractor

Representative (CR) shall coordinate with the SO on all formal requests for AAR services to determine feasibility of support, associated quantity of flight minutes, estimated travel requirements and expenses, use of augment crews for extended missions, implications of support on other scheduled or potentially scheduled mission and any other necessary details requiring coordination with the objective of executing successful missions.

The Contractor shall coordinate ground and flight crew daily schedules as necessary to meet the Operational

Tasking of the SO. Notwithstanding other requirements of this PWS, flight operations may be scheduled at any time, 24 hours a day/seven days a week, subject to a minimum mission flight time. The Contractor shall provide a

CR to contact, to cover scheduling 24 hours per day/seven days a week. Scheduled and planned maintenance requirements that will preclude availability of any tanker aircraft shall be coordinated as far in advance as possible, at least 30 calendar days, so that supportable commitments can be adjusted. As soon as it is determined that missions cannot be met, the Contractor shall inform the Government if any tanker aircraft are not able to meet assigned or future missions, via email or phone to the Contracting Officer’s Representative (COR).

A. The designated SO for all PMA-226 CNAF tanker Task Orders is the Contracted Air Services Office at Fleet

Area Control and Surveillance Facility (FACSFAC) Virginia Capes (VACAPES).

B. The designated SO for other PMA-226 tanker Task Orders is the T&E Schedules Office for PMA-226 at NAS

Patuxent River, Maryland. Scheduling conflicts within the confines of this contract will be decided by Commander, Naval Air Forces - Atlantic (CNAL) N3. The Government may change the SO during the course of the contract.

C. The SO and CR will communicate as often as required to develop the short range and long range schedule, but at a minimum, the CR will provide a weekly schedule to the SO reflecting events as flown, currently scheduled, flying hour execution and proposed aircraft maintenance schedule. This scheduling should include planned operation using

Standard Mission Support Personnel.

D. If an additional mission is tasked and there is no aircraft currently in an operational status with crew attached, the

Government will give the contractor as much advanced notice as possible to dispatch a tanker for additional tasking before cancelling the event. Notwithstanding other directives of this PWS, the Contractor shall be able to dispatch an aircraft within 72 hours of formal notification of tasking before being considered unable to meet tasking.

E. The Government may or may not order flight services on any given day of detachment operations.

4.1.1 Authorization of Flight Operations

All flight operations shall be authorized through the SO or designated representative.

4.1.2 Released by the Government

When all flights for detachment operations have been completed, the SO will notify the CR, in writing, that the deployment is complete. Following this notification, the CR shall complete and implement arrangements to return the aircraft, personnel, and equipment to the home base.

4.1.3 Provision for United States Government (USG) Personnel

The Contractor shall make provisions for possible USG personnel on flights as requested. These requests are authorized by the GFR prior to flight IAW DCMA INST 8210.1C / NAVAIRINST 3710.1G. This typically occurs when the Contractor provides extended refueling services (“Drags”) in remote OCONUS regions where

Government maintainers may be authorized to travel aboard the tanker for the purpose of providing maintenance support for USG aircraft. USG personnel may also be authorized on flights where a single receiver aircraft is dragged and a USG pilot acting as the single receiver’s wingman flies aboard the AAR aircraft.

4.2 Mission and Contract Coordination (Operational Reporting)

4.2.1 Meetings and Communications

4.2.1.1 Post-Award Conference (PAC)

The Contractor shall attend a PAC with the Government no later than 30 days after contract award at Patuxent River, Maryland or other CONUS location as determined by the Government to include contracts and management personnel. The PAC will cover the topics as set forth in FAR Subpart 42.5.

4.2.1.2 Program Management Reviews

The Government will schedule and conduct Program Management Reviews (PMR) on a semi-annual basis at

NAVAIRSYSCOM PMA-226, Cherry Point, North Carolina, the Contractor’s facility, or other locations as directed by the COR. This typically consists of one (1) PMR at Cherry Point and one (1) additional PMR in CONUS annually. The Contractor shall attend all PMRs, however no more than two (2) contractor personnel may attend unless prior approval for more personnel is obtained from the COR. The Contractor shall make a presentation consisting of the following:

A. Overview of the work accomplished to date or since last review, the projected plan of action for completion of contract effort, and handout material documenting presentations.

