Industry_Day_Qs_and_As.pdf

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Question/Comment/Feedback Government Response

1 Industry Day Brief 7 1.0 What is the contract term and expected flight hours?

The planned minimum contract term is five (5) years with a minimum order of approximately

1,750 hours for the total ordering period. An additional option period(s) may be added to the five (5) year contract term. Historical Flight

Hours will be provided in the RFP.

2 PWS Apendix 1 N/A Can we base Aircraft at DOD bases?

No, while detachments will be assigned to

Military Air Bases, Home Station basing is required at commercial facilities.

3 PWS 1

4.4.1.15/4.1.1-

Para-D What is the normal lead time for tasking?

Formal deployment tasking messages are released 30 days prior to deployments.

[Revised PWS 4.4.15]. Formal operational tasking messages are released 72 hours prior to the scheduled AAR Area "On-Station" start time.

4 N/A N/A N/A Is there any credit for extra capabilities?

This will be a best value source selection with technical being the most important factor.

Extra capabilities may be considered and may be given a rating depending on the capability/technical solution proposed.

5 N/A N/A N/A Will you establish a dispatch reliability rate requirement?

Yes. The dispatch reliability rate requirement will be stated in the revised PWS that will be posted to FBO at a later date.

6 N/A N/A N/A Will you require cargo and passenger service?

No, passenger service will be limited to mission essential personnel.

PMA 226 Aerial Refueling Services INDUSTRY DAY -- 1 DEC 2016 -- QUESTIONS & ANSWERS

2016.01.17.AAR_IndustryDayQAs

7 N/A N/A N/A Will the RFP address Department of Labor and Service contract act guidance on classification of employees?

No, this requirement is not under the Service

Contract Act.

8 N/A N/A N/A Will there be future requirement to refuel the P-8 fleet?

There is no anticipated requirement at this time.

9 N/A N/A N/A Will current Standard Requirements Document (SRDs) be accepted or considered for AAR clearances?

Yes.

10 N/A N/A N/A What legal status will the aircraft operate when operating internationally?

They will operate as State Aircraft when performing missions.

11 N/A N/A N/A Any restriction to using a non N-registered aircraft?

No specific requirement for US registration has been identified. For airworthiness, there could be issues based on the national airworthiness authorities technical requirements. Recommend N-registering aircraft.

12 N/A N/A N/A

What legal status do our employees have in a foreign country for a deployment? Are they treated as military status or do we need to coordinate for civ work permits/visas?

Visas are required on a case by case basis per country. Work permits will not need to be coordinated.

13 N/A N/A N/A

The Draft PWS allows for potential service to Foreign

Military Sales (FMS customers). Are you aware of any

ITAR compliance issues that the winning vendor would have to work?

At this time, no ITAR compliance issues are anticipated.

14 N/A N/A N/A

What if a receiver causes damage to contractor provided equipment such as drogue/basket--does NAVAIR cover that replacement cost?

No, the Government is not responsible for replacement/repair costs.

15 N/A N/A N/A Once the RFP is released, what is the response time requirement?

It is anticipated that 45 days will be given for proposal submittal from the date of RFP release.

16 PWS 26 4.4.2 Is there a requirement for two (2) simultaneous aircraft? Yes

17 N/A N/A N/A Will there be any help from the Gov’t with the modifications to the aircraft?

No, any modifications to the aircraft will be at no cost to the Government.

18 N/A N/A N/A Overflight permissions from the Navy? Yes

19 N/A N/A N/A Is there a requirement to have a Boom?

There is no anticipated requirement at this time.

20 N/A N/A N/A Does video need to be downlinked? No

21 PWS 27 4.2/4.2.1

PWS states Aerial Refueler Performance Criteria – AAR

Lighting will meet ATP 56 and DoD requirements. ATP 56 was changed to ATP 3.3.4.2 on

November 2013. Should the paragraph read– AAR

Lighting will meet ATP 3.3.4.2 and DoD requirements?

Yes, the PWS will be revised to include this change and posted to FBO at a later date.

22 PWS 27 4.4.3

Navy Airworthiness Certification – The contractor shall possess flight clearances from the Navy/Marine Corps aircraft including but not limited to: F/A-18A-F, EA-6B, EA-

18G, AV-8B, UAS, V-22 (as directed) and F-35B-C (as directed) aircraft. Can the paragraph read – The contractor shall possess flight clearances from the Navy/Marine

Corps aircraft including but not limited to: F/A-18A-F, EA-

6B, EA-18G, AV-8B, UAS, V-22, F-35B-C, and E-2D (as directed) aircraft?

Yes, the PWS will be revised to include this change and posted to FBO at a later date.

23 PWS 9 3.3.11

Should a term for standard crew, flight crews, aircrews, crew members, or standard mission support personnel, etc. be singularly/consistently defined or be in the same convention throughout the Performance Based Work

Statement?

Yes, the PWS will be revised to include consistent terms and posted to FBO at a later date.

24 PWS 9 3.3.11

Can aircrew include pilots, co-pilots, and flight engineer/aerial refueling panel operator?

Please see revised PWS which will be posted to FBO at a later date. Same as #23

25 PWS 27 4.2/4.2.1

Aerial Refueler Performance Criteria – The Industry Day

Aerial Refueling Services, Contract Air Services, PMA-226 slides/information described that for European operations, all tanker aircraft shall be configured with

European Airborne Collision

Avoidance System, (ACAS), Reduced Vertical Separation

Minimum (RVSM), and

Contractor Pilot Data Link (CPDL). These aircraft requirements are not reflected in the Draft Performance

Based Work

Statement. Should 4.2/4.2.1 Aerial Refueler Performance

Criteria be changed to add the following configurations/special equipment: Airborne

Collision Avoidance

System, (ACAS), Reduced Vertical Separation Minimum

(RVSM), Contractor Pilot

Data Link (CPDL), and ADS-B?

The Government is still researching configurations. Please see revised PWS at a later date for required performance criteria.

The Industry Day Aerial Refueling Services, Contract Air

Services, PMA-226 slides/information described that aircraft must be modified

(by first scheduled flight) which will be no later than 60-days after contract award.

Because a paper-tanker airplane solution elicits a great deal of risk for the government/U.S. Navy and the contractor on this CAS contract; can a material solution-only be required at contract award? If not, then what will the penalty be if the aircraft is not modified (by first scheduled flight) no later than 60-days after contract award?

The PWS will be revised to state six (6) months for contract awardee to modify aircraft and provide complete engineering data package in order to undergo Flight Clearance

Certification.

27 PWS and brief 11 4.2

The Industry Day Aerial Refueling Services, Contract Air

Services, PMA-226 slides/information described that “Travel, Material, and

Aircraft Modifications will be estimated in the solicitation for bidding purposes and will be priced in Flight Minute

CLINS”. Can the government clarify the difference between the Draft Performance

Based Work Statement and the Industry Day Aerial

Refueling Services, Contract Air

Services, PMA-226 briefing slides/information?

Travel, material, and aircraft modifications will be firm fixed price. The PWS will be revised to reflect this.

28 PWS 9 3.3.5

The Industry Day Aerial Refueling Services, Contract Air

Services, PMA-226 slides/information described that “Travel, Material, and

Aircraft Modifications will be estimated in the solicitation for bidding purposes and will be priced in Flight Minute

CLINS”. Can the government clarify the difference between the Draft Performance

Based Work Statement and the Industry Day Aerial

Refueling Services, Contract Air

Services, PMA-226 briefing slides/information?

Can the “Material (CLIN 0X09)” list include the cost of enroute planning, navigation and overflight rights, aircraft cleaning and lavatory services when the carriage of non crewmembers or mission essential personnel is required as part of the mission or deployment? In addition, is it necessary to include the phrase “[t]argets, banners, tow cables, and cartridge material?”

Travel, material, and aircraft modifications will be factors in the firm fixed price flight minute costs. The PWS will be revised to reflect this.

Mission Planning costs for OCONUS detachments will be factored into the Ferry

Mission flight minute costs.

29 PWS 24 4.3.5.4.7

General Deployments – Last sentence in the paragraph, normally, substitutions of personnel will not be made for periods less than 28 days. Can this sentence be changed to – Normally, substitutions of personnel will not be made for periods less than 14 days? This change would allow for the contractor to maintain crew currency and other pilot, co-pilot, and flight engineer/aerial refueling panel operator training requirements.

This will be removed from the revised PWS.

Crew substitution travel cost during a detachment/deployment will be the responsibility of the contractor.

30 PWS 6 3.2.3

Definitions and Glossary – OIP.The Oversight Inspection

Program should be defined.

Definition included in error, deleted from PWS

31 N/A N/A N/A All FFP is concerning. Favor separate CLINs for Travel Flight minute CLINs will be inclusive of travel.

32 N/A N/A N/A Concerned over not being able to keep aircraft on a Gov’t base between exercises (Ferry Expenses)

Keeping aircraft at a military facility between detachments will be handled on a case by case basis due to airfield ramp space availablity.

33 N/A N/A N/A 60 days to modify is challenging. 6 months would be more manageable.

The PWS will be revised to state six (6) months for contract awardee to modify aircraft and provide complete engineering data package in order to undergo Flight Clearance

Certification.

34 N/A N/A N/A Is the age of the KC-135 concerning to the Gov’t?

No, the age of the aircraft is not concerning.

Airworthiness of the aircraft is of concern to the Government.

35 PWS N/A N/A

PWS not clear on the number of aircrews per mission.

(There could be a need for more than one aircrew)

Please see revised PWS which will be posted to FBO at a later date.

36 N/A N/A N/A Will the Gov’t provide training for aircrews? No

37 N/A N/A N/A Is there any problem with having leased aircraft? No

38 N/A N/A N/A A330 (MRTT, two maybe three) Will credit be given for having qualifications above the min?

This will be a best value source selection with technical being the most important factor.

Qualifications above the min may be considered and may be given a rating depending on the qualification/technical solution proposed.

39 N/A N/A N/A DOL labor categories. Is there a requirement that employees be fully owned by the prime and not sub’d out?

Labor categories will not be addressed.

40 N/A N/A N/A LPTA or Best Value? Best Value

41 N/A N/A N/A Requirement for "N" registered aircraft?

No specific requirement for US registration has been identified. For airworthiness, there could be issues based on the national airworthiness authorities technical requirements. Recommend N-registering aircraft.

42 N/A N/A N/A

Any objection to maintainers not being US citizens? (A)

Only for base access. (Foreign Nationals on US Bases is challenging)

The Government is still researching this area and will address any issues in the RFP.

43 PWS 27 4.2.1

Are the UHF radios Government Furnished Equipment

(GFE) as noted for TACAN?

UHF radios and other COM/NAV equipment will not be GFE, but may be required as

Contractor Furnished Equipment (CFE).

44 PWS 27 4.2.1

Is there a specified recording capacity/duration for the

Audio and Video?

Recorders need to be capable of recording for the operational periods.

45 PWS 26 4.4.1

A redundant probe is listed as a requirement. Please clarify if the probe is required, or just the drogue.

AAR Tankers require redundent hose reel, hose and drogue (basket) system capability.

46 PWS 26 4.4.1 Is there a min/max hose length for the drogue?

50 feet is the normal minimum length. 75 feet is the normal maximum length.

47 PWS 29 4.4.13.2

Should this be assumed to apply to installation of the UHF and TACAN?

This paragraph does not apply to the

COMM/NAV Suite modification.

48 PWS 29 4.4.13.2 Who would perform the tests; NAVAIR or contractor?

Equipment installed to support AAR will not be operated without having obtained NAVAIR approval. Electromagnetic Environmental

Effects Safety of Flight Testing (E3 SOFT) may be required. NAVAIR will perform required testing in conjunction with Contractor aircrew and operator support.

49 SPR 2016-908 10 4th para on page Will these European ops requirements be added to the

PBWS para 4.2.1?

The Government is still researching European ops requirements. Please see revised PWS at a later date for defined requirements.

50 --- --- --- Will there be another industry day once all requirements are further defined?

It is anticipated that a draft RFP will be posted to FBO, and then shortly after, a pre-solicitation conference is planned with industry to address further questions, comments and feedback prior to the release of the final RFP.