SF-30 N0025320R005_Amendment_0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

This amendment is issued to provide Government response to contractor-submitted questions, incorporate the resulting changes into the solicitation, and extend the response date.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 39

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 01-Dec-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N0025320R0005

X 9B. DATED (SEE ITEM 11)

06-Nov-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

26-Nov-2020

CODE

NAVAL UNDERSEA WARFARE CENTER

ATTN: ERIN MALINSKI

ERIN.MALINSKI@NAVY.MIL

610 DOWELL STREET BLDG 206

KEYPORT WA 98345

N00253 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0025320R0005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 07-Dec-2020 01:00 PM to 21-Dec-2020 01:00 PM.

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from:

Contractor shall provide all materials, parts, labor, and transportation necessary to provide and maintain operational activities per attachedPerformance Work Statement (PWS) and Schedule. The overall capacity will not exceed

$43M cumulative of all task orders for this Single Award Task Order Contract. The base period of performance is from date of award for five years. Please refer to Exhibit A for all pricing of the individual elements of an order.

To:

Contractor shall provide all materials, parts, labor, and transportation necessary to provide and maintain operational activities per attachedPerformance Work Statement (PWS) and Schedule. The overall capacity will not exceed

$40M cumulative of all task orders for this Single Award Task Order Contract. The base period of performance is from date of award for five years. Please refer to Exhibit A for all pricing of the individual elements of an order.

The FOB has changed from Destination to Origin (Shipping Point).

CLIN 0002

The CLIN extended description has changed from:

The Contractor shall provide the Government design studies/analysis, hardware modification recommendations, testing, hardware repair/refurbishment, and associated data necessary to support testing and analysis of the ADC

MK 2. echnical Instruction Letters (TILs) will be issued before Engineering or Other Direct Cost (ODCs) CLINs can be utilized IAW 3.10 of the SOW. THIS CLIN IS NOT TO EXCEED

To:

The Contractor shall provide the Government design studies/analysis, hardware modification recommendations, testing, hardware repair/refurbishment, and associated data necessary to support testing and analysis of the ADC

MK 2. Technical Instruction Letters (TILs) will be issued before Engineering or Other Direct Cost (ODCs) CLINs can be utilized IAW 3.10 of the SOW. THIS CLIN IS NOT TO EXCEED

CLIN 0003

CLIN 0004

The following have been modified:

52.216-18 ORDERING. (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery of a single award task order by the individuals or activities designated in the Schedule. Such orders may be issued from date of awardthrough 5 years after date of award [dates to be instered at award].

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when--

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor's fax number; or

(3) If sent electronically, the Government either--

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the

Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor's email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of clause)

SECTION G - CONTRACT ADMINISTRATION DATA

The following have been added by full text:

52.232-16 Progress Payments (APR 2012) (NAVSEA VARIATION I) (MAR 2020)

The Government will make progress payments to the Contractor when requested as work progresses, but not more frequently than monthly, in amounts of $2,500 or more approved by the Contracting Officer, under the following conditions:

(a) Computation of amounts. (1) Unless the Contractor requests a smaller amount, the Government will compute each progress payment as 90 percent of the Contractor's total costs incurred under this contract whether or not actually paid, plus financing payments to subcontractors (see paragraph (j) of this clause), less the sum of all previous progress payments made by the Government under this contract. The Contracting Officer will consider cost of money that would be allowable under FAR 31.205-10 as an incurred cost for progress payment purposes.

(2) The amount of financing and other payments for supplies and services purchased directly for the contract are limited to the amounts that have been paid by cash, check, or other forms of payment, or that are determined due and will be paid to subcontractors--

(i) In accordance with the terms and conditions of a subcontract or invoice; and

(ii) Ordinarily within 30 days of the submission of the Contractor's payment request to the Government.

(3) The Government will exclude accrued costs of Contractor contributions under employee pension plans until actually paid unless--

(i) The Contractor's practice is to make contributions to the retirement fund quarterly or more frequently; and

(ii) The contribution does not remain unpaid 30 days after the end of the applicable quarter or shorter payment period (any contribution remaining unpaid shall be excluded from the Contractor's total costs for progress payments until paid).

(4) The Contractor shall not include the following in total costs for progress payment purposes in paragraph (a)(1) of this clause:

(i) Costs that are not reasonable, allocable to this contract, and consistent with sound and generally accepted accounting principles and practices.

(ii) Costs incurred by subcontractors or suppliers.

(iii) Costs ordinarily capitalized and subject to depreciation or amortization except for the properly depreciated or amortized portion of such costs.

(iv) Payments made or amounts payable to subcontractors or suppliers, except for --

(A) Completed work, including partial deliveries, to which the Contractor has acquired title; and

(B) Work under cost-reimbursement or time-and-material subcontracts to which the Contractor has acquired title.