B. Identification and discussion of problems encountered, if any, and action taken to resolve the problems.

C. Identification and discussion of problems anticipated and the Contractor’s plan of action for mitigation.

D. During CAS missions, experience working as a team with other CAS Contractors (when applicable) and the

Government, identifying successes and areas needing improvements.

4.2.1.3 Long Term Scheduled Maintenance Requirements

The Contractor shall coordinate with the SOs no less than once per month to discuss long term requirements

(typically looking 12 to 24 months into the future) and identify potential aircraft scheduled maintenance. No special scheduling arrangements or considerations will be made to meet the Contractor’s maintenance requirements.

4.2.1.4 Accidents and Incident Reporting

The Contractor shall immediately report all aircraft accidents and incidents IAW its Mishap Response Plan (MRP), GOPS and FOPS. After contacting the local base Commanding Officer, Safety Officer and Operations Officer (when applicable), the Contractor shall immediately contact the PMA-226 representative. The Contractor shall make continuous attempts to contact the PMA-226 representative until successful; leaving a voicemail alone is not sufficient.

4.2.1.5 Waiver Requests

Each aircraft used in the performance of this contract shall be operated and maintained IAW 14 CFR and its Navy

Flight Clearance. However, the contractor may submit a waiver request to the Procuring Contracting Officer (PCO), COR and CAS GFR pursuant to Chapter 2 of DCMA INST 8210.1C / NAVAIRINST 3710.1G when specific contract requirements add cost or complexity to performance of AAR services without increasing safety or reducing the Government’s risk or when alternate procedures or requirements can be substituted which provide equivalent levels of safety, proficiency or risk mitigation. The contractor shall comply with the contract until the waiver is granted and approved via a contract modification.

4.2.2 Fuel

This is a “dry” contract. The Government will provide the Contractor with access to fuel at U.S. Government bases and civil fields. The Government will provide appropriate fuel cards for each of the Contractor’s aircraft. All fuel purchased by the contractor shall be obtained from a military base whenever possible. Whenever “into plane”

(Government rate) fuel needs to be obtained from a civilian airport, the contractor shall record the circumstances and justification. Commercial non “into plane” fuel should only be used in extreme cases with the SO or COR advance approval.

The Contractor shall not use any Government provided fuel for any flight other than those scheduled under this contract.

The Contractor shall track all fuel consumption and provide fuel receipts, flight logs, and Fuel Reports to the

Government IAW Exhibit A, CDRLs A004 and A005.

4.2.2.1 Fuel Card Training

All card users (those trained and designated by the Government, typically the Pilot in Command (PIC), Second in

Command (SIC), maintenance personnel and operations manager) shall:

A. Complete the Card User Certification Course located at:

https://www.navsup.navy.mil/public/navsup/ccpmd/air_card/

B. Complete the Online Certification and renew every two years.

C. Print the Certificate of Completion and provide a copy to the COR to be kept on file.

https://www.navsup.navy.mil/public/navsup/ccpmd/air_card/

D. Sign a Card User Statement of Understanding (SOU) after conducting training.

4.2.3 Mishap Prevention and Aviation Safety Program

The Contractor shall establish and maintain an Aviation Safety and Mishap Prevention Program and ensure they are periodically reviewed by all aircrew members.

4.2.3.1 Aviation Safety Official

The Contractor shall designate an Aviation Safety Official with specific duties and responsibilities defined.

4.2.3.2 Risk Management Program

The Contractor shall establish and maintain an Operational Risk Management (ORM) Program as a component of the overarching Aviation Safety and Mishap Prevention Program.

