2.12_N00244-19-R-0012-AMEND_0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

See summary of changes for Amendment 0001 details.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 46

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-May-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N0024419R0012

X 9B. DATED (SEE ITEM 11)

08-May-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-May-2019

CODE

NAVSUP FLC SAN DIEGO

REGIONAL CONTRACTS (CODE 200)

3985 CUMMINGS ROAD

BUILDING 116 - 3RD FLOOR

SAN DIEGO CA 92136-4200

N00244 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0024419R0012

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0001

Amendment notes: Deletions are annotated with strikethrough font. Additions are annotated with red text.

Amendment 0001 is issued to:

1) Revise the quantity of hours for Labor Category 14170 System Support Specialist for San Diego. The changes are noted in the PWS paragraph 2.3.3, Section L paragraph 6.6.3, and Attachment 2 Cost Proposal Template.

2) Revise the Key Personnel listed in Section L para. 4.4.2.2.2 to list all key personnel identified in Attachment 5

Key Personnel Requirements.

3) Address questions and answers

QUESTIONS AND ANSWERS

1. Section L, para. 4.4.2.2.3 states: Offeror shall provide two resumes for each Key Personnel labor category as identified in Personnel Requirements (Attachment 5). Experience of personnel not available for this contract shall not be included. The personnel proposed within the various labor categories shall comply with the qualifications listed under each “key person” identified in Personnel Requirements (Attachment 5). The resume(s) shall focus on experience since 01 January 2014, shall not exceed two pages per resume, and shall include the following minimum information.

Does the government intend that offerors provide two resumes for Key labor categories for the entire contract or does it apply to each location of performance? For example, Sasebo, Yokosuka and Guam have one Key Labor

Category position required for the 1st Fore Person/Supervisor. Is it the government’s intent to have two resumes provided for these positions?

Answer: Section L (Para. 4.4.2.2.3.) is revised to clarify: Key personnel labor category resumes shall be provided for all locations. Please provide two copies of each resume submitted.

2. Section 4.5. Sub-factor (3) – Transition Plan states: “4.5.2. At a minimum, the transition plan shall include timelines for the following but not limited to:”

Request the gov’t provide the details for 4.5.2

Answer: The shipyard access insurance MUST BE ACTIVE AT THE COMMENCEMENT of the contract. See revisions to Section L, para. 4.5.2.1.

SECRET security clearances are required for all IT/ADP Personnel, Fore Persons/Supervisors, Lead

Persons/Assistant Supervisors, and ALL Pearl Harbor and Puget Sound employees requiring access to the

Berthing Barges where restricted data is present or stored. Designated personnel shall have SECRET Clearances to begin performance on 14 November 2019. Additionally, the Offeror shall demonstrate its ability to meet the security level in the DD 254 at the performance start date. See revision to Section L, para. 4.5.2.2.

Section M, para. 2.3.5.1. has also been revised to reflect revisions to Section L.

3. Section 5.1 states: Offerors shall contact their past performance references and request that each reference complete the “Offeror’s Past Performance Data” (OPPD) Attachment 1. A prime contractor should not submit an

OPPD for one of its subcontractors nor should a subcontractor submit an OPPD for their prime contractor. OPPDs received of this nature will not be accepted or evaluated. OPPDs shall be emailed directly from the reference to

Kimberly.rieder@navy.mil and lucas.k.aiu@navy.mil. OPPDs submitted by the offeror or one of its subcontractors, will not be evaluated. If the contract has CPARs can that used in lieu of the OPPD?

Answer: CPARS will not be accepted “in lieu” of the OPPD.

4. Section L, para. 5, Vol. III – Past Performance addresses offerors providing OPPDs to past performance references and having the past performance reference submit the OPPD via email directly to

Kimberly.rieder@navy.mil and Lucas.k.aiu@navy.mil of the FLCSD contracts department.

Would the government consider revising the OPPD to provide the specific information desired by the government? As an example, previous government questionnaires have been divided into 3 sections, (1) Offeror’s name and contract Information, (2) instructions to evaluators including grading criteria and attributes for grading such as contract outcome, schedule (timeliness), technical (quality), cost control and management performance

(customer satisfaction) and (3) contact information for the person evaluating the OPPD (e.g. name, title, agency, telephone/email, etc.)

Answer: An updated OPPD is provided. See attachment “Amend 01 Attachment 1 OPPD.”

5. Section M, para. 2.4 Factor II – Past Performance Rating Criteria addresses past performance submitted to a

“maximum of 5” in 2.4.1. This criterion is not included in Section L instructions to offerors. Would the government please confirm the maximum limit of past performances desired for submission?

Answer: Section L (Para. 5.1) is revised to “Offeror shall provide a maximum of 5 past performance references.”

6. Section M, para. 2.4.5 Relevancy addresses subcontract/teaming but subcontract/teaming is not a part of the

OPPD. Is it the government’s intent that subcontract/teaming be addressed in the OPPD?