(5) The amount of unliquidated progress payments may exceed neither (i) the progress payments made against incomplete work (including allowable unliquidated progress payments to subcontractors) nor

(ii) the value, for progress payment purposes, of the incomplete work. Incomplete work shall be considered to be the supplies and services required by this contract, for which delivery and invoicing by the Contractor and acceptance by the Government are incomplete.

(6) The total amount of progress payments shall not exceed 90 percent of the total contract price.

(7) If a progress payment or the unliquidated progress payments exceed the amounts permitted by subparagraphs

(a)(4) or (a)(5) of this clause, the Contractor shall repay the amount of such excess to the Government on demand.

(8) Notwithstanding any other terms of the contract, the Contractor agrees not to request progress payments in dollar amounts of less than $2,500. The Contracting Officer may make exceptions.

(9) The costs applicable to items delivered, invoiced, and accepted shall not include costs in excess of the contract price of the items.

(b) Liquidation. Except as provided in the Termination for Convenience of the Government clause, all progress payments shall be liquidated by deducting from any payment under this contract, other than advance or progress payments, the unliquidated progress payments, or 90 percent of the amount invoiced, whichever is less. The

Contractor shall repay to the Government any amounts required by a retroactive price reduction, after computing liquidations and payments on past invoices at the reduced prices and adjusting the unliquidated progress payments accordingly. The Government reserves the right to unilaterally change from the ordinary liquidation rate to an alternate rate when deemed appropriate for proper contract financing.

(c) Reduction or suspension. The Contracting Officer may reduce or suspend progress payments, increase the rate of liquidation, or take a combination of these actions, after finding on substantial evidence any of the following conditions:

(1) The Contractor failed to comply with any material requirement of this contract (which includes paragraphs (f) and (g) of this clause).

(2) Performance of this contract is endangered by the Contractor's --

(i) Failure to make progress or

(ii) Unsatisfactory financial condition.

(3) Inventory allocated to this contract substantially exceeds reasonable requirements.

(4) The Contractor is delinquent in payment of the costs of performing this contract in the ordinary course of business.

(5) The fair value of the undelivered work is less than the amount of unliquidated progress payments for that work.

(6) The Contractor is realizing less profit than that reflected in the establishment of any alternate liquidation rate in paragraph (b) of this clause, and that rate is less than the progress payment rate stated in subparagraph (a)(1) of this clause.

(d) Title.

(1) Title to the property described in this paragraph (d) shall vest in the Government. Vestiture shall be immediately upon the date of this contract, for property acquired or produced before that date. Otherwise, vestiture shall occur when the property is or should have been allocable or properly chargeable to this contract.

(2) "Property," as used in this clause, includes all of the below-described items acquired or produced by the

Contractor that are or should be allocable or properly chargeable to this contract under sound and generally accepted accounting principles and practices.

(i) Parts, materials, inventories, and work in process;

(ii) Special tooling and special test equipment to which the Government is to acquire title;

(iii) Nondurable (i.e., noncapital) tools, jigs, dies, fixtures, molds, patterns, taps, gauges, test equipment, and other similar manufacturing aids, title to which would not be obtained as special tooling under paragraph (d) (2)(ii) of this clause; and

(iv) Drawings and technical data, to the extent the Contractor or subcontractors are required to deliver them to the

Government by other clauses of this contract.

(3) Although title to property is in the Government under this clause, other applicable clauses of this contract; e.g., the termination clauses, shall determine the handling and disposition of the property.

(4) The Contractor may sell any scrap resulting from production under this contract without requesting the

Contracting Officer's approval, but the proceeds shall be credited against the costs of performance.

(5) To acquire for its own use or dispose of property to which title is vested in the Government under this clause, the

Contractor must obtain the Contracting Officer's advance approval of the action and the terms. The Contractor shall

(i) exclude the allocable costs of the property from the costs of contract performance, and (ii) repay to the

Government any amount of unliquidated progress payments allocable to the property. Repayment may be by cash or credit memorandum.

(6) When the Contractor completes all of the obligations under this contract, including liquidation of all progress payments, title shall vest in the Contractor for all property (or the proceeds thereof) not--

(i) Delivered to, and accepted by, the Government under this contract; or

(ii) Incorporated in supplies delivered to, and accepted by, the Government under this contract and to which title is vested in the Government under this clause.

(7) The terms of this contract concerning liability for Government-furnished property shall not apply to property to which the Government acquired title solely under this clause.

(e) Risk of loss. Before delivery to and acceptance by the Government, the Contractor shall bear the risk of loss for property, the title to which vests in the Government under this clause, except to the extent the Government expressly assumes the risk. The Contractor shall repay the Government an amount equal to the unliquidated progress payments that are based on costs allocable to property that is lost (see 45.101).