4.2.3.3 Mishap Response Plan (MRP)

The Contractor shall establish and execute written procedures for responding to an aviation incident or accident

Exhibit A, CDRL A002). The MRP shall establish policies, responsibilities, and actions to be initiated if any aircraft becomes overdue or involved in an incident or mishap. The Contractor shall exercise the MRP on an annual basis. As a minimum, this plan shall include the following:

A. Procedures that conform to United States Code (USC) Title 49 Part 830 National Transportation Safety Board

(NTSB);

B. Immediate action checklist to ensure command, control, and coordination of the rescue or recovery effort;

C. A notification plan which includes a current roster of Contractor and Government personnel (including duty and non-duty phone numbers) to be notified in the event of an aircraft mishap; and

D. Procedures for Contractor and subcontractor cooperation and participation in mishap investigations conducted by the Government. Procedures shall clearly define the differences between a Government Legal investigation

(used to satisfy claims) and a Government Safety investigation (used for mishap prevention). The procedures shall clearly state the contractual obligation of Contractor personnel to provide information and participate in interviews by the Government Safety investigation immediately upon request. The Contractor shall have procedures that require, to the maximum extent possible, aircrew medical and toxicological testing immediately following a mishap. The results of medical and toxicological testing shall be provided to the Government

Safety investigation board immediately upon request. The toxicological samples shall be provided to the

Government legal investigation board immediately upon request.

4.2.4 Contract Status

The Contractor shall track flight minutes and all costs associated with each CLIN. The Contractor shall submit the

Monthly Status Report IAW (Exhibit A, CDRL A006).

4.2.5 Public Aircraft Operations Status

The Contractor shall abide by all FAA “Public Aircraft Operations” notification procedures.

4.2.6 Transit Military Aircraft

Aircraft provided under this contract are considered transient military aircraft and not subject to landing fees at

DoD-controlled airfields.

4.2.7 Civil Aircraft Landing Permits

The Contractor shall submit DD Form 2400 - Civil Aircraft Certificate of Insurance, DD Form 2401-Civil Aircraft

Landing Permit and DD Form 2402-Civil Aircraft Hold Harmless Agreement, to the COR. These agreements must be kept current during the entire ordering period under the contract.

4.2.8 Maintenance Program

Aircraft used in the performance of this contract shall be maintained IAW 14 CFR and their Navy Airworthiness

Certification. Additional requirements are listed in paragraph 3.2.3, Policies and Procedures. The Contractor shall conduct maintenance at non USG contractor maintenance facility.

4.2.9 Aeronautical Regulations

While operating as a Public Aircraft Operation, the Contractor shall operate and maintain the aircraft IAW 14 CFR unless a waiver is granted IAW paragraph 4.2.1. In addition, the Contractor shall operate the aircraft IAW USN, United States Air Force (USAF), and local military flying directives (including foreign Government requirements).

The Contractor shall comply with DoD requirements for operation of civil aircraft in support of military operations.

4.2.10 Accident Costs

The Contractor shall be responsible for all accidents and damage to its aircraft that occurs during operation of the aircraft. The Contractor shall bear all costs to repair or replace aircraft parts and all additional ferry costs or travel costs that occur as a result of the accident or damage.

4.2.11 General Deployments

When directed by the SO, the Contractor shall deploy its aircraft, personnel, and required support equipment to perform at any airfield capable of supporting its aircraft. The Contractor shall plan, schedule, ship, and deploy its personnel and equipment, including all GFP, if applicable. On or about 30 days prior to deployments, the SO will work with the CR to coordinate and address requirements, services and detachment schedule. Although the schedule is subject to change based on fleet training requirements, the actual deployment schedule will be delivered to the CR no later than 72 hours (historically two (2) weeks) prior to facilitate final travel arrangements.

If aircraft or aircrew substitutions are accomplished at the Contractor's request during a scheduled deployment, transit to and from the deployment base to accomplish the substitution shall be entirely at Contractor expense.

4.2.12 Communication and Navigation Capability

The Contractor shall ensure that all aircraft are equipped with the applicable communication and navigation capability to operate in the U.S. National Air Space. In addition, tasking requirements will require aircraft to deploy worldwide. The Contractor shall ensure that a sufficient number of aircraft are equipped, as applicable, to operate in international and foreign nation airspace. The Contractor shall comply with other FAA, International Civil Aviation

Organization (ICAO), or foreign nation equipment pre-requisites, and shall be solely responsible to provide such equipment.