Answer: If an offeror proposes a teaming/subcontractor arrangement that mirrors that of a previous contract, the

Government will consider that arrangement to determine similarity/relevance. An Offeror should discuss this arrangement and how it is relevant to the current requirement in its Past Performance proposal volume. The

OPPD is filled out by a previous customer and meant to evaluate the offeror’s performance on a previous contract. It is not meant to argue relevancy on behalf of the offeror. That being said, any information provided by either the offeror or the OPPD will be considered when determining Past Performance Relevancy.

7. The solicitation does not offer site visits for any locations identified in the PWS. May offerors conduct site visits prior to the proposal due date? Where are the locations exactly? Who are the points of contact?

Answer: Site visits are not available. The central locations are identified in the PWS as the barges shift within the location depending on ship movement.

8. Section I, Contract Clauses, page 59, FAR 52.217-8 (Option to Extend Services) (NOV 1999).

Request that the written notice requirement fill-in be changed from “one days” to “thirty (30)” days before contract expiration.

Answer: The clause will not be revised.

9. Section I, Contract Clauses, page 60, FAR 52.217-9 (Option to Extend the Term of the Contract) (MAR 2000).

Request that the preliminary written notice requirement fill-in be changed from “one day” to “sixty (60)” days and the written notice be changed from “one day” to “thirty (30)” days.

mailto:Kimberly.rieder@navy.mil mailto:Lucas.k.aiu@navy.mil

Answer: The clause will not be revised.

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 10-Jun-2019 04:00 PM to 13-Jun-2019 01:00 PM.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS) for COMPACFLT Berthing and Messing Program Operational Support

1 Introduction Commander, U.S. Pacific Fleet (COMPACFLT) Berthing and Messing Program requires operational level (O-

Level) maintenance, service call work, system/equipment familiarization and port husbandry services.

1.1 Mission

The COMPACFLT Berthing and Messing Program mission is to maintain the Quality of Life (QOL) Standards for the berthing and messing of crews on ships or submarines undergoing Chief of Naval Operations (CNO) scheduled maintenance.

1.2 Background

The COMPACFLT Berthing and Messing Program maintains and operates Duty Crew Berthing Barges that are used by the Fleet when ships become uninhabitable during CNO scheduled overhaul and repair periods. The barges perform a vital function in that they provide office, berthing and messing facilities in close proximity to the ships. Many of the barges are over 60 years old and require regular preventive maintenance to support present day fleet requirements.

1.3 Scope

1.3.1. Barge Operations. The contractor will provide unclassified operational support for assigned program Duty

Crew Berthing Barges to include organizational level maintenance, service call work, system/equipment familiarization, and port husbandry requirements, to include customer delivery and receipt. The following is a list of

COMPACFLT Berthing and Messing Program Duty Crew Berthing Barges and other Service Craft (Non-Self

Propelled) covered under this contract:

HULL # TYPE OF SERVICE CRAFT BASE/PORT LOCATION COUNT

YR 94 Repair Barge Pearl Harbor, HI 1

YRBM 32 Repair, Berthing and Messing Barge Pearl Harbor, HI 1

YRBM 37 Repair, Berthing and Messing Barge Pearl Harbor, HI 1

YRBM 48 Repair, Berthing and Messing Barge Pearl Harbor, HI 1

YRBM 49 Repair, Berthing and Messing Barge Pearl Harbor, HI 1

YRBM 52 Repair, Berthing and Messing Barge Pearl Harbor, HI 1

HULL # TYPE OF SERVICE CRAFT BASE/PORT LOCATION COUNT

YRBM 53 Repair, Berthing and Messing Barge Pearl Harbor, HI 1

YRBM 54 Repair, Berthing and Messing Barge Pearl Harbor, HI 1

SUBTOTAL NUMBER OF CRAFT Pearl Harbor, HI 8

APL 04 Barracks Craft Puget Sound, WA 1

APL 62 Barracks Craft Puget Sound, WA 1

YR 97 Repair Barge Puget Sound, WA 1

YRB 33 Repair and Berthing Barge Puget Sound, WA 1

YRB 34 Repair and Berthing Barge Puget Sound, WA 1

YRBM 30 Repair, Berthing and Messing Barge Puget Sound, WA 1

YRBM 31 Repair, Berthing and Messing Barge Puget Sound, WA 1

YRBM 50 Repair, Berthing and Messing Barge Puget Sound, WA 1

SUBTOTAL NUMBER OF CRAFT Puget Sound, WA 8

APL 02 Barracks Craft San Diego, CA 1

APL 05 Barracks Craft San Diego, CA 1

APL 15 Barracks Craft San Diego, CA 1

APL 18 Barracks Craft San Diego, CA 1

APL 65 Barracks Craft San Diego, CA 1

YR 93 Floating Workshop San Diego, CA 1

YRBM 20 Repair Berthing and Messing Barge San Diego, CA 1

YRBM 26 Repair, Berthing and Messing Barge San Diego, CA 1

YRBM 29 Repair, Berthing and Messing Barge San Diego, CA 1

YRBM 38 Repair, Berthing and Messing Barge San Diego, CA 1

YRBM 39 Repair, Berthing and Messing Barge San Diego, CA 1

YRBM 44 Repair, Berthing and Messing Barge San Diego, CA 1

YRBM 51 Repair, Berthing and Messing Barge San Diego, CA 1

YRBM 55 Repair, Berthing and Messing Barge San Diego, CA 1

YRBM 56 Repair, Berthing and Messing Barge San Diego, CA 1

SUBTOTAL NUMBER OF CRAFT San Diego, CA 15

YRB 36 Repair and Berthing Barge Guam 1

YRBM 25 Repair, Berthing and Messing Barge Guam 1

SUBTOTAL NUMBER OF CRAFT Guam

APL 40 Barracks Craft Yokosuka, Japan 1

YRB 30 Repair and Berthing Barge Yokosuka, Japan 1

SUBTOTAL NUMBER OF CRAFT Yokosuka, Japan

APL 39 Barracks Craft Sasebo, Japan 1

SUBTOTAL NUMBER OF CRAFT Sasebo, Japan

TOTAL NUMBER OF CRAFT 36

1.3.2. Barge Organizational Level (O-Level) Maintenance. With no permanent ships force assigned, organizational maintenance (O-Level) shall be conducted by the Contractor. Organizational maintenance is the day-to-day work performed on installed equipment in support of Barge operations. The purpose of O-level maintenance is to maintain all installed equipment in a full-mission capable status while improving the local maintenance process. Maintenance at this level includes inspections, servicing, handling, and periodic preventive maintenance of equipment with associated checks and tests as provided by the installed preventive 3M maintenance system. O-level maintenance also includes repairs and minor adjustments that do not require shop facilities as well as the removal and installation of components. All O-level repairs and maintenance unable to be accomplished are annotated in the individual barge

Current Ship Maintenance Project (CSMP) to provide a baseline for future barge Depot level repair packages. The requirements of this contract cover Organizational Level only. No Barge Depot Level (D-Level) maintenance shall be scheduled or conducted. Barge D-Level maintenance is maintenance that is performed normally in the private sector facilities or pier-side onboard Naval Stations ships, (D-Level maintenance requires major overhaul or a complete rebuilding of parts, assemblies, subassemblies, and end items, including the manufacturing of parts, modifications, testing, and reclamation.

1.3.3 The contractor shall provide labor, tools and materials necessary to accomplish inspection, testing, diagnostics for preventative maintenance, servicing, minor repair and equipment installation support for all installed systems and equipment systems onboard Duty Crew Berthing and Messing Barges.

When the complete replacement of a piece of installed equipment is required (e.g. the replacement of a complete air conditioning unit, or a complete ice maker unit, etc.), the provisioning of that item is not permissible under this contract. The replacement item will be procured by the Government and be provided to the contractor as

Government Furnished Property (GFP). The contractor will be responsible for the installation of that replacement piece of equipment and the preventive maintenance and servicing of it thereafter. Installation may require removal of the old equipment and re-configuration of the installation location to accept equipment of a different design.

Alteration and design drawings if required will be provided by the designated planning yard, PSNS & IMF.

2 General Requirements

2.1 Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

2.2 Business Relations

The Contractor shall successfully integrate and coordinate all activity needed with the Barge Area Manager to execute the requirement. The Contractor shall manage the timeliness, completeness and quality of problem identification. The Contractor shall provide corrective action plans, proposal submittals, timely identification of issues and effective management of subcontractors. All contractor personnel shall conduct business in a professional and ethical manner.

2.3 Contract Administration and Management

2.3.1 Contract Management

a) The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The Contractor must maintain continuity between the support operations and the Contractor's offices. The Contractor shall arrange and schedule completion of work requirements to ensure there is no disruption with normal government business and mission.

b) The Contractor shall notify and obtain permission from the COR of any work to be performed that could potentially disrupt normal government business operations.

c) If work poses as a potential disruption, the Contractor shall notify the Government at least two working days in advance of work to be performed. Notification shall include the type of work to be performed and the estimated completion date. The contractor shall not start the proposed work without approval from the COR.

The Contractor shall reschedule any work that the COR deems necessary in order to avoid unacceptable disruptions to government business.

d) The Contractor shall provide all cost, performance and earned value management reports monthly. (CDRL

A0001). This may be submitted with monthly invoices.

e) The Contractor shall maintain management, operation and service records and prepare management, operation, and service reports monthly. (CDRL A0002)

f) All related data specifically designed to track the work performed under this contract will be considered government owned property and proprietary information.

g) Any and all records, and reports shall be turned over to the Contracting Officer or COR within five calendar days after an individual request or contract completion.

h) The Contractor shall maintain maintenance history records on the equipment preventive/corrective maintenance.

i) Any and all records, data, and reports shall be turned over to the Government within five calendar days after an individual request or contract completion (Maintenance history records and material inspections data, etc.)