(f) Control of costs and property. The Contractor shall maintain an accounting system and controls adequate for the proper administration of this clause.

(g) Reports, forms, and access to records. (1) The Contractor shall promptly furnish reports, certificates, financial statements, and other pertinent information (including estimates to complete) reasonably requested by the

Contracting Officer for the administration of this clause. Also, the Contractor shall give the Government reasonable opportunity to examine and verify the Contractor's books, records, and accounts.

(2) The Contractor shall furnish estimates to complete that have been developed or updated within six months of the date of the progress payment request. The estimates to complete shall represent the Contractor's best estimate of total costs to complete all remaining contract work required under the contract. The estimates shall include sufficient detail to permit Government verification.

(3) Each Contractor request for progress payment shall:

(i) Be submitted on Standard Form 1443, Contractor's Request for Progress Payment, or the electronic equivalent as required by agency regulations, in accordance with the form instructions and the contract terms; and

(ii) Include any additional supporting documentation requested by the Contracting Officer.

(h) Special terms regarding default. If this contract is terminated under the Default clause, (i) the Contractor shall, on demand, repay to the Government the amount of unliquidated progress payments and (ii) title shall vest in the

Contractor, on full liquidation of progress payments, for all property for which the Government elects not to require delivery under the Default clause. The Government shall be liable for no payment except as provided by the Default clause.

(i) Reservations of rights.

(1) No payment or vesting of title under this clause shall --

(i) Excuse the Contractor from performance of obligations under this contract or

(ii) Constitute a waiver of any of the rights or remedies of the parties under the contract.

(2) The Government's rights and remedies under this clause

(i) Shall not be exclusive but rather shall be in addition to any other rights and remedies provided by law or this contract and

(ii) Shall not be affected by delayed, partial, or omitted exercise of any right, remedy, power, or privilege, nor shall such exercise or any single exercise preclude or impair any further exercise under this clause or the exercise of any other right, power, or privilege of the Government.

(j) Financing payments to subcontractors. The financing payments to subcontractors mentioned in paragraphs (a)(1) and (a)(2) of this clause shall be all financing payments to subcontractors or divisions, if the following conditions are met:

(1) The amounts included are limited to--

(i) The unliquidated remainder of financing payments made; plus

(ii) Any unpaid subcontractor requests for financing payments.

(2) The subcontract or interdivisional order is expected to involve a minimum of approximately 6 months between the beginning of work and the first delivery; or, if the subcontractor is a small business concern, 4 months.

(3) If the financing payments are in the form of progress payments, the terms of the subcontract or interdivisional order concerning progress payments--

(i) Are substantially similar to the terms of this clause for any subcontractor that is a large business concern, or this clause with its Alternate I for any subcontractor that is a small business concern;

(ii) Are at least as favorable to the Government as the terms of this clause;

(iii) Are not more favorable to the subcontractor or division than the terms of this clause are to the Contractor;

(iv) Are in conformance with the requirements of FAR 32.504(e); and

(v) Subordinate all subcontractor rights concerning property to which the Government has title under the subcontract to the Government's right to require delivery of the property to the Government if--

(A) The Contractor defaults; or

(B) The subcontractor becomes bankrupt or insolvent.

(4) If the financing payments are in the form of performance-based payments, the terms of the subcontract or interdivisional order concerning payments--

(i) Are substantially similar to the Performance-Based Payments clause at FAR 52.232-32 and meet the criteria for, and definition of, performance-based payments in FAR Part 32;

(ii) Are in conformance with the requirements of FAR 32.504(f); and

(iii) Subordinate all subcontractor rights concerning property to which the Government has title under the subcontract to the Government's right to require delivery of the property to the Government if--

(5) If the financing payments are in the form of commercial item financing payments, the terms of the subcontract or interdivisional order concerning payments--

(i) Are constructed in accordance with FAR 32.206(c) and included in a subcontract for a commercial item purchase that meets the definition and standards for acquisition of commercial items in FAR Parts 2 and 12;

(ii) Are in conformance with the requirements of FAR 32.504(g); and

(iii) Subordinate all subcontractor rights concerning property to which the Government has title under the subcontract to the Government's right to require delivery of the property to the Government if--

(6) If financing is in the form of progress payments, the progress payment rate in the subcontract is the customary rate used by the contracting agency, depending on whether the subcontractor is or is not a small business concern.

(7) Concerning any proceeds received by the Government for property to which title has vested in the Government under the subcontract terms, the parties agree that the proceeds shall be applied to reducing any unliquidated financing payments by the Government to the Contractor under this contract.

(8) If no unliquidated financing payments to the Contractor remain, but there are unliquidated financing payments that the Contractor has made to any subcontractor, the Contractor shall be subrogated to all the rights the

Government obtained through the terms required by this clause to be in any subcontract, as if all such rights had been assigned and transferred to the Contractor.

(9) To facilitate small business participation in subcontracting under this contract, the Contractor shall provide financing payments to small business concerns, in conformity with the standards for customary contract financing payments stated in Subpart 32.113. The Contractor shall not consider the need for such financing payments as a handicap or adverse factor in the award of subcontracts.

(k) Limitations on undefinitized contract actions. Notwithstanding any other progress payment provisions in this contract, progress payments may not exceed 80 percent of costs incurred on work accomplished under undefinitized contract actions. A "contract action" is any action resulting in a contract, as defined in Subpart 2.1, including contract modifications for additional supplies or services, but not including contract modifications that are within the scope and under the terms of the contract, such as contract modifications issued pursuant to the Changes clause, or funding and other administrative changes. This limitation shall apply to the costs incurred, as computed in accordance with paragraph (a) of this clause, and shall remain in effect until the contract action is definitized. Costs incurred which are subject to this limitation shall be segregated on Contractor progress payment requests and invoices from those costs eligible for higher progress payment rates. For purposes of progress payment liquidation, as described in paragraph (b) of this clause, progress payments for undefinitized contract actions shall be liquidated at 80 percent of the amount invoiced for work performed under the undefinitized contract action as long as the contract action remains undefinitized. The amount of unliquidated progress payments for undefinitized contract actions shall not exceed 80 percent of the maximum liability of the Government under the undefinitized contract action or such lower limit specified elsewhere in the contract. Separate limits may be specified for separate actions.

(l) Due date. The designated payment office will make progress payments on the _____ (Contracting Officer insert date as prescribed by agency head; if not prescribed, insert “30th”) day after the designated billing office receives a proper progress payment request. In the event that the Government requires an audit or other review of a specific progress payment request to ensure compliance with the terms and conditions of the contract, the designated payment office is not compelled to make payment by the specified due date. Progress payments are considered contract financing and are not subject to the interest penalty provisions of the Prompt Payment Act.

(m) Progress payments under indefinite--delivery contracts. The Contractor shall account for and submit progress payment requests under individual orders as if the order constituted a separate contract, unless otherwise specified in this contract.

(End of clause)

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

INSTRUCTIONS TO OFFERORS

SECTION L

INSTRUCTIONS TO OFFERORS

1.0 GENERAL

(a) Offerors shall submit their proposals in accordance with the following preparation instructions. The Government will consider any failure on the part of an offeror to comply with these instructions to be an indication of the quality of performance it can expect during contract performance. Therefore, the Government encourages offerors to contact the contracting officer

(KO), and contracting specialist in writing in order to request an explanation of any aspect of these instructions.

(b) A proposal should not simply rephrase or restate the Government’s requirements but rather provide convincing rationale to address how the offeror meets these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror’s proposal.

(c) If an offeror believes that the requirements in these instructions contain an error, omission or are otherwise unsound, the offeror shall immediately notify the KO in writing with supporting rationale as we ll as the remedies the offeror is asking the KO to consider as related to the omission or error.

(d) The Offeror shall submit all information required by this RFP. Proposals that do not comply may be considered nonresponsive and may render the Offeror ineligible for award. The Offeror’s proposal shall be based on the requirements contained in this RFP (including those documents, exhibits, and other attachments to the RFP identified in Section J).

(e) The Government intends to evaluate proposals and award a contract upon initial proposals.

Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a cost or price and technical standpoint in relation to the evaluation criteria found in Section M. However, in accordance with the clause FAR 52.215-1, Instructions to Offerors - Competitive Acquisition, the Government may contact all or a limited number of Offerors with questions concerning their responses.

(f) Offerors are hereby notified that a competitive range of the most highly rated Offerors may be established for the purpose of efficiency. The Government may also limit the breadth of the cost realism analyses to those Offeror proposals that represent the most likely candidates for award based on information derived from the technical evaluation and relative cost comparison. If an

Offeror has a lower technical rating than competing Offerors and a higher proposed cost, the

Government may elect not to perform a cost realism analysis on said Offeror's proposed cost as the cost realism analysis will only result in upward adjustments to the proposed cost thereby removing the Offeror's proposal from the most likely candidates for award.

(g) Relationship between Instruction and Evaluation: Your attention is directed to the functional relationship between Sections L and M of this solicitation. Section L provides information for the purpose of organizing the proposal and establishing submission instruction and is not intended to be all inclusive. Section M describes the evaluation process and factors/sub factors for award. Since the Government evaluation of proposals will cover areas identified in Section

M, proposal should address all such areas of evaluation.

(h) The solicitation is available only through the internet at https://beta.sam.gov. Offerors are hereby notified that the Government may post additional information relating to this solicitation, such as responses to questions and amendments, to https://beta.sam.gov. It is the Offeror’s responsibility to check the website for any such information.

(i) THIS SOLICITATION IS ONLY OPEN TO U.S. PRIME CONTRACTORS.

OPERATIONS SECURITY (OPSEC): Performance under this contract requires the Offeror to adhere to OPSEC requirements. Explanation of these requirements is detailed in the Operations

Security Guide for Defense Contractors, available online at:

http://www.navsea.navy.mil/Home/WarfareCenters/NUWCKeyport/Resources.aspx ; click on the OPSEC Guide for Defense Contractors on the right-hand side.

(j) PROPOSED EXCEPTIONS TO RFP: Any exceptions or deviations to the Government specifications included in this solicitation must be clearly identified in the mandatory cover letter and identified in the respective section of your proposal. If deviations are proposed, the offeror shall provide an explanation of how the proposed item/service meets the requirements of the specifications. Failure to notify the Government of all deviations and provide details of the alternate requested in the document, prior to award may be grounds for contract termination.

(k) Drawings referenced in this solicitation are restricted by the Arms Export Control Act and are only available to Offeror’s appointed Data Custodian that is registered with Defense Logistics

Information Service (DLIS) Joint Certification Program (JCP). The Offeror’s Data Custodian’s http://www.navsea.navy.mil/Home/WarfareCenters/NUWCKeyport/Resources.aspx that are not registered with DLIS JCP can obtain registration information at www.dlis.dla.mil/jcp/ or by phone at 888-352-9333. See Section K, provision K-227-W001.

Drawings for this solicitation have been posted to the beta SAM website: https://beta.sam.gov .

Offerors who have registered with beta SAM and have registered in DLIS JCP can access this data under solicitation number N0025320R0005.

(l) ALL INQUIRIES shall be made via email and directed to Contracting Officer Erin Malinski

(Erin.Malinski@navy.mil) and contract specialist Cesar Sanchez-Amaro (cesar.sanchez-amaro@navy.mil). To ensure the Government is able to adequately address and respond to offeror requestion for clarification (RFCs) via amendment if applicable it is requested that question be submitted no later than 10 calendar days prior to the closing of the solicitation.

Further more the government reserves the right to not answer any questions received after 4:00

PM Pacific Time (PT) on that date. Furthermore, offerors should note that the proposal due date will not be extended solely on the basis of questions received. RFCs shall reference the solicitation and specification page and paragraph number.

2.0 INSTRUCTIONS FOR SUBMISSION OF OFFERS

(a) Time of Sumission: Proposals are DUE NO LATER THAN the date and time in Block 9 of the Standard Form (SF) 33.

(b) Method of Delivery: Proposal submission shall only be accepted electronically. Offerors must submit one electronic copy of their proposal in accordance with the instructions below:

1. All proposal volumes shall be submitted electronically via the DoD SAFE located at https://safe.apps.mil before the date and time in Block 9 of the Standard Form (SF) 33.

2. No later than three (3) business days prior to the proposal deadline of this solicitation and no earlier than 14 calendar days prior to the proposal deadline Offerors wishing to submit a proposal, or a revised proposal, or an updated proposal shall notify Erin Malinski

(erin.malinski@navy.mil) and Cesar Sanchez-Amaro (cesar.sanchez-amaro@navy.mil) of its intent, request a DoD SAFE drop-off request for proposal submission, and provide the name and e-mail which will receive the DoD SAFE drop-off request.

3. In response to the Offeror’s request, the Government will generate a DOD SAFE drop-off request within two (2) business days. The DoD SAFE generated request will be valid for 14 calendar days and be sent from “NoReplyTo@mail.mil.” Offerors are responsible for ensuring that it can successfully receive the DoD SAFE generated e-mails from “NoReplyTo@mail.mil.”

NOTE: The drop-off request expiration does not alter the proposal deadline. All proposals shall be submitted before the date and time in Block 9 of the SF33.

4. Using the link provided in the DoD SAFE generated drop-off request e-mail Offerors shall:

Ensure that the Erin Malinski (erin.malinski@navy.mil) and Cesar Sanchez-Amaro

(cesar.sanchez-amaro@navy.mil) are added to the “To:” field;

http://www.dlis.dla.mil/jcp/ https://beta.sam.gov/ mailto:Erin.Malinski@navy.mil mailto:cesar.sanchez-amaro@navy.mil mailto:cesar.sanchez-amaro@navy.mil https://safe.apps.mil/ mailto:erin.malinski@navy.mil mailto:cesar.sanchez-amaro@navy.mil mailto:erin.malinski@navy.mil mailto:cesar.sanchez-amaro@navy.mil

In the short note field enter RFP # N0025320R0005; Offeror’s company name, city, and state; Offeror POC and e-mail; and a list of dropped off files;

Check the “Send an email when each recipient picks up the files,” box to receive a DOD

SAFE e-mail when the first file is picked up;

If the “Encrypt,” box is checked, complete the proposal submission by e-mailing the encryption pass phrase Erin Malinski (erin.malinski@navy.mil) and Cesar Sanchez-

Amaro (cesar.sanchez-amaro@navy.mil) with subject line of “N0025320R0005

[Offeror’s Company Name] DoD SAFE Pass Phrase,” no later than two (2) business days after file drop-off or the date and time in Block 9 of the SF33, whichever occurs first

(NOTE: DoD SAFE will not allow encrypted files to be downloaded without the pass phrase and will delete the files after seven (7) calendar days);

Drop off its proposal files and ensure that total file size does not exceed the limit at the bottom of the drop-off screen (after dropping off a file DoD SAFE will show that the limit is 8 GB);

5. DoD SAFE records the date and time that files are dropped off. Offerors are responsible for ensuring that they drop-off proposals and generate a drop-off time prior to the proposal submission date and time. In the event of a dispute of proposal time submission, the DoD SAFE pick-up e-mail with the DoD SAFE generated drop off date and Universal Time Coordinated

(UTC) time within the body of the e-mail shall serve as the official time that the proposal was submitted to the Government. The National Institute of Standards and Technology (NIST) time.gov website will be used to translate the UTC time to the local time shown in Block 9 of the

SF 33. Late proposal submissions will be handled in accordance with FAR 52.215-1.

6. In the rare event the DoD SAFE is down or inaccessible, an Offeror shall immediately notify the

Contracting Officer Erin Malinski (Erin.Malinski@navy.mil) and contract specialist Cesar

Sanchez-Amaro (cesar.sanchez-amaro@navy.mil) via e-mail prior to the solicitation closing date and time and make arrangements to submit its proposal before the date and time in Block 9 of the

SF 33. Failure to submit a complete proposal prior to the closing date and time may render the proposal late and unacceptable.

(c) Electronic File Format: Only the following extensions shall be used:

.docx for Microsoft® Word files

.xlsx for Microsoft® Excel files

.pdf for Adobe® Acrobat™ files

Offeror shall not embed sound or video files into submittals. Graphics, tables, photographs, and other data beyond the capability of Microsoft® Word ™, Microsoft® Excel ™, or not in currently NMCI- supported applications may be submitted in Adobe Acrobat format. Any submission document that requires a “wet signatures” or other data input by hand shall be scanned and formatted in Adobe Acrobat (PDF). All spreadsheets shall be in Microsoft Excel format such that each mathematical equation is obvious. No fields shall be password protected.

(d) Volume Layout and Page Limitations: Proposals shall be submitted in the following quantities and volume layout. At a minimum, each section as outlined below shall constitute a separate file.

mailto:erin.malinski@navy.mil mailto:cesar.sanchez-amaro@navy.mil mailto:Erin.Malinski@navy.mil mailto:cesar.sanchez-amaro@navy.mil

The Factors for this solicitation are as follows:

Factor 1: Technical

Element 1: Design and Manufacturing Approach

Element 2: Quality Assurance (QA) Plan

Element 3: Integrated Logistics Support (ILS)

Factor 2: Management Approach

Factor 3: Past Performance

Factor 4: Small Business Participation

Factor 5: Cost / Price

The solicitation response shall be contained in four (4) separate files:

Volume I: Technical and Management

Volume II: Past Performance

Volume III: Small Business Participation

Volume IV: Cost / Price

For each volume, the page limit are shown in Table L-1. All data submitted shall be unclassified.

Table L-1: Page Limitations

Volume Title Page

Limit

I Technical and Management 60

II Past Performance 20

III Small Business Participation 20

IV Cost/Price 10

1. Text size shall be no smaller than what is equivalent to Microsoft Word, Times New Roman, 10 point, uncompressed font.

2. Pages shall be single sided, one and one half inch spaced, with a minimum of one inch margins on all sides. Pages shall be dated and numbered sequentially by volume. A header should be present in each volume submission stating the volume number, title, solicitation identification, and the offeror's name.

3. Each volume shall contain a glossary of all abbreviations and acronyms used with an explanation for each.

4. Elaborate format and/or color representations are not desirable. Any pages that are changed (as the result of negotiations) should be of a different color (as specified by the Contracting Officer) and have changed information clearly marked by a vertical line in the right margin of the page and/or circling if changing data in a chart. The offeror shall indicate the new date on revised pages.

5. Legible tables, charts, graphs and figures shall be used when necessary to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size. For tables, charts, graphs, and figures, the text shall be no smaller than 8 point, Times New Roman.

NOTE: The Government’s strong preference is for clear, concise proposals that support the evaluation criteria listed in section M of the solicitation.

6. Duplicated information within a given factor may be included in full once and by reference thereafter, as long as there is a clear reference to the duplicated information. If the duplicated information is for different evaluation factors, it must be included in full text under each factor.

(e) Proposals shall not be submitted via hardcopy, fax, or email except as noted in paragraph

2.1.3(a)(5) above.

(f) No cost or pricing information shall be included in the Offeror's forwarding letter or in any part of its submitted volumes, except for Volume III - Small Business Participation and Volume

IV – Cost/Price Proposal. Forwarding letters are merely instruments for transmitting the submitted proposals; they are not part of the page count and will not be evaluated.

(g) Although legible, neat, orderly, and comprehensive proposals are required, elaborate brochures or other presentations beyond that sufficient to present a complete and effective explanation are not desired. Elaborate artwork, expensive visual, or other presentation aids are neither necessary nor desired.

(h) The proposal shall contain all of the pertinent information in sufficient detail to permit evaluation. The proposal shall be detailed and complete so as to clearly demonstrate that the

Offeror has a comprehensive understanding of all requirements. If an Offeror fails to comply with content requirements, its proposal may be downgraded for failure to follow instructions.

2.2 PROPOSAL CONTENT

(a) The proposal shall include the contents of Volumes I through IV as described herein.

(b) Proposals shall demonstrate an understanding of the requirements and the proposed method of completing the Statement of Work. Technical and management information shall be prepared in such a manner as to enable source selection personnel to make a comprehensive and complete evaluation and arrive at a sound determination as to whether or not the solutions proposed and described will satisfy the Government’s requirements. To facilitate the evaluation, the proposal shall be sufficiently detailed and complete to clearly demonstrate that the Offeror has a comprehensive understanding of the requirements and the technical and management problems inherent therein, and has a valid, practical solution for each contemplated problem. It should also contain sufficient detail to indicate the proposed means for complying with all applicable specifications. Statements that the Offeror understands and can or will comply with all specifications, statements paraphrasing the specifications or parts thereof, and phrases such as

“standard procedures will be employed” or “well known techniques will be used,” will be considered insufficient and potentially deficient.

(c) The proposal shall outline the requirements as interpreted by the Offeror, the technical and management approach to the requirement, any interpretations or deviations to the Statement of

Work, and any other topics deemed pertinent. The Offeror shall comply with all solicitation requirements, terms, and conditions. Any exceptions shall be identified to the Government prior to receipt of the Offeror’s proposal. Failure to comply with all solicitation requirements may result in the Offeror being considered ineligible for award.

(d) Overall Format/Structure:

Element 1: Design and Manufacturing Approach

Factor 5: Cost / Price

2.3 VOLUME I – TECHNICAL AND MANAGEMENT

The required content of this volume is identified below. The volume shall be organized in the same orders as the appropriate subparagraphs discussed below, with information specific to

SOW references clearly identified. The Offeror may, however, expand on or include text in addition to the required contents, provided it is relevant and demonstrates a capability that is beneficial for performance of the resultant contract and does not exceed the page number limitation set for Volume I.

FACTOR 1: TECHNICAL

FACTOR 1, ELEMENT 1: DESIGN AND MANUFACTURING

The Offeror shall present a clear and complete picture of precisely how the Offeror intends to design and manufacture the device for which it has submitted an offer. Total capability must be demonstrated, whether that capability resides with the prospective Offeror who would ultimately be the prime, a team member, or subcontractor. The Offeror shall identify which capabilities will be completed by the prime, a team member, or subcontractor. Additionally, the Offeror shall demonstrate compliance with the SOW and PIPS.

The Offeror may present the Design and Manufacturing Plan in their own format as long as it meets the requirements of this RFP and addresses, at a minimum, the following elements:

(a) Control of classified information; including software, firmware and other classified data.

(b) Description of how technical information, including drawings will be converted into work instructions, how the accuracy of this information will be validated and maintained current, and the methods which will be used to incorporate feedback from the shop floor.

(c) Manufacturing Gantt chart showing internal milestones and events including preparation of procedures, procurement of long lead and subcontracted items, and fabrication/assembly required to meet the contract schedule. The chart must identify all tasks, each task’s duration, critical sub-paths, the most-critical path, and slack time included for mitigating schedule slippage.

(d) Describe the approach for Non-recurring Engineering (NRE) and design efforts for the devices. Include descriptions of technical risk, anticipated labor categories, estimated level of effort, and design schedule. Schedule shall be provided in a Gantt chart format showing milestones and events including preliminary design review, critical design review, and developmental tests The chart must identify all tasks, each task’s duration, critical sub-path, the most-critical path, and slack time included for mitigating schedule slippage.

(e) Describe the manufacturing, life cycle maintenance, packaging, handling, storage and transportation, or disposal processes in reference to pollution prevention and safety and health goals.

(f) Describe how environmental compliance will be maximized. Identify procedures and standards that have been, or will be, established to identify, evaluate, eliminate or control the use of hazardous waste or Ozone Depleting Substances (ODS). Identify any pollution prevention goals.

(g) Tabulation of the components or services that will be subcontracted which are considered to be the most critical to the proposed effort. Indicate which of these components or services, if any, are on or affect the most-critical path, and discuss what monitoring, controls or alternative efforts will be taken to ensure that on-time delivery to the Navy will be maintained. The table shall include, for each component or service, in calendar days after contract award the planned order date, vendor lead time, Offeror’s in-plant need date, and available slack time. Provide a written commitment from supplier(s) of these components or services, to be procured, identifying dates for delivery.

(h) Describe the planned allocation of resources in sufficient detail to demonstrate the capacity of the Offeror and their subcontractors to perform the work proposed under this requirement.

(i) The Offeror shall describe the facilities (both hardware and software) and special equipment required to fabricate and deliver the proposed device. The facilities description shall be in sufficient detail to allow evaluation of the Offeror's ability to meet performance, fabrication and test requirements based upon the proposed program schedule. The proposal shall identify any acoustic and hydrodynamic facilities, both external and internal, including test sites and platforms, and model shop and prototype fabrication facilities including transducer fabrication. The proposal shall include a description of special test instrumentation with a statement concerning the in-house calibration program applicable to the standard laboratory measurement instruments to be used.

The Offeror shall identify arrangements to use facilities from other sources to include vendors, subcontractors, or Government activities with unique test facilities. Identify any equipment and/or facilities, which must be procured for performance of this contract.

Provide a written commitment from supplier(s) of the equipment and/or facilities, to be procured, identifying dates for delivery. The Offeror must indicate which facilities are company owned/leased and which are subcontractor owned/leased. The square footage and location of proposed facilities shall be identified and shown on layout diagram(s). In addition, provide the status of safety, explosive, and environmental certifications for these facilities necessary to manufacture the proposed device.

The PCO reserves the right for Government technical evaluation personnel to visit manufacturing facilities. Accordingly, a point of contact should be provided to facilitate visits. This shall include the address to forward security clearance information.

FACTOR 1, ELEMENT 2: QUALITY ASSURANCE PLAN

The Offeror’s proposal shall include a summary of their Quality Assurance/Quality Control

Program Plan considered necessary for the performance of the planned contract. Quality

Assurance may be integrated into the Design and Manufacturing Plan but the relevant sections must be clearly referenced here (i.e. page number(s), section number(s), paragraph(s), etc.). The proposal shall discuss, at a minimum, the following Quality Assurance issues:

(a) Product Assurance Provisions: The Offeror shall fully describe their existing Quality

Assurance Program and how it complies with the requirements of the SOW in demonstrating system quality and conformance with the PIPS. Evidence shall be cited of recent audits/surveys that were conducted and certified by DCAS to verify the Offeror's device meets these requirements and that processes and procedures are in place to fulfill the requirements specified in the SOW. Include plans for implementation of a defect reduction program (in-house and at major subcontractors) with specific details on failure analysis and corrective actions. In addition, discuss how this program will focus on prevention rather than downstream detection.

(b) Plans and methodology to meet Environmental Stress Screening of selected non-standard electronic parts and re-screening of MIL-STD parts.

(c) Plans to test for and control the presence of Electrostatic Discharge (ESD), as well as employee ESD knowledge and experience, which might or might not include a training program.

(d) Ability to maintain parts tolerances within specified limits. Receiving inspection requirements for outsourced parts.

(e) Application of statistical techniques in manufacturing to reduce the need for redundant testing and rework to be performed.

(f) Description of the approach that will be used to inspect and track all manufactured and outsourced parts.

(g) The Offeror shall describe their Quality Assurance (QA) system's critical control points and shall describe their means for determining minimum yield values for each critical point as required by the SOW. Critical quality control points may include multi-layer boards, hybrids, modules, trays, system burn-in, and/or end items (final inspection and test). The critical quality control points must be applicable to the manufacture of the device, based on the design.

(h) The Offeror shall describe their incoming inspection to detect counterfeit electronic components.

(i) Statistical Quality Control Techniques.