4.2.13 GFP Installation and Removal (CLIN 0004)

During performance of this contract, installation and subsequent removal of GFP may be required by individual task orders. When required, the contractor shall provide personnel to install, maintain, operate and remove GFP. Use of

GFP is typically required to record tanker aircraft flight dynamics during an airborne test with a receiver. The GFP may be used to measure key flight characteristics such as airspeed, altitude, outside air temperature, angle of bank, g-loading, on-board video recording, etc. In this case, GFP is a roll-on / carry-on monitor that will be strapped down and connected to the aircraft data bus systems. For some GFP installations, FAA approval via Form 8110-3s documenting compliance with 14 CFR requirements and Form 337s documenting modifications were performed

IAW approved data may be required if the installation involves anything requiring FAA oversight.

To support the GFP installation and removal process, the Government will provide installation instructions and if required installation drawings and schematics for the contractor engineers and other contractor technical experts to utilize in facilitating installation. Contractor fabrication of mounting hardware for the GFP may be required. FAA

Designated Engineering Representatives (DER) will provide any applicable Form 8110-3 approving the data and

FAA Flight Standards inspectors or designee return the aircraft to service via a completed Form 337. If the GFP is to be contractor operated in flight, beyond the basic energize before test and de-energize after test, the Government will provide instructional manuals and other materials for operation of the GFP.

GFP for the performance of this contract will be limited to mission-specific GFP identified and transferred to the contractor via DD Form 1149. The Contractor shall maintain accountability and return GFP in accordance with paragraph 6.0.

4.3 Performance Metrics

This performance-based requirement includes performance metrics which are contained in the Quality Assurance

Surveillance Plan (QASP), Attachment 2. The contractor’s performance will be assessed IAW the QASP.

4.4 Personnel Requirements

All Contractor personnel shall comply with local laws, policies, and regulations while aboard any military installation. All Contractor personnel working in an operational capacity (e.g., aircrew) or on U.S. or Foreign

Government military installations shall be readily identifiable as Contractor personnel through appropriate attire and badges while performing services under this contract.

4.4.1 Contractor Representative (CR)

The contractor shall be available to provide scheduling support 24 hours a day, seven days a week. Scheduling may be accomplished via Internet electronic mail account or phone (land-line or mobile). The contractor shall designate a point of contact for rapid response after duty hours. The CR shall have authority to schedule and assign contractor aircraft and crews in response to Government requirements. The CR shall interface between the

Government and the contractor and shall:

A. Maintain close liaison with SO in matters regarding contractor’s aircraft and the current and projected schedule, both short and long term.

B. Develop short and long term flight hour and travel plan to assist the Government, when required, in determining the most effective and efficient operations of contractor aircraft.

C. Provide coordination between the contractor and Government scheduling office to assist in determination of the most efficient and effective utilization of contractor assets in supporting various missions.

D. Maintain close liaison with current and future supported units to ensure effective operational continuity, obtain detailed mission information and identify potential operational concerns.

E. Provide contractor flight crews with comprehensive mission information and details of refueling tasking to include the customer unit (squadron, air wing, or strike group), number and type of aircraft, fuel offload requested, (AAR) location, on station times, altitudes, boom frequencies, etc.

F. Be familiar with applicable exercise scheduling or operational procedures as determined by the supported units and in turn, ensure that contractor flight crews are familiar with these exercises and other required regional operational instructions.

G. During operations, the CR shall:

(1) Ensure attendance of pilots at required procedure and mission briefings.

(2) Ensure contractor aircraft launch in sufficient time to arrive at designated stations on time.

(3) Coordinate all maintenance, servicing, logistics, crew transportation, contractor personnel briefings, security clearances/vehicle registrations, and equipment/facility custodial functions in support of contractor operations.

(4) Provide daily “as flown” reports to facilitate flying hour management to the SO and a designated Program

Manager AIR (PMA-226) representative (Exhibit A, CDRL A005).