2.3.2 Contract Administration

The contractor shall establish processes and assign appropriate resources to effectively administer the requirement.

The contractor shall respond to Government requests for contractual actions within one business day. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders. The contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement.

2.3.3 Location and Hours of Work

Accomplishment of the results contained in this PWS requires work in the Pacific Northwest (Bremerton, Tacoma, Seattle and Everett) Washington, (Portland) Oregon; the Pacific Mid-West (San Francisco) California, the Pacific

Southwest (San Diego) California; the Middle Pacific (Pearl Harbor) Hawaii; the Western Pacific (Yokosuka and

Sasebo) Japan; and (Apra Harbor) Guam.

Required Labor Categories Number of Hours Required

SCA

Code Wage Category - Job Title

San

Diego

CA

Puget

Sound

WA

Pearl

Harbor

HI

Sasebo

JA

Yokosuka

JA

Apra

Harbor

GU

** 1st FORE PERSON/SUPERVISOR 2183 2183 2181 2171 2145 2156

1ST LEAD PERSON/ ASSISTANT

SUPERVISOR

2080 2080 2080 0 0 0

1020 ADMINISTRATIVE ASSISTANT 2080 2080 2080 0 0 0

1410 SUPPLY TECHNICIAN 2080 2080 0 0 0 0

1313 SECRETARY III 0 2080 2080 0 0 0

14170

SYSTEM SUPPORT SPECIALIST

2183 2181 2171 2145 2156

21400 WAREHOUSE SPECIALIST 2184 6343 0 0 0 0

23160 ELECTRICIAN, MAINTENANCE 14664 6353 4261 4251 2145 2156

30086 ENGINEERING TECHNICIAN VI 0 0 2181 0 0 0

23410

HEATING, REFRIGERATION,

AND AIR CONDITIONING

MECHANIC

8424 4263 6341 2171 4225 4236

23760 PAINTER, MAINTENANCE 0 2183 0 0 0 0

23790 PIPEFITTER, MAINTENANCE 4264 6343 2181 0 2145 0

23810 PLUMBER, MAINTENANCE 6344 2183 4261 0 2145 0

23890

SHEET-METAL WORKER,

MAINTENANCE

6343 4263 2181 0 0 0

23932

TELECOMMUNICATIONS

MECHANIC II

6343 4263 2181 0 0 2156

23960

WELDER, COMBINATION,

MAINTENANCE

4263 2183 2181 2171 2145 2156

MINIMUM LEVEL OF EFFORT FOR ON-SITE WORK

FORCE:

63436

65516 51063 36370 12935 17095 15016

** SCA exempt positions

Regular Working Hours: The Contractor's regular working hours under the terms of this contract are from 0700 hours to 1530 hours, Monday through Friday except for Federal Holidays. Contractor personnel shall conform to these hours, working eight hour days, 40 hour weeks. Elective alternate schedules and shifts are not permitted without prior approval from the Government.

Work Outside Regular Working Hours: Except as specified, all work will be performed during regular working hours. Overtime work, to include weekends and federal holidays, may be required. Some situations may require short notice, and the Contractor may need to keep workers past normal working hours.

2.3.4 Report Delays

In the event the Contractor anticipates or encounters difficulty in meeting requirements or complying with the contract schedule dates, the Contractor must immediately contact the COR, Alternate Contracting Officer

Representative (ACOR) and Contracting Officer by verbal means, followed on the next work day by a written notification citing the pertinent details (an E-mail is acceptable). Receipt of this notification by the Government is not to be construed as a waiver of the requirements or delivery schedule nor does it waive the Government's rights or remedies provided by this contract as it pertains to timely contract performance. If delays are justifiable and will not harm the Government's ability to conduct its berthing and messing business, the COR or Contracting Officer will negotiate a new performance schedule for the specific job and notify the Contractor in writing that the one-time delay is acceptable and state the new completion date for the job. If the delay is not justifiable, the Contractor shall immediately take action to complete work within the original time frame; or the matter shall be referred to the

Contracting Officer for remedial action. In a case where a dispute arises between the Contractor and the COR or

ACOR, the matter shall be immediately referred in writing to the Contracting Officer for resolution.

2.4 Travel / Temporary Duty (TDY)

Temporary Duty (TDY) is not normally authorized for this contract. TDY reserved to AOR(s) with no Regional

Maintenance Center (RMC) technical support (Guam) or management of 3M/PMS Program. Travel/TDY will be authorized on a case by case basis to be approved by the Contracting Officer’s Representative (COR) and the

COMPACFLT Program Administrator.

2.5 Personal Protective Equipment (PPE)

The contractor shall provide all required safety equipment, including personal protective equipment (PPE), for support contractor personnel to accomplish the tasks required. Required PPE includes, but is not limited to: safety glasses/goggles/face shields, hearing protection (ear plugs and/or ear muffs), gloves, hard hats, safety boots, coveralls, flashlights and fall-protection harnesses, when required by specific area of support and/or contractor’s hazard analysis. Support contractor personnel shall not acquire or utilize any government safety equipment, including PPE. The contractor shall train all support contractor personnel on proper usage and hazard protection capabilities associated with each PPE item issued.

3 Performance Requirements The Contractor shall furnish daily management, supervision, and labor necessary to ensure satisfactory habitability, minor installation and repairs, service call work, system/equipment, familiarization and port husbandry requirements for the COMPACFLT Berthing and Messing Program barges in accordance with the performance based requirements stated herein.

3.1 Program Management

The Contractor, in conjunction with the Government, shall perform the total work effort associated with maintenance and operations of all Berthing Barges required herein, to assure adequate and timely completion of these services.

3.1.1 The Contractor shall ensure and track timely accomplishment for work requirements and work in progress.

The Contractor shall perform the total work effort associated with the maintenance and repair of all barges required herein, to assure adequate and timely completion of these services.

a) Work Control. Due to the fact that most of the effort is expected to be accomplished on berthing and messing barges which are in a "ready to occupy" status, scheduling can be volatile and planning, estimating and resource acquisition could be immediate and intensive. The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking of work in progress. The Contractor shall plan and schedule work to assure material, labor and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. The Contractor shall provide Verbal scheduling and status when requested by the COR or ACOR. The Contractor shall be able to verbally provide the status of any work item within two regular working hours.

b) Records and Reports. The Contractor shall maintain management, operation and service records and prepare management, operation and service reports as described herein. All related data specifically designed to track the work performed under this contract will be considered Government owned property and proprietary information. Any and all records and reports shall be turned over to the Government within five calendar days after an individual request or contract completion.

1) A work file Current Ship’s Maintenance Program (CSMP) for each barge (identified by hull number) shall be maintained by the Contractor. Each file shall contain at a minimum:

(a) Listing of all equipment on the barge by nomenclature and manufacturer's model number, as well as all manufacturer's literature, brochures, and pamphlets; maintenance, operator, and parts list manuals; warranty information; and

(b) Records of all inspections, service calls, maintenance, and repair work or jobs. The

Contractor shall maintain major maintenance history records (last overhaul, dry-docking, underwater hull inspections, material inspections data) on all COMPACFLT berthing and messing barge. The Government will provide a work file CSMP for each barge to the

Contractor upon contract award.

2) Inspection, service call, maintenance and repair work or job records shall include at least:

a) The dates on and area in which the work was performed

b) Listing of each category and number of hours used (e.g., straight time, overtime, etc.)

c) Total number of hours expended

d) Listing of equipment, materials, parts and components used (other than pre-expended bin materials and supplies).

3) The Contractor shall turn over all files and corresponding electronic data to the Government within five working days after the completion or termination of this contract.

4) At the oral or written request of the Government, the Contractor shall provide oral and written reports on any barge or contract-related work records within two working days, unless a different time frame is stipulated elsewhere in the contract. The Contractor shall research and prepare an annual validation and update of the berthing barge inventory report on all berthing and messing barges listed herein. The Contractor shall prepare general maintenance recommendations and corresponding reports for the COR.

c) Staffing. The Contractor shall continuously maintain an adequate staff with suitable supervisory, clerical and administrative expertise to assure work is scheduled, completed, recorded and reported in accordance with these specifications. The Contractor also shall continuously maintain an adequate on-site staff of laborers, mechanics and tradesman to complete all day-to-day work in accordance with the time and quality standards specified in the contract.

d) Coordination with COR. Within ten calendar days of commencing work under the contract, the Contractor shall provide the Contractor's management, supervisory, scheduling and dispatching representatives along with a brief description of their delegated authorities to the Government. The Contractor will ensure that these listings are constantly updated (with copies sent to the Government) throughout the life of the contract. The Contractor shall coordinate with, obtain permissions from, and notify the COR or ACOR of any work that may disrupt the conduct of normal government business. The Contractor shall notify the

COR or ACOR at least two working days in advance of any such work that is prescheduled. Notification shall include the type of work to be performed and the estimated completion date. The Contractor shall reschedule any work that the COR or ACOR deems necessary in order to avoid unacceptable disruptions to the Government's business.

e) Continuity of Services. Support of Naval Crew Members displaced from their ships during scheduled availabilities onboard berthing and messing barges is the primary mission of the COMPACFLT Berthing and Messing Program. To ensure continuity of essential services, the Contractor shall be prepared to fully commence work on the start date of this contract and should not assume that government or previous contractor employees will be available to guide, direct or specifically orient each contractor personnel. It is imperative that there are no disruption of services to naval crews currently embarked onboard the barges.

As part of being fully ready to commence work, the Contractor shall be prepared to accept backlogged service calls and in-progress general work jobs in the COMPACFLT Berthing and Messing Program on the contract start date. The Contractor must complete all backlogged and in-progress jobs within ten working days after the contract start date. If the contractor is unable to meet this deadline, the contractor shall provide a written notice to the COR, ACOR, and PCO detailing the extent of the repairs and a plan of action to complete all backlogged services no later than five working days after the contract start date.

3.1.2 The Contractor shall implement all necessary work control procedures for timely accomplishment of work requirements and permit tracking of work in progress.

The Contractor shall conduct ship checks on Duty Crew Berthing and Messing Barges as designated by the Regional

Technical Advisor (TA) to prepare an integrated, prioritized listing of the work items to be accomplished.

a) Contractor shall identify needed work by conducting analysis and technical evaluations of spaces, equipment, components, furnishings, assemblies, and subassemblies; Participate in arrival and departure walk-through inspections and, as appropriate other condition assessment inspections and then reporting its findings to the Contracting Officer's Representative or Regional TA. This will be accomplished using the

CSMP, and a copy of the CSMP will be emailed to Program Administrator, COR and regional TA upon completion of updates.

3.1.3 The Contractor shall arrange and schedule completion of work requirements for no interference with normal Government business and mission.

a) The Contractor shall coordinate with, obtain permissions from, and notify the Contracting Officer's

Representative or Regional TA of any work to be performed on a barge under his/her control that would tend to disrupt the conduct of normal Government business

b) The Contractor shall notify the cognizant individual at least two working days in advance of work to be performed on a barge under his/her control that would tend to disrupt the conduct of normal Government business work when it is prescheduled. Notification shall include the type of work to be performed and the estimated completion date. The Contractor shall reschedule any work that the Contracting Officer's

Representative or Regional TA deems necessary in order to avoid unacceptable disruptions to the

Government's business.

3.2 Provide Service Calls

Service calls are defined as maintenance, minor repair, and other miscellaneous work requirements which are called into a work reception center by barge occupants or generated by the Contracting Officer Representative (COR) and

Alternate Contracting Officer Representatives (ACOR)s. Generally speaking, service calls are brief in scope; require no more than eight total working hours per worker to accomplish; and do not usually require detailed job planning.

Multiple maintenance, minor repair requirements received for the same trade on the same barge at the same time will be combined into one service call. For example, "commode handle sticks" and "sink faucets leak" on the same barge would be one service call, as would "broken door closer" and "floor tile broken".

3.2.1 The Contractor shall receive, classify, and document Service Call Requests for service call receipt records.

3.2.1.1The Government's work reception centers (provided IAW locations outlined in para 9.1) shall be manned by suitable Contractor personnel. Service calls may occur outside of regular working hours. A description of the problem or requested work, date and time received, location, and other appropriate information will be logged and transmitted to the Contractor in a format mutually agreed upon following contract award. If the call is classified as emergency or urgent, the work receptionist, Contracting Officer Representative (COR), or Alternate Contracting

Officer Representative (ACOR) shall notify the Contractor that a call has been received and the Contractor shall dispatch workers to the site where the work is to be performed. Service Call Classification definitions to be used are:

3.2.1.2 Emergency Calls. Service calls will be classified as emergency at the discretion of the Contracting Officer

Representative (COR) or Alternate Contracting Officer Representative (ACOR). Generally, emergency calls will consist of correcting failures that constitute an immediate danger to personnel, threaten to damage property, or threaten to disrupt activity operational or training missions. Examples include outages in utility (including phones), ventilation, security, fire, or other systems; clogged drains; broken water or steam pipes; gas leaks; inoperable pumps; leaks in systems or components which must be watertight; electrical defects which may cause fire or shock;

unlocking of locks or safes; etc. Historically, no more than 5% of the service calls issued to the Contractor have been classified as emergency. The Contractor shall price in emergency calls into their proposal. Emergency calls may require response outside of regular working hours.

3.2.1.3 Urgent Calls. Service calls will be classified as urgent at the discretion of the Contracting Officer

Representative (COR) or Alternate Contracting Officer Representative (ACOR). Generally, urgent calls will consist of providing services or correcting failures which do not immediately threaten personnel, property, or activity missions; but which will soon inconvenience or affect the health and well-being of personnel, lead to property damage, or lead to disruptions in operational and training missions. Calls will also be classified as urgent when the service or failure has upper level management (i.e., the Commander, Pacific Fleet, Commanding Officer and

Executive Officer) attention. Historically, no more than 5% of service calls issued to the Contractor have been classified as urgent. The Contractor shall price in urgent calls into their proposal. Urgent calls may require a response outside of regular working hours.

3.1.2.4 Routine Calls. Service calls will be classified as routine when the work does not qualify as an emergency or urgent call as determined by the Contracting Officer Representative (COR) or Alternate Contracting Officer

Representative (ACOR). Examples of routine calls include (but are not limited to): inoperative electrical switches or outlets, dripping faucets, broken floor tile, repairs to mechanical, galley, food service, or laundry equipment, broken trimmings, broken non-electrical or unplumbed fixtures, countertop, cabinet, and locker repairs, interior door repairs in non-critical areas, suspended ceilings, replacement of light bulbs, and key making, etc.

The contractor will provide adequate procedures for receiving and responding to routine, emergency and urgent service calls during and after regular working hours, provide a single local or toll free telephone number for receipt of all service calls or the service calls, and provide an individual fully familiar with the Contractor's work control procedures and the terms and conditions of this contract to answer and respond to all telephone calls and voice messages.

3.2.2 The Contractor shall respond, arrive, and initiate repair for Service Calls.

3.2.2 The Contractor shall respond, arrive, and initiate repairs for service calls.

a) Emergency Calls. The Contractor shall be on the job site and working within three hours after receipt of an emergency call. Emergency calls will be considered received by the Contractor at the time and date the telephone call is placed by the government work reception center or other authorized Government representative. The Contractor shall work continuously without interruption and arrest the emergency condition before departing the job site (e.g., shut off water, close gas valve, temporarily patch, etc.). If further labor and material (follow up work) are required to complete the repair, the COR or ACOR will reclassify the call as either urgent or routine, as appropriate, and the corresponding completion time will then apply. Such follow up work will be considered part of the original service call.

b) Urgent Calls. The Contractor shall be on the job site and working within eight hours after receipt of an urgent call. Urgent calls will be considered received by the Contractor at the time and date the telephone call is placed by the government work reception center or other Authorized Government Representative.

The Contractor shall execute work during regular working hours, unless the COR or ACOR requires

Contractor personnel to work after hours. In such cases, after hours’ work will be followed up upon completion by the COR or ACOR the following business day. After the Contractor responds to an urgent call and believes that the work required is beyond the scope of an urgent service call, as defined above, the

COR or ACOR must be contacted within one hour for adjudication to determine if reclassification of the work is appropriate.

c) Routine Calls. All routine calls will be completed within two working days of receipt. Routine calls will be considered as received by the Contractor at the time and date an Authorized Government Representative makes a work authorization form available for pick-up or electronically transmits the work authorization information to the Contractor. Work will be accomplished during regular working hours, Monday through

Friday.

d) If the Contractor responds to service calls and believes that the work required is beyond the scope of emergent or urgent service call, as defined above, the Contractor must contact the COR or ACOR within one hour of discovering the facts leading to this belief.

If the COR or ACOR disagrees with Contractor’s classification of service call, he/she may confer with the

Contracting Officer to reclassify the work as a routine, emergency, or urgent call. Once reclassified, the Contractor shall proceed with the job following the procedures of the new work classification.

3.3 Provide General Interior Work

Interior work shall be performed in areas such as (but not limited to) berthing compartments, passage ways, messing areas, heads, laundry rooms, wardrooms, recreation rooms, lounges and store rooms.

a) Applies to all Interior Repairs: Prior to the installation of any item therein, the surface will be prepared in accordance with the manufacturer's instructions and the Steel Structures Painting Council (SSPC) Surface

Preparation Standards. The Contractor shall adhere to the most recent versions of SSPC-SP-1, Solvent

Cleaning, and SSPC-SP-2, Hand Tool Cleaning.

3.3.1 The Contractor shall repair, replace (if needed), and restore original condition for damaged or deteriorated flooring and subflooring.

Original condition is defined as a structurally sound, uniform, and aesthetic surface which is free of cracks, breaks, chips, tears, gouges, stains, and buckling. Flooring replacement shall include removal and disposal of old tiles;

subfloor surface preparation; and installation and finishing of flooring.

a) Resilient Tiles: Damaged or deteriorated tiles shall be replaced with tiles of the same material, style, size, and color. provided by the Government. Damaged tiles or tiles to be replaced shall be removed without affecting adjacent tiles. If tile is replaced adjacent to a bulkhead, any existing vinyl baseboard/coving shall also be replaced. Installation shall be in accordance with manufacturer's instructions and the surface preparation standards as listed above.

b) Carpet: Carpeting shall be patched or repaired as required to match existing carpeting.

c) Ceramic Tile. Ceramic tile floors that are broken, missing, cracked or discolored shall be repaired as required with tiles of the same material, style, size, and color. Floor tiles shall be grouted, as required, to provide a waterproof seal. In those cases, where replacement tiles of an exact match cannot be found, the

Contractor may be required to remove and replace non-defective tiles to create a pattern and minimize the visual effect of the mismatch.

3.3.2 The Contractor shall replace (if needed) and repair to original condition for damaged and deteriorated bulkheads, overheads and related trim.

Trim items and fixtures shall be removed as necessary to provide access to the damaged area. Upon completion of the repair work, fixtures and trim items shall be reinstalled, repainted, or refinished to restore them to their original condition.

a) When removing bulkhead or overhead sheathing or coverings, the Contractor shall inspect the supporting structural system and notify the Contracting Officer Representative (COR) or Alternate Contracting Officer

Representative (ACOR) immediately of any need for additional repairs before proceeding. Additional repairs shall be approved by the COR or ACOR prior to commencement of work.

b) Vinyl Bulkhead Covering: Bulkhead covering, which has been ripped, scarred, stained, or otherwise damaged, shall be repaired or replaced as necessary to original condition. Bulkhead covering shall be repaired if the damaged area can be patched and not noticeable. Bulkhead covering which is extensively damaged, or for which a matching bulkhead covering is not available, shall be repaired by replacing the bulkhead covering on the entire bulkhead. If matching bulkhead covering is not available, the Contractor shall find a comparable substitute. The Contracting Officer will approve all replacement bulkhead coverings which do not match the existing bulkhead covering. Replacement bulkhead covering shall be hung according to the manufacturer's recommendations.

c) Ceramic Tile: Ceramic tile surfaces that are broken, missing, cracked or discolored shall be replaced with like or similar tiles of matching existing tile, as required. Tiles shall be grouted as required to provide a waterproof seal. In those cases, where replacement tiles of an exact match cannot be found, the Contractor may be required to remove and replace non-defective tiles to create a pattern and minimize the visual effect of the mismatch.

d) Suspended Ceilings/Overhead: Broken, stained, and missing ceiling/overhead tiles shall be replaced with tiles of the same material, style, size, and color. Damaged and broken suspended grid system shall be repaired or replaced as necessary to provide a suspended overhead system as designed. Tasks for suspended ceiling replacement shall include the removal, disposal, and installation of any and all suspended overhead components. Overhead components may include t-shaped main runners, crosspieces, wall angles, ceiling panels, louvered ventilation system registers, and sandwich or egg crate panels that cover registers. The

Contractor shall provide and use stainless steel blind-type pop rivets secure or connect components to ceiling and walls. The Contractor shall ensure proper fit so no ceiling component bows or ripples and no panels hang out or drop out of the grid work.

3.3.3 The Contractor shall replace (if needed), maintain, and repair original operational doors for all contract covered barges.

a) Replaced Doors: The replaced doors shall be the same type and have the same finish as the original doors.

All replacement doors shall be installed with the hardware from the damaged door unless the hardware is not repairable. Small holes in door faces shall be filled and finished to match surrounding door surface.

b) Repaired Doors: Door repairs shall match color, texture and hardware of existing door.

3.3.4 The Contractor shall secure, repair, maintain, replace, and refinish original operational ladders and handrails for loose treads, risers, stingers, handrails, brackets, and other components.

a) Repair or replace to match original components. Damaged finish shall be repaired. Trim items susceptible to damage during the repair activity shall be removed and reinstalled upon completion of the repair activity.

Handrails and ladder rungs or treads shall be fabricated, connected, welded, brazed, and fired into craft structure. Welds shall be ground smooth and fasteners, if applicable, shall be smoothly seated to prevent personnel safety hazards. Flanged or coupled joints shall not be used.

3.3.5 The Contractor shall repair and replace (if needed) to an operating condition for sagging and non-functional traverse or curtain rods.

a) Loose brackets shall be secured. Broken cords shall be replaced. Broken or missing drapery slides shall be replaced. Rods shall be level and parallel with the overhead. Additional support brackets shall be installed to support sagging rods. Curtains shall be hung.

b) Economical Replacement: If beyond economical repair, as determined by the Contracting Officer

Representative (COR) or Alternate Contracting Officer Representative (ACOR), rods shall be replaced.

3.3.6 The Contractor shall repair and alter to an original fabric condition for cushions, seats, exterior awnings, furniture, and other fabric articles.

Fabrics may include (but not limited to) vinyl, leatherette, and canvas.

a) The Contractor shall take measurements and make patterns and layouts. The Contractor shall mark, cut, fit, and sew parts together, using hand- or power tools and equipment and knowledge of fabrics and construction methods. Workmanship shall be of good quality and to industry standards using top sticking on all seems, tucked corners and seams, non-ferrous fasteners and, where applicable, heavy duty zippers.

When necessary, new gliders shall be installed, fire retardant marine plywood shall be used and all previously installed staples will be removed and replaced.

3.3.7 The Contractor shall repair damaged metal furniture and fixtures (such as bunks).

a) File scrapes, or sand parts to remove dirt, paint, or rust,

b) Melt solder into holes and cracks,

c) Grind solder until smooth and flush with surrounding metal,

d) Bend or hammer dented or twisted parts to original shape,

e) Tighten or replace loose screws, nuts and bolts,

f) Replace missing or broken parts (e.g., hinges, door and drawer handles, latches, and furniture arms and legs).

3.3.8 The Contractor shall repair and replace (if needed) to original condition for cabinets, lockers, shelving, countertops, and tabletops.

Damaged or deteriorated cabinets, lockers, shelving, countertops (including stainless steel) and tabletops.

a) Countertops and tabletops shall be repaired; free of warped, chipped, burned, cut, or otherwise marred areas. Replacement of laminated countertops/tabletops shall conform to the requirements of American

National Standards Institute publication A161.1. When painting or finishing of repaired or replaced cabinets or lockers is required, all cabinets and lockers in the compartment shall be painted or finished, if required, to match original cabinets or lockers.

3.3.9 The Contractor shall repair and replace (if needed) to original condition for interior accessories.

a) Damaged